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11-19-07 Town Council PacketSNOWMASS VILLAGE REGULAR MEETING AGENDA NOVEMBER 19, 2007 PLEASE NOTE THAT ALL TIMES ARE APPROXIMATE — ITEMS COULD START EARLIER OR LATER THAN THEIR STATED TIME CALL TO ORDER AT 4:00 P.M. Item No. 1: ROLL CALL Item No. 2: PUBLIC NON-AGENDA ITEMS 5-minute time limit) Item No. 3: COUNCIL UPDATES Item No. 4: CONSTRUCTION UPDATE Time: 20 minutes) ACTION REQUESTED OF COUNCIL: TWO-WEEK LOOK AHEAD FOR CONSTRUCTION ACTIVITY Dave Shepard ................................................Page 1 (TAB A) Item No. 5: ASPEN SKIING COMPANY — OPERATIONAL UPDATE Time: 30 minutes) ACTION REQUESTED OF COUNCIL: Update from Mike Kaplan No materials Mike Kaplan ...................................................Page 6 (TAB B) Item No. 6: LITTLE RED SCHOOLHOUSE STRATEGIC PLAN Time: 30 minutes) ACTION REQUESTED OF COUNCIL: Consideration of applicant's plan Season Doebler ............................................Page 7 (TAB C) Item No. 7: SECOND READING ORDINANCE NO. 22, SERIES OF 2007 Time: 10 minutes) AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF SNOWMASS VILLAGE ADOPTING BY REFERENCE THE MODEL MUNICIPAL RECORDS RETENTION SCHEDULE. ACTION REQUESTED OF COUNCIL.: Approve Second Reading of Ordinance 22, 2007 Rhonda B. Coxon, Town Clerk,......................Page 15 (TAB D) 11-19-07tc Page 2 of 2 Item No. 8: LOT C PARKING PLAN Time: 30 minutes) ACTION REQUESTED OF COUNCIL: Chris Conrad ..................................................Page 18 (TAB E) Item No. 9: CONTINUATION OF PUBLIC HEARING — SNOWMASS CENTER Time: 10 minutes) Preliminary plan application and modifications thereto for the proposed Snowmass Center Redevelopment and Expansion Plan project. ACTION REQUESTED OF COUNCIL: Consideration of applicant's request to continue the public hearing to another date certain. Chris Conrad.......................................... .......Page 37 (TAB F) Item No. 10: MANAGER'S REPORT Page 41 (TAB G) Item No. 11: COUNCIL COMMENTS/COMMITTEE EPORTS/CALENDARS Page 43 (TAB H) Item No. 12: ADJOURNMENT NOTE: Total time estimated for meeting: Approx 1 hour 40 minutes excluding items 1-3, and 10-12) ALL ITEMS AND TIMES ARE TENTATIVE AND SUBJECT TO CHANGE WITHOUT PRIOR NOTICE. PLEASE CALL THE OFFICE OF THE TOWN CLERK AT 923-3777 ON THE DAY OF THE MEETING FOR ANY AGENDA CHANGES. PLEASE JOIN TOWN COUNCIL FOR A SOCIAL AT SPENCER'S AFTER TONIGHT'S MEETING. if meeting ends before 9:00 p.m.) 2 MEMORANDUM TO: Snowmass Village Town Council FROM: Jason Haber, Economic Resource Director DATE: Nov 19th, 2007 SUBJECT: CONSTRUCTION UPDATE I. PURPOSE AND ACTIONS REQUESTED OF COUNCIL A. Receive Construction Update, including: 1. Construction Coordinator's Weekly Report (attached) 2. Right of Way Impacts (attached) II. DISCUSION ITEMS 1. General Construction Issues 2. Right of Way Impacts III.NEXT STEPS Staff will continue to provide a Construction Update at each Council Meeting. Right of Way Impacts November 11th - Dec 1st Entryway Construction on entryway is primarily complete. Utility work that crossed under Brush Creek north of the roundabout is complete. Construction of the abutments for the pedestrian bridge should start next week. If all goes well the bridge could be in place by early December. Town Hall Ongoing work within the project limits. No anticipated ROW impacts. Base Village and Brush Creek Bridge Projects The only anticipated ROW impacts for the entire area will be ongoing deliveries through out the winter. Uooer Wood Road (Between Enclave and Crestwood) There are no anticipated ROW impacts anticipated on Wood Road above Lot "C". Wood Road below the Enclave Lot "C" grading was complete on Nov. 15th. Building Site 13A & 13B The large crane was erected on site. Deliveries of pre-cast panels have started. At this time there are approx 6 trucks a day. A second crane will arrive in about 2 weeks. Once the second crane has been erected deliveries will increase to 12 trucks per day. The trucks will arrive between the hours of 9:30 and 3:00 P.M. Traffic stops will take place just long enough for the trucks to back into the site when they arrive. Lower Carriage Way Lower Carriage Way has opened to its designed capacity. Traffic control will be used to accommodate deliveries that require large trucks to be unloaded from the road until November 20tH The snowmelt system is operational. Other than deliveries there are no anticipated ROW impacts in this area this year. Brush Creek Road (Between Ugoer and Lower Kearns Rd.) There is no anticipated ROW work in this area for the remainder of the season. Brush Creek Stream Restoration The stream restoration work is complete. The work for the pedestrian bridge on the south side of the stream across from Alpine Bank has started. Once the bridge is in place the trail will be re-connected from the lower Wood Road Bridge to Woodbridge. If all goes well the bridge will be in place by the second week of December. Woodrun Place No anticipated ROW impacts in this area. Sinclair Meadows No Row impacts are anticipated for the remainder of this season. TOSV (and other) Road Work No Row impacts are anticipated for the remainder of this season. Future ROW Impacts: Sometime in early December traffic control will be used on Brush Creek Road near the Roundabout to allow the truck delivering the new pedestrian bridge and crane to access the area. Sometime in early December there will be traffic control used on Brush Creek for a crane to set the pedestrian bridge across from Alpine Bank. CONSTRUCTION COORDINATION WEEKLY REPORT # 36 Nov 11 th through Nov. 17th Traffic Control I am in contact with A-I Traffic Control daily. I did not receive any complaints this week regarding traffic control. Construction Activity En a Brush Creek Road/Visitor Center The contractor has installed the utilities under the creek bed near the roundabout. They will start constructing the abutments for the pedestrian bridge next week. Upon completion of the abutments the new bridge will be set possibly by the first week of December. I did not receive any complaints regarding this site this week. Employee Housing Aspen Earthmoving has all their work in the employee housing area finished. Roaring Fork custom Homes has set the first 3 houses on the foundations. I did not receive any complaints regarding this site this week. Entryway Amenities Ongoing work at the Gymnasium this past week. Town Hall Ongoing construction activity within project limits. I did not receive any complaints regarding this site this week. Base Village Lower Carriage Way: There are no anticipated ROW impacts for this area for the remainder of the year. I did not receive any complaints regarding this area this past week. Wood Road: There are traffic stops for trucks and equipment entering and leaving various access points. Traffic control will be used in this area throughout the winter. I did not receive any complaints regarding this area this week. Brush Creek Bridge: The contractors have de-mobilized form the area. Brush Creek Stream Restoration Construction of the abutments for the pedestrian bridge over the rock outfall has started. Once the abutments are complete the new bridge will be set. This bridge could potentially be set by early December. I did not receive any complaints regarding this project this week. Crestwood The work at the Crestwood's is on site and not affecting ROW. I did not receive any complaints regarding this site this week. Woodrun Place I did not receive any complaints regarding this site. Sinclar Meadows They will be winding down construction in this area as the winter weather arrives. They do plan to shut down operations for the winter. I drive by this site frequently. I did not receive complaints regarding this site this week. Club Commons I did not receive any complaints regarding this area. ASPEN SKIING COMPANY Operational Update Time: 30 minutes ACTION REQUESTED OF COUNCIL: Update from Mike Kaplan NO MATERIALS The Little Red School House Early Childhood Education Center Early childhood education for today amidst the echoes of the past" History In 1894, a small group of pioneers in the Brush Creek valley donated the land, materials and time to build a school for their children. Known as the Brush Creek Frontier School, that building served as a one-room grammar school for 50 years. In 1978, the Little Red School House Early Childhood Education Center was founded and housed in the original one-room school building. Today preschool children ages three to six years old learn and play within its historic walls. Also located on the land is the Hildur Anderson Toddler Center, an educational facility geared towards toddlers from ages one to three years old. About the Organization The Little Red School House organization operates as a 501(c)(3) charitable organization serving children ages one to six years old. We are licensed by the State of Colorado and have received a three-star rating from Qualistar, an organization aiming to raise childcare standards and expectations above that of state licensing in Colorado. We are the only year-round early childhood education facility in Snowmass Village. The goal of the school is to serve families in Snowmass Village and the Roaring Fork Valley by giving children a quality educational experience that will aid them in their transition to kindergarten. The organization is governed by a Board of Directors consisting of parents of enrolled children and one representative from the Town of Snowmass Village. Our staff consists of professional educators specializing in early childhood education. In addition to the executive director, there are four full-time teachers and one part-time teaching assistant. Mission The mission of the Little Red School House if to establish and nurture, in children and their families, the joy of lifelong learning and creative expression by providing a rich, nurturing, and safe environment with a wide variety of learning opportunities. Values The Little Red School House Board of Directors, Executive Director and staff value the importance of educating the young children of this valley and providing them with the foundation necessary to properly prepare them for the kindergarten experience. This includes the importance of socialization, language development, cognitive skills, gross and fine motor skills and kindergarten readiness. We value the environment we live in and all that it has to offer the people that reside or visit here. We encourage our children to take advantage of the experiences this valley offers which are unique and exciting. We value the working family and that requires a quality, accessible program which is open and available for care year round. We offer a safe environment for children to play, explore and grow mentally and physically. Current Status Current enrollment: 36 children enrolled between one and five years of age (32 families represented). Wait List: More than 30 families; 2/3 of which are Snowmass Village residents and/or employees. Current Assets The Town of Snowmass Village owns the land occupied by the Little Red School House and the historic one-room school building. This building and land are leased to the organization by the town.The Hildur Anderson Toddler Center building is owned by the Little Red organization. Monthly tuition covers only 80% of the cost of our daily operations, including salaries, utilities, food expenses and insurance.The remaining 20%of the expenses are covered by subsidies, tuition assistance and fund raising. Grants are written to cover the costs of needed materials and items for school improvements. The major grants are provided by Town of Snowmass Village, Kids First and Aspen Valley Community Foundation. Many of the grants are restricted for specific purposes and do not help offset the cost of general operations. Our major fundraising projects are the annual Hits & Misses Softball game and Mardi Gras Bead sales. Goals and Objectives In order for Little Red School House to continue to provide high quality early childhood education, the organization must be aware of and responsive to the needs of the community. As the only early childhood learning facility in Snowmass Village, it is imperative that we be able to provide educational opportunities for the children of our residents and employees. To do so, the Little Red School House must expand its facilities and programmatic offerings. Goal: To ensure the stability and longevity of the organization. Objectives: 1. Secure a long term lease agreement from the Town of Snowmass Village. Goal: To provide high quality childcare services for children ages 3 months through 5 years. Objectives: 1. Build a new facility to house existing classrooms as well as additional space for a second toddler room and a proposed infant care program. 2. Retain the educated and dedicated staff currently working in existing positions, and hire qualified, dedicated, and enthusiastic staff for the new positions in the toddler room and infant care program. 3. Use historic Little Red School House building as a "gross motor" facility for use by the children during the winter and in the event of inclement weather. Goal: To expand our services to include an infant care program. Objectives: 1. Build a new facility with additional space for a new infant care program. 2. Hire qualified, dedicated, and enthusiastic staff for infant care. Needs Assessment The Little Red School House is a very important and critical facility for the working families in the Town of Snowmass Village. With the Base Village expansion and increase in job opportunities, it is estimated that over 4,000 job opportunities will be available, bringing approximately 1,500 new employees to the Town of Snowmass Village. We can assume that at least some of these new employees will have families and require childcare. With our current waiting list of 30 families, we are unable to accommodate our known need, much less the anticipated flux of new children. In addition, there is a critical need for infant care in the upper valley. Currently, there are only two facilities in Aspen providing care to children under the age of one. We believe that by extending our current offerings to include infant care, the Little Red School House will better serve the community.This would enable the organization to provide families with one school that would serve children from three months to five years of age. In order to provide infant care and to fully meet the childcare needs of our community's toddlers and preschoolers,we need to either expand our current building or build a new facility to serve children from three months to six years of age. Action Plan 1.Obtain pledge of support from Town of Snowmass Village including: a. Secure the current land parcel for Little Red School House through either: i. a donation of the land to the organization or ii. a long-term lease agreement with the Town of Snowmass Village b. Commitment that Little Red School House be included in any comprehensive planning for the Town of Snowmass Village c. Future financial support from the Town of Snowmass Village for capital improvements including the construction of a new facility 2.Investigate construction of new facility on current parcel. a. Architectural services b. Surveying c. Engineering assessment d. Cost determination e. Approvals process for Town and State f. Timeline for completion 3.Secure financial support for new facility a. Town support b. Corporate support c. Private contributions Pitkin County Child Care Needs Assessment- June 2006 Excerpts Only: Complete report available by contacting Kids First) Executive Summary In an age with more single parent families and families with both parents holding full time jobs, child care for infant, toddler and preschool age children has moved from a useful convenience to a practical necessity. This assessment estimates current and future demand for licensed child care in Pitkin County. The assessment focuses on child care for children ages 0 to 5. Based on Kids First data and the child care demand model developed for this assessment, the demand for child care in Pitkin County is 95% of current capacity. Emphasis added) Projections for employment indicate more commuters coming to Pitkin County for employment over the next 20 years.These commuters are more likely to be younger and have children than residents of Pitkin County. The increases in the number of commuters with children ages 0 to 5 will increase the demand for child care services beyond the current capacity by approximately 2012 if no waitlist information is considered. Considering current waitlist information, the child care system is at capacity and an increase in the number of child care slots will lead to an increase in enrollment. (Emphasis added) Based on these conclusions, Pitkin County should consider the following actions: I. Ways to locate and boost child care capacity to meet commuters' needs. 2. Explore possible way to create space in City and County capital improvement plans that could be used for a child care program. 3. Explore space possibilities for child care programs in publicly funded affordable housing programs (existing or new). Child Care Economics Given current demand for child care in Pitkin County and the projected growth in the number of children in need of child care, it would seem that child care providers should be able to expand their programs to meet this demand. Unfortunately the economics of operating a child care facility in Pitkin County often requires public investment. Infant care is very expensive and requires more adults per child (1 adult for every 4 infants). Both factors contribute to limit the amount of infant care the market (supplemented with public funding or not) currently provides. The some situation affects toddler care, but to a lesser amount. Toddler care is slightly less expensive since fewer adults (1:5) and less space is needed for the same number of children. It is not until preschool age that the economics of childcare reach a point that a facility could run with little or no significant public investment. Table 1: Child Care Providers in Pitkin County-March 2006 Name X= Program/Age Local Actual Capacity For Capacity Enrollment Profit Crystal Daycare*X Infant 2 2 100% Early Learning Infant 8 8 100% Center* Roaring Fork Kids* Infant 8 7 88% Simone Grogan* X Infant 2 2 100% Aspen Mountain X Toddler 8 8 100% Tots Columbine Kids* X Toddler 8 8 100% Crystal Daycare*X Toddler 2 2 100% Early Learning Toddler 22 22 100% Center* Ellyn's House* X Toddler 2 2 100% Growing Years* Toddler 8 8 100% Little Red School Toddler 10 10 100% House* Roaring Fork Kids* Toddler 30 27 100% Simone Grogan* X Toddler 4 3 75% Early Childhood Toddler 10 10 100% Center* 2 days/week ASD Preschool Preschool 25 25 100% Aspen Country Preschool 30 29 97% Day Aspen Sprouts X Preschool 15 13 87% Columbine Kids* X Preschool 36 30 83% Early Learning Preschool 30 30 100% Center* Ellyn's House* X Preschool 4 4 100% Growing Years* Preschool 14 14 100%, Little Red School Preschool 20 17 85% House* Mare's Playgroup X Preschool 32 32 100% Rhoda Campbell X Preschool 4 4 100% Roaring Fork Kids* Preschool 14 13 93% Roaring Fork Preschool 15 12 80% School District Wildwood Preschool 32 32 100% Early Childhood Preschool 16 16 100% Center* 2-3 days Table 4: Child Care Demand Scenarios x ' a,,_, ;.. r:: x,>u tvs _' • - -• Cdr C•IC7 A ,,,,. o e. Population projections from State Demand for licensed child care Demographer's website for 0 to 5 year olds exceeds Commuter projections from 2004 current capacity f41 1) next year Travel Patterns Study 2006) and increases an average of 3.2%each year. Demand almost doubles to 721 child care slots in 20 years. Revised population and job Demand for licensed child care projections with Pitkin County for 0 to 5 year olds exceeds seeing slight higher number of current capacity (411) in 2007 each. and increases on average of w Commuter projections from 2005 3.2%each year. Watershed Collaborative Study Demand almost doubles to 734 child care slots in 20 years. Pitkin-population and in- Demand for licensed child care Klds commuters continue to grow at for 0 to 5 year olds exceeds the some linear rate as from 1990 current capacity (411) in 2007 through 2005 (more conservative and increases an average of than scenarios 1 and 2) 2.7%each year. Proportion o f Pitkin residents who Demand increases 55%to 583 are age 0 to 5 is projected to rise child care slots in 20 years. from 4.8%in 2000 to 7.8%in 2030, based on State Demographer projections 4. I Pitkin-population and in- Demand for licensed child care commuters continue to grow at for 0 to 5 year olds exceeds the some linear rate as from 1990 current capacity (41 1) in 2012 through 2005 (more conservative and increases an average of than scenarios 1 and 2) 1.5%each year. Proportion o f Pitkin residents who Demand increases 30%to 490 are age 0 to 5 is projected to child care slots in 20 years. remain constant at 2005 level of 0 to 5 age group must grow to 5.9% remain a constant percentage of the growing overall population 5. Curr rit it Pitkin kids projected at current Demand for licensed child care Kids, Trends,which is a declining trend for 0 to 5 year olds exceeds and commuters grow per 2005 current capacity (411)in 2012 Watershed Collaborative study and increases an average of 1.5%each year. Demand increased 50%to 517 child care slots in 20 years Overall demand for child care from Pitkin residents declines but demand from commuters increases Figure 1 Pitkin County Child Care Enrollment ( Age 0- 5) - March 2006 450 411 400 - , 4M1.a.' a.=. 390.---- - 350300 -- 287-- - -4 271 250 Local Capacity 200E 1 Actual Enrollment 150 104 100 100 NL 50 t 20 19 I Total Child Care Spaces Infant Totals Toddler Totals Preschool Totals MEMORANDUM TO: Snowmass Village Town Council FROM: Rhonda B. Coxon, for Donna Garcia-Spaulding Town Clerk's Department MTG DATE: November 19, 2007 SUBJECT: ORDINANCE NO. 22, SERIES OF 2007 AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF SNOWMASS VILLAGE ADOPTING BY REFERENCE THE MODEL MUNICIPAL RECORDS RETENTION SCHEDULE. STAFF: Donna Garcia-Spaulding, Deputy Town Clerk 1. PURPOSE AND ACTIONS REQUESTED OF COUNCIL: Purpose: 1. The State of Colorado is recommending that all municipalities adopt their statewide Retention Schedule. 2. All municipalities are adopting the State of Colorado Model Municipal Records Retention Schedule because it is a statewide standard, which will be mandatory soon. 3. The Town's current retention schedule is lengthy and has not been up-dated for several years. 4. The Town Clerks office contacted Terry Kettleson the State Archivist and to confirm the involvement of Home Land Security and that information was erroneous. Action Requested: Staff is respectfully requesting, that Council approve second reading adoption of Ordinance No. 22, Series of 2007, State of Colorado Model Municipal Records Retention Schedule. RBD/djgs p/managerxsc/mem 2007/memo p packet - model retention schej TOWN OF SNOWMASS VILLAGE, COLORADO ORDINANCE NO. 22, SERIES 2007 AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF SNOWMASS VILLAGE ADOPTING BY REFERENCE THE STATE OF COLORADO MODEL MUNICIPAL RECORDS RETENTION SCHEDULE. WHEREAS, the Snowmass Village Town Council of the Town of Snowmass Village, Colorado wishes to improve its records management practices through the adoption of the State of Colorado Model Municipal Records Retention Schedule, and; WHEREAS, the Snowmass Village Town Council of the Town of Snowmass Village, Colorado recognizes the value of adopting a records retention schedule to provide legal authority for the destruction of nonpermanent municipal records when they are no longer needed and the permanent retention of municipal records that have enduring value, and; WHEREAS, the Colorado State Archives adopted the "Model Municipal Records Retention Schedule" ("Model Records Retention Schedule") for statewide use by Colorado Municipalities on September 14, 2001; and, WHEREAS, local adoption of the Model Records Retention Schedule will benefit the Town, its residents, and taxpayers by providing model retention periods for Town records; and, WHEREAS, the Town Council wishes to ratify the adoption of the Model Records Retention Schedule as approved by the Colorado State Archives and as it may be subsequently revised and amended; and, NOW, THEREFORE, BE IT ORDAINED, by the Town Council of the Town of Snowmass Village, as tollows: Section 1. a) The Model Records Retention Schedule is hereby adopted by reference by the Town as approved by the Colorado State Archives on September 14, 2001, and as it may be revised and amended by that agency in the future b) The Model Records Retention Schedule is available for inspection in the Town of Snowmass Village Office of the Clerk, 16 Kearns Rd., - 3rd Floor - Snowmass Village, Colorado 81615 c) The Town Clerk is authorized to implement the Model Records Retention Schedule for retention and disposition of the Town's records. Section 2. SeverabilitV. If any part, section, sub-section, clause or phrase of this ORD. 07-22tc Page 2 of 2 Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this Ordinance; and the Town Council for the Town of Snowmass Village, Colorado hereby declares it would have passed this Ordinance and each part, section, sub-section, sentence, clause or phrase thereof, irrespective of the fact that any one or more parts, sections, sub-sections sentences, clauses or phrases be declared invalid. Section 3. The amendment of any provision of the Town Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 4. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. READ, APPROVED AND ADOPTED by First Reading on November 5, 2007, upon the motion of Council Member Mordkin, the second of Council Member Sparhawk and upon a vote of 4 in favor and 1 opposed. Council Member Wilkinson opposed. READ, APPROVED AND ADOPTED by Second Reading on November 19, 2007 upon the motion of Council Member -----, the second of Council Member and upon a vote of ------ in favor and ----- opposed. TOWN OF SNOWMASS VILLAGE By: Douglas Mercatoris, Mayor APPROVED AS TO FORM: John Dresser, Town Attorney ATTEST: Rhonda B. Coxon, Town Clerk MEMORANDUM TO: Snowmass Village Town Council FROM: Planning Department MTG DATE: November 19, 2007 SUBJECT: LOT C PARKING PLAN ADMINISTRATIVE MODIFICATION Direction to staff regarding the Lot C Parking Plan submitted by Related WestPac. Applicant: Related WestPac, LLC on behalf of Base Village Owner, LLC Planner: Chris Conrad, Planning Director 1. PURPOSE AND ACTIONS REQUESTED OF COUNCIL: Purpose: Related WestPac, LLC on behalf of Base Village Owner, LLC ("Applicant") has submitted an Administrative Modification application requesting approval to; 1) expand the Lot C day skier parking lot within the Base Village PUD (the "Project') from 150 parking spaces to 236 spaces; 2) utilize the additional parking for contractor vehicles and to temporarily satisfy the parking requirements for Buildings 1, 3abc and 3de until Phase is of the parking structure is complete and accessible; and 3) operate a valet parking service for the residential unit owners within Building 1. Please refer to the application packet and addendum packet placed in the council boxes for further information. Action Requested: A Record of Decision has been included within the Town Council packet for your review prior to final approval by the Planning Director. The Applicant's request for 35 parking space to be used for parking construction vehicles has been denied. Staff is requesting Town Council direction whether: 1. Lot C should be permitted to be increased in size; 2. the construction parking within Lot C should be reconsidered and allowed to occur; and 3. the valet service for the residential units is an acceptable alternative parking plan or whether the units should not be permitted to be occupied until such time as the required parking within the parking structure is available. Attachment: Administrative Modification #21 Record of Decision Handouts: 1) Lot C Alternative Parking Management Plan application dated November 6. 2) Application Addendum packet dated November 14. 1l M SNOWMASSV14AGE DRAFT DRAFT Record of Decision Administrative Modification #21 Amend CMP for Lot C Parking Plan Related WestPac, LLC on behalf of Base Village Owner, LLC ("Applicant") has applied to; 1) expand the Lot C day skier parking lot within the Base Village PUD (the "Project') from 150 parking spaces to 236 spaces; 2) to utilize the additional parking for contractor vehicles and to temporarily satisfy the parking requirements for Buildings 1, 3abc and 3de until Phase 1a of the parking structure is complete and accessible; and 3) operate a valet parking service for the residential unit owners within Building 1, as further described in Exhibit "A" attached hereto and incorporated herein by reference. Section 16A-5-250 of the Snowmass Village Municipal Code ("Municipal Code") authorizes the Planning Director to grant certain administrative amendments to the Base Village Final PUD and Condition No. 14, Section Three, of Ordinance No. 21, Series of 2004 Ordinance 21") permits administrative amendments to the Construction Management Plan CMP") for the Project. Section One: Findings. After evaluation of the Applicant's proposal, the Planning Director has found: 1. The Applicant desires to receive Temporary Certificates of Occupancy for Buildings 1, 3abc and 3de, Base Village PUD, prior to the commencement of the ski season. The required parking for the residential component of Building 1 and the Aspen Skiing Company ("ASC") ticket sales, administrative office and ski rental shop located within Buildings 3abc and 3de were to have been provided within the Base Village parking structure. The structure is not anticipated to be accessible until sometime in late December; 2. The Applicant proposes to provide a valet service for 14 residential units within Building 1. Residential unit owner vehicles will be shuttled from the-Children's Ski School parking lot and parked within 14 designated parking spaces located in Lot C until needed. The service will be provided from 7:OOam — 11:OOpm daily until parking is available within the parking structure; 3. The Applicant will designate 17 parking spaces within Lot C to temporarily satisfy the required commercial parking for Buildings 3abc and 3de and 35 space for Base Village contractors. The remaining 170 spaces will be available for day skier parking; 4. The Construction Management Plan ("CMP") for Base Village contains the following parking requirements: Parking a. Construction Parking i. Limited areas within staging limits for some trades, inspectors and visitors ii. Worker parking at off-site parking lots and shuttled in to site for work day Base Village PUD Record of Decision No. 21 Page 2 of 4 b. Guest Parking i. Guest Parking in lot C (150 spaces)during the ski season. ii. Pedestrian access from Lot C to the Gondola and Village Express iii. Ski out access to Assay Hill iv. Transit services will be available at Lot C and the Mall during the ski season; 5. The need to create an temporary alternative parking plan for the residential units within Building 1 and the ASC ticket sales, administrative office and ski rental space has been determined by the Planning Director to be reasonable and necessary to mitigate the unforeseen impacts due to circumstances that could not have been rea- sonably anticipated by the applicant prior to or during the original approval process; 6. The Applicant requests that 35 parking spaces be allocation to construction vehicle parking. The Base Village CMP permitted Lot C for the sole purpose of providing guest parking for day skiers during the ski season until such time as the parking structure was completed and accessible. Limited parking for "some trades, inspectors and visitors" was only permitted to occur within fenced staging areas. Construction workers were to park at off-site parking lots and be shuttled to and from the work site. Discussions with the Town police department indicated that one of the problems that occurred last ski season involved construction workers arriving early and parking in Lot C. They were asked to respond several times to come to Lot C to write tickets. With the sole exception of permitting alternative parking for Buildings 1, 3abc and 3de until such time as the parking structure is operational in December, the use of Lot C should remain for day skier parking and construction parking should be limited to fenced staging areas only. 7. Except as noted in Paragraph 6 above, the expansion of Lot C for the purposes described within the application is generally consistent with the provisions of Ordinance 21 and the PUD Guide; 8. Except as noted in Paragraph 6 above, the application is consistent with the review standards for an Administrative Modification pursuant to Sections 16A-5-250(a)(9) and 16A-5-250(b)(4) of the Municipal Code; 9. Except as noted in Paragraph 6 above, the expansion and proposed use of Lot C will not have a substantially adverse effect on the neighborhood; 10. Except as noted in Paragraph 6 above, the expansion and proposed use of Lot C will not have a substantially adverse impact on the enjoyment of land abutting upon or across the street from the project site; 11. Except as noted in Paragraph 6 above, the expansion and proposed use of Lot C will not change the basic character of the project or the surrounding area; 12. Except as noted in Paragraph 6 above, the expansion and proposed use of Lot C will comply with all other applicable standards of the Municipal Code. C:\Documents and Settings\cconrad\Local Settings\Temporary Internet Files\OLK35\ROD#21 Lot C Parking Plan.doc Base Village PUD Record of Decision No. 21 Page 3 of 4 Section Two: Decision. The Applicant's request to; 1) expand the Lot C day skier parking lot within the Base Village PUD (the "Project') from 150 parking spaces to 236 spaces; 2) to temporarily satisfy the parking requirements for Buildings 1, 3abc and 3de until Phase 1a of the parking structure is complete and accessible; and 3) operate a valet parking service for the residential unit owners within Building 1, as further described in Exhibit "A", is hereby approved on this _day of November, 2007, subject to the conditions stated in Section Three below. Section Three: Conditions of Approval. The approval granted within Section Two shall be subject to the following conditions: Conditions relating to Lot C: 1) The Applicant's request to utilize 35 parking spaces for parking construction vehicles is NOT APPROVED. 2) The Applicant will place eight (8) foot screened mesh construction fencing around the perimeter of Lot C to visually screen the parked vehicles from neighboring properties and public rights-of-way. 3) Jersey barricades or guard railing shall be installed along the north boundary as shown on Exhibit "C". 4) The Applicant shall contract with the Aspen Skiing Company to be the parking lot operator unless otherwise authorized by the Planning Director and Town Police Chief. 5) There shall be at least one attendant to park vehicles within the lot in addition to the permit sales person. 6) There shall be color coded permits provided to each vehicle upon payment of the permit fee. Vehicles being parked by the valet service for Building 1 shall have permits displayed that are a different color than the day skier permits and shall be parked in a signed designated area. 7) High Occupancy Vehicles ("HOV") that may be permitted to park without fee shall also display permits of a different color and be parked in a designated area. 8) Signs shall be posted at the entrance clearly stating "Permit Parking Only" and "No Unauthorized Overnight Parking". No vehicles will be permitted to park overnight with the exception of vehicles being parked by the valet service for the Building 1 residential units. 9) The Applicant shall provide the Town a letter authorizing the police department to issue tickets to vehicles not having a visibly displayed permit. 10) Employees of the Aspen Skiing Company shall not be permitted to park within Lot C unless prior written approval is granted by the Planning Director. They are expected to park at the Black Saddle Golf Club parking lot pursuant to the Base Village PUD approval. C:\Documents and Settings\cconrad\Local Settings\Temporary Internet Files\OLKWROD#21 Lot C Parking Plan.doc Base Village PUD Record of Decision No. 21 Page 4 of 4 Conditions relating to valet parking at Building 1: 1) The portable sign shown in Exhibit "B" of the application binder shall be placed curb- side proximate to the valet station during the specified hours of operation. 2) Each arriving guest shall be provided written instructions explaining how the valet service will operate. Guests arriving prior to or after the customary hours of operation may park their vehicle within the Treehouse parking lot provided arrangements are made for the vehicle to be relocated to Lot C prior to 7:30am. A key drop-off box may be installed for that purpose. 3) The Applicant shall provide the Town a letter authorizing the police department to issue tickets to vehicles not moved to Lot C in the morning, parked within the driveway or aisles, or parking in a space for a period longer than the time limit posted. 4) The valet service personal shall cooperate with ASC personnel and in no way adversely affect the Treehouse guest loading and unloading operations within the parking lot. General Conditions: 1) The Applicant shall be responsible for compliance with all terms and conditions of this approval. 2) The Building 1 valet parking program and designated commercial parking within Lot C shall be discontinued at such time as the required parking within the parking structure has been completed and those spaces may be utilized. Building 1 residential unit owners will be required to utilize the parking structure rather than Treehouse parking lot at that time. 3) This Record of Decision shall be recorded with the Pitkin County Clerk and Recorder. The document shall be returned to the Town and retained for review in the records of the Town Clerk's office. An additional copy will be on file with the Town Planning Department. 4) This Record of Decision pertains only to the subject matter contained in it and supersedes all prior and contemporaneous approvals, representations, and understandings of the parties. No supplement, modification, or amendment of this Decision shall be binding unless executed by the Town Manager. No waiver of any of the provisions of this Decision shall be deemed, or shall constitute, a waiver of any other provision, whether or not similar, nor shall any waiver constitute a continuing waiver. No waiver shall be binding unless executed by the Town Manager. Chris C. Conrad, Planning Director C:\Documents and Settings\cconrad\Local Settings\Temporary Internet Files\OLK35\ROD#21 Lot C Parking Plan.doc Exhibit "A" Record of Decision #21 — Lot C Page 1 of 14) Alternative Parking Management Plan for LOT C Phase 1, Base Village November 6, 2007 The alternative parking management plan for Lot C proposes to provide ample parking for day skiers,temporarily meets parking requirements for both Hayden Lodge residential parking and the commercial use parking requirements in Base Village.The Alternative Parking Management Plan for Lot C is proposed to be in effect until phase 1A of the garage is complete and accessible.The opening of phase 1A of the garage will satisfy the parking requirements as required by the Base Village PUD. Section 1 Lot C The revised Lot C parking layout provides a total of 236 parking spaces. Of those 236 parking spaces 150 parking spaces will be designated to day skier parking leaving a total of 86 available surplus parking spaces.To meet and exceed the residential parking requirement for Hayden Lodge of.75 parking spaces per unit, Related/WestPac, LLC will be providing 14 parking spaces in Lot C specifically designated for the 14 residential units closing in December 2007.There will be a total of 5,049 square feet of commercial space opening during the months of November and December 2007. in order to meet the requirement of providing 1 parking space for every 300 square feet of commercial use per the Base Village Parking Management Plan there will be 72 additional parking spaces designated for public parking in lot C far exceeding the requirement of 17 commercial parking spaces for guests. Base Village Phase 1 Required Parking Required Provided Required Provided Number Number of Location Location of Spaces Spaces DaySkei 150. 205 Lot{ Lot C Commercial 17-. 17` Base Village Lot C Opening Nov/Dec 2007) Garage Residential 11 14 Base Village - Lot C Hayden Lodge Only)Garage TOTAL! i78 . 236. BV.Garage Lot,C Lot C UALot C1071106.Lot C Alternative Parking Management Plan.doc 1 Exhibit "A" Record of Decision #21 — Lot C Page 2 of 14) Alternative Parking Management Plan for LOT C Phase 1, Base Village November 6, 2007 Section 2 Lot C Finish/Maintenance/Parking Space Demarcation Lot C will have a compacted road base surface as specified in "Condition 6 section d"of Ordinance 21 Series 2004.A third party will be hired to plow snow and maintain the grounds of lot C. The 14 parking spaces for Hayden Lodge residences will be indicated with a 'Reserved for Hayden Lodge Residents Only'sign at each of the 14 parking space locations.The 150 day skier parking spaces and 72 public parking spaces will remain unmarked. Section 3 Operational Plan The operational plan promotes a well thought out and seamless solution to provide parking for day skiers, Hayden Lodge residents and commercial patrons of the Base Village. Related/WestPac, LLC will hire a third party entity to operate and manage Lot C through the 2007-2008 ski season. Section 3A Day Skier Operations: A third party operator will regulate Lot C from Sam to 12pm, Monday through Sunday for the 150 day skier parking spaces.After 12pm Monday through Sunday the parking spaces will be free of charge and open to the public on a first come first serve basis. Per the Base Village Parking Management Plan the anticipated price for a day skier all day permit is$10- 20 depending on the demand and the season.There will be a parking attendant booth located at the entrance of Lot C to monitor and collect parking permit fees for day skier parking. Section 3B Hayden Lodge Parking Operations: Related/WestPac will hire a valet service to operate 16 hours a day from 7am to 11pm Monday through Sunday to retrieve vehicles for residences of Hayden Lodge to and from Lot C.There will be a designate drop off and pick up area in front of Hayden Lodge where a valet attendant will coordinate drop offs and pick ups via radio to avoid adversely impacting traffic around the Children's Center. UALot 0071106.1-ot C Alternative Parking Management Plan.doc 2 Exhibit "A" Record of Decision #21 — Lot C Page 3 of 14) Alternative Parking Management Tian Tor LOT C Phase 1, Base Village November 6, 2007 Section 3C Public Commercial Parking Operations: The additional 72 public parking spaces will be regulated and managed in the same manner as the day skier spaces on a first come first serve basis. Patrons parking in public parking will be charged the same rate as a day skier from Sam—12pm Monday through Sunday, after 12pm parking will be free of charge. The parking attendant located at the entrance of Lot C will also collect parking permit fees for public parking. Section 4 Lot C Access All vehicular traffic entering and exiting Lot C will gain access through the Wood Road entrance. Day skiers will be able to access the Ski Co ticketing by skiing down the ski back trail to Assay Hill. Guests who are not skiing will be able to walk along Wood Road on the pedestrian path to the Base Village.Guests also have the option of taking the Village Shuttle route#2 from Wood Road to the Base Village. Section 5 Exhibits Exhibit A: Lot C Parking Map Exhibit B: Hayden Lodge Parking Space Identification Signs Exhibit C: Hayden Lodge Valet Station Location Exhibit D: Access Map from Lot C to Base Village UALot 00711061ot C Alternative Parking Management Plan.doc 3 fmv- 1\C: C6S5 U' I SpGx CL ell ANn Assay '.,, a , -_ :-•_--- - --- .._ ..._. sl.... 4 I p I I 0424- 8ax d b? A I I m ell 84a P DF_ STRiR nKCll' l0 ( SV <— ` e.. _°_.,,_-._.,. "_ vl-. ..--_.__-.-.....--__,,_ .-" I i WOOD ROAD - m 6448 Vt" ACnk. suurrck -- o} n 2000 , I 3 RQS1.- _ _ o n Exhibit "A" Record of Decision #21 — Lot C Page 5 of 14) 12" 0 RESERVED FOR zoHUDENLODGE RESIDENTS ONLY 0 0®0 El Reserved Parking 12100 w. 52nd Ave. #111, Wheat Ridge, CO 80033 // 303-425-6295// sdesign@mho.net 7W. IG BBUILD A` 6 CL ogym/CD i ODGE rn N cr FN7 Y VALET ON Y•' S 0' 4LAGEI LEbE! PLAN fiY b111E a W RROPOSE Exhibit "A" Record of Decision #21 - Lot C Page 7 of 14) rKELATEL) 9 E S T P A C I Addendum A: Pedestrian Access Map Addendum A to the November 7to Alternative Parking Management Plan for Lot C; Pedestrian Access Map from Lot C to the Base Village Plaza Area i i i I i Exhibit "A" Record of Decision #21 - Lot C Page 8 of 14) Alternative Parking ManagemenT rian for LOT C Phase 1, Base Village November 6, 2007 Addendum A November 14, 2007 Per the request of the Town of Snowmass Village, Related WestPac LLC has provided a clear and safe pedestrian, day skier and guest access plan from Lot C to the Base Village plaza area. Section 1 Pedestrian Access This addendum aims to expand on 'Section 4; Lot C Access' per the original Alternative Parking Management Plan for Lot C submission made November 6, 2007.i Accessing Base Village as a foof pedestrian: Proceed out of Lot C at the south entrance onto Wood Road. Walk along the pedestrian path headed southwest to the stairs located across from the Crestwood Condominiums on the north side of Wood Road. The pedestrian path is separated from traffic on Wood Road by Jersey barriers. Proceed down the stairs and across the ski back trail to the plaza of Base Village. Accessing Base Village as a day skier: Day skiers will be able to access the Ski Co ticketing by skiing down the ski back trail to the base of Assay Hill. Accessing Base Village as a guest opting for public transportation: Guests also have the option of taking the Village Shuttle route #2 from Wood Road to Base Village. Shuttle access is also available to the Mall area. i Section 2 Exhibits Exhibit A Foot Pedestrian Access Route Exhibit B Day Skier Access Route per previous submission i i Exhibit "A" Record of Decision #21 — Lot C Pa e 9 of 14) Alternative Parking Management Plan for LOT C Phase 1, Base Village November 6, 2007 Addendum A November 14, 2007 I EXHIBIT A eENaAVE( i DIAGRAM 1 Diagram 1 shows the pedestrian access by foot from Lot C up j Wood Road to the pedestrian stairs across from the Crestwood Condominiums accessing the Base Village. The Pedestrian path is guarded from traffic by barriers, i i Exhibit "A" Record of Decision #21 - Lot C Page 10 of 14) Alternative Parking Management Dian Tor LOT C Phase 1, Base Village November 6, 2007 Addendum A November 14, 2007 A- Y d ra NDSCAeouLDeF X-20640.2044 I 2139004 ^' R .3888' i X•20657,0836 Y-21415.4502 R104,0956' i DIAGRAM 2 Diagram 2 emphasizes the pedestrian stairs across from the Crestwood Condominiums on the north side of Wood Road where pedestrians can access the Base Village Plaza by foot across the i Ski Back trail. Exhibit "A" Record of Decision #21 — Lot C Page 11 of 14) Alternative Parking Management Plan for LOT C Phase 1, Base Village November 6, 2007 Addendum A November 14. 2007 9 t0 VAR1{IM5[Y fY' xaaesmtw rK xrx q qpuaunssaWu w¢mva rn mas a ummras I3 i p.Yf Fll tlS U '- ' N•1C D9 fAT 54" STAIR BY WOOD ROAD SCALE, 1/4' • 11•011 DIAGRAM 3 Diagram 3 shows the detail of the Stair by Wood Road. This is the stair that will give Pedestrians access on foot from Lot C down to the ski back trail across to the Base Village Plaza. i i I i 1 Exhibit "A" Record of Decision #21 - Lot C Page 12 of 14) r OR E L T E S T P A C I t Addendum B: Contractor Parkin Addendum B to the November 7t" Alternative Parking Management Plan for Lot C; The Reallocation of Parking to include 35 Contractor Parking Spaces Exhibit "A" Record of Decision #21 - Lot C Page 13 of 14) Alternative Parking Management Plan for LOT C Phase 1, Base Village November 6, 2007 Addendum B November 14, 2007 Addendum B proposes to allow Related WestPac to assign up to 35 parking spaces in Lot C for the use of Base Village Contractors. Allowing contractors to park on site with a limited number of spaces promotes carpooling, flexibility for contractors to arrive and leave, and enables them to have a vehicle on site. Section 1 Lot C Contractor Use I Monday through Sunday there will be 15 parking spaces allocated to Base Village contractors, the remaining 20 parking spaces will only be allocated to Base Village contractors Monday through Friday. This provides for an additional 20 day skier parking spaces to be available on weekends that otherwise would have been construction staging area. The following chart shows the reallocation of parking spaces in Lot C: Base Villa e.Phase 1 Re uired Parkin Required Provided Required Provided Number Number Location Location Of of Spaces Spaces Day Skier 150 170 Lot C Lot C Commercial 17 17 Base Lot C Opening Nov/Dec Village 2007) Gara e Residential 11 14 Base Lot C Hayden Lodge Village Only) Gara e Contractor Parking 0 35 Not Lot C A licable TOTAL: 178 236 8V Lot C Garage I Lot C Exhibit "A" Record of Decision #21 - Lot C Pane 14 of 14) Alternative Parking Management Plan for LOT C Phase 1, Base Village November 6, 2007 Addendum B November 14, 2007 Section 2 r Lot C Contractor Parking Operations A third party operator will regulate and monitor parking permits required for all contractor parking. The contractors will be charged the same parking permit fee as day skiers to park in Lot C. Contractor vehicles must have a parking permit visible at all times while parked in Lot C. Parking permits will be required to hang in rear view mirrors and will clearly indicate which contractor the vehicle is associated with. Related WestPac LLC will use their discretion to determine how many spaces are given to each contractor involved in the project. Contractor i Parking Permits will be distributed by Related WestPac, LLC directly to the Contractor. I Tue. @ 10:00 am is the deadline for agenda requests in writing. Meeting Date: November 19, 2007 Agenda Title: CONTINUATION OF PUBLIC HEARING - SNOWMASS CENTER: PRELIMINARY PLAN APPLICATION AND MODIFICATIONS THERETO FOR THE PROPOSED SNOWMASS CENTER REDEVELOPMENT AND EXPANSION PLAN PROJECT. Time Needed: 10 minutes Presented By: Chris Conrad Action Requested ACTION REQUESTED OF COUNCIL: CONSIDERATION OF of Town Council APPLICANT'S REQUEST TO CONTINUE THE PUBLIC HEARING TO ANOTHER DATE CERTAIN. MEMORANDUM TO: Snowmass Village Town Council FROM: Planning Department DATE: November 19, 2007 SUBJECT: CONTINUATION OF PUBLIC HEARING - SNOWMASS CENTER: PRELIMINARY PLAN APPLICATION AND MODIFICATIONS THERETO FOR THE PROPOSED SNOWMASS CENTER REDEVELOPMENT AND EXPANSION PLAN PROJECT. The public hearing for this item was previously continued from June 18, 2007 to this date for the on-going review of the Preliminary Plan application for the proposed Snowmass Center redevelopment and expansion project, pursuant to Municipal Code Section 16A-5-340, Preliminary Plan. The project in its current form, as the third amendment to the previous Preliminary Plan submission, proposes the expansion and redevelopment of the Snowmass Center involving 85,002 square feet of commercial and office space, 51 free-market units and 31 employee housing units located approximately 150 feet north of Brush Creek Road and between Upper and Lower Kearns Roads on Parcels A and B, the existing Snowmass Center Parcel A Replat, and Parcels F, G and I of the Faraway Ranch Subdivision (Parcel plat). The Brush Creek Estates single-family area is also part of the project and is located on Parcels H and H-1 of the same subdivision behind and to the north of the Woodbridge Condominiums property. Applicant: Brush Creek Capital Holdings, LLC Owner Representative: Pat Smith Development Coordinator: Grant Melius Planner: Chris Conrad, Planning Director Jim Wahlstrom, Senior Planner I. PURPOSE AND ACTIONS REQUESTED OF COUNCIL: The purpose of the meeting would be to consider the Applicant's request to continue the public hearing to March 17, 2008. Note that this meeting was re- scheduled to March 18, 2008 due to the recently adopted Resolution No. 26, Series of 2007, which set the Council dates in 2008. The Applicant has since verbally noted to Staff their acceptance of a March 18, 2008 continued hearing date. 1 II. SUMMARY DESCRIPTION OF PROJECT. The current Snowmass Center expansion and redevelopment, as the third amendment to the original submission of the Preliminary Plan application, more specifically involves the proposed development of: 85,002 square feet of commercial of office space (73,811 square feet leasable); A residential club of 150,848 square feet involving 51 free-market units; Residential club facilities and amenities containing 49,027 square feet; 31 restricted affordable housing units containing 19,433 square feet (12,985 square feet as mitigation); Surface and underground parking facilities holding 410 spaces The application proposes variations from buildout designations, building heights, development on 30% slopes, development within the Brush Creek impact area, and an alternative/shared parking plan. III. BACKGROUND The first amendment to the application involved changes to the aerial connection, the replacement Woodbridge pedestrian bridge, and a subdivision exemption for a lot line adjustment, which were previously reviewed in 2006. The second amendment involved the Brush Creek Estates project involving four single family lots with house sizes ranging from 5,000 to 5,500 square feet, located on Parcels H and H-1 of the Faraway Ranch Subdivision (parcel plat), which was also previously reviewed in 2006. During the last Town Council meeting on June 18, 2007 to overview the Preliminary Plan application, the hearing was continued to November 19, 2007. IV. OTHER HEADINGS RELATED TO THE TOPICS See the attached letter dated November 13, 2007 from the Applicant requesting continuance of the public hearing to March 17, 2007 including their reasons. The letter makes reference to the proposed 4`h amendment, which was submitted November 6, 2007 and then withdrawn November 8, 2007 "in response to community and staff feedback." Be advised that since the Town Council did not consider the 4th amendment for acceptance, the amendment was not referred for review and comments by affected referral agencies. V. SUMMARY OF STAFF RECOMMENDATIONS AND FINDINGS Staff recommends granting the Applicant's request for another continuance of the public hearing, but until March 18, 2008 in lieu of March 17, 2008, due to the recently adopted Resolution No. 26, Series of 2007, which set the Council dates for 2008. 2 i RELATED NOV 14 2007 Jl1UWIUd$S visage ICommunitybevelopmentWESTPAC Town Council in care of James Wahlstrom j Town of Snowmass Village 16 Kearns Road j Snowmass Village,CO 81615 I November 13,2007 I Re:Snowmass Center Redevelopment—Request for a Continuance of the Public Heating Dear Honorable Council Members: Brush Creek Capital Holdings,LLC(BCCH)has developed a proposed plan that addresses many of the concerns and goals outlined by Council and the conununity over the past few JI years. The proposed 4'h Amendment was submitted to the Planning Department and was withdrawn several days later in response to community and staff feedback. Ia order to address these comments and gather additional input from the community BCCH is respectfully requesting a continuance of the public heating. BCCH is requesting Council continue the public hearing to Match 17,2007. Granting this continuance will provide time to reassess the development and gather additional input from the community. It is envisioned that the four month collaborative effort will produce a plan that both addresses the community's concerns and brings forward an enhanced and viable fourth amendment. Thank you for your time and consideration regarding the continuation of tho public hearing for the Snowmass Center Redevelopment Plan. Best Regards, vV. Scott Stenman VP of Development 132 West Main Street, Suite A, Aspen, CO 81611 970) 544-0620 (t) (970) 920-3384(0 TO: SNOWMASS VILLAGE TOWN COUNCIL FROM: RUSS FORREST, TOWN MANGER SUBJECT: MANAGER'S REPORT DATE: November 19, 2007 40th Anniversary Book Update Town Council allocated $40,000 in 2007 towards a one-time historical project. This account is a line item account under the Town Manager's Office. The expenditure budget for the $40,000 was presented to Council and was approved. The budget includes the following: 15,000 towards a historical documentary film to be showcased throughout the year. 20,000 towards publishing the first coffee-table historical book of Snowmass Village. 5,000 towards an anniversary celebration party. On September 1, 2007 1 resigned as Community Relations Officer, although I continued to work hourly as a contract employee — specifically working on the film and the book. The Anniversary celebrations were handed over to Aspen Skiing Company. The following is a status report of where we are with the project: Paul Anderson has been paid $13,000 to research, write, and conduct interviews for the book. He has been working on this project over the past year. Catherine Lutz and Britta Gustafson, designed and published an informational piece about the project, as well as, spent hours of time collecting photography and preparing images for the film, which will later be used in the book. Greg Poschman has been contracted to produce a historical documentary about Snowmass Village highlighting characters of Snowmass and detailing the history of the community and the resort. So far roughly $10,000 has been spent on this project and $10,000 is needed to complete the film. This project has really resonated with several people in the community. We have found that the stories are endless and the key will be to capture the spirit of Snowmass as we move along towards completion. The film/documentary will be completed in February — a distribution plan has not yet been planned, although the film will be aired on all local networks and available to the public and local businesses. The book, which is not titled yet, will be completed in about one year. We should have a rough draft of the text, by the end of the winter season. When the new Community Relations person starts working I will transfer the project files and coordination over to the next person and act as a liaison. At this point the book project is on hold until a sponsorship plan is implemented. Manager's Report 08-20-07 Page 2 of 3 Project Update Staff Action Status Date to follow- Contact up w/ Council Russ, Comprehensive State of Comp. Plan will be presented on Ongoing Chris, Plan Update Dec 3`d to Council Kathleen, David State of Snowmass Report will be presented to Council on Dec. 3`d Public Meetings Scheduled on Dec. 12th and 201h Hunt Entryway / Construction on Gym has begun. December 3rd Walker Gymnasium 2007 Tennis Courts will be completed in May/June of 2008. Play ground completed in summer 2008. Jason Town Hall Anticipated move in dates are December Haber 19th-20th Jason Environmental RMI is working with committee to develop Determine Haber Committee a proposal to help facilitate future Committee in meetings. September Chris Snowmass New plans anticipated to be received in Continuation Conrad Village Center late Winter/Spring 2008. scheduled for Project November 19th' Susan Economic Marketing Director is working with RRC Hamley Strategic Plan Associates on a Economic Strategy to help guide economic related decision making for the Marketing, Special Events, and Group Sales Board. Draft is expected in early December. David TOD Project in NEPA work completed. Study concluded See Time — line Peckler West Village a Finding of No Significance- FTA is for reviewing Comprehensive Plan FSun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 e iP Town Council Meeting 4:00 p.m. Daylight savings ends 11 12 13 14 15 16 17 EOTC Meeting 4:00 p.m. -Aspen Veterans Day Observed 18 19 20 21 22 23 24 Town Council Meeting 4:00 p.m. Thanksgiving Day 25 26 27 28 29 30 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 Hanukkah Hanukkah Town Council Meeting 4:00 p.m. 9 10 11 12 13 14 15TOSV Holiday Party 0 16 17 18 19 20 21 22 Move to Town Town Hall! Council Meeting Approximately 3 Days 4:00 p.m. 23 24 25 26 27 28 29 o- o _ Christmas TOSV offices closed 30 31 G) J f New Year's Eve