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04-20-09 Town Council Packet091 HA/A- SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING AGENDA APRIL 20, 2009 PLEASE NOTE THAT ALL TIMES ARE APPROXIMATE — ITEMS COULD START EARLIER OR LATER THAN THEIR STATED TIME CALL TO ORDER AT 4:00 P.M. Item No. 1: ROLL CALL Item No. 2: PUBLIC NON-AGENDA ITEMS 5-minute time limit) Item No. 3: COUNCIL UPDATES CONTINUED ITEMS FROM APRIL 6, 2009 Item NoA: DISCUSSION - CONSTRUCTION MANAGEMENT PLAN PROPOSED ADMINISTRATIVE MODIFICATION REGARDING BASE VILLAGE CONSTRUCTION MANAGEMENT PLAN (CMP) AMENDMENTS. Time: 45 minutes) ACTION REQUESTED OF COUNCIL: Direct Staff concerning an action or modification of related record of decision. Chris Conrad....................................................Page 1 (TAB A) Item No. 5: CONSTRUCTION UPDATE Time: 15 minutes) ACTION REQUESTED OF COUNCIL: Receive 2009 Construction Update. Jason Haber.............................................Page 38 (TAB B) Item No. 6 COMP PLAN REVIEW-HOUSING CHAPTER Time: 60 minutes) ACTION REQUESTED OF COUNCIL: Council is requested to review the Housing Chapter of the Comprehensive Plan Comp Plan Team (Russ Forrest, Chris Conrad, Lesley Compagnone, Jason Haber, David Peckler) Page 42 (TAB C) 04-20-09 TC Page 2 of 3 NEW AGENDA ITEMS FOR APRIL 20TH (30 MINUTE BREAK) Item No. 7 RODEO PLACE PHASE II AND HOUSING GUIDELINE Time: 30 minutes) ACTION REQUESTED OF COUNCIL: Council is requested to review the housing guidelines and then provide direction on next steps for Rodeo Place Phase II. Russ Forrest, Bob Kaufmann, Mike O'Connor...Page 44 (TAB D) Item No. 8: UPDATE ON RETT FUND & REQUEST FOR FUNDING FOR SUMMER RODEO Time: 30 minutes) ACTION REQUESTED OF COUNCIL: Authorize $35,000 to complete the physical improvements to host the Rodeo in the coming summer season. Hunt Walker...........................................Page 66 (TAB E) Item No. 9: PUBLIC HEARING AND SECOND READING OF ORDINANCE NO. 5, SERIES OF 2009 - CONCERNING A MINOR PUD AMENDMENT FOR BASE VILLAGE INTERIM BUILDING 7 Time: 30 minutes) ACTION REQUESTED OF COUNCIL: Approve, modify, or deny second reading of the ordinance Jim Wahlstrom.........................................Page 79 (TAB F) Item No. 10: PUBLIC HEARING AND SECOND READING OF ORDINANCE NO. 04, SERIES OF 2009 - CONCERNING A MINOR PUD AMENDMENT AND OFFICIAL ZONE DISTRICT MAP AMENDMENT REGARDING COUNTRY CLUB TOWNHOMES Time: 30 minutes) ACTION REQUESTED OF COUNCIL: Open Public Hearing to approve, modify or deny the Second reading of the ordinance. Bob Nevins..............................................Page 96 (TAB G) Item No. 11: MANAGER'S REPORT Time: 10 minutes) Russell Forrest..........................................Page 148 (TAB H) Item No. 12: AGENDA FOR NEXT TOWN COUNCIL MEETING Page 155 (TAB 1) Item No. 13: APPROVAL OF MEETING MINUTES FOR: November 17, 2008 AND March 2, 2009 Page 157 (TAB J) 04-20-09 TC Page 3 of 3 Item No. 14: COUNCIL COMMENTS/COMMITTEE REPORTS/CALENDARS Page 181 (TAB K) Item No. 15: ADJOURNMENT NOTE: Total time estimated for meeting: Approx 4 hours and 40 minutes (excluding items 1-3 and 12-15) ALL ITEMS AND TIMES ARE TENTATIVE AND SUBJECT TO CHANGE WITHOUT FURTHER NOTICE. PLEASE CALL THE OFFICE OF THE TOWN CLERK AT 923-3777 ON THE DAY OF THE MEETING FOR ANY AGENDA CHANGES. MEMORANDUM TO: Snowmass Village Town Council FROM: Planning Department MTG. DATE: April 20, 2009 SUBJECT: DISCUSSION - CONSTRUCTION MANAGEMENT PLAN PROPOSED ADMINISTRATIVE MODIFICATION REGARDING BASE VILLAGE CONSTRUCTION MANAGEMENT PLAN (CMP) AMENDMENTS. APPLICANT: Related WestPac, LLC on behalf of Base Village Owner, LLC PLANNER: Jim Wahlstrom, Senior Planner for Chris Conrad, Planning Director I. PURPOSE AND ACTION REQUESTED OF COUNCIL: This meeting is for purpose of reviewing the application, pursuant to Municipal Code Section 16A-5-250, Administrative modifications, for the proposed 2009 Base Village CMP and Phasing amendments. The action requested of Council would be to provide comments and direction to Staff concerning action or modification of the attached Record of Decision ("ROD") (See Attachment 1). Please note the enclosed Record of Decision is redlined to show where the document was amended following the May 6 Town Council meeting. II. SUMMARY OF DESCRIPTION OF PROJECT: According to the Applicant's cover letter dated March 3, 2009, the Applicant's purpose of the administrative modification application is to, "update the CMP due to the inherent changes associated with a lengthy construction project as certain refinements and modifications have been made to the schedule and the narrative to reflect the latest Town Ordinance No. 12, Series of 2007 (CCIMP) and to reflect the Applicants latest thinking based on speed of construction weighed against community impact" A summary of the changes is listed in more detail in the attached draft Record of Decision. The application is not very complex; however, Staff suggests council may wish to discuss some core issue concerns or potential discussion topics: 1. The extensive amount of land being designated and fenced for "construction staging" and whether it would be more appropriate for these areas to be reduced as reasonably needed for the intended projects occurring within the CMP timeframe. 2. The existing surface area of Lot 2 (above the parking structure) may be used as a staging area for Interim Building 7 and Building 8 construction. If not, should 1 discussion occur regarding some potential clean up due to the uncertainty of when construction within that are may occur. 3. Staff recommended changes to the "Storm Water Management and Erosion Control" portion of the plan (see Conditions 7 & 8 of the ROD). 4. Moving the construction fencing away from the road surface edge along Wood Road to provide for separation and moderate landscape buffer. 5. Whether some accommodation could occur to enable the ski back trail to be used for summer trail use. III. BACKGROUND: According to Condition No. 14, Construction Management Plan, of the Base Village Final PUD Ordinance No. 21, Series of 2004, it states: The hours during which construction activities occur will be in conformance with the provisions contained in Chapter 18 of the Municipal Code. Due to the phasing and lengthy development construction period, certain refinements, modifications, or amendments to the Construction Management Plan may be required in the future by the Town to mitigate impacts which were not apparent at the time of adoption of this Ordinance. The Planning Director is authorized to require reasonable amendments to the plan as determined to be reasonable and necessary to mitigate an unforeseen impact. The Applicant will either amend their plan accordingly or request that the matter be reviewed by Town Council for final determination." Staff believes an administrative modification application is required to either document the authorization of the proposed changes, or if denied, to document the reasons why such changes are not permissible pursuant to the review criteria in the Municipal Code. IV. APPLICABLE REGULATIONS: Municipal Code review criteria, which regulate the review and approval of Administrative Modification applications are included in Section 16A-5-250. The final decision making authority needs to be comfortable in stating the following findings in a Record of Decision per the Code: Activities that shall not be considered administrative include: 1. changes to the overall character of the project; 2. changes that substantially increase trip generation or the demand of public facilities; 3. changes that are inconsistent with a condition or a representation of the project's original approval; or 4. that requires granting a further variation from that granted in the original approval. The proposed modification shall be the result of circumstances that could not have been reasonably anticipated by the applicant prior to or during the original approval process; and 2 Any adverse impacts on surrounding properties from the proposed modification shall be insubstantial. V. DISCUSSION ITEMS: Please review the attached Record of Decision and provide comments for consideration prior to completing the ROD. To follow-up on various topics discussed during the May 6 meeting or requested for discussion by Town staff: Phasing. The "Phasing" section on Page 12 of the CMP (See Page 12 of 16 in Exhibit "A" of the Draft Record of Decision) makes reference to Phase 2A that is not listed within the phasing table found on that page. Please be advised that Phase 2A involves Buildings 13A and 13B currently under construction. The section refers to the roundabout and the completion of the Upper Wood Road improvement. The Applicant intends to phase the Wood Road improvements with the openings of the Buildings along Wood Road Buildings 10, 11, 12 & the Fanny Hill Town Homes) and the roundabout will be completed prior to the issuance of a certificate of occupancy for Building 5, 9AB or 9C. Attachment 2 contains email comments from Hunt Walker regarding Wood Road improvements. The April 7 email recommends that all Wood Road improvements commence in 2009 but agreed to honor any written agreement between the Town and Related stipulating a different time frame for reconstructing Wood Road. Attachment 3 from Related WestPac has been accepted as establishing the agreed upon timeframe for completing Wood Road. You will recall that it was determined last year that the 2008 CMP would only extend through April 13, 2009. The application, however, discussed construction phasing beyond that date. The application stated that the proposed roundabout and Upper Wood Road were anticipated for completion November 25, 2010. Wood Road Recommendation: The Applicant may construct the road segment to the Building 13AB driveway as proposed within the 2009 CMP. The balance of the Upper Wood Road improvements from buildings 13AB to the Fanny Hill Townhomes should be completed in 2010. Please refer to Condition No. 19 of the Record of Decision requiring that the improvements be completed by October 15, 2010. It is further recommended that between April 29— November 26, 2009, the Applicant will install proper drainage along both sides of Wood Road from Building 13AB up to the Fanny Hill Townhomes and make the necessary asphalt repairs as determined by the Town Engineer. Please refer to Condition No. 20 of the Record of Decision. Roundabout. The Base Village Funding Agreement states that it was the parties intent to commence construction of the roundabout in May 2007 and complete it that year. Section 2.1(e) requires that the roundabout be completed prior to the issuance of a certificate of occupancy for Building 5, 9AB or 9C (See Attachment 4 containing an excerpt from the Funding Agreement relating to the roundabout). 3 Roundabout Recommendation: The Town and Applicant previously agreed to not commence construction in 2007 and projected that should be delayed until 2010 or later. Staff is concerned that the above buildings may not begin construction within the foreseeable future and recommends that at least the design work and Design/Build Agreement be completed this year so that construction could commence in 2010. Please refer to Conditions No. 21 and 22 of the Record of Decision. Wood Road Garage Access. The Applicant has amended the CMP to provide a detailed construction schedule for the removal of the Wood Road garage access bridge scaffolding and construction / snowmelting of the access driveway. The proposed schedule may be found as Exhibit C of the Record of Decision. The construction schedule proposes to provide access to the garage off Wood Road from May 1 through July 30, 2009 and then close the access from August 1 — November 2 to complete construction. Garage Access Recommendation: It is recommended that the Applicant agree to amend the schedule such that the access remains functionally open until August 10, 2009 and that construction of the necessary access road improvements shall be completed by November 2, 2009. This will enable Wood Road access to the garage through the last Fanny Hill concert and Blast the Mass occurring between August 6-9. Please refer to Condition No. 25 of the Record of Decision. Fire Lane. The Snowmass-Wildcat Fire Protection District has requested that the Applicant maintain an unobstructed 24 foot fire lane within the "Construction Road & Emergency Access" shown on Sheet CM-9 extending from Wood Road to the Base Village Plaza surface. Please refer to Condition No. 26 of the Record of Decision. Pedestrian Walkways from Viceroy. Discussion occurred during the April 6 regarding the Wood Road sidewalk connections and how guests within the Viceroy will be able to walk from the hotel to the Base Village Plaza. The Applicant should be able to provide PowerPoint drawings discussing the sidewalks, and Hunt Walker will be available to discuss the history leading to reluctant approval for what will be constructed. Another means to walk to the plaza being considered was to utilize the "Construction Road & Emergency Access" (See Sheet CM-9 of the application) and then making a pedestrian connection across the garage surface to the walkway constructed for Interim Building 7. The Applicant indicates concern that this connection would not be snowmelted and potentially dangerous. Further comments will be provided by the Applicant at the meeting. 4 Lot C. Based upon previous Construction Management Plans, Lot C use during the ski season for day skier parking was to be discontinued following the 2007/2008 season. The 2008 CMP made the lot available for this season and this application proposes that it remain through the 2010/2011 ski season. Staff has no objection to extending the period of use of Lot C. The Interim Parking Plan of Operations application (scheduled for Town Council review on May 4) identifies parking areas within the garage structure cordoned off as Construction Zone". Staff would point out that the full 200 day skier/commercial spaces required by the 2004 Base Village Final PUD has not been provided yet so therefore finds that continued use of Lot C to be acceptable. It would be appropriate to discuss making more garage parking available for day skier/commercial use by reducing the construction zone for additional parking and opening the valet parking area for regular parking use when the 2010/2011 Interim Parking Plan of Operations application is reviewed next year. Opening additional parking within the garage would depend on the likelihood that construction above the garage structure would occur during that period. Lot C should then be proportionately reduced in size to maintain a reasonable cap on the amount of day skier parking available within West Village. VI. NEXT STEPS Direct Staff to finalize the Record of Decision for the administrative modification application, as may be amended at the meeting or table the item to the next meeting to review supplemental information, as may be desired by the Council in reviewing the application. The Draft Record of Decision has been prepared for signature by the Town Manager since Chris Conrad will be on vacation through April 27. Attachments: 1) Draft Record of Decision. 2) Email comments from Hunt Walker regarding Wood Road improvements. 3) May 31, 2007 Related WestPac memo. Regarding Wood Road 4) Base Village Funding Agreement Excerpt Regarding Roundabout. 5 ATTACHMENT 1 lawn f SNOWMASSVIWGE B 2 DRAFT Record of Decision DRAFT 3 Planning Director Administrative Modification #33 4 2009 Base Village Construction Management and Phasing Changes 5 6 The Applicant, Related WestPaC, LLC ("Applicant") on behalf of Base Village Owner 7 LLC ("Owner"), applied on March 18, 2009 for changes to the Base Village Construction 8 Management Plan (CMP) as required in Ordinance No. 21, Series of 2004, (Ordinance 21) 9 Section Three, Condition No. 14 which states: 10 11 The hours during which construction activities occur will be in conformance with 12 the provisions contained in Chapter 18 of the Municipal Code. Due to the phasing 13 and lengthy development construction period, certain refinements, modifications, or 14 amendments to the Construction Management Plan may be required in the future 15 by the Town to mitigate impacts which were not apparent at the time of adoption of 16 this Ordinance. The Planning Director is authorized to require reasonable 17 amendments to the plan as determined to be reasonable and necessary to mitigate 18 an unforeseen impact. The Applicant will either amend their plan accordingly or 19 request that the matter be reviewed by Town Council for final determination." 20 21 Pursuant to the final approvals for Base Village, a "Planning Director Administrative 22 Modification" is allowed pursuant to the review criteria and standards established in the Final 23 PUD Guide of Ordinance No. 21, Series of 2004 ("Ordinance 21"), regarding the approval of the 24 Base Village Final PUD (the "Project"), and pursuant to Municipal Code Section 16A-5-250, 25 Administrative Modifications. 26 27 The proposal is for the purpose of amending certain provisions in the text, the time frame 28 or phasing schedules, and the colored phasing diagrams for the construction of infrastructure 29 and buildings and other physical development, such as staging areas and access points for 30 construction, in the Base Village CMP and Phasing schedules, attached hereto and 31 incorporated herein as Exhibit "A". 32 33 At the meeting on April 6, 2009, Town Council directed certain edits to this Record of 34 Decision as well as further directives concerning future reviews of construction management 35 plan and phasing changes, which are further reflected in this Record of Decision. 36 37 General Changes: In summary, the Applicant has determined that it is necessary to focus 38 their construction efforts from April 2009 to April 2011. Projects anticipated to occur within this 39 timeframe involve: 40 41 1. Complete and asphalt Wood Road between Wood Road Bridge (drive over/ski under) 42 and the Building 13AB driveway. This will involve controlled access along Wood Road 43 between April 13— November 26, 2009; 44 Planning Director Adm. Mod. Record of Decision No. 33 2009 Base Village CMP & Phasing Amdts. Page 2 of 7 45 2. G Remove the Wood Road garage access scaffold bridge and construct the 46 snowmelted entrance to the garage from Wood Road 47 2909in accordance with the amended construction schedule attached hereto and 48 incorporated herein as Exhibit "C". It is anticipated that 49 access to the parking structure would be limited to Carriageway 50 Road enly untifduring the periods of scaffold bridge removal and the-snowmeltiag 51 driveway installation is Gampleted; 52 53 3. Commence construction of the Interim Building 7 and Transit Facility for completion is 54 on December 17, 2009; 55 56 4. Continue construction of Buildings 13A, 13B and 8 anticipating completion of Building 57 13A by April, 2010, Building 8 by November, 2010 and Building 13B by April, 2011; 58 59 5. Continue to make the Lot C parking area, involving 150 spaces, available each ski 60 season through April, 2011; 61 62 6. Identified construction staging areas and construction fencing locations for the subject 63 period; 64 65 7. Requested authorization for the construction fencing to be either chain link with 66 screened mesh or wood with the type of fencing being at the applicant's discretion and 67 to place graphics on the fencing with Planning Director approval; 68 69 Proposed changes beyond April 11, 2011: The applicant indicates that the exact start date of 70 improvements from April 11, 2011 to the end of the Base Village project is currently unknown. 71 When construction does start up on future improvements it will follow the last approved Phasing 72 sequence identified within this CMP. 73 The Wood/Brush Creek Road roundabout is intended to be completed (pursuant to item 2.1.e of 74 the Funding Agreement dated November 4`h, 2004) prior to the issuance of a certificate of 75 occupancy for Buildings 5, 9AB & 9C. The completion of the Upper Wood Road improvements 76 to Fanny Hill Cabins are proposed to be phased with the openings of the Buildings along Wood 77 Road (Buildings 10, 11, 12 & the Fanny Hill Town Homes). 78 79 80 Section One: Findings. Pursuant to the criteria in the Final PUD Guide referenced by 81 Ordinance No. 21, Series of 2004, the proposed changes to the Base Village Construction 82 Management and Phasing plans are permitted for administrative review as can be authorized 83 for approval by the Town's Planning Director and as permitted by Municipal Code Section 16A- 84 5-250, Administrative modifications. After evaluation, the Town's Planning Director has found 85 the requested changes to be generally consistent with the applicable review standards and with 86 the previously approved Final PUD, with the exception of the inconsistencies noted during the 87 review, comments and directives provided by Town Council at a meeting on April 6, 2009. 88 Specifically, it was found that: 89 90 1. The Applicant has indicated that only Interim Building 7 and Buildings 8, 13A and 13B 91 are currently planned to be under construction during the period through April, 2011. 2 Planning Director Adm. Mod. Record of Decision No. 33 2009 Base Village CMP & Phasing Amdts. Page 3 of 7 92 The CMP identifies considerably more area identified for construction staging than will 93 be needed to support these projects. The CMP permits the location of construction 94 materials, storage, construction staging, site offices, necessary construction vehicles, 95 construction apparatus within the construction fencing. The applicant FRa6t 96 6at{sfastefilyhas not sufficiently demonstrated that Lots 4-7 (the lots containing Buildings 97 10AB, 11, 12 and Aqua Center) are fully required for construction staging in conjunction 98 with the projects identified to occur through 2011. 99 100 In addition, permitting Lot 2 (area above the parking structure) to remain as a repository 101 for material storage not directly needed for on-going construction for an unknown period 102 of time would have a substantially adverse effect on the neighborhood surrounding the 103 lot. 104 105 The Applicant has agreed to fence the perimeter of the Lot C area with snow fence 106 rather than 8 foot chain link fencing and is cleaning uo the Lot 2 area above the garage. 107 Lot 2 may remain available as reasonably needed for on-going construction. Longer 108 term storage of equipment or material on the garage surface should not occur. 109 110 2. Record of Decision No. 16 ("ROD 1IT), approved on October 10, 2006, granted approval 111 of a construction trailer site within Lot 7 (Building 12). Construction staging should be 112 limited within the lot to the area authorized by ROD 16, as shown on Exhibit "B", only for 113 use in connection with the Building 13B project. 114 115 3. The staging area for Building 13B shows a gate along the Assay Hill side of the project 116 area. No approval should be granted without additional information identifying how that 117 gate will be accessed and that authority has been granted from the affected property 118 owner. 119 120 4. Construction fencing along Wood Road above Lot 5 (Building 11) should be outside of 121 the Town right-of-way unless it is demonstrated to the satisfaction of the Planning 122 Director that it is not reasonably practical due to site constraints. A 20' planting buffer 123 shall be placed along roads when practical and where space allows. The applicant shall 124 submit a construction landscape plan by no later than May 15, 2009 for these areas to 125 be approved by the Planning Director. 126 127 5. Prior to commencing work to remove the covered scaffold bridge at the Wood Road 128 access to the parking structure, the applicant should demonstrate that the Carriage Way 129 Road access through the Transit Center may safely be used in light of the work that will 130 be occurring as part of the Interim Building 7 construction. 131 132 6. Except as noted in Findings 1 and 3 above, the modifications do not have a substantially 133 adverse effect on the neighborhood surrounding the affected lot(s) or have a 134 substantially adverse impact on the enjoyment of land abutting upon or across the street 135 from such lot(s). 136 137 7. The amendment does not appear to change the basic character of the Project or 138 surrounding areas; 139 140 8. The revisions appear to demonstrate compliance with all applicable standards and 141 provisions of the Municipal Code; and 3 Planning Director Adm. Mod. Record of Decision No. 33 2009 Base Village CMP & Phasing Amdts. Page 4 of 7 142 143 9. The modifications comply with all other applicable provisions of the Municipal Code 144 Section 16A-5-250, including that: 145 146 a. The proposed modifications are a result of circumstances that could not have been 147 reasonably anticipated by the Applicant prior to or during the original and Final PUD 148 approval process; 149 150 b. Any adverse impacts on surrounding properties from the proposed modifications 151 would seem insubstantial; and 152 153 c. The proposed modifications seem to promote the public health, safety and welfare. 154 155 Section Two: Decision. The CMP and Phasing modifications and updates, as generally 156 described above and in more detail within the amended construction management and phasing 157 plans dated March 3, 2009 as received on March 18, 2009, attached and incorporated herein as 158 Exhibit 'A," are hereby granted on this _ day of April, 2008, subject to the following 159 conditions: 160 161 Section Three: Conditions of Approval. The approval granted within Section Two above 162 shall be subject to the following conditions: 163 164 1. Future amendments to the Base Village CMP beyond April 11, 2011, including time frame 165 changes for buildings beginning and completing construction, revisions to phasing or 166 phasing areas, and/or development sequencing modifications, shall be submitted as a PUD 167 Amendment for review and recommendations by the Planning Commission and follow up 168 consideration by the Town Council. Said amendment request shall be submitted no later 169 than January 15, 2011. 170 171 2. Construction staging within Lot 7 shall be limited to the area authorized by ROD 16, as 172 shown on Exhibit "B", for use in connection with the Building 136 project. Approval to 173 expand the boundary beyond that limit may be administratively authorized by the Planning 174 Director for good cause shown. 175 176 3. The existing surface area of Lot 2 (above the parking structure) may be used as a staging 177 area for Interim Building 7 and Building 8 construction only. All unrelated material and 178 debris shall be cleared by no later than November 1, 2009. 179 180 4. No trailers may be located within any staging areas unless needed for use by contractors 181 engaged in construction activities under permit within Base Village. 182 183 5. No wood fencing is authorized without prior color, material and design review and approval 184 by the Planning Director. 185 186 6. The second sentence of Paragraph 1)C under "Construction Hours" shall be amended to 187 read: "A minimum 7 days prior written notification to and approval of the Town Manager, or 188 approved designee, will be required for any construction activities beyond the Standard 189 Hours of construction:' (Underline to show amended language) 190 4 Planning Director Adm. Mod. Record of Decision No. 33 2009 Base Village CMP & Phasing Amdts. Page 5 of 7 191 7. Paragraph F of Section 8, Storm Water Management and Erosion Control, shall be 192 amended to read: "An environmental consultant will periodically review the project site for 193 toxic or hazardous materials during the course of construction." 194 195 8. Section 8, Storm Water Management and Erosion Control, shall be amended to add: 196 Hazardous or toxic contaminants, to include copper, lead, fuels or solvent residue, will be 197 prevented from entering Brush Creek or the Snowmass Water & Sanitation District sewer 198 system:' 199 200 9. Truck and vehicle traffic intending to access the T4ie-gates along the Assay Hill and ski back 201 sides of the Building 13AB project area shall utilize Owner property only unless is net 202 203 A ;i-rnAssAd a'Ail that-written authority has been granted from the affected 204 property owner. 205 206 110. Construction and temporary fencing along Wood Road above Lot 5 (Building 11) shall be 207 outside of the Town right-of-way or 20 feet from the road surface edge, whichever is greater. 208 unless it is demonstrated to the satisfaction of the Planning Director that it is not reasonably 209 practical due to site constraints. 210 211 11. A 20'foot planting buffer shall be placed along roads when practical and where space 212 allows. The applicant shall submit a construction landscape plan 213 2009 or these areas or explanation why said landscaping is not practical by no later than 214 June 1, 2009 to be approved by the Planning Director. 215 216 12. Prior to commencing work to remove the covered scaffold bridge at the Wood Road access 217 to the parking structure and to construct the driveway/snowmelt system, the applicant shall 218 demonstrate to the satisfaction of the Planning Director that the Carriage Way Road access 219 through the Transit Center may safely be used during those periods when the Wood Road 220 access will be closed in light of the work that will be occurring as part of the Interim Building 221 7 construction. 222 223 13. All work within Town rights-of-ways are to occur under the authorization, supervision and 224 control of the Public Works Director and Town Engineer as may be directed by the Town 225 Council. 226 227 14. As directed by the Town Council at a meeting on March 18, 2008, the Applicant shall 228 coordinate civil plan designs and shared cost implications with the Town Engineer and the 229 Public Works Department for the purpose of installing a sidewalk connection on either side 230 I of Brush Creek Road between Upper Kearns Road and Brush Creek Lane. This shall occur 231 by no later than December 1, 2009. 232 233 15. The Applicant shall comply with Resolution No. 6, Series of 2009, concerning the 234 improvements proposed in Wood Road in 2009. In addition, the Applicant shall maintain the 235 opening of at minimum one traffic lane at all times along Wood Road. The Applicant's Traffic 236 Control Coordinator shall continue to work with the Town's Construction Coordinator and 237 mitigate construction traffic and other related impacts where needed pursuant to Town-wide 238 construction mitigation efforts. 239 5 Planning Director Adm. Mod. Record of Decision No. 33 2009 Base Village CMP & Phasing Amdts. Page 6 of 7 240 16. Extended hours for emergency situations shall mean that such extensions are for the benefit 241 of the general public's health, safety and welfare. 242 243 17. Alternative routes for trails shall be considered by the Applicant, coordinated with the Public 244 Works Director or his designee and shall be provided as reasonably possible during the 245 course of construction. Should disagreements arise that cannot be resolved at an 246 administrative level, they shall be referred by either party to the Town Manager who may 247 refer the matter to Town Council for final determination. 248 249 18 The Applicant has agreed to fence the perimeter of the Lot C area with snow fencing rather 250 than 8 foot chain link fencing and is cleaning up the Lot 2 area above the garage. Lot 2 may 251 remain available as reasonably needed for on-going construction staging. Longer term 252 storage of equipment or material on the garage surface should not occur. 253 254 19. The balance of the Upper Wood Road improvements from Buildings 13AB to the Fanny Hill 255 Cabins as required by Ordinance 21, related Subdivision Improvement Agreement and as 256 required by the Public Works Director and Town Engineer, shall be completed by October 257 15, 2010. 258 259 20 During the construction period between April 29 — November 26 2009 the Applicant will 260 install proper drainage along both sides of Wood Road from Building 13AB up to the Fanny 261 Hill Townhomes and make the necessary asphalt repairs as determined and directed bV the 262 Public Works Director and Town Engineer. The Applicant may appeal the the directive(s) to 263 the Town Council for final determination should disagreements arise that cannot be resolved 264 at an administrative level. 265 266 21. On or before December 15. 2009. the Applicant shall submit to the Town a draft design/build 267 agreement on AIA Form A191 D13-1 996 (Standard Form of Agreement between Owner and 268 Designer/Builder) or such other form on which Developer and the Town agree (the 269 Designs/Build Agreement"), pursuant to the Base Village Funding Agreement recorded on 270 February 2 2006 as Reception No. 520496 in the records of the Pitkin County Clerk and 271 Recorder. 272 273 22. Construction and substantial completion of the roundabout shall occur between April 12— 274 November 25, 2010 or as directed by the Town Council. 275 276 23. The Applicant shall submit construction management plans for approval by the Public Works 277 Director and Town Engineer prior to commencing for the projects identified within Conditions 278 28-2319-22 above. 279 280 24. Issues may arise or problems maV occur during the term of this permit that could not have 281 been reasonably anticipated at the time this Record of Decision was issued or that are not 282 sufficiently addressed within the application. The Planning Director shall have the authority 283 to amend this Administrative Modification as reasonably necessary to resolve the issue or 284 problem. The Applicant maV then agree with the Planning Director's decision or appeal to 285 the Town Council for final determination. Said appeal shall be submitted in writing to the 286 Planning Department within forty-eight (48) hours of the director's decision. 287 6 Planning Director Adm. Mod. Record of Decision No. 33 2009 Base Village CMP & Phasing Amdts. Page 7 of 7 288 25. The Applicant has amended the CMP to provide a detailed construction schedule for the 289 removal of the Wood Road garage access bridge scaffolding and construction/snowmelting 290 of the access driveway, attached hereto and incorporated herein as Exhibit "C". The 291 construction schedule proposes to provide access to the garage off Wood Road from May 1 292 through July 30, 2009 and then close the access from August 1 — November 2 to complete 293 construction. The Applicant shall amend the schedule such that the access remains 294 functionally open until August 10, 2009 and that construction of the necessary access road 295 improvements shall be completed by November 2, 2009. 296 297 26. The Applicant shall maintain an unobstructed 24 foot fire lane within the "Construction Road 298 Emergency Access" shown on Sheet CM-9 extending from Wood Road to the Base 299 Village Plaza surface, pursuant to the Declaration of Fire Lane Access Easement recorded 300 on February 2, 2006 as Reception No. 520489 in the records of the Pitkin County Clerk and 301 Recorder. 302 303 4-6-27. This approval is subject to the recording of this document, at the Applicant's expense, in 304 the Real Estate Records of the Clerk and Recorder of Pitkin County, Colorado. Some 305 documents referenced in Exhibits "A" are colored exhibits and shall be retained for review in 306 the records of the Town Clerk's office. A color copy will also be on file with the Town's 307 Planning Department. 308 309 X28. This Record of Decision is based on the application for Administrative Modification, and 310 the supporting documents thereto, submitted by the Applicant to the Town of Snowmass 311 Village Planning Director as of the date of this Decision, including the plans and supporting 312 documents of the Base Village application that was approved by the Town Council of 313 Snowmass Village by Ordinance 21 and the authority vested in the Planning Director 314 thereby. This Record of Decision pertains only to the subject matter contained in it and 315 supersedes all prior and contemporaneous approvals, representations, and understandings 316 of the parties. No supplement, modification, or amendment of this Decision shall be binding 317 unless executed by the Planning Director. No waiver of any of the provisions of this 318 Decision shall be deemed, or shall constitute, a waiver of any other provision, whether or not 319 similar, nor shall any waiver constitute a continuing waiver. No waiver shall be binding 320 unless executed by the Planning Director. 321 322 323 324 325 Chris C. Conrad, Planning Director 326 7 Exhibit "A" Administrative Modification #331 Page 1 of 16) CONSTRUCTION MANAGEMENT &;PHASING PLAN SNOWMASS,BASE VILLAGE'& FANNY HILL CABINS October 12, 2004 (REV,2 Feb 2007) (REV 3. March.l2, 2007) (REV 4: March 10, 2008) (REV 5 March 3, 2009) L GENERAL PROJECT CONSTRUCTION: 1) Construction Hours A. Standard Hours for exterior activities a. Monday through Saturday (Unless under special request and approval by the Town Manager or designee). b. 7:00am to 6:00pm or as otherwise approved or requested by the Chief Building Official of the Town of Snowmass Village. c. With prior Town Manager authorization,the applicant may extend working howl for work in the Right of Way for emergency situations as necessary to complete work. B. Activities occurring inside buildings that are not disruptive to the general public a. 7 days a week b. Unlimited hours C. To achieve the proposed schedule in this plan and in order to facilitate the execution of certain portions of the construction, variations from the standard hours of operation need to be considered.A minimum 7 day prior notification to the Town Manager,or approved designee, will be required for any construction activities beyond the Standard Hours of construction.The following construction methods and materials will require variation of construction hours to achieve an acceptable level of quality and efficiency. a. Cast in place concrete construction. b. Exterior work that does not violate the Town noise ordinances. c. Steel erection and delivery d. Roadway grading and asphalt work e. Other work in the Right of Way D. Prior to commencement of construction, the owner shall designate responsible parties to provide direct communication with the appropriate TOSV Personnel (TOSV Construction Coordinator)and provide responses to complaints. E. The contractor shall be responsible for providing information of general construction activities and schedules. Public Meetings will be held to inform the public on construction issues and information sources. An Email and Facsimile construction notice list will be developed and regularly scheduled construction updates will be distributed by the appropriate TOSV personnel -TOSV CC. F. The TOSV Police Department will be notified of major material deliveries and concrete pours.Regularly scheduled construction updates will be distributed to the Police Department. G. If construction of the project is interrupted,Applicant will work with the Planning Department to establish interim landscaping plans for the affected areas. H. Extended Hours for emergency situations—In the event of an emergency situation the Town Manager,Chief Building Official, or their designee may approve work to occur outside of permitted work hours at their discretion. Related WestPac,LLC. Snowmass Base Village I Exhibit "A" Administrative Modification #33 Pane 2 of 16) CONSTRUCTION MANAGEMENT & PHASING PLAN 2) Construction Traffic Management on Town Roads A. Brush Creek Road a. Traffic flow to be reduced by shuttling employees to the construction site from external parking areas.The primary parking area will be the Intercept lot at Brush Creek Road and SH 82. b. In addition to Brush Creek Passing Lane,existing pullouts are to be used along Brush Creek road by trucks that are not able to maintain reasonable speed up the road. This will allow for vehicles backing up behind the trucks to pass at these locations. Specifically designated non bus stop areas may also be used for temporary truck stacking during large material deliveries at times when limited staging on site is available. c. Peak traffic times of 7 AM to 9 AM(10 AM during ski season)and 3:00 PM to 5:00 PM are to be reasonably avoided,whenever possible for major material deliveries during the ski season and summer season. d. Lighted roadway information signs will be maintained at key entrances to the village. These signs will alert motorist of detours and construction activities that could affect travel. e. A Traffic Control Coordinator will be designated for the project. The Traffic Control Coordinator will develop a written delivery plan, manage all deliveries to the site, develop and enforce a policy that all deliveries must be coordinated through the Traffic Control Coordinator, limit deliveries during peak skier traffic times,conduct a traffic control meeting at the end of each shift identifying deliveries and traffic control issues for the next day, personally dispatch all delivery vehicles to the site from the designated staging area,be in continuous radio contact with the site,and continuous radio contact with the site concrete superintendent who will be in direct telephone contact with the batch plant. The Traffic Control Coordinator will ensure identified and established guidelines are complied with and consistent throughout all projects. B. Wood Road and Lower Carriage Way a. No staging of trucks or other construction vehicles is allowed along these roadways. Accommodations will be made within staging areas for vehicles except for work required within the Right of Way. b. If parking is not available in the staging areas for construction vehicles, they will be directed to other off site vehicle parking areas provided by the Contractor. 3. Public Access Closure Notification A. Public Trails a. Public notice shall be provided a minimum of I week in advance of all public trail closures. Signs shall be placed for trail closures, including alternative route signage, in advance of the closed sections so alternate routes can be used. Prior to trail closure, Contractor must gain approval of a way finding plan to reroute the closed trail from the Public Works Director or his designee, who may refer the matter to the Town Council. b. A functional, well-defined ski back trail through or around the Base Village shall be preserved and operational during the ski season. Alternate routing of affected trails Related WestPae,LLC. Snommass Base Village 2 Exhibit "A" Administrative Modification #33 Pane 3 of 1 r CONSTRUCTION MANAGEMENT& PHASING PLAN during non-ski season timeframes will be provided and coordinated with the Public Works Director or his designee. B. Public Roads a. Contractor shall coordinate all road closures with the TOSV Construction Coordinator. b. Public notice will be required a minimum of 1 week prior to all roadway closures. c. Single lane closures will be used as much as possible instead of closing entire road sections. d. All closures shall follow Manual of Uniform Traffic Control Devices. e. Full closure of Brush Creek Road(between Upper Kearns Road and Brush Creek Lane) will be required during the installation of improvements necessary to construct the roundabout. 4. Construction Fencing A. Site fencing a. Site fencing shall be 8' and can either be chain link with screened mesh or wood. The type of fence used shall be determined at the discretion of the applicant. b. 20' planting buffer along roads when practical and where space allows.The applicant shall submit a construction landscape plan for these areas to be approved by TOSV staff. c. Permanently installed on posts,except some areas that require movable fencing for construction activities. d. Maintained by the contractor to remain in tact and neat to outside appearance. e. The fence line depicted on the Construction Management Plan drawings(CM-1 through CM-14)represents the outermost extent of where the construction fence can be located. The developer may move the construction fence inside of the extents shown on the CM drawings without issuing an Administrative Modification, provided that all areas outside of construction fencing shall be safe to the general public. f. All graphics desired by the applicant are subject to the approval of the Planning Director prior to installation. 5. Construction Waste Management A. Reduction and reuse of waste material on the site through a specific site waste management and separation program. B. Recycling of all applicable products. C. All food waste must be disposed in specified receptacles to prevent access by beets and other wildlife.The construction site will be maintained and kept clean of trash and debris by the contractor. 6. Minimization of Construction Impacts on Wetlands A. Specific measures shall be employed during site construction in and around wetlands and the Brush Creek Riparian zone. These measures are intended to provide additional protective measures beyond a standard Erosion and Sediment Control plan to the natural resources Related WestPac,I.I.C. Sno wnass Base Village 3 Exhibit "A" Administrative Modification #33 Pape 4 of 16) CONSTRUCTION MANAGEMENT& PHASING PLAN onsite and of Brush Creek. The Brush Creek Enhancement Plan (BCEP)shall be used for further detail on this issue. B. All construction shall comply with the Army Corps of Engineers 404 permits for the project area. C. All wetlands and existing sensitive riparian zones that are to be preserved shall be clearly identified and approved by the environmental consultant prior to the initiation of any site disturbance activities. D. All wetland areas to be preserved shall be protected with 2 lines of silt fencing as described in the BCEP,and shall be maintained by the Contractor throughout the construction period. E. No machinery,equipment or other construction materials shall be allowed within the delineated wetland areas designated to be preserved. F. Wetland areas to be preserved shall be inspected on a weekly basis,or after significant storm events to insure that all protection devices are operational. Any devices that are deficient shall be replaced or repaired. G. No cleaning of equipment, tolls, machinery, concrete trucks, vehicles,etc shall be conducted where runoff may enter erosion control measures or protected wetland areas. H. All protection devices shall remain in place until all adjacent uphill areas of the construction site have been revegetated or completed. Revegetation is considered re-established once 70% of overall ground coverage is achieved. These devices shall not be removed until approved by the environmental consultant. I. In the event of an accidental placement of fill material within the wetland areas,the Contractor shall immediately cease operations in or adjacent to the affected wetland area and notify the wetland consultant. 7. Limits of Disturbance A. All trees and other native areas to be protected shall be delineated with fencing to prevent damage B. Tree preservation areas and the surrounding tree crown line area must be left intact. C. All tree and native vegetation areas to be preserved shall be fenced off and approved by the landscape architect prior to the commencement of any site disturbance. D. The contractor will repair all disturbed areas. S. Storm Water Management and Erosion Control A. The Contractor shall follow the Storm water Management Plan and Erosion Control plans for control of water quality and erosion from the site disturbance during the construction period. B. A Storm water discharge permit is required by the State of Colorado and is required prior to the start of any construction. C. Detailed engineering plans for Final Erosion Control Plan and Storm water Management Plan shall be submitted for and approved by the Town Engineer prior to Building Permit approval. D. All silt fence,erosion control structures and water quality devices shall be installed and approved by the engineer prior to any site disturbance. The Contractor throughout the duration of the project shall maintain all of these devices implemented. E. All erosion control and water quality structures shall be inspected on a weekly basis,or after significant storm events to insure that all protection devices are operational. Any devices that are deficient shall be replaced or repaired by the Contractor. Related WestPac,I.I.C. Snowniass Base Village 4 Exhibit "A" Administrative Modification #33 Page 5 of 16) CONSTRUCTION MANAGEMENT& PHASING PLAN F. An environmental consultant will review the site for hazardous materials at the beginning of the project construction. G. The offsite diversion drainage piping shall be constructed at the beginning of the construction phasing in order to intercept offsite runoff at upstream of the construction area in order to reduce contamination of this water from construction activities. H. Temporary settling ponds will be constructed with each phase of construction for control of water quality. Locations and design shall be detailed in final grading, drainage and erosion control plan. 1. All hazardous and toxic materials must be disposed and/or treated as per the manufacturer's recommendations. J. All concrete trucks and concrete pumps are prohibited from disposing any excess concrete material or washout at the construction site unless a plan for such disposal is submitted to and approved by the Town via a formal Administrative Modification. The contractor is responsible for the proper disposal of any excess concrete material. K. All fueling of vehicles and machinery must be conducted in a designated area to prevent accidental leakage or spills.The fueling area shall be designed to contain spills and a typical plan shall be submitted for approval through the TOSV Construction Coordinator, &the town's Environmental Consultant, if deemed necessary.The excavation contractor shall meet with the Public Works Department staff and Planning Department representative on site prior to commencement of construction of any of the buildings to: a. Clearly describe the spill containment plan for the construction sites and/or staging areas and resolve any concerns with respect thereto to the reasonable satisfaction of the Planning Director;and b. Identify specific ways the contractor(s) will be responsive to street sweeping and erosion control to the reasonable satisfaction of the Planting Director. 9. Dewatering A. Details of dewatering pond locations and designs will be completed with final grading, drainage and erosion control plans. The Contractor shall implement all measures in accordance of these plans. B. Dewatering ponds as per Corps of Engineers standards C. Dewatering treated discharge as per Corps of Engineers standards 10. Fugitive Dust Control and Air Quality A. Run out areas from excavation sites will be made as long as possible and recycled asphalt will be rolled and oiled to create a tire"spin-off area". B. Tire Anti-Tracking Devices(ATDs)will be used at all construction exits. In some cases, these may be comprised of a gravel or cobbled roadbase. In areas of heavy excavation greater than 30,000 cubic yards),and for any multi-year construction project, heavy steel plates with large steel angles welded to the plate will be required to create tire mud knockoff areas.These ATDs will be cleaned regularly during the day. C. In cases of heavy excavations and/or multi-year construction schedules,or at the discretion of the Town's Construction Coordinator, a tire wash may be required and the trench must be cleaned regularly during times that tires must be washed. D. Runoff shall be collected and treated in accordance with the Storm Water Management Plan before being discharged from the site. Related WestPac,I.I.C. Snowmass Base Village 5 Exhibit "A" Administrative Modification #33 Page 6 of 16) CONSTRUCTION MANAGEMENT& PHASING PLAN E. A sweet sweeper with an internal vacuum and wash pot will be required to clean all project— adjacent roadways and intersections and to prevent airborne dust from being created by sweeping operations. F. Truck speed limits will be monitored and kept to a level that does not create excessive dust during dry periods. G. A water truck will be used during dry periods to wash down streets,control on-site dust,and minimize airborne dust on haul roads. H. Chemical stabilization (magnesium chloride) may be used on haul roads to mitigate dust during dry periods. I. Tracking of soil onto Town streets will be minimized by on-site mitigation measures. When tracking of soil occurs onto Town streets the Contractor shall effectively high pressure wash, flush and clean the roadways with a street cleaner. J. A real time air monitoring station shall be installed near the construction site in order to monitor air quality throughout the construction period. A baseline analysis will be conducted prior to major construction and the data shall be used to provide immediate response if air quality standards are exceeded. K. All exposed soil areas where grading operations are continuing shall be watered as required to reduce fugitive dust. Disturbed soil areas shall be revegetated as soon as possible after grading operations are complete. L. Vehicle engine pre-treaters will be used to reduce warm up times of vehicles on site for the purpose of minimizing vehicle idling time. M. All vehicles and machinery must be in good working order and comply with all necessary environmental legislation. N1. A primary water truck shall be designated on site for the purpose of dust control. Remainder of Page Intentionally Blank) Related WastPac,LLC. Saownmss Base Village 6 Exhibit "A" Administrative Modification #33 page 7 of 16) CONSTRUCTION MANAGEMENT& PHASING PLAN H.PROJECT PHASING: This schedule represents the most likely schedule of development for the Base Village and Fanny Hill Cabins projects. It is directly dependent on timely approvals and permits. Related WestPac reserves the right to modify this schedule at any time. The dates used on all drawings(CM-9 through CM-12)are meant to represent the start/end of ski season and Thanksgiving. On the drawings and in the following narrative"completing construction' is intended to mean that the building, landscaping,hardscaping, lighting,signage,etc. shall potentially be under construction until the final date in the date range. 9. 9. April 13,2009 through November 26,2009—Refer to map CM-9 A. Infrastructure a. Upper Wood Road between Wood Road Bridge(drive over/ski under)and the Building 13ab driveway. b. Snowmelted entrance to garage fi-om Wood Road. B. Buildings Phase Starting Construction a. Interim Building 7 C. Buildings Phase Continuing Construction a. Bldg 8 b. Bldg 13ab D- Buildings Phase Completing Construction a. Interim Building 7 E. Construction Staging and Hording a. Residential and commercial are on-line and operating. b. Construction fencing line to allow for: i. Operation of residential ii. Operation of commercial iii. Fire access as per local fire authority requirements F. Construction Fencing Line to Enclose: a. Areas as delineated on the plan b. Temporary fire access will need to be kept clear for fire access to all buildings under construction. c. All construction staging(construction materials, storage, construction staging, site offices, necessary construction vehicles,construction apparatus,etc.) occurs within construction fencing. G. Parking a. Construction Parking i. Limited areas within staging limits for some trades, inspectors and visitors ii. Worker parking at off-site lots and shuttled into site for workday Related WestPac I.I.C. Snorwnass Base Village 7 Exhibit "A" Administrative Modification#33 Page 8 of 16) CONSTRUCTION MANAGEMENT& PHASING PLAN b. Guest Parking i. Guest Parking(residential and commercial) in the Village Parking Structure will be opened to meet space requirements described in the PUD. ii. Guest Parking(residential and commercial) in the Viceroy Parking Structure will be under construction to meet the future space requirements for.13a described in the PUD. Related WestPae,LLC. Snowmass Base Village 8 Exhibit "A" AAdministrative Modification #33 Page 9 of 16) CONSTRUCTION MANAGEMENT&PHASING PLAN 10. November 26,2009 through April 12, 2010—Refer to map CM-10 A. Infrastructure a. None at this time B. Buildings Phase Starting Construction a. None at this time C. Buildings Phase Continuing Construction a. Bldg 8 b. Bldg 13b D. Buildings Phase Completing Construction a. Bldg 13a 154 Units Total 154 Residential Units E. Construction Staging and Hording a. Residential and commercial are on-line and operating. b. Construction fencing line to allow for: i. Operation of residential ii. Operation of commercial iii. Operation of Ski Operations iv. Fire access as per local fire authority requirements F. Construction Fencing Line to Enclose: a. Areas as delineated on the plan b. All construction staging(construction materials, storage,construction staging, site offices, necessary construction vehicles,construction apparatus,etc.)occurs within construction fencing. G. Parking a. Construction Parking i. Limited areas within staging limits for some trades, inspectors and visitors ii. Worker parking at off-site lots and shuttled in to site for work day b. Guest Parking i. Guest Parking(residential and commercial)in the Village Parking Structure will be opened to meet space requirements described in the PUD. The 150 spaces required for Day Skier parking will be located in Lot C. ii. Guest Parking(residential and commercial) in the Viceroy Parking Structure will be opened to meet the space requirements for 13a described in the PUD. Related WestPac,LLC. Snowmass Rase Village 9 Exhibit "A" Administrative Modification #33 Page 10 of 16) CONSTRUCTION MANAGEMENT& PHASING PLAN 11. April l2,2010 through November 25,2010—Refer to map CM-11 A. Infrastructure a. Snowmelted entrance to garage from Wood Road will be necessary if construction activities are not completed between 4/13/2009 & 11/26/09. B. Buildings Phase Starting Construction None at this time C. Buildings Phase Continuing Construction a. Bldg 13b. D. Buildings Phase Completing Construction a. Bldg 8 29 Units Total 29 Residential Units E. Construction Staging and Hording a. Residential and commercial are on-line and operating. b. Construction fencing line to allow for: i. Operation of residential ii. Operation of commercial iii. Fire access as per local fire authority requirements F. Construction Fencing Line to Enclose: a, Areas as delineated on the plan b. All construction staging(construction materials,storage,construction staging,site Offices, necessary construction vehicles,construction apparatus,etc.)occurs within construction fencing. G. Parking a. Construction Parking i. Limited areas within staging limits for some trades, inspectors and visitors ii. Worker parking at off-site lots and shuttled in to site for work day b. Guest Parking i. Guest Parking(residential and commercial)in the Village Parking Structure will be opened to meet space requirements described in the PUD. 1. The Residences at Little Nell will be opening and guest parking(club, valet,commercial and residential)on PI,P2 and P3 will be opened to meet space requirements described in the PUD. ii. Guest Parking(residential and commercial) in the Viceroy Parking Structure . will be opened to meet the space requirements for 13a described in the PUD. Related WestPac,LLC. Snowmass Base Village 0 Exhibit "A" Administrative Modification #33 Page 11 of 16) CONSTRUCTION MANAGEMENT& PHASING PLAN 12. November 25,2010 through April 11,2011—Refer to map CM-12 A. Infrastructure a. None at this time B. Buildings Phase Starting Construction a. None at this time C. Buildings Phase Continuing Construction a. None at this time D. Buildings Phase Completing Construction a. Bldg 13b 80 Residential Units Total 80 Residential Units E. Construction Staging and Hording a. Construction fencing line to allow for: i. Operation of residential ii. Operation of commercial iii. Fire access as per local fire authority requirements iv. Fencing to enclose areas delineated on plans F. Construction Fencing Line to Enclose: a. Areas as delineated on the plan b. All construction staging(construction materials, storage,construction staging, site offices,necessary construction vehicles,construction apparatus, etc.)occurs within construction fencing. G. Parking a, Construction Parking i. Limited areas within staging limits for some trades, inspectors and visitors ii. Worker parking at off-site lots and shuttled in to site for work day b. Guest Parking L Guest Parking(residential and commercial)in the Village Parking Structure will be opened to meet space requirements described in the PUD. The 150 spaces required for Day Skier parking will be located in Lot C ii. Guest Parking(residential and commercial)in the Viceroy Parking Structure will be opened to meet the space requirements for 13a and 13b described in the PUD. Related WestPac,LLC. Snowmass Base Village 11 Exhibit "A" Administrative Modification #33 Page 12_of 16) CONSTRUCTION MANAGEMENT &PHASING PLAN April 11, 2011 to the end of the project: The exact start date of improvements from April 11, 2011 to the end of the project is currently unknown. When construction does start up on future improvements it will follow the last approved Phasing sequence as described in Ordinance No. 3, Series of 2007. In addition to this ordinance(per the development agreement approved by Town Council on February 17tt', 2009) Building 7 will be the next building to achieve final certificate of occupancy, Phase Lots Buildings Phase 113 3 Final Building 7 13 surface parking spaces on Lot 3 Phase 1 B 3 6 Phase 2B 2 & 4 4AB, 5, 9AB, 9C With underground parking In main parking Structure, and The Aqua Center Phase 3 5 & 8 11 With underground parking Phase 4 6 10AB with underground parking Phase 5 7 12 with underground parking The exact wording of the Phasing paragraph from Ordinance No. 3, Series of 2007 is as follows: 6. Phasing, The project will be developed in accordance with the Phasing Plan with no building permits being issued for a subsequent phase until building permits have been issued for each building in the previous phase and substantial construction has been begun on each such building in the previous phase,except that(a) building permits may be issued and construction may begin on Phase 2A prior to the issuance of building permits for any of the buildings in Phase 1 B and (b) Building 13B, on Lot 8, may be construction as part of Phase 2A." In addition to this table of Buildings there are two remaining public improvements that need to be completed,the roundabout and the completion of the Upper Wood Road improvement. The upper Wood Road improvements will be phased with the openings of the Buildings along Wood Road (Buildings 10, 11, 12 &the Fanny Hill Town Homes) and the roundabout will be completed (pursuant to item 2.1.e of the Funding Agreement dated November 4th, 2004) prior to the issuance of a certificate of occupancy for Building 5, 9AB &9C. No permit for Fanny Hill Townhomes will be issued until Phase 28 is completed. Related westPac,LLC. Snownmss Base Village 12 Construction Start Date TOO Bldg 4ab rr Bldg 5 Bldg 6 Bldg 7( final building) Idg 9ab Idg 10a Bldg 10b Bldg 11 Bldg 12 anny Hill Town Homes r CID CIL y w o D Q U) g0 y x t T Np m CD ` C6 ( a Z fn v 0 ? n IFS tD v J o Z e r rn O O• sue.:_ u ` b., f.. i;, Fiat• x . t - i ReaAi D Le end 113/ 09- 11/ 26/ 09 roc a e+ e- ice+' Building Under Construction T d N M Building Finishing Construction m Construction Staging Area N Construction Fence f,- Road Construction 9/8/ 09- 10/ 15/ 09 I Road Construction 5/ 11/ 09- 11/ 25/ 09 0 see reaamrmrtt diMenm emax, y, aerarenerowooa wa Construction Road& Emergency Access O aM lRwer 6rrkee warwlp mammh men, aon re. xe cool not for ublie Vlarlm BviMina] bcamplete. Once IMenm Bui14n8 rIs mmFlete a6' ta8 pGt rA knrewlll sepanm Nli area from Ne rattl. ; aMwFN Intel Wd will txin aawaaMC wiN Vte rremn eulYJlnlr] Intevtm land, ope pkn. CM 9 1 r yy. 1 IM- lot MA fgg low 1 C vY va _._ i-.. ice... 9 T-! fg 10a Ildl; 10b Idg 11 Idg 12 Fanny Hill Town Homes Alt Y tr I 4 rf) fizz girl Rmfm U. M. I i fIMWUg 7( final building) Off 10a 713eg 11. 1 f._ LA 51dig 12 Fanny Hill Town Horn t1 y 4v} she fir . JM 4 m CAMW qyr w l 1 Exhibit" B* Record of Decision No. 12— Psga2d2) Qlo 7 z C) g7— LU- o to 0 MM 01—,CO wwo rn C) T CD V) rr 0 g I CA) 7 lm- kcmmm I I, 00CUWATS E 1 J 4 pl LP L4- 1 2i Thu 49109 RELATED WESTPAC SCHEDULE FOR GARAGE ENTRANCE ROAD 2010 ID Task Msme Duration Sun FPS March Ari MaY . lure Juk CJs.. el 0be` me= ecertm anus eWal March Ma BO days Thu4la/ as Wad 7/ 2W09 PrecOnatfrtdtipl 1 ProcernswrAbn 30 days Thu4PWW' Wed 52099 Complete Design 2 Complete Design 20 days Trio WVD) Wed N1) p9 L— J Blessing 3 Bstding 10 days" Thu S/ 16DB' Wedy119S Awaro 4 Award 5 Srbmauls bRizadpn 20 days" Thu 1/ 209- Wed7r190SSU0mdulNAOOiliaation S Cdnstrunbn- Sh, enleh taros and road 68 days Man ar4ag Mm 11( 209 r CdnetNetion- Snomnep. ewbs and toed 7 Cbsing of Wood Road Garega Enba+ a.e 0 days Mon CI13M Mon" 1309 Closing of Wood Road Garage Emrance B Pisnuntb ulbld BitlgrJ Reopen Garage Emrance Mon a1139g, FA U10) O 0h,,,, 6 Sarbld Brldgef Reopen GM9a Enhance S a r 3 ays. Fh Sl199' Thu7fd0' 09 L Gangs Entrance Open 65 d 9 Garage Entrance Open OdaYS' Thu 7/ 30109 Thu 7/ 30/09 Cbae Garage EMreneO for correlruction 1 10 Close Garage Emtahcelor construction Reopen Garage Errt 0 days+ Mon II& W Mon 11/ 2109 EntEntrance,c O it Reopen Garage Entrance N Cie 0 0 rt n 0 Paget ATTACHMENT 2 From: Hunt Walker Sent: Tuesday, April 07, 2009 8:37 AM To: Chris Conrad Cc: Mak Keeling; deang @sgm-inc.com; John Baker Subject: Base Village CMP As I mentioned last night at the Council Meeting I feel that Wood Road should be reconstructed from the Wood Road bridge (ski under) to approximately the lower entrance to the Crestwood. This section of road was intended to be built during the summer of 2006, but was delayed until late November of 06. It did not meet specifications for installing asphalt or the sub-base, and hence, was not accepted by the Town. The intent, from the Town's point of view, was to reconstruct this section of road as one piece sometime in the future. On page 12 of the CMP and page 150 of the 4/6/09 packet in the second paragraph under 6: "Phasing, from April 11, 2011 to the end of the project", the applicant is requesting that, 'the Upper Wood Road Improvements will be phased with the openings of the buildings along Wood Road (Buildings 10,11,12, and the Fanny Hill Townhomes)—". Town staff recommends rejecting this piecemeal approach to reconstructing Wood Road, rather, the road should be reconstructed in it's entirety at one time, preferably, during the 2009 Construction season. However, as Mak Keeling pointed out last night, if there is a written agreement between the Town and Related stipulating a different time frame for reconstructing Wood Road, the Town should honor that. If Wood Road between the bridge and the Crestwood is not to be constructed this year, staff recommends adding language requiring Related to install adequate drainage facilities and make the necessary asphalt repairs, as approved by the Town Engineer, before the 2009 winter season. Thank you, R. Hunt Walker Town of Snowmass Village P.O. Box 5010 Snowmass Village, CO 81615 Phone: 970-923-5110x300 Fax: 970-923-3794 Email: hwalker(rDtosv.com Additional comments received from Hunt Walker on April 8, 2009: As we have talked we approve of the reconstruction of Wood Road this summer as described on page 7 of the Admin Mod, 9.A.a., but add language that says, "the applicant will install proper drainage along both sides of Wood Road from Building 13ab up to the Fanny Hill Townhomes and make the necessary asphalt repairs as determined by the Town Engineer." For the work this summer we should also say that the plans for the reconstruction need to be approved by the Town Engineer. Change section 6. second paragraph on page 12 of the Admin Mod to read, 'The Upper Wood Road improvements, from buildings 13ab to the Fanny Hill Townhomes, will be completed by October 15, 2010". ATTACHMENT rM RELATED WESTPAC MEMORANDUM To: Chris Conrad From: Mali Keeling Date: May 31,2007 RE: Snowmass Base Village—Upper Wood Road Cc: Scott Stenman Chris, I was recently asked to put together a memo that describes the work that is being completed on upper Wood Road(above the Wood Road Bridge or the ski under bridge). The activities that are being completed in upper Wood Road are: Wall non Setting sanitary sewer manholes Setting water valves Masonry an the Funnel Bridge Removal of the Funnel Bridge beams Guardrail Crestwood Stairs Trench Dams Enclave boulder wall Storm Sewer at Funnel Bridge Re-working the ditches along the road As presented by Town Staff at the 4/2/07 Town Council meeting Related WestPac will be providing a road that is In similar shape to the road that existed before the 2006 construction season(asphalt,ditches,guardrail). The temporary look of the road with concrete jersey barriers and beams under the bridge will be replaced with guardrail and bridge with world class aesthetics. The second asphnk lift,curb,gutter,bus shelter construction,&sidewalks will be added in the future. Currently Related WestPac is planning on finishing these activities in 2010. As presented at the 4/2/07 meeting,this will provide the town: A better final product A shorter construction season on Wood Road in 2007 Please contact me if you have any questions regarding this matter. Sine , Mak Keelint/ 2111M Nipill lll111illll l Page;496 03;01 ATTACHMENT 4 t y) "SkiCo"means the Aspen Skiing Company, LLC, a Colorado limited liability co y, and its successors and assigns,as the holder of the United States Forest Service it issued o e Snowmass Ski Area.( z} wn"has the meaning given to that term in the introdu ry paragraph above. 1.2 Interoretation. Unless the context of thi greement clearly requires of rwise: a) terms defined in the sin lar may be used ' the plural, and terms defined in the plural may be used in the singular; b) "including"and"such as"are not ' ited; e) "or"has the inclusive meanin represente the phrase"and/or'; d) the words "hereof," " ein," "hereby," "hereu ee' and similar terms in this Agreement refer to this Agreemen as a whole and not to any rticular provision of this Agreement; e) Article, S ton and Exhibit references are to this Agreemen less otherwise specified; and I) erences to any agreement(including this Agreement), document or inst ment means such a ement, document or instrument as amended or modified and in effect from c to time in cordance with the terms thereof and, if applicable, the terms hereof. All of the exhibits to this Agreement are hereby incorporated into this Agreement by erence, ARTICLE ll DEVELOPER CONTRIBUTIONS UoJDIU G G ZE mF 7- 2,I. Construction of Roundabout and Bridee. a) The development of the Project will require that a traffic roundabout and bridge be constructed at the intersection of Wood Road and Brush Creek Road (the "Roundabout and Bridge"), the design and construction costs of which have been estimated by the Town to be 5,000,000. b) In accordance with the Ordinance, the Town's contribution to the design and construction of the Roundabout and Bridge shall be fixed at $2,000,000 and Developer shall be liable for all such amounts in excess of$2,000,000 that are required to complete the design and construction of the Roundabout and Bridge. c) On or before November 15, 2006, Developer shall deliver to the Town a draft dcsigtr/build agreement on AIA Form A191DR-1996 (Standard Form of Agreement between Owner and Designer/Builder) or such other form on which Developer and the Town agree (the Design/Build Agreement"), pursuant to which Developer will manage the design and construction of the Roundabout and Bridge for the Town for a stipulated sum equal to 100158121,DOC 17)3 2,000,000. The parties will use all commercially reasonable efforts to negotiate and enter into the Design/Budd Agreement on or before December 15, 2006. In any event, Developer may not obtain a building permit for Building 13A in Phase 2A of the Project or for any building in any subsequent phase of the Project unless and until the parties have entered into the Design/Build Agreement,or the Town otherwise agrees. d) The Design/Build Agreement shall specify, in addition to such other terms and conditions agreed by Developer and the Town,each acting reasonably,the following provisions: i) Developer shall provide to the Town a copy of the agreements between A) Developer and its engineers for the design of the Roundabout and Bridge (the "Design Subcontract"), and (B) Developer and its contractor for the construction of the Roundabout and Bridge, which construction subcontract shall be for a stipulated sum or guaranteed maximum price (the"Construction Subcontract"); ii) after Developer provides the Town a copy of each of the Design Subcontract and the Construction Subcontract, the Town shall pay all costs incurred for the design and construction of the Roundabout and Bridge, up to a maximum amount of$2,000,000, m as and when such costs are incurred by Developer and shall pay to Developer such sums within S m 30 days after receiving written request therefor from Developer, which written request shall tD . m °m include copies of all applicable bills, invoices and lien waivers relating to such costs, subject to00 e 00 the review and reasonable approval of the Town Engineer;and O ai m o o iii) the Roundabout and Bridge shall be constructed in accordance with the standards attached hereto as Exhibit"A". r iir e) The parties intend for Developer to begin construction of the Roundabout and o Bridge in May 2007 and to complete such construction in November 2007. Developer's r obligations with respect to the times of substantial and final completion of the Roundabout and Bridge will be set forth in greater detail in the Design/Build Agreement. In any event, Developer z may not obtain a certificate of occupancy for any of Buildings 5, 9AB or 9C in Phase 2B of the Project or for any building in any subsequent phase of the Project until Developer has 1EEMME a substantially completed construction of the Roundabout and Bridge in accordance with the Design/Build Agreement,or the Town otherwise agrees. f) Notwithstanding anything to the contrary set forth above, prior to the date Developer provides the Town a copy of each of the Design Subcontract and the Construction x Subcontract, Developer shall pay all costs incurred for the design and construction of the zRoundabout and Bridge. Within 30 days after receiving a copy of each of the Design Subcontract a and the Construction Subcontract, together with copies of all bills, invoices and lien waivers relating to the costs incurred by Developer to design and construct the Roundabout and Bridge to date,the Town shall reimburse Developer for such costs up to a maximum amount of$2,000,000. Thereafter the Town shall pay any additional costs incurred to design and construct the Roundabout and Bridge as and when such amounts become due and payable in accordance with and subject to the provisions of Section 2.1(d)(ii) above, including, without limitation, the 2,000,000 cap on the Town's financial obligation. g) Prior to the date that Developer commences any construction work on Carriage Way or Wood Road (excluding the installation of utility infrastructure in connection with the Project), Developer shall post security with the Town, in an amount equal to the difference between the latest cost estimate to design and construct the Roundabout and Bridge less 100158121.DOC 171 4 2,000,000, by payment and performance bond to secure its obligation to design and construct the Roundabout and Bridge. Prior to the date that Developer commences any construction work on the Roundabout and Bridge, Developer shall place in escrow with a reputable financial institution or title company an amount equal to the difference between the stipulated sum or guaranteed maximum price for the construction of the Roundabout and Bridge under the Construction Subcontract less $2,000,000. The escrow agreement therefor shall be approved by the Town, acting reasonably and subject to the provisions of this Section 2.1(g), and provide that Developer may draw from the escrow account to pay costs attributable to the construction of the Roundabout and Bridge by presenting to the Town and the escrow agent written request for payment and invoices therefor from the contractor under the Construction Subcontract(a "Request"). Except as provided below, within ten (10) days after receiving a Request, the escrow agent shall pay to Developer or the applicable contractor, as directed by Developer, the amount specified in the Request. Notwithstanding anything to the contrary set forth above, if, in the Town Engineers reasonable discretion,the costs incurred by Developer described in the Request are not reasonable for the work performed, the Town may, within five(5)days after receiving the Request, object to payment by the escrow agent by delivering to the escrow agent and Developer a written objection thereto specifying the specific amounts stated in the Request to which the Town objects, Within the ten (10) day time period described above, the escrow agent shall pay to Developer the uncontested amount specified in the Request Developer, the Town and the escrow agent shall meet to resolve the dispute as to the contested amount of such Request. If the parties are unable to resolve the dispute at such meeting, they shall submit to whatever dispute resolution 4 $ mechanisms are provided for in the escrow agreement. No unresolved objection by the Town In ° m m shall prevent Developer from submitting additional Requests for other work performed on the nRoundabout and Bridge. The escrow agreement shall further provide that, if Developer defaults N 0,0 under the Design/Build Agreement and such default remains uncured beyond all applicable cure tD a 00 periods, the Town may complete the Roundabout and Bridge using the remaining funds in the m,; escrow account. Upon completion of the Roundabout and Bridge and the Town's acceptance P, thereof, any amounts remaining in the escrow account shall be promptly returned to Developer. Within 15 days after Developer provides the Town with evidence that funds have been placed in X 3 escrow as described above, the Town shall release the payment and performance bond described g above in this Section 2.1(g) or the portion thereof attributable to the security for the Roundabout 3 and Bridge. Y a Lower Brush Creek Road Improvements. De r and the Town will use best efforts to enter into an agree t with Pitkin 3 County (the "Co "), which sets forth Developer's obligations to the unty regarding the following(the"County reement"): a) construction, main ance and removalO construction vehicle pull off areas or t€ passing lanes along that portion of Low rush Road between State Highway 82 and the jurisdictional boundary of the Town (the"Lo rush Creek Road Segment"); b) installation of ref] rve "wildlife cross) " signage along the Lower Brush Creek Road Segment;and c) pay ht by Developer of 20% of the costs, up to a max m of $100,000, required to mi ' to the impact to the Lower Brush Creek Road Segment caused by struction traffic t tng to and from the Property in connection with the Project. Ieots9121.DOC 17{5 EXHIBIT"A" ROUNDABOUT AND BRIDGE STANDARDS Road Bridge. 1, sign for 1IS-20 loading. 2,Width of ' e shall accommodate traffic lanes,cur gutter section and two six-foot wide pe 'an walkways plus guard ystem unless approved otherwise by the Town 'ricer, 3.Length shall accommodate repres ions made in the Nationwide Permit No. 2004751 14,date y 16,2004,not enc in the 100-year 1loodplain and accommodate t improvements. 4.he visu ppearance of the bridge shall be at a minimum equ the bridge u res in East Village,and shall include(at a minimum)enhance rail ctions, lighting and natural rock abutment cladding. The Town reserves right to require additional reasonable visual enhancements as approved by the Town Manager, Roundabout. I.Design shall be in accordance with publication No, FWHA-RD-00-067 of the U.S. Department of'1'ransportation Federal Highway Administration Roundabouts and Informational Guide",June 2000. 2. Brush Creek Road is classified as an arterial and should be designed for a 25 mph design speed. 3. Variances may be allowed for grades up to ten percent(10%)on the Brush Creek Road approaches and up to four percent(4%)across the Roundabout subject to the approval of the Town Engineer. The Design shall be generally consistent with the preliminary plan prepared by SGM, 4. Roundabout shall be designed to operate at a level of service C or better during peak traffic conditions as determined using either Rodel or SIDRA roundabout design software and peak traffic conditions as presented in "Snowmass Base Village and Outlying Parcels, Transportation Analysis and Parking Management Strategy", by Felsburg, Noll and Ullevig, March 2004,as amended. 5.Signage shall be approved by the Town Engineer. IIIIIgllllllllll l 111lIIIlIII IIIIIIIIIIIIIIIIIIN a 00496r t4 , COUNTY CO R 71 a0 03,0. D 0.00 100158121.UOC nl A-1 6.Enhancements for the roundabout shall include,but not be limited to,lighting, irrigated landscape improvements,both in the center of the roundabout and on roadway approaches,pedestrian movement facilities and decorative concrete and/or pavers. The Town reserves the right to make final determination of required enhancements. The intent of the enhancements will be to use reasonable efforts to present a roundabout that is generally equal to or better than the quality and appearance of the roundabout on the south side of the West Vail exit adjacent to Gore Creek. 7. Reconnection to Upper Kearns road shall be included in the project. The design shall be for a local road classification,25 mph design speed,and the lane width coordinated with the Snowmass Center redevelopment plan. 204,96IIlIIJJ!lJIlIl11 1 1111!l1IlIllIIIlIJllJl1JllJlll11 t PITKIN COUNTY CO R )1.71.0002/02/2006 03:0+0 0.00 ItaisaULDOc trl A-2 MEMORANDUM TO: Snowmass Village Town Council FROM: Jason Haber, Economic Resource Director DATE: April 20, 2009 SUBJECT: 2009 CONSTRUCTION UPDATE 1. PURPOSE AND ACTIONS REQUESTED OF COUNCIL A. Receive Construction Update, Including: 1. 2009 Construction Summary & Right of Way Impacts (attached) II. DISCUSSION ITEMS 1. General Construction Issues 2. 2009 Right of Way Impacts III. NEXT STEPS Staff will continue to provide a Construction Update at each Council Meeting 2009 CONSTRUCTION SUMMARY RIGHT OF WAY IMPACTS A. GENERAL 1. Tim Holliday(TOSV Building Inspector) will serve as the Town's primary contact for issues related to Construction Management. Tim's cell phone number is (970) 618-3118. 2. 2009 Construction Communications will be handled primarily through the TOSV website www.tosv.com), E-blasts, and a new text messaging service. Community members wishing to receive construction-oriented text messages can sign up for this service at www.pitkinalert.ora. 3. Due to the limited amount of construction activity (and ROW impacts) anticipated for the 2009 construction season, Construction Coordination Meetings will be held on an as-needed basis. However, Construction Updates will continue to be provided at each Council meeting. 4. Traffic Control will be provided on a project-specific basis. Wildcat Construction Services will be handling these services for all Related WestPac projects. The Water& Sanitation District and TOSV have not indicated which traffic control contractor(s) they will be using. 5. Contractors have been reminded of the importance of providing clear communication to the Town, so as to minimize unanticipated impacts and surprises to the community. 6. Contractors have also been reminded of the importance of maintaining the cleanliness of Town roadways. Tracking pads and tire washing stations will be established at construction site access points, and Related WestPac will be operating their street sweeper on a regular basis. B. RODEO PLACE HOMES Phase I construction is wrapping up. Landscaping to be complete by end of May. No ROW impacts. If Phase II work Is approved by Council, deliveries of modular homes would begin this summer. Would require limited traffic control at Brush Creek/Highline Rd. Roundabout and staging on a portion of Stallion Circle. C. BASE VILLAGE Wood Road - Parking Garage Entrance This garage entrance will be closed during the Spring, Summer, and Fall Seasons in order to accommodate removal of the protective entry canopy and completion of the access roadway tie-in (80' snowmelted concrete). At some time, an alternating one-lane closure may be required to facilitate the roadway tie-in to Wood Rd. Building 8—Little Nell Normal construction activity and deliveries will continue throughout 2009. No significant ROW impacts are anticipated. Building 13A18 —Viceroy Construction fencing will be extended out onto Assay Hill to accommodate final sitework and landscaping to occur during Spring and Summer 2009. Construction trailers will be removed from area above 13B in late April. Deliveries of pre-cast concrete will continue through May/June 2009. The project may be requesting approvals to receive after-hours deliveries. An access driveway will be constructed and tied into Wood Rd. during the Fall Shoulder Season. Brief periodic traffic control will be necessary to facilitate site access from Wood Rd. Wood Road from Upper Side of Drive-Over Bridge to Below Enclave Entrance During the Fall Shoulder Season (beginning after Labor Day for this project only) a one-lane closure will be in place to allow asphalt paving, utility coordination, stormwater inlets, and sidewalk construction in a 300' section of roadway. Tie-in of Viceroy driveway will be completed during this time as well. Lower Carriage Way Lower Carriage Way will receive a crack-sealing treatment, requiring alternating one-lane closures for up to one week during the Spring Shoulder Season. D. SINCLAIR MEADOWS 24 modular buildings will be delivered between April 14 and mid-May. Related Westpac will be pursuing a Town permit to allow staging of modular deliveries for 5-10 days In the rodeo contestant parking area. The project may also be submitting requests for extended work hours. Scheduling has not been finalized for the following items: 1. Owl Creek Rd. Bus Shelters construction; 2. Final asphalt lift and tie- in to Owl Creek Rd. on the Sinclair Meadows main access road. During the delivery period, limited traffic control will be required at the Brush Creek/Highline Rd. Roundabout and to facilitate site access on Owl Creek Rd. A 1 00'section of the Meadow Ranch/ Fox Run Trail will be closed for re-paving during the Spring Shoulder Season. E. WATER& SANITATION DISTRICT PROJECTS Alternating one4ane closures will likely be required to accommodate water line installations at the following locations and times: 1. Wood Rd. between Upper and Lower Edgewood - Spring Shoulder Season. 2. Faraway Rd. above View Ridge -,Fall Shoulder Season. 3. Divide Rd. at entrance to Divide Subdivision - Scheduling Unknown. F. TOSV ROAD FUND PROJECTS Specific paving and overlay projects have not been identified at this time, but will require traffic control and lane closures to accommodate road paving and overlays. To be completed during the Spring Shoulder Season. G. MISCELLANEOUS PROJECTS Wood Rd. Pumphouse Driveway—An alternating one-lane closure will be in place for approximately one week during the Spring Shoulder Season to accommodate a driveway fie-in in the vicinity of the tennis courts on upper Wood Rd. Wood Rd./Thornton Rd. Curb stop—An alternating one-lane closure will be in place for less than one week during the Spring Shoulder Season to accommodate re-construction of a curb stop at the Thornton Rd, intersection. On-Mountain Water Tank—Equipment mobilization and demobilization will be required via Thornton Rd. to complete final site grading and revegetation during the Spring Shoulder Season. Wood Rd. Landscaping—Periodic alternating one-lane closures may be necessary on Wood Rd. Wood Rd. at Funnel Bridge—A brief alternating one-lane closure may be required to accommodate repairs to a water valve in this area during the Spring Shoulder Season. Junk Restaurant—installation of 20-30 trees will complete landscaping in this area. No ROW impacts. Elk Camp Gondola—Approximately 5,000 cy of fill material will be placed in the void between the gondola station and parking garage. No ROW impacts. Sewer Service Line Repairs—Buildings 2C and 3ABC require sewer service line repairs that will not affect public ROW's, but will require a disturbance of the Base Village Plaza area during the Spring Shoulder Season. H. UPCOMING SPECIAL EVENTS&HOLIDAYS April 12- Snowmass Mountain Closing Day May 25— Memorial Day June 5 & 6, 2009—Chili Pepper and Brew Fast r MEMO To: Town Council From: Russ Forrest, David Peckler, Susan Hamley, Lesley Compagnone,Jason Haber, Chris Conrad Date: April 20, 2009 Re: Schedule and Review Expectations for Update to the Comprehensive Plan To review Comp Plan,please go to this link: http://www.tosv.com/sitgpaizes/pid83.php?BoxUrl=/uploads/pdfs/'FCPacketO4-06- 09Part2.pdf 1.PURPOSE On February 16`h Town Council agreed upon a rough timeline and criteria for reviewing the Update to the Comprehensive Plan. Today, Council will review Chapter 9—Housing. Also today, Council needs to review the revised schedule and either agree to it or make necessary adjustments. At the April 6,h Council meeting, members indicated there may be a potential need for additional meeting dates for review of the Plan. 2. TODAY'S REVIEW 1. Chapter 9: Housing Focus on: The Background—This section is a review of the characteristics and demographics of Snowmass Village employees, as well as the make-up of homeowners in the Village. Policies—The first 6 policies are truly the meat and substance of the update. Please make sure to review those. Of Note—The new policy requiring private developers to provide housing for 65 percent of total employees generated by a development— Policy#3. Also, the overall emphasis of providing housing for all full-time Snowmass Village employees. Ignore—Any formatting functions such as bold text or highlights in the Policy section. The information contained in these portions is not special in any way, but simply a matter of housekeeping and draft formatting clean-up. 3.PROPOSED REVIEW SCHEDULE April 20`h—Chapter 9: Housing(60 minutes) May 4th—Chapter 1: Comprehensive Planning Process and Chapter 2: Community Values and Vision (45 minutes) May 18'h—Chapter 8: Transportation (60 minutes) Junelst—Chapter 7: Built Environment (60 minutes) June 15'h—Chapter 4: Regional and Community Economics and Chapter 5: Community Services, Facilities and Amenities (60 minutes) July 6'h— Chapter 6: Environmental Resources and Chapter 3: Community Arts (60 minutes) July 20'h—Chapter 10: Actions and Implementation (60 minutes) 4. FORMAT FOR FINAL The primary medium for the final version of the Comprehensive Plan Update will be digital. The goal is to have a user-friendly and interactive document that can be burned on to a disk and/or downloaded from the Web. Traditional hard copies will be available, but there will be fewer of them as we will rely on several new technologies to deliver this information. The economic and environmental savings of using this medium are unmatched. Staff is working with Winston and Associates to determine costs, and if our technical infrastructure can host such a large and interactive document. MEMORANDUM TO: Snowmass Village Town Council FROM: Housing Department/ Russ Forrest DATE: April 20, 2009 SUBJECT: Rodeo Place - Phase II I.PURPOSE AND ACTIONS REQUESTED OF COUNCIL: The Town Council is requested to review the income restrictions for affordable housing and to respond and/or answer the questions in Section III of this memorandum. II.BACKGROUND The table below summarizes the existing approved project for Rodeo Place Single Duplex units Triplex Units Total dwelling Family units Units Phase 1 11 4 0 15 Phase 2 10 0 3 13 Square Footage 50,200 4,844 3,900 Total Square Footage 1,636 — 1,211 1,300 Range for unit 2,967 type The Town has paid for the design (soft) costs, land costs, and infrastructure costs for phase I. In addition, the Town has completed the infrastructure for phase II as approved and described in the table above. It was originally contemplated that the perspective homeowners in phase I were to pay 100% of the hard costs. The Town chose Roaring Fork Custom Homes as its General Contractor in 2006 and utilized estimated pricing from this General Contractor for the lottery of phase I in the summer of 2007. The Town discontinued its relationship with Roaring Fork Custom Homes after the completion of lots 5, 6,& 7 and engaged Rudd Construction to complete phase I. The Town received new prices for lots 8 - 15, 2 (a & b), and 3 (a & b) that reflected a higher price than the original lottery price. The Town agreed to pay 90% of the increase in price or 25% of the total cost) that occurred for phase I. Phase II utilizes many of the same house designs from Phase I and the infrastructure (roads and utilities) are in place to build Phase 11 as approved. In December of 2008 the Town Council requested that staff evaluate whether additional units could be effectively integrated into the phase II development. Coburn Development, Inc. (CDI) has been the architect for the project and Resort Opportunities and Investments, LLC (ROI) have been the Owner's Representative for the Town on Phase I. Rudd Construction, Inc. (RCI) is completing the construction of phase I. These three entities worked collaboratively to evaluate whether additional units could be added to phase II using the following criteria: Cost effectiveness in utilizing the current investment in both infrastructure and in the design of the homes. Maintaining a similar mass in scale to achieve a highly livable family oriented development. Maintain view corridors that were a consideration in the Rodeo Place project. Provide a variety of unit type and sizes. The Town Council directed staff at the February 2, 2009 meeting to look further into the opportunity for additional residential units in Rodeo Place. The Town Council authorized $28,000 that would be applied towards the Exemption Plat Budget. Since the February 2, 2009 Council meeting, the Project Team has refined the Exempt (Revised plan referred to as Option 2 below) Site Plan, developed 3 new unit plans and exterior elevations, met with the two modular manufacturers involved in Phase I, refined Project Budgets, and held an open-house to review the project with the community. On April 6, 2009 the Town Council authorized the expenditure of up to $85,000 to prepare Construction Documents for units 16, 17, 18, and 19. In addition, Council also asked staff to bring back a discussion of income limits to be eligible for a lottery. III. DISCUSSION POINTS A. Should the Income Restrictions in the Housing Guidelines be modified? As per the Town Code, staff provided a public notice of a public meeting on April 20`h to consider possible changes in the Town's Housing Regulations. The Town Council directed staff at the April 6, 2009 meeting to evaluate whether the current maximum income and maximum net worth guidelines are appropriate. Maximum income and Maximum net worth guidelines were updated by the Housing Advisory Committee and approved by the Town Council on April 15, 2002. The maximum income (as originally contemplated by the Housing Advisory Committee) is approximately $40,000 over what a lending institution requires for a loan. The Net Worth equals 60% of the purchase price. Exhibit A includes the 2009 Current Maximum Income and Maximum Net Worth Guidelines and history. It should be noted that the worksheet labeled maximum income provides the maximum household income averaged over a three-year period. The worksheet labeled Maximum Net Worth is the maximum net worth calculated by total assets (i.e. property, cash in bank, vehicles, stocks) minus liabilities (outstanding mortgage, credit card balances, car loans, etc). A prospective buyer must be under both maximum limitations (income and net worth) to be eligible for a deed restricted home. The Housing Department has only had two applicants within the past 5 '/] years not eligible for a lottery that they were interested in because of making over the maximum income allowed by the guidelines. Staff did take the time to review income limitations with both local banks and several prospective buyers. Our general conclusion was that the income limitations were set appropriately to ensure income levels were commensurate with housing values. It was our observation that, with our most affordable homes in the housing program ranging between $100,000- $200,000, they are in fact designed to accommodate entry-level homeowners (with an income between 70,000-$90,000). However, this price range may not be accommodated based on income restrictions by existing homeowners that already have equity (and may make too much money). The Town now has a spectrum of homes and home values. The challenge is apparently when existing homeowners, particularly with two incomes in a family (with incomes over 100,000 per year), want a home in the $100,000 4200,000 range. In this case they may be excluded from this category of homes due to income. The Daly Townhomes, Crossings, Country Club Townhomes, and the Rodeo Place homes provide the next step for local employees that may have equity in a property and/or earn higher incomes. It should be recognized that the income restrictions now have a maximum cap at approximately$200,000 per year. Staff did observe that income levels do not increase for home prices over$470,000. Income remains at $201,000 when home prices increase over$470,000. However in reviewing the history from the 2002 lottery review, it was considered then that at this income level families could find homes on the free market. This income level can generally support a loan amount of over$700,000. Staff would recommend that the Town convene a committee similar to the committee convened in 2002 to conduct a comprehensive review of the Town's housing lottery policy. Specific questions to review include: Access to housing lotteries for non-Snowmass employees particularly those employees that support the community such as Aspen School District employees, Aspen Hospital employees and or other regional employees that support the Snowmass community. Years of employment in Snowmass to be eligible for a lottery. Other restrictions for eligibility for a lottery. QUESTION: Does the Town Council want to modify the income limitation in Exhibit A? Does the Council want to complete a more comprehensive review of the lottery/qualification process like what occurred in 2002? B. Updated Budget for the first four homes Based on the discussion from April 6", Phase II is proposed to be broken into three sub-phases: Phase Lots Phase 2A Lots 16,17,18,19 Phase 2B Lots 4(Requires approval of SF home), 22, 23 24 Phase 2C Lot 1 (Requires approval for 2 duplexes), 20, 21 Exhibit B summarizes the budget for 16, 17, 18, 19. Exhibit C summarizes the estimates budget for Phase II assuming that the triplex is converted to two duplexes. Based on the presentation regarding this item on April 6, staff is moving forward with negotiating a contract with ROI to complete Phase 2A and to stop work if Council does not authorize moving forward with a.contract with Rudd in the event that there is a lack of market demand. The initial cost for Phase 2A for ROI is estimated not to exceed $25,000 and $45,000 for the design consultants. Staff working with ROI will negotiate a contract with Coburn Architects as the being primary design consultant for the project and all other design consultants (structural engineers, soil engineers, etc.)would be under contract to Coburn Architects. ROI would recommend the remaining $15,000 be committed to complete schematic design for a two duplex units (versus a triplex) and pursuing entitlement approval for that lot. In addition, lot 1 would require council approval since it is a single-family home on a relatively small lot (See Exhibit D for Site Plan. QUESTION: Does the Council authorize that $15,000 of the $85,000 approved for phase 2 is applied to obtaining land use approval for lot 1 (small single family lot)and lot 4 (2 duplexes versus 1 triplex)? C. Are you comfortable selecting Rudd as the General Contractor for Phase V Staff wanted to confirm that Rudd will continue as the General Contractor for the project. They have the experience with both the site and have formed a relationship with two qualified modular manufacturers. They have performed to date on time and under-budget. The current General Contractor is willing to build the project at an overhead of 5% and 5% profit. An industry range for overhead and profit can be from 5% to 11%. Rudd is also willing to reduce fees on their labor and equipment an additional 5%. Staff would require Rudd to seek 3-4 bids for all subcontractors to ensure a competitive price is obtained. A contract with Rudd would not be executed until Council authorizes the Town Manager to execute an agreement (see schedule below). QUESTION: Does Council direct staff to proceed with phase II with Rudd Construction? D. What subsidy if any does the Council support? The graphic below provides a statistically accurate tool for determining an affordable price point for housing. For example, the average household in Snowmass Village consists of three people. The Area Median Income 100% AMI) for a three-person household in Snowmass Village is $87,000. This income can generally support a home of $306,852. This can be considered an affordable entry-level home. Area Median Income/Affordability of Homes 100%AMI Income$87,800 80%AMI 120%AMI Income$57,400 Income$105,360 27,0%HH Rent smm Price 5306,052 50%AMI 9.4%HH 10,11%HH 140%AMI Income$43.900 Rent$1.435 Rent$3.073 Price$200,607 Price$131,888 Income$122,920 191%HH 241%HH Rent$1,098 Rent Over$3,073 Price$153,426 Price Over$431,866 Snowmass Households AMI for the Average 3-person household Assumes 20%property insurance,HOA,Taxes,5%Down,6.5%30-year loan RRC Associates also looked at the Town's work force (they were also doing a similar study for the City of Aspen). This survey asked Snowmass Village employees that both lived in and outside of Snowmass their preferences on housing. The Table below summarizes responses from employees that work in Snowmass and live elsewhere. Applying survey responses to the total population of workers commuting into Snowmass, over 231 employees working and living elsewhere have interest in buying in Snowmass. Again the graphic above can be used to connect income to affordability for housing. For example 130 of the potential buyers were in the 100%-120% of AMI, which means they could afford approximately a home price up to 368,000. In addition, RRC looked at employees that currently work in Snowmass and rent in Town. Approximately 65 employees working and renting in Town have an interest in buying in Snowmass Village. Work in Snowmass Live Elsewhere (Total 1.780 emplovees in 2008) Own Rent Tenure(Survey work in Snowmass live elsewhere) 56% 44% Work in Snowmass Village in Winter, Live Elsewhere 997 783 Want to Buy 17% 67% Want to Buy 169 525 First or Second Choice Snowmass 51% 70% First or Second Choice Snowmass 86 367 Total Potential Buyers between 80% to 140%AMI 67% 63% All Potential Buyers 58 231 Potential Buyers between 80%to 100%AMI 23 69 Potential Buyers between 100%to 120% AMI 10 130 Potential Buyers between 120%to 140% AMI 25 32 Median Income $96,000 $65,000 Average Income $141,247$66,231 Most Important Factor in choosing a home Price 26% 50% Ownership 26% 30% Location 36% 15% Size 13% 5% Type 0% 0% In addition, RRC asked employees about trade-offs for living closer to work. Thirty-one percent of respondents indicated they would live in a smaller(Town home) versus a single-family home. What would you be willina to do to live closer to where you work? Work in Snowmass Own a town home instead of a single-family house 31% Live in a deed-restricted unit 32% Live in a smaller home (priced the same) 36% Own a condo instead of a single-family house 28% Pay more for housing 22% Rent instead of own 15% None of the above 21% Other 7% Total 192% Note:multiple response question In addition, the Town conducted a non-statistical survey in 2005 and 2009 to gauge interest in the Rodeo Place project. These surveys were sent to individuals that either expressed an interest in participating in the Rodeo lottery or lived in Town deed restricted housing. In 2005 approximately 56 people responded to the survey. The clear preference in 2005 was for a single-family home (45 respondents) versus 5 respondents for a duplex, and 6 respondents for a townhome. However 46 respondents anticipated paying less than $325,000 for a home. The desire from respondents was for a single family home but not for the price required for that type of housing. In 2009 an identical survey was sent to lottery participants and others in the Town's rental program. Approximately 31 people responded. The average income was between $50,000 to $75,000. In 2005, most respondents where also in this range. However, 18 respondents in 2009 made $75,000 to $100,000. In 2009 respondents were split between (15) Single Family units and (15)for Duplex/Condominiums. Twenty-one respondents wanted a home under $325,000. Ten respondents indicated an interest for a home over $376,000. Twenty respondents in the 2009 survey indicated they were interested in buying in 2009 and 10 indicated an interest in buying in 2010 and 2011. The Town did pay for approximately 25% of the hard cost of Phase I homes. In conferring with Joe Coffey the only other for sale project (he was aware of) that the Town helped pay for the hard costs (construction costs) of a project was the Daly Townhomes. After signing a contract with a general contractor it was discovered with the Daly Townhomes that an expensive retaining wall needed to be built and this caused a delay in the project that resulted in an increase of cost for the general contractor. The Town did help pay for these increases in cost. The Town has generally paid for the land cost and the soft costs associated with a housing project. In general, the perspective homebuyer has historically paid for the hard cost or construction cost of their units except when there was an unexpected increase in those costs. With regard to phase I of the Rodeo Place project the following table summarizes the actual cost (all lots except for 5,6,7) and the subsidy paid for by the Town. Sales Price and Subsidy for Phase I Acutal Cost Base Sales of Total Price at based on Price Subsidy Hard Cost Lottery in Rudd Approved by Paid by Paid by LOT M 2007 contract 8/08 $Increase Council Town Town 8 384,657 $528,754 $144,097 $399,062 $129,692 25% 9 414,387 $569,621 $155,234 $429,906 $139,716 25% 30 384,657 $528,754 $144,097 $399,062 $129,692 25% 11 393,821 $541,351 $147,530 $408,570 $132,782 25% 12 351,855 $483,664 $131,809 $365,032 $118,632 25% 13 320,027 $439,913 $119,886 $332,012 $107,901 25% 14 320,027 $439,913 $119,886 $332,012 $107,901 25% is 320,027 $439,913 $119,886 $332,012 $107,901 25% 2A 250,870 $344,849 $93,979 $260,265 $84,584 25% 2B 250,870 $344,849 $93,979 $260,265 $84,584 2S% 3D 250,870 $344,849 $93,979 $260,265 $84,584 25% 3C 250,870 $344,849 $93,979 $260,265 $84,584 25% Total $3,892,938 $5,351,280 4,038,729 $1,312,551 In recent discussions with local lenders, another threshold was identified as 417,000 for a loan value. A loan value over$417,000 is not considered a conventional loan. Staff summarized two scenarios for a 25% subsidy and a 15% subsidy. The following table provides a recommended framework for considering both the sales price and the subsidy for the first four homes. The four homes listed below are comparable to units 9 and 11 from phase 1 (See lot number in parenthesis). You can compare the prices mentioned above. The high price reflects the price quoted to the Council on April 6t' and the low price reflects the price of the homes with the most current pricing information. Staff would suggest this provides the range to consider in a lottery process. Staff would propose that if the higher price was realized then a 25% subsidy be used and if the lower price was realized a 20% subsidy would be used. Staff tested also using a 25% subsidy for the low range. This level of subsidy would create sales prices that would be considerably lower than Phase 1 lots 9 and 11 which are comparable to lots 16-19. Phase 2A-(Four Single Family Units) High Range Low Range- Low Range Low Range- UniUrype/Bedroo 25% High Range- Low Range - 20%-Sales 25% 25%-Sales MIS Hi h Range Low Range subsidy Sales Price 20% subsidy Price subsidy Price 572,523 $513,118 $143,131 $429,392 $102,624 $410,494 $128,280 .. $384,839 512,526 $466,416 $128,132 $384,395 93,283 $373,133 $116,604 $349,812 S 1 9 $572,523 $513,118 $143,131 $429,392 $102,624 $410,494 $128,280 $384,839 S 512,526 $466,416 $128,132 $384,395 93,283 $373,133 $116,604 $349,812 2,170,098 $1,959,068 $542,525 $1,627,574 $391,814 $1,567,254 $489,767 $1,469,301 QUESTION: Does Council want a subsidy for the hard cost and if so at what rate? E. Timeline, next steps and how do you want to conduct a lottery? Staff recommends that the Town hold a preliminary pre qualification process for lots 16, 17, 18, and 19 immediately. This is required anyway for a lottery process. The Town would request all interested and qualified lottery participants to obtain pre qualification letters from their lending institutions based on a price range for the first 4 homes. This would help determine market demand. Staff would propose holding a lottery once a signed contract is received from Rudd and then hold the lottery for 16, 17, 18, and 19 using a price range as suggested above. Once a lottery occurred and potential buyers were secured then the Town would sign the contract provided by Rudd for Phase 2A. The schedule below is intended to balance both market risk and the risk of price escalation or time delay. Date: Action 4/6 Approval from Council to proceed with Construction Drawings (Not to exceed $85K) 4/20 Council Meeting to review questions mentioned above. 4/8-5/14 Coburn completes Construction Drawings for 2A 4121- 5/15 Buyer Pre Application Process 5/15-6/3 Subcontractor Bidding, Negotiate GC Contract 5/18 Review pre qualification numbers with Council and updated budget for phase 2A. Council will be requested to authorize the Town Manager to enter into a contract with Rudd upon receiving adequate lottery winners (Council would be asked to state the conditions for moving forward). Staff will also review the budget for 2B and 2C and determine if Council is comfortable with moving forward with soft costs for the next two phases. 6/ 4 Receive Signed Contract from Rudd. 6/4 Hold lottery and assign winners if there are four or more qualified lottery winners. 6/5 If there are sufficient lottery winners based on the direction from Council on 5/18, the Town Manager will sign the contract with Rudd. ROI would further recommend that the Town sign purchase agreements with lottery winners on June 5h to help reduce the risk that lottery winners back out of the process. This would be prudent from a market standpoint. However, this is a political risk of a surprise in price or schedule. ROI would propose that the contract be written with adequate flexibility to help guard against these risks. In addition, ROI would recommend that the Town authorize the,use of$15,000 to immediately begin the entitlement process to for lots 4 and 1 between April and June. It should also be noted that the estimated pricing for phase 2B and 2C may not hold since the Town is currently taking each phase sequentially versus doing design concurrently for the phases. It should also be noted that if the Town does not complete any one of the phases, fine grading, top soil, seeding, matting, and irrigation will be needed for those areas of the site that are not completed. Is the Council comfortable with the schedule proposed above? Does Council want to begin the entitlement process for lots 7 and 4 Described above)? Attachments Exhibit A Income Restrictions based on Housing Guidelines Exhibit B Budget for Phase 2A— Lots 16,17,18,19 Exhibit C Budget for Phase 2 Exhibit D Site Plan Rodeo Place T:\Snowmass Projects\Housing\Rodeo Phase 11 proposal\April 20, 2009\Phase II Memorandumfinal420.doc Current Max. Income Guidelines with CPI Adjustmens Maximum Income Home Price 2003 Maximum 12004 CPI 2% 2005 CPI 3% 2006 CPI 4%2007 2008 CPI 4.4 2009 CPI -.500 Ad'. to 3% Ad'. to 3% Ad'. to 3% Max. Income Ad'. to 3% Ad'. to 3% CPI ad'. to 2.4% 70,000.00 $ 59,578.00 $61,365.34 $63,206.30 $65,102.49 $66,664.95 $68,664.90 $70,724.84 80,000.00 $ 62,375.00 $64,246.25 $66,173.64 $68,158.85 $69,794.66 $71,888.50 $74,045.15 90,000.00 $ 65,172.00 $67,127.16 $69,140.97 $71,215.20 $72,924.37 $75,112.10 $77,365.46 100,000.00 $ 67,969.00 $70,008.07 $72,108.31 $74,271.56 $76,054.08 $78,335.70 $80,685.77 110,000.00 $ 70,765.00 $72,887.95 $75,074.59 $77,326.83 $79,182.67 $81,558.15 $84,004.89 120,000.00 $ 73,562.00 $75,768.86 $78,041.93 $80,383.18 $82,312.38 $84,781.75 $87,325.20 130,000.00 $ 76,359.00 $78,649.77 $81,009.26 $83,439.54 $85,442.09 $88,005.35 $90,645.51 140,000.00 $ 79,156.00 $81,530.68 $83,976.60 $86,495.90 $88,571.80 $91,228.95 $93,965.82 150,000.00 $ 81,953.00 $84,411.59 $86,943.94 $89,552.26 $91,701.51 $94,452.56 $97,286.13 160,000.00 $ 84,750.00 $87,292.50 $89,911.28 $92,608.61 $94,831.22 $97,676.16 $100,606.44 170,000.00 $ 87,547.00 $90,173.41 $92,878.61 $95,664.97 $97,960.93 $100,899.76 $103,926.75 180,000.00 $ 90,343.00 $93,053.29 $95,844.89 $98,720.24 $101,089.52 $104,122.21 $107,245.87 190,000.00 $ 93,140.00 $95,934.20 $98,812.23 $101,776.59 $104,219.23 $107,345.81 $110,566.18 200,000.00 95 937.00 $98,815.11 $101,779.56 $104,832.95 $107,348.94 $110,569.41 $113,886.49 210,000.00 $ 98 734.00 $101,696.02 $104,746.90 $107,889.31 $110,478.65 $113,793.01 $117,206.80 220,000.00 $ 101,531.00 $104,576.93 $107,714.24 $110,945.67 $113,608.36 $117,016.61 $120,527.11 230,000.00 $ 104,328.00 $107,457.84 $110,681.58 $114,002.02 $116,738.07 $120,240.21 $123,847.42 240.000.00 1-19Z 125.00 $110,338.75 $113,648.91 $117,058.38 $119,867.78 $123,463.81 1, $127,167.73 250,000.00 $ 109,921.00 $113,218.63 $116,615.19 $120,113.64 $122,996.37 $126,686.26 $130,486.85 260,000.00 112,718.00 $116,099.54 $119,582.53 $123,170.00 $126,126.08 $129,909.86 $133,807.16 270 000.00 $ 115 515.00 $118,980.45 $122,549.86 $126,226.36 $129,255.79 $133,133.47 $137,127.47 280 000.00 $ 118,312.00 $121,861.36 $125,517.20 $129,282.72 $132,385.50 $136,357.07 $140,447.78 290.000.00 1 121109.00 $124,742.27 $128,484.54 $132,339.07 $135,515.21 $139,580.67 $143,768.09 300,000.00 $ 123,906.00 $127,623.18 $131,451.88 $135,395.43 $138,644.92 $142,804.27 $147,088.40 310,000.00 1 $ 126,703.00 $130,504.09 1 $134,419.21 $138,451.79 $141,774.63 $146,027.87 $150,408.71 320000.00 $ 129,499.00 $133,383.97 $137,385.49 $141,507.05 $144,903.22 $149,250.32 $153,727.83 330,000.00 $ 132,296.00 $136,264.88 $140,352.83 $144,563.41 $148,032.93 $152,473.92 $157,048.14 340,000.00 135093.00 $139,145.79 $143,320.16 $147,619.77 $151,162.64 $155,697.52 $160,368.45 350 000.00 137,890.00 $142,026.70 $146,287.50 $150,676.13 $154,292.35 $158,921.12 $163,688.76 360,000.00 $ 140,687.00 $144,907.61 $149,254.84 $153,732.48 $157,422.06 $162,144.72 $167,009.07 370 000.00 $ 143 484.00 $147,788.52 $152,222.18 $156,788.84 $160,551.77 $165,368.33 $170,329.38 380,000.00 146,281.00 $150,669.43 $155,189.51 $159,845.20 $163,681.48 $168,591.93 $173,649.69 390.000.00 S 149.007,00 $153,477.21 $158,081.53 $162,823.97 $166,731.75 $171,733.70 $176,885.71 400,000.00 $ 151,874.00 $156,430.22 $161,123.13 $165,956.82 $169,939.78 $175,037.98 $180,289.12 410,000.00 $ 154,671.00 $159,311.13 $164,090.46 $169,013.18 $173,069.49 $178,261.58 $183,609.43 420,000.00 $ 157,468.00 $162,192.04 $167,057.80 $172,069.54 $176,199.20 $181,485.18 $186,929.74 430,000.00 $ 160,265.00 $165,072.95 $170,025.14 $175,125.89 $179,328.91 $184,708.78 $190,250.04 440,000.00 163 062.00 $167,953.86 $172,992.48 $178,182.25 $182,458.62 $187,932.38 $193,570.35 450000.00 165,859.00 $170,834.77 $175,959.81 $181,238.61 $185,588.33 $191,155.98 $196,890.66 460,000.00 168,655.00 $173,714.65 $178,926.09 $184,293.87 $188,716.93 $194,378.43 $200,209.79 470,000.00 $ 170,000.00 $175,100.00 $180,353.00 $185,763.59 $190,221.92 $195,928.57 $201,806.43 480,000.00 $ 170,000.00 $175,100.00 $180,353.00 $185,763.59 $190,221.92 $195,928.57 $201,806.43 490,000.00 $ 170,000.00 $175,100.00 $180,353.00 $185,763.59 $190,221.92 $195,928.57 $201,806.43 500 000.00 $ 170,000.00 $175,100.00 $180,353.00 $185,763.59 $190,221.92 $195,928.57 $201,806.43 510,000.00 170 000.00 $175,100.00 $180,353.00 $185,763.59 $190,221.92 $195,928.57 $201,806.43 520,000.00 $ 170 000.00 $175,100.00 $180,353.00 $185,763.59 $190,221.92 $195,928.57 $201,806.43 Guidelines amended on 12/18/2006 per Town Council Meeting Current Max. Income Guidelines with CPI Adjustmens 530,000.00 $ 170,000.00 $175,100.00 $180,353.00 $185,763.59 $190,221.92 $195,928.57 $201,806.43 540,000.00 $ 170,000.00 $175,100.00 $180,353.00 $185,763.59 $190,221.92 $195,928.57 $201,806.43 550,000.00 $ 170 000.00 $175,100.00 $180,353.00 $185,763.59 $190,221.92 $195,928.57 $201,806.43 560,000.00 $ 170 000.00 $175,100.00 $180,353.00 $185,763.59 $190,221.92 $195,928.57 $201,806.43 570,000.00 $ 170,000.00 $175,100.00 $180,353.00 $185,763.59 $190,221.92 $195,928.57 $201,806.43 580,000.00 $ 170 000.00 $175,100.00 $180,353.00 $185,763.59 $190,221.92 $195,928.57 $201,806.43 590,000.00 $ 170 000.00 $175,100.00 $180,353.00 $185,763.59 $190,221.92 $195,928.57 $201,806.43 600,000.00 $ 170,000.00 $175,100.00 1 $180,353.00 $185,763.59 $190,221.92 1$195,928.57 1 $201206.43 Guidelines amended on 12/18/2006 per Town Council Meeting Current Net Worth Guidelines with CPI Adjustments Net Worth Ca Exc1l ding Income Home Price 2003Max. 2004 CPI 2% 2005 CPI 3% 2006 CPI 4% 2007 CPI 2008 CPI 4.4 2009 CPI -.500 Net Worth Ad'. to 3% Ad'. to 3% Ad'. to 3% Ad'. to 2.4% Ad'. to 3% Ad'. to 3% 70,000.00 $ 42,000 $ 43,260 $ 44,558 $ 45,895 $ 46,996 $ 48,406 $ 49,858 80,000.00 $ 48,000 $ 49,440 $ 50,923 $ 52,451 $ 53,710 $ 55,321 $ 56,981 90,000.00 $ 54,000 $ 55,620 $ 57,289 $ 59,007 $ 60,423 $ 62,236 $ 64,103 100,000.00 $ 60,000 $ 61,800 $ 63,654 $ 65,564 $ 67,137 $ 69,151 $ 71,226 110,000.00 $ 66,000 $ 67,980 $ 70,019 $ 72,120 $ 73,851 $ 76,066 $ 78,348 120,000.00 $ 72,000 $ 74,160 $ 76,385 $ 78,676 $ 80,565 $ 82,982 $ 85,471 130,000.00 $ 78,000 $ 80,340 $ 82,750 $ 85,233 $ 87,278 $ 89,897 $ 92,594 140,000.00 $ 84,000 $ 86,520 $ 89,116 $ 91,789 $ 93,992 $ 96,812 $ 99,716 150,000.00 $ 90,000 $ 92,700 $ 95,481 $ 98,345 $ 100,706 $ 103,727 $ 106,839 160,000.00 $ 96,000 $ 98,880 $ 101,846 $ 104,902 $ 107,419 $ 110,642 $ 113,961 170,000.00 $102,000 $ 105,060 $ 108,212 $ 111,458 $ 114,133 $ 117,557 $ 121,084 180,000.00 $108,000 $ 111,240 $ 114,577 $ 118,015 $ 120,847 $ 124,472 $ 128,206 190,000.00 $114,000 $ 117,420 $ 120,943 $ 124,571 $ 127,561 $ 131,387 $ 135,329 200,000.00 $ 120,000 $ 123,600 $ 127,308 $ 131,127 $ 134,274 $ 138,303 $ 142,452 210 000.00 $ 126,000 $ 129,780 $ 133,673 $ 137,684 $ 140,988 $ 145,218 $ 149,574 220,000.00 $ 132,000 $ 135,960 $ 140,039 $ 144,240 $ 147,702 $ 152,133 $ 156,697 230,000.00 $ 138,000 $ 142,140 $ 146,404 $ 150,796 $ 154,415 $ 159,048 $ 163,819 240,000.00 S 144,000 $ 148,320 $ 152,770 $ 157,353 $ 161,129 $ 165,963 $ 170,942 250,000.00 $ 150,000 1 $ 154,500 $ 159,135 $ 163,909 $ 167,843 $ 172,878 $ 178,064 260 000.00 $ 156 000 $ 160,680 $ 165,500 $ 170,465 $ 174,557 $ 179,793 $ 185,187 270 000.00 $ 162,000 $ 166,860 $ 171,866 $ 177,022 $ 181,270 $ 186,708 $ 192,310 280,000.00 $ 168,000 $ 173,040 $ 178,231 $ 183,578 $ 187,984 $ 193,624 $ 199,432 290.000.00 S 174,000 $ 179,220 $ 184,597 $ 190,134 $ 194,698 $ 200,539 $ 206,555 300,000.00 $ 180,000 $ 185,400 $ 190,962 $ 196,691 $ 201,411 $ 207,454 $ 213,677 310,000.00 $ 186,000 $ 191,580 $ 197,327 $ 203,247 $ 208,125 $ 214,369 $ 220,800 320,000.00 $ 192,000 $ 197,760 $ 203,693 $ 209,804 $ 214,839 $ 221,284 $ 227,923 330 000.00 $ 198,000 $ 203,940 $ 210,058 $ 216,360 $ 221,553 $ 228,199 $ 235,045 340,000.00 $ 204.000 $ 210,120 $ 216,424 $ 222,916 $ 228,266 $ 235,114 $ 242,168 350,000.00 $ 210,000 $ 216,300 $ 222,789 $ 229,473 $ 234,980 $ 242,029 $ 249,290 360,000.00 $ 216,000 $ 222,480 $ 229,154 $ 236,029 $ 241,694 $ 248,945 $ 256,413 370,000.00 $ 222,000 $ 228,660 $ 235,520 $ 242,585 $ 248,407 $ 255,860 $ 263,535 380,000.00 $ 228000 $ 234,840 $ 241,885 $ 249,142 $ 255,121 $ 262,775 $ 270,658 S 390,000.00 $ 234,000 $ 241,020 $ 248,251 $ 255,698 $ 261,835 $ 269,690 $ 277,781 400,000.00 $ 240,000 $ 247,200 $ 254,616 $ 262,254 $ 268,549 $ 276,605 $ 284,903 410,000.00 $ 246,000 $ 253,380 $ 260,981 $ 268,811 $ 275,262 $ 283,520 $ 292,026 420 000.00 $ 252,000 $ 259,560 $ 267,347 $ 275,367 $ 281,976 $ 290,435 $ 299,148 430,000.00 $ 258,000 $ 265,740 $ 273,712 $ 281,924 $ 288,690 $ 297,350 $ 306,271 440,000.00 1 $ 264.000 $ 271,920 $ 280,078 $ 288,480 $ 295,403 $ 304,266 $ 313,394 450,000.00 $ 270,000 $ 278,100 $ 286,443 $ 295,036 $ 302,117 $ 311,181 $ 320,516 460,000.00 $ 276,000 $ 284,280 $ 292,808 $ 301,593 $ 308,831 $ 318,096 $ 327,639 470,000.00 $ 282 000 $ 290,460 $ 299,174 $ 308,149 $ 315,545 $ 325,011 $ 334,761 480,000.00 $ 288,000 $ 296,640 $ 305,539 $ 314,705 $ 322,258 $ 331,926 $ 341,884 490,000.00 $ 294 000 $ 302,820 $ 311,905 $ 321,262 $ 328,972 $ 338,841 $ 349,006 500,000.00 $ 300 000 $ 309,000 $ 318,270 $ 327,818 $ 335,686 $ 345,756 $ 356,129 510.000.00 $ 306,000 $ 315,180 $ 324,635 $ 334,374 $ 342,399 $ 352,671 $ 363,252 520,000.00 $ 312,000 $ 321,360 $ 331,001 $ 340,931 $ 349,113 $ 359,587 $ 370,374 530,000.00 $ 318 000 $ 327,540 $ 337,366 $ 347,487 $ 355,827 $ 366,502 $ 377,497 540,000.00 $ 324,000 1 $ 333,720 1 $ 343,732 $ 354,044 1 $ 362,541 $ 373,417 1 $ 384,619 Guidelines amended on 12/18/2006 per Town Council Meeting Current Net Worth Guidelines with CPI Adjustments 550,000.00. $ 330,000 $ 339,900 $ 350,097 $ 360,600 $ 369,254 $ 380,332 $ 391,742 560,000.00 $ 336,000 $ 346,080 $ 356,462 $ 367,156 $ 375,968 $ 387,247 $ 398,864 570,000.00 $ 342,000 $ 352,260 $ 362,828 $ 373,713 $ 382,682 $ 394,162 $ 405,987 580,000.00 $ 348,000 $ 358,440 $ 369,193 $ 380,269 $ 389,395 $ 401,077 $ 413,110 590,000.00 $ 3S4,000 $ 364,620 $ 375,559 $ 386,825 $ 396,109 $ 407,992 $ 420,232 600,000.00 $ 360,000 $ 370,800 $ 381,924 $ 393,382 $ 402,823 $ 414,908 $ 427,355 Guidelines amended on 12/18/2006 per Town Council Meeting Rodeo Place - Phase 2A e 15AM',S,ur Lots 16-19 Preliminary Budget Cost to Cost CONSULTANTS Estimated Budget Data Completete 1 Architect-Planning 0 0 0 2 Architectural Building Design -CDI 38,337 0 38,337 3 Structural Engineer-Maggert 15,870 0 15,870 4 Soil/Geotechnical Engineer-HP Geotech 5,750 0 5,750 5 Civil Engineer-SGM 460 0 460 6 Snow Shed Consultant 4,025 0 4,025 7 Specifications Consultant 5,000 0 5,000 8 Legal-HOA Documents-78D 0 0 0 9 0 0 0 kW+ia( "'€".-.r" s^;rs;t?'s'?'a7 iS4'a.Qb 4:Sutitbtal5 169r4t2 gNr,$10' S;69r4,42 DEVELOPMENT CHARGES 10 Building Permits 0 0 0 11 Water and Sewer-Tap Fees 44,174 0 44,174 12 Water and Sewer 0 0 0 13 Electric -Holy Cross Energy 0 0 0 14 Telephone -Owest 0 0 0 15 Gas -Source Gas 0 0 0 16 Cable -Comcsst 0 0 0 17 0 0 0 Pte' s;;r2'i ".} Su6totals SL4_4 74 fl0 AE!44(1074 SITE AND CONSTRUCTION 18 Sump Pumps(Lots 22 8 23) 0 0 19 Unsuitable Soils(Lots 4,22,8 23)0 0 0 20 Fill Import I Export 2 000 0 25,000 21 Road Repair 0 0 0 22 Re-vegetation 8 0 0 23 Home Construction 1,959,068 0 1,959,068 24 Lot 1-Storm Drain 25 Lot 1-Retai a Wall$Foam Blocks 0 0 w'Y:? SUtitotals fb1!984!O68 UMNA RLV M S 0 Y1l98_4'Q08 OTHER 26 Builder*Risk Insurance 2,000 0 2,000 27 Warranty 4 6,000 0 6,000 28 0 0 0 Subtdtals f18r000 5 0 S 8,000 Subtotals 2,106,684 0 2,106,684 29 Owners Representative 3.00% 0 63,171 CONTINGENCY 30 Contingency-Consultants 8 Dev.Charges 7.5% 13,259 0 13,259 31 Contingency-Site 8 Construction 7.5%148,805 0 148,805 32 0 0 0 subtotals 225,235 0 225,235 Consultants, Development Charges, selected Site and Construction charges, Other charges. and Owner's 09 8 16,137 Per Unit Rio:PrellMlMrY Prajecr Budpeb 4-lDQ9 Resort OppaWnitin a hVeStrrenb,LLC Rodeo Place - Phase 2 1009 1:5e PM Current Plat - 2 Duplexes - 14 Units Preliminary - Project Budget Cost to Cost to CONSULTANTS Estimated Budgie!Date Complete 1 Architect-Planning 5,000 0 5,000 2 Architectural Building Design -CDl 192,816 0 192,816 3 Structural Engineer-Maggert 50,667 0 50,667 4 Soil/Geotechnical Engineer-HP Geotech 21,850 0 21,850 5 Civil Engineer-SGM 3,680 0 3,680 6 Snow Shed Consultant 12,075 0 12,075 7 Specifications Consultant 5,000 0 5,000 8 Legal-HOA Documents-TBD 20,000 0 20,000 9 0 0 0 S'utitotals S 3 0$8 10 51311i'P08a DEVELOPMENT CHARGES 10 Building Permits 0 0 0 11 Water and Sewer-Tap Fees 143,000 0 143,000 12 Water and Sewer Relocates 54,000 0 54,000 13 Electric Relocate-Holy Cross Energy 0 0 0 14 Telephone Relocates-Qwest 0 0 0 15 Gas Relocates-Source Gas 0 0 0 16 Cable Relocates-Comcast 0 0 0 17 0 0 0 YSU`6totals SN.e 000 IO 1.9.71000 SITE AND CONSTRUCTION 18 Sump Pumps(Lots 22 8 23) 0 0 9,850 19 Unsuitable Soils(Lots 4,22,&23)0 0 0 20 Fill Import 1 Export 87 0 88.000 21 Road Repair 0 0 0 22 Re-vegetation 0 7.600 23 Home Construction 6,25 ,3 0 6,253,376 24 Lot 1-Storm Drain 1 25 Lot 1-Retains a Wall&Foam Blocks 0 198,296 Sutfto-ta_Is I6!57i7/1.22 Slo Slss§ 1.22 OTHER 26 Builder's Risk Insurance 5,500 0 5,500 27 Warranty 14 21,000 0 21,000 28 0 0 0 S3tit-otat.'s f Br5Q0)SIO S 2E!500 Subtotals 7,111,710 0 7,091,710 29 Owner's Representative 2.75% 0 195,572 CONTINGENCY 30 Contingency-Consultants&Dev.Charges 7.5%52,774 0 52,774 31 Contingency-Site&Construction 7.5%493,284 0 493,284 32 0 0 0 Subtotals 741,631 0 741,631 Consultants, Development Charges , 146,880 !Additional Unit selected Site and Construction charges, Other charges, and Owner's 6 81,070 Per Unit EXHIBIT-RODEO PLACE : CURRENT PLAT 03116109 1Tly J L- I I: BRONCO COURT aota rnw STILUON CD?= MEMORANDUM TO: Snowmass Village Town Council FROM: Hunt Walker DATE: April 20, 2009 SUBJECT: Snowmass Rodeo 1.PURPOSE AND ACTIONS REQUESTED OF COUNCIL: Is to listen to a presentation by the Snowmass Western Heritage Association SWHA) Board regarding the long-term future of the rodeo as well as the 2009 summer rodeo. The SWHA Board will ask the Council to act on two requests: 1. Will the Town Council waive the $10,000 annual lease fee for the rodeo, which is still contained in the 2009 20% hybrid budget? 2. Will the Town Council cover the cost of moving rodeo operations from a location north of the rodeo arena to a site south of the rodeo arena? Find attached SWHA's Council Presentation Outline. 11. BACKGROUND At the May 5, 2008 Council Meeting Town Staff recommended the rodeo operations be moved from its existing location to a site south of the rodeo arena in order to accommodate the construction of the wetlands, passive park, and playground, all elements of the Entryway Master Plan. The Town Council directed Staff to delay constructing these Master Plan elements, and allow the rodeo to operate from its historical location to the north of the arena. After the 2008 rodeo season, the wetlands, passive park, and playground were constructed; thus, necessitating that the 2009 rodeo operate from a site between Brush Creek Road and the south end of the rodeo arena. In order for the rodeo to function this summer the rodeo entrance, concessions, and barbecue tent need to be moved. Based on a letter from Chris Kelly, Executive Director of SWHA, dated November 30, 2008 Staff estimated it would cost approximately$49,500 to move the rodeo as outlined below: Improvement 1/1/2009 4/13/09 Fence Installation 9,000 0 Road Base for Tent Platform 3,000 3,000 Dump Fees for South Stands 2,000 0 Relocate Water Supply 3,000 3,000 Relocate Electric Supply 3,000 3,000 2 New Buildings for Concessions $8,000 8,000 Construct Entrance 4,000 0 Move Buildings 500 0 . New Bull Holding Pen 15,000 0 Misc. 2,000 3,000 Total 49,500 20,000 49,500 was not included in the 2009 Budget because it was anticipated that Related Westpac would pay the rodeo relocation costs in return for using the rodeo overflow lot Rodeo contestant parking) for temporary staging and a summer storage area. (If the Rodeo had been relocated in 2008, there was a tentative agreement for RWP to cover these costs). Staff feels the relocation costs could be reduced (see 4/13/09 list above)by not constructing a split rail fence, not hauling the south stands to the dump, not building an elaborate Rodeo entrance, and not constructing a new bull holding pen. The Entryway Master plan, which SWHA has been aware of, always contemplated that rodeo stock, including bulls, would be trucked in and out on the night of the Rodeo just as it occurs at other Western Slope Rodeos. Staff has not had a chance to evaluate the relocation costs associated with the attached list of Rodeo Ground improvements from SWHA. III. BUDGET IMPLICATIONS In the proposed 2009 75% Rett Contingency Budget there is not any money budgeted for the rodeo. See Marianne's Rett Summary below: RETT Financial summary- Marianne Rakowski, Finance Director Town Staff will be proposing a budget contingency plan for the Town Council to review by the beginning of June. This budget is based on current revenues, projected Base Village revenues and input from a variety of sources on the current real estate market. Town Staff used the same philosophy as we did with the General Fund budget, which was to maintain a balanced budget without using any reserves. The RETT budget continues to fund a contingency reserve of$2,000,000. Town Staff is budgeting for a 75% decrease in Real Estate revenues from the 2009 adopted budget, a decrease in Federal Funds for buses and a corresponding decrease in interest income for a total of$2,266,274 decrease. This is a decrease from the 2009 adopted budget of$3,529,988 to a Budget Contingency revenue amount of$1,263,714. In order to meet the projected decrease in revenues of$2,266,274, Town staff will be proposing to reduce, cut or delay many areas of expenditures including a bus, various transportation capital items (video surveillance, radio phone system, bus depot announcement system), bus stops, entryway improvement costs, and trails. In addition to these reductions/cuts/delays, there are cuts in the Parks/Trails/Landscaping and the Pool/Recreation Center expenditures in a greater amount than shown in the General Fund budget because of the decrease in funding for these items from the RETT fund. Finally, Town Staff is proposing to have the Road Fund pay back the entire receivable of 519,083 to the RETT Fund to offset some of the revenue decrease without impacting the amount budgeted for Road work in 2009. The FAB will be reviewing the proposed budget contingency plan in May. The unappropriated reserve remains largely unchanged at $210,000. This amount is the only cushion (other than the $2,000,000 contingency) to offset further declines than anticipated in the real estate market as well as to help offset the impact the real estate market will have on future RETT Fund budgets over the next year or two. IV. STAFF RECOMMENDATION Council should decide whether or not it wants to: 1. Waive the$10,000 annual lease fee. 2. Fund the Rodeo relocation costs at what amount, and from what source. Council Meeting Western Heritage Association Purpose of Meeting: Preliminary discussion of funding For Rodeo Grounds (Short and Long term) SHORT HISTORY; Rodeo Is 34 years old (a Snowmass Tradition) Review of map with proposed gas station Review of a version of proposed improvements to Rodeo grounds (Two years old) Review of as built grounds DISCUSSION OF LONG and SNORT TERM POSSIBILITIES Should the Rodeo remain as a long term amenity? Should the Rodeo Area be further developed as a recreational area? Outdoor/indoor Ice Rink (low cost at least until economic recovery) Skating, Curling, Hockey? Re-establish Trail Rides to take advantage of excellent trails in the local area? Discussion of alternate uses such as Hay rides, Horse shoes, croquette and any number of additional recreational activities. In order to accomplish short term goals it Is prudent to develop long term goals (thereby not forcing repetitive or Inefficient construction operations) DISCUSSION OF SHORT TERM IMPROVEMENTS See Attached Shoot (Rodeo Grounds) Western Heritage Version Review Town's Improvement List (see attached) DISCUSSION OF MARKETING AND BUDGETING TOSV is doing event marketing Western Heritage Association is doing its own Marketing. Wouldn't It be beneficial for both organizations to coordinate their marketing to be mutually beneficial thereby producing a Rodeo and getting heads on beads? It Is difficult for the both the Western Heritage Association and the TOSV to budget and put on the Rodeo without the knowledge that (t.) We will have the budget to put on the Rodeo (2.) We will have the improvements in place. To resolve these problems we need to work to get the budgets In place at least a year in advance. This will get the Western Heritage Association out of the year by year survival mode and allow us to concentrate on making the Rodeo a successful event to both the Town and The Western Heritage Association. RODEO GROUNDS Prepare dirt area alonp,Brush Creek Rd. Remove 6-8(?)trees at the west end of the row of trees behind the south stand Replant trees along the path so they will be at the back of the BBQ tent Move west half of south stands to the contestant side of the arena Knock down berms behind south stands Grade and gravel (seed?)entire dirt area from spectator drive to contestant drive Grade and gravel area after removal of stands Power& Water Bring power to BBQ tent and extend to vendor booth area and bull ride/bouncy house area Bring power to ticket booths Water(?) Entry Area Grade and prepare new spectator entry area at south end Paint fencing around mechanicals Place 2 ticket booths Fencing& Security Erect split rail fence between trees and path(?) Erect secure fencing along path from spectator drive to contestant drive between trees and tent area Erect secure fencing along back of spectator stands to children's park Erect secure fencing along back of arena from park around horse pens to bull pen Build bull pen across driveway from current horse pens to edge of pond Complete fencing and cattle area to connect securely at northwest comer Spectator Are a Replace with panels or repair wood fencing along cattle alley in front of spectator stands Grade and add gravel to path in front of spectator stands Clean up & Dispose Of Clean up area behind pens & chutes Old stagecoach wagon Old concession stand Old vendor booths, booth gray building and long wood one Rock pile on contestant side Other stuff on contestant side Old fencing behind spectator stands Vendor Booths Purchase 34 vendor booths depending on costs vcuErfiu caxassloNS vauErfiui T..•a,•• HIXlANO/SOflTMG ipCM PENSENI/Ip v011 3i WESTERNNERffnOE Wl tl PUNPOSE RESTiROOMS EVENTS WEN. I 0 foal Z10EW IIIIIIIII @b FUTURE Maw STN TRICRwAwow ZONE EoR tTVESiocrc SEA60N<I ICE RINR D yY 6TM.IM1G MEA Ii COYPETROR IRNMOL WWMIIP>RCA F CCN51RUU1. TGL ROE CENTER STN A A TOWN OF SNOWMASS VILLAGE A ENTRYWAY MASTER PLAN SNONMASS VILLAGE.COLORADO w Y C AFFORDABLE I HOUSEING ( D ° o NEW POOL VISITO UNDER CONSTRUCTION) 1 CE T Qo o as MULTI- i PURPOSE li OCCE ARENA QUUUUll111111111111111111111111111111111II I1TfUlL TRAFFIC BUS OR CIRCLE STATION CAS STATION/ CAR WASH/CONVIENT STORE s SHEEP r I T m TFF ,1 W I V I I I I I NIBTFOOMS M. M[. ZAD CLL, 01 INS S u Olnd j . 1f' fiii' I uId Sam 1 i 0 Jw As d fimL I\• y '? Fes'• f I t1>\1 I a` Y kkce - u 4 W r 1 y tw 3 e vr0 Mr t r Tow 1. EW v, v r MEMORANDUM TO: Town Council members FROM: Planning Department DATE: April 20, 2009 meeting SUBJECT: PUBLIC HEARING AND SECOND READING OF ORDINANCE NO. 5, SERIES OF 2009—CONCERNING A MINOR PUD AMENDMENT FOR BASE VILLAGE INTERIM BUILDING 7. This meeting is for the purpose of finalizing the review of the proposed changes in Building 7 related to the proposed interim conditions on the affected site via a Minor PUD Amendment application dated March 5, 2009, in addition to applicant supplements dated March 25 and April 8, 2009, pursuant to Municipal Code Section 16A-5-390, Amendment of Final PUD. Building 7 is proposed on Lot 3 of the original Base Village P.U.D. Final Plat, recently re-designated as Lot 3B via a subdivision exemption, and generally situated toward the southeast of the intersection of Wood Road and Lower Carriage Way. Applicant: Base Village Owner, LLC, as consented by Related WestPac, LLC, represented by: Scott Stenman, Vice President of Development Planner: Jim Wahlstrom I. PURPOSE AND ACTIONS REQUESTED. The purposes of the meeting are to: a. Review the applicant's supplemental package of responses and modified drawings dated April 8, 2009 in response to the Town Council comments at the meeting on April 6, 2009 (reference the separate handout); b. Conduct the public hearing and consider public comments; c. Consider the comments and recommendations of the Town Staff in this report; and d. Act upon the second reading of attached Ordinance No. 5, Series of 2009, which may be amended at the meeting; Please reference the edited version that was revised per the direction received on April 6'h together with a few staff edits Attachment 1), and the final version incorporating the edits (Attachment 2). II. DISCUSION ITEMS: ALTERNATIVES AND IMPLICATIONS TOGETHER WITH SUMMARY OF STAFF FINDINGS AND RECOMMENDATIONS The applicant submitted a supplemental package of responses and modified drawings in response to the Town Council discussion on April 6, 2009. Below are findings or recommendations from staff concerning the information provided. 1 Internal connection from the drive off Building 7 to the vertical circulation: The applicant indicates that a scope definition and cost estimate to add a corridor connection to Interim Building 7's vertical circulation would be arriving April 14th. As this information did not meet the Town Clerk's deadline for packets on April 10th, this information will be subsequently forwarded to Town Council either by email or handed out at the April 20th meeting. Also, a draft condition has been added to the attached ordinance under 'future temporary access provisions' to address this matter. The applicant has since requested by email message that such future provision be allowed to occur in 2013 or beyond in lieu of 2012 stated in the April 81h supplement. The applicant also requests that the following language be added for the condition: `This authorization is subject to the Town or its designee providing the indemnifications and protections requested by Base Village Owner." Staff did not agree to make the requested changes above because of the different year noted in the applicant's supplement and that the second request seems more of an applicant condition rather than a public decision making condition. Staff suggested that the applicant could make these requests to Town Council at the meeting on April 20th. Retaining walltfoot wall on Village Level: Per the cross-section provided on the updated landscape plan, the perimeter treatment around the planter on the Village Level appears as a curb rather than as a seat wall. Staff has no issues with the interim arrangement, although a seat wall or benches might be convenient for visitors wishing to utilize the area as a rendezvous point. Landscape plan: Two additional spruce trees were added near the two building corners facing Wood Road. Staff has no further comments on the interim landscape plan. Fencing: The photograph example in the April 8, 2009 supplement shows a three-rail cedar fence and gate, but the text indicates that a two-rail fence design is proposed. Staff understands per the applicant's verbal explanation that a two-rail cedar fence is also proposed for the gates. Staff finds that the three rail cedar fence appears higher in quality than a two-rail fence. For a temporary condition, a two-rail cedar fence and gate maybe acceptable. Timing/ Phasing: At the meeting on April 6, 2009, Council appeared to desire further verification of the timing or sequence of permanent Building 7. The development agreement of February 2009 under Section 1.6, and as generally added as an expanded finding in Ordinance 09-5, states that the Base Village Owner 2 BVO) agrees that the certificate of occupancy for Building 7, would be the next certificate of occupancy to be sought by BVO, and that no other certificates of occupancy would be sought by SVO or will be granted by the Town before the Building 7 certificate of occupancy, other than: (i) the certificates of occupancy for Building 13A, Building 13B, and Building 8, (ii) any certificates of occupancy for Phase 1 (emphasis added)of Base Village, (iii) any certificates of occupancy for any tenants in Building 13A or Building 13B; and (iv) any final certificates of occupancy related to previously issued temporary certificates of occupancy. The applicant has since verbally requested that the Building 8 tenants also be inserted in the finding of the ordinance for subsection (iii) above. Staff was leery about adding until Town Council permitted such a change at the April 20'h meeting. Also, please be advised that Phase 1 has two sub-phases, Phase 1 A and Phase 1 B. Phases 1A and 1 B includes Buildings 1, 2ABC, 3ABC, 3DE, 6, 7, 8 and the Transit Center. According to the phasing schedule in the Base Village Final PUD Guide per Ordinance 04-21, it lists: Phase I Lots Buildings Phase 1A 1 1, 2A, 2B, 2C, 3ABC, and 3DE, 34 surface parking spaces, underground parking structure Phase 1 B 3 6, 7 and 8, 13 surface parking spaces on Lot 2, Transit Center Phase 2A 9 13A with underground parking facility Phase 26 2 & 4 4AB, 5, 9AB, 9C with underground parking in main parking structure, and the Aqua Center Phase 3 5 & 8 11, and 13B both with underground parking Phase 4 6 10AB with underground parking Phase 5 7 12 with underground parking It is conceivable per this schedule that the applicant could pull a building permit for Building 6, but not request a certificate of occupancy for Building 6 until the certificate of occupancy is issued for Building 7 per the development agreement. However, the applicant has recently submitted the 2009 Construction Management Plan (CMP) amendments with the following phasing schedule: 3 Phase Lots Buildings Phase 1 B 3 Final Building 7 13 surface parking spaces on Lot 3 Phase 1 B 3 6 Phase 2B 2 & 4 4AB, 5, 9AB, 9C with underground parking in main parking structure, and the Aqua Center Phase 5 & 8 11 with underground parking Phase 4 6 10AB with underground parking Phase 5 7 12 with underground parking In the above phasing sequence, the applicant has provided a separate line item for Building 6 in Phase 1 B, listed after Building 7 in the same sub-phase. Staff has added a draft finding to state the satisfactory arrangement of the phasing, and Town Council may wish to modify the ordinance language to further confirm or verify the above noted phasing schedule in the 2009 CMP amendments, if approved. Be advised that the applicant may request that the first sentence in the Action Section (Section Three) of the ordinance be removed since it seems understood that there is now no known date for the completion of permanent Building 7; however, caveat language is currently provided indicating that such time frame could be amended to the satisfaction of Town Council. It seems unnecessary to remove, but could be removed if Town Council desires. III. OTHER HEADINGS RELATED TO THE TOPICS Attachments: 1. Edited version of Ordinance No. 5, Series of 2009, as per the meeting discussion and directives at the April 6, 2009 meeting; and 2. Final version of Ordinance No. 5, Series of 2009, incorporating the edits. Separate Handout for meeting on April 20, 2009: Applicant's supplemental packet of replies and drawings dated April 8, 2009 in response to Town Council review comments at the April 6, 2009 meeting. Separate Handout Previously Issued: 9 Application notebook dated March 5, 2009 with 11" x 1 T' drawing set illustrating the proposed changes that were previously referred as of March 11, 2009. IV. NEXT STEPS Close the public hearing; and Review, consider and act upon the second reading of Ordinance No. 5, Series of 2009, as may be modified at the meeting; or Continue the item to the next meeting, if needed. 4 A17ACHMENT1 Edited Version 1 TOWN OF SNOWMASS VILLAGE 2 TOWN COUINCIL 3 4 ORDINANCE NO. 05 5 SERIES OF 2009 6 7 AN ORDINANCE REGARDING THE BASE VILLAGE MINOR PUD AMENDMENT 8 APPLICATION FOR INTERIM BUILDING 7. 9 10 WHEREAS, the Base Village Final Planned Unit Development ("BV PUD") was 11 approved by Town Council Ordinance No. 21, Series of 2004 ("Ordinance 21"); and 12 13 WHEREAS, the Base Village Planned Unit Development Guide ("PUD Guide"), 14 attached as Exhibit "B" of said ordinance, sets forth the zoning and development 15 parameters for the individual buildings and lots within the BV PUD; and 16 17 WHEREAS, the Base Village Owner, LLC ("Applicant"), as consented by Related 18 WestPac, LLC ("Owner"), submitted a Minor PUD Amendment application concerning 19 certain modifications to Building 7 proposing interim conditions, as determined to be 20 complete on March 6, 2009, including in summary: a) an interim Building 7 21 arrangement; b) a request to preserve the vesting granted via Ordinance 04-21; c) an 22 interim fagade treatment for the enclosure of the vertical components within Building 7; 23 d) an interim landscape plan; e) changes to the transit garage, to include a transit office, 24 parking garage management office, and employee break room and other items 25 identified in the development agreement scope of work outline (see page 1 of 7, Exhibit 26 'A' of the development agreement of the application notebook dated March 5, 2009); 27 and 28 29 WHEREAS, said application is more fully described within the application 30 notebook and supplemental 11" x 17 drawings and information dated March 5, 2009, 31 incorporated herein by reference; and 32 33 WHEREAS, a public meeting was scheduled before the Planning Commission 34 on March 18, 2009 to receive an initial presentation by the Applicant and to begin review 35 of the application, to hear the recommendations of Town Staff, and to consider and act 36 upon Resolution No. 8, Series of 2009, providing their recommendations to the Town 37 Council; and 38 39 WHEREAS, on March 25 and April 8, 2009, the applicant submitted a 40 supplemental packets of written replies and modified drawings, in response to staff 41 comments and Planning Commission recommendations as well as Town Council review 42 comments, incorporated herein by reference; and 43 TC Ord 09-05 Page 2 of 7 44 WHEREAS, a public meeting was scheduled on April 6, 2009 for the Town 45 Council to review the application, consider staff and Planning Commission 46 recommendations, and consider first reading of this ordinance; and, a public hearing 47 was scheduled on April 20, 2009 to hear comments from the public and to consider 48 second reading and action upon this ordinance; and 49 50 WHEREAS, a public hearing notice was arranged for publication in the 51 Snowmass Sun on April 1, 2009 for the scheduled Town Council meeting on April 20, 52 2009; and 53 54 WHEREAS, said application was reviewed and considered by the Town Council 55 pursuant to Section 16A-5-390 of the Municipal Code. 56 57 NOW, THEREFORE, BE IT ORDAINED by the Town Council of the Town of Snowmass 58 Village, Colorado: 59 60 Section One: General Findings. The Town Council generally finds that: 61 62 1. The Applicant has submitted sufficient information pursuant to Section 16A-5-390 of 63 the Municipal Code to permit the Town Staff and the Planning Commission an 64 adequate review of the proposed Minor PUD Amendment. 65 66 2. Public hearing notification requirements were scheduled to be met for this 67 application pursuant to Municipal Code Section 16A-5-60, including the Applicant's 68 submittal of the signed affidavits for the mailing and posting of the hearing notice. 69 70 3. Except as noted within Section Two below, the application seems compliant with the 71 applicable review standards specified within Section 16A-5-390(3) of the Municipal 72 Code. 73 74 4. The applicant's supplemental packages and modified drawings of March 25 and 75 April 8, 2009 in response to staff comments and Planning Commission 76 recommendations as well as the Town Council review comments are acceptable for 77 review purposes. 78 79 Section Two: Specific Findings. Subject to the conditions in Section Four of this 80 ordinance, Tthe Town Council specifically finds that: 81 82 1. Consistent with the original PUD. Given the special circumstances, the proposed 83 modifications must be found to be consistent with, or an enhancement of, the 84 original PUD approval. The proposed amendments to Building 7 for the planned 85 interim conditions are consistent with or an enhancement to the original BV PUD, as 86 additional enhancements are satisfactorily proposed within the vertical circulation 87 area and the adjoining transit center. 88 TC Ord 09-05 Page 3 of 7 89 2. Buildout / Unit Equivalency / Unit Re-configuration. The buildout, unit 90 equivalency or unit configuration is not being affected by the amendments for the 91 interim conditions. 92 93 3. Employee Housing. Employee housing requirements or mitigation thereof is not 94 being affected by the amendments for the interim conditions. 95 96 4. Total Floor Area / Maximum F.A.R. The floor area or maximum F.A.R. at buildout 97 of the permanent Building 7 would not be affected at this time by the proposed 98 amendments involving the proposed interim conditions. The interior floor plan of 99 Building 7 appears to be affected by a stairwell, a mechanical room, future impacts 100 upon a fireplace location, and reorientation or relocation of ski locker spaces and 101 circulation/corridors/lobby areas at this time which as a whole are acceptable as an 102 interim condition. 103 104 5. Building Architecture. The interim fagade exterior to enclose the vertical 105 circulation components within Building 7 and the partially completed super structure 106 in the interim would not affect the previously approved building elevations for 107 Building 7 and therefore is acceptable as an interim condition. 108 109 6. Landscape Plan. The proposed temporary landscape plan for the Building 7 site 110 as amended on April 6 and received on April 8. 2009 would not affect the previously 111 approved landscape plan for this area, and therefore is acceptable as the interim 112 planting plan also includes temporary irrigation. 113 114 7. Circulation / Access: The interim closure or gating of the driveway in front of the 115 Building 7 for construction access and fire lane purposes without a drop off area'for 116 I private shuttle/vans/taxis/limos is acceptable as an interim plan condition only 117 there remain concerns with a potential elongated extension of the interim conditions. 118 119 8. Parking. The removal of the parking for the front driveway entrance, as an interim 120 condition only, is acceptable. Such interim condition would not affect the previous 121 approvals concerning the parking arrangements in front of Building 7. 122 123 9. Timing / Phasing. The timing or phasing of the permanent Building 7 is 124 inconsistent with the 2007 Construction Management Plan amendment as it called 125 for the completion of Building 7 as a whole by November 2009. However, the 126 amendment for the interim conditions is acceptably consistent with the current 127 Development Agreement submitted with the recent Minor PUD Amendment to 128 Building 8 via Ordinance No. 2, Series of 2009. The applicant as well as the 129 development agreement of February 2009, has acceptably represented that other 130 than. (i) the certificates of occupancy for Building 13A, Building 13B, and Building 8, 131 ii) any certificates of occupancy for Phase 1 of Base Village, which include Buildings 132 1 2ABC 3ABC, 3DE, 6 7 8 and the Transit Center: (iii) any certificates of 133 occupancy for any tenants in Building 13A or Building 13B: and (iv) any final TC Ord 09-05 Page 4 of 7 134 certificates of occupancy related to previously issued temporary certificates of 135 occupancy, the certificate of occupancy for Building 7 would be the next certificate of 136 occupancy to be sought by the Base Village Owner (SVO), and that no other 137 certificates of occupancy would be sought by BVO or would be granted by the Town 138 before the Building 7 certificate of occupancy. It was satisfactorily represented by 139 the Applicant with the phasing sequence schedule in the associated 2009 140 Construction Management Plan amendments application that Building 6 in Phase 1B 141 would occur after Building 7. 142 143 10. Other Review Standards. In addition to addressing the criteria above for 144 consistency or enhancement of the original PUD, the proposed amendment for 145 interim Building 7, (a) shall not have a substantially adverse effect on the 146 neighborhood surrounding the land where the amendment is proposed, or have a 147 substantially adverse impact on the enjoyment of land abutting upon or across the 148 street from the subject property, (b) shall not change the basic character of the PUD 149 or surrounding areas, and (c) shall comply with other applicable standards or as 150 generally addressed per the core issue findings and recommendations stated above. 151 152 Section Three: Action. Based upon the fundamental condition that a completion date 153 be determined for permanent Building 7 as approved, or as may be amended to the 154 satisfaction of the Town Council, and pursuant to the findings and recommendations in 155 Sections One and Two above, the Town Council approves the Minor PUD Amendment 156 for interim Building 7, and modifications thereto, as further described within the 157 referenced application documents listed below, subject to complying with or 158 implementing the following conditions below in Section Four of this ordinance. 159 160 Section Four: Conditions. As conditions of the final approval granted herein, the 161 Applicant shall comply with or implement the following: 162 163 164 165 166 next to Building 2B OF 2G, and/er the d9Gk railiRgS 9A the exi6ting bwildkxr 167 168 169 of frosted glass OF etheF similar examples as feaGible, iR Iiaw of 4a 170 panels for the window type treatmeAt feF the temporary GtrUGWF9 OR the Village Level 171 permit. 172 173 3-.1 Parking. The interim condition of no parking in front of interim Building 7 shall 174 not affect the previous approvals concerning the parking arrangements in front of 175 I permanent Building 7. 176 177 4.2Non-public transportation vehicles. The transit center was originally intended 178 and shall continue to serve Town Shuttles and RFTA vehicles only in order to TC Ord 09-05 Page 5 of 7 179 achieve efficient public transportation operations, or as subject to Town approval 180 pursuant to the provisions in the development agreement dated February 2009. 181 Prior to operation of the transit center, the applicant shall continue to provide an 182 appropriate location(s) for the short-term arrival of non-Town Village Shuttles or non- 183 RFTA vehicles (e.g., coaches, vans, limos, taxis, etc.) at the Building 1 site and via 184 the limited access to the parking garage on the P1 level in the designated short-term 185 parking spaces that provides the least amount of impact upon the transit center 186 operations as a temporary 187 arrangement only. 188 189 3. Screening of the light sources. 190 191 veFtiGal Winds that would Rot intArferA with trAngot vehiGIeS, in 94GAG to 6GF9GA the 192 193 The light 194 sources in the transit center shall be screened from street view and comply with the 195 lighting ordinance to the satisfaction of the Chief Building Official. 196 197 &.4. Transit Center heaters. The applicant at minimum shall install comparable 198 heaters on the south side of the transit garage considering the limited ceiling height 199 in the area, subject to final approval by the Town. 200 201 5. Fire District comments. The appliGant shall satisfaGtorily addressin accordance 202 with the applicant's responses in the March 25, 2009 supplement to the comments 203 dated March 16, 2009 from the Snowmass-Wildcat Fire Protection Districtprier!e 204 205 Building Official, the applicant shall comply with the Snowmass-Wildcat Fire 206 Protection District requirements prior to issuance of a building permit. 207 208 6. Future temporary access provisions. If the interim Building 7 temporarily remains 209 on the site longer than anticipated, the applicant shall allow the Town or its designee 210 to construct the improvements necessary to provide an interim interior pedestrian 211 connection between the fire lane / driveway in front of Building 7 to the interior 212 vertical circulation within the building in 2012 or beyond. 213 214 7. Timing / Phasing of building and vertical circulation. 215 216 217 GampletioR of the permaR9M Building 7 prior to i6swanc;e of A building permit for 218 d+ag-;LIn accordance with the development agreement of February 2009, 219 the Base Village Owner ('BVO') shall not build Building 7 in accordance with the 220 currently issued building permit for Building 7 and shall not seek any subsequent 221 building permit for Building 7 unless and until the Town and BVO review and assess 222 the adequacy of the public circulation in the Interim Building 7 during at least one 223 winter and one summer season, taking into account whether the currently planned TC Ord 09-05 Page 6 of 7 224 single one-way escalator movement within Interim Building 7 is sufficient between 225 the Transit Center and the Village Level. 226 227 Section Five: PUD Enforcement. The terms and conditions of this Ordinance and the 228 Minor PUD Amendment Application and modifications thereto approved hereby, are 229 enforceable by the Town without restriction in accordance with the provisions of Section 230 16A-5-380(a), Enforcement of approved PUD plan, of the Municipal Code. 231 Enforcement in favor of residents, as contemplated in Section 16A-5-380(b) of the 232 Municipal Code is hereby limited to fee simple owners and the master association. 233 234 Section Six: Severability. If any provision of this Ordinance or application hereof to 235 any person or circumstance is held invalid, the invalidity will not affect any other 236 provision or application of this Ordinance which can be given effect without the invalid 237 provision or application, and, to this end, the provisions of this Ordinance are severable. 238 239 INTRODUCED, READ, AND APPROVED, as amended, on first reading on the motion 240 of Town Council member Mordkin and the second of Town Council member Butler by a 241 vote of 4 in favor and 1 against, on this 6'h day of April 2009 (Council Member Lewis 242 voting no . 243 244 READ, APPROVED, AND ADOPTED on second reading on the motion of Town Council 245 member and the second of Town Council member by a 246 vote of _ in favor and _against, on this 20`h day of April 2009. 247 248 TOWN OF SNOWMASS VILLAGE 249 250 251 252 253 Bill Boineau, Mayor 254 ATTEST: 255 256 257 258 259 Rhonda B. Coxon, Town Clerk 260 261 APPROVED AS TO FORM: 262 263 264 265 266 John C. Dresser, Jr., Town Attorney 267 268 TC Ord 09-05 Page 7 of 7 269 Reference Material: 270 I Application Notebook and 11" x 17" drawing set dated March 5, 2009; aad 271 Supplement package dated March 25, 2009 with written replies and modified 272 drawings in response to staff comments and Planning Commission 273 recommendations-.Land 274 Supplemental package dated April 8, 2009 with applicant responses and modified 275 drawings in response to Town Council review comments at the April 6, 2009 276 meeting, ATTACHMENT 2 Final Version 1 TOWN OF SNOWMASS VILLAGE 2 TOWN COUINCIL 3 4 ORDINANCE NO. 05 5 SERIES OF 2009 6 7 AN ORDINANCE REGARDING THE BASE VILLAGE MINOR PUD AMENDMENT 8 APPLICATION FOR INTERIM BUILDING 7. 9 10 WHEREAS, the Base Village Final Planned Unit Development ("BV PUD") was 11 approved by Town Council Ordinance No. 21, Series of 2004 ("Ordinance 21"); and 12 13 WHEREAS, the Base Village Planned Unit Development Guide ("PUD Guide"), 14 attached as Exhibit "B" of said ordinance, sets forth the zoning and development 15 parameters for the individual buildings and lots within the BV PUD; and 16 17 WHEREAS, the Base Village Owner, LLC ("Applicant"), as consented by Related 18 WestPac, LLC ("Owner"), submitted a Minor PUD Amendment application concerning 19 certain modifications to Building 7 proposing interim conditions, as determined to be 20 complete on March 6, 2009, including in summary: a) an interim Building 7 21 arrangement; b) a request to preserve the vesting granted via Ordinance 04.21; c) an 22 interim fagade treatment for the enclosure of the vertical components within Building 7; 23 d) an interim landscape plan; e) changes to the transit garage, to include a transit office, 24 parking garage management office, and employee break room and other items 25 identified in the development agreement scope of work outline (see page 1 of 7, Exhibit 26 'A' of the development agreement of the application notebook dated March 5, 2009); 27 and 28 29 WHEREAS, said application is more fully described within the application 30 notebook and supplemental 11" x 17 drawings and information dated March 5, 2009, 31 incorporated herein by reference; and 32 33 WHEREAS, a public meeting was scheduled before the Planning Commission 34 on March 18, 2009 to receive an initial presentation by the Applicant and to begin review 35 of the application, to hear the recommendations of Town Staff, and to consider and act 36 upon Resolution No. 8, Series of 2009, providing their recommendations to the Town 37 Council; and 38 39 WHEREAS, on March 25 and April 8, 2009, the applicant submitted 40 supplemental packets of written replies and modified drawings, in response to staff 41 comments and Planning Commission recommendations as well as Town Council review 42 comments, incorporated herein by reference; and 43 TC Ord 09-05 Page 2 of 6 44 WHEREAS, a public meeting was scheduled on April 6, 2009 for the Town 45 Council to review the application, consider staff and Planning Commission 46 recommendations, and consider first reading of this ordinance; and, a public hearing 47 was scheduled on April 20, 2009 to hear comments from the public and to consider 48 second reading and action upon this ordinance; and 49 50 WHEREAS, a public hearing notice was arranged for publication in the 51 Snowmass Sun on April 1, 2009 for the scheduled Town Council meeting on April 20, 52 2009; and 53 54 WHEREAS, said application was reviewed and considered by the Town Council 55 pursuant to Section 16A-5-390 of the Municipal Code. 56 57 NOW, THEREFORE, BE IT ORDAINED by the Town Council of the Town of Snowmass 58 Village, Colorado: 59 60 Section One: General Findings. The Town Council generally finds that: 61 62 1. The Applicant has submitted sufficient information pursuant to Section 16A-5-390 of 63 the Municipal Code to permit the Town Staff and the Planning Commission an 64 adequate review of the proposed Minor PUD Amendment. 65 66 2. Public hearing notification requirements were scheduled to be met for this 67 application pursuant to Municipal Code Section 16A-5-60, including the Applicant's 68 submittal of the signed affidavits for the mailing and posting of the hearing notice. 69 70 3. Except as noted within Section Two below, the application seems compliant with the 71 applicable review standards specified within Section 16A-5-390(3) of the Municipal 72 Code. 73 74 4. The applicant's supplemental packages and modified drawings of March 25 and 75 April 8, 2009 in response to staff comments and Planning Commission 76 recommendations as well as the Town Council review comments are acceptable for 77 review purposes. 78 79 Section Two: Specific Findings. Subject to the conditions in Section Four of this 80 ordinance, the Town Council specifically finds that: 81 82 1. Consistent with the original PUD. Given the special circumstances, the proposed 83 modifications must be found to be consistent with, or an enhancement of, the 84 original PUD approval. The proposed amendments to Building 7 for the planned 85 interim conditions are consistent with or an enhancement to the original BV PUD, as 86 additional enhancements are satisfactorily proposed within the vertical circulation 87 area and the adjoining transit center. 88 TC Ord 09-05 Page 3 of 6 89 2. Buildout / Unit Equivalency / Unit Re-configuration. The buildout, unit 90 equivalency or unit configuration is not being affected by the amendments for the 91 interim conditions. 92 93 3. Employee Housing. Employee housing requirements or mitigation thereof is not 94 being affected by the amendments for the interim conditions. 95 96 4. Total Floor Area / Maximum F.A.R. The floor area or maximum F.A.R. at buildout 97 of the permanent Building 7 would not be affected at this time by the proposed 98 amendments involving the proposed interim conditions. The interior floor plan of 99 Building 7 appears to be affected by a stairwell, a mechanical room, future impacts 100 upon a fireplace location, and reorientation or relocation of ski locker spaces and 101 circulation/corridors/lobby areas at this time which as a whole are acceptable as an 102 interim condition. 103 104 5. Building Architecture. The interim facade exterior to enclose the vertical 105 circulation components within Building 7 and the partially completed super structure 106 in the interim would not affect the previously approved building elevations for 107 Building 7 and therefore is acceptable as an interim condition. 108 109 6. Landscape Plan. The proposed temporary landscape plan for the Building 7 site 110 as amended on April 6 and received on April 8, 2009 would not affect the previously 111 approved landscape plan for this area, and therefore is acceptable as the interim 112 planting plan also includes temporary irrigation. 113 114 7. Circulation / Access: The interim closure or gating of the driveway in front of the 115 Building 7 for construction access and fire lane purposes without a drop off area for 116 private shuttle/vans/taxis/limos is acceptable as an interim plan condition only, but 117 there remain concerns with a potential elongated extension of the interim conditions. 118 119 B. Parking. The removal of the parking for the front driveway entrance, as an interim 120 condition only, is acceptable. Such interim condition would not affect the previous 121 approvals concerning the parking arrangements in front of Building 7. 122 123 9. Timing / Phasing. The timing or phasing of the permanent Building 7 is 124 inconsistent with the 2007 Construction Management Plan amendment as it called 125 for the completion of Building 7 as a whole by November 2009. However, the 126 amendment for the interim conditions is acceptably consistent with the current 127 Development Agreement submitted with the recent Minor PUD Amendment to 128 Building 8 via Ordinance No. 2, Series of 2009. The applicant, as well as the 129 development agreement of February 2009, has acceptably represented that other 130 than, (i) the certificates of occupancy for Building 13A, Building 13B, and Building 8, 131 ii) any certificates of occupancy for Phase 1 of Base Village, which include Buildings 132 1, 2ABC, 3ABC, 3DE, 6, 7, 8 and the Transit Center; (iii) any certificates of 133 occupancy for any tenants in Building 13A or Building 13B; and (iv) any final TC Ord 09-05 Page 4 of 6 134 certificates of occupancy related to previously issued temporary certificates of 135 occupancy, the certificate of occupancy for Building 7 would be the next certificate of 136 occupancy to be sought by the Base Village Owner (BVO), and that no other 137 certificates of occupancy would be sought by BVO or would be granted by the Town 138 before the Building 7 certificate of occupancy. It was satisfactorily represented by 139 the Applicant with the phasing sequence schedule in the associated 2009 140 Construction Management Plan amendments application that Building 6 in Phase 1 B 141 would occur after Building 7. 142 143 10. Other Review Standards. In addition to addressing the criteria above for 144 consistency or enhancement of the original PUD, the proposed amendment for 145 interim Building 7, (a) shall not have a substantially adverse effect on the 146 neighborhood surrounding the land where the amendment is proposed, or have a 147 substantially adverse impact on the enjoyment of land abutting upon or across the 148 street from the subject property, (b) shall not change the basic character of the PUD 149 or surrounding areas, and (c) shall comply with other applicable standards or as 150 generally addressed per the core issue findings and recommendations stated above. 151 152 Section Three: Action. Based upon the fundamental condition that a completion date 153 be determined for permanent Building 7 as approved, or as may be amended to the 154 satisfaction of the Town Council, and pursuant to the findings and recommendations in 155 Sections One and Two above, the Town Council approves the Minor PUD Amendment 156 for interim Building 7, and modifications thereto, as further described within the 157 referenced application documents listed below, subject to complying with or 158 implementing the following conditions below in Section Four of this ordinance. 159 160 Section Four: Conditions. As conditions of the final approval granted herein, the 161 Applicant shall comply with or implement the following: 162 163 1. Parking. The interim condition of no parking in front of interim Building 7 shall not 164 affect the previous approvals concerning the parking arrangements in front of 165 permanent Building 7. 166 167 2. Non-public transportation vehicles. The transit center was originally intended and 168 shall continue to serve Town Shuttles and RFTA vehicles only in order to achieve 169 efficient public transportation operations, or as subject to Town approval pursuant to 170 the provisions in the development agreement dated February 2009, Prior to 171 operation of the transit center, the applicant shall continue to provide an appropriate 172 location(s) for the short-term arrival of non-Town Village Shuttles or non-RFTA 173 vehicles (e.g., coaches, vans, limos, taxis, etc.) at the Building 1 site and via the 174 limited access to the parking garage on the P1 level in the designated short-term 175 parking spaces that provide the least amount of impact upon the transit center 176 operations as a temporary arrangement only. 177 TC Ord 09-05 Page 5 of 6 178 3. Screening of the light sources. The light sources in the transit center shall be 179 screened from street view and comply with the lighting ordinance to the satisfaction 180 of the Chief Building Official. 181 182 4. Transit Center heaters. The applicant at minimum shall install comparable heaters 183 on the south side of the transit garage considering the limited ceiling height in the 184 area, subject to final approval by the Town. 185 186 5. Fire District comments. In accordance with the applicant's responses in the March 187 25, 2009 supplement to the comments dated March 16, 2009 from the Snowmass- 188 Wildcat Fire Protection District„ the applicant shall comply with the Snowmass- 189 Wildcat Fire Protection District requirements prior to issuance of a building permit. 190 191 6. Future temporary access provisions. If the interim Building 7 temporarily remains 192 on the site longer than anticipated, the applicant shall allow the Town or its designee 193 to construct the improvements necessary to provide an interim interior pedestrian 194 connection between the fire lane / driveway in front of Building 7 to the interior 195 vertical circulation within the building in 2012 or beyond. 196 197 7. Timing / Phasing of building and vertical circulation. In accordance with the 198 development agreement of February 2009, the Base Village Owner ('BVO') shall not 199 build Building 7 in accordance with the currently issued building permit for Building 7, 200 and shall not seek any subsequent building permit for Building 7 unless and until the 201 Town and BVO review and assess the adequacy of the public circulation in the 202 Interim Building 7 during at least one winter and one summer season, taking into 203 account whether the currently planned single one-way escalator movement within 204 Interim Building 7 is sufficient between the Transit Center and the Village Level. 205 206 Section Five: PUD Enforcement. The terms and conditions of this Ordinance and the 207 Minor PUD Amendment Application and modifications thereto approved hereby, are 208 enforceable by the Town without restriction in accordance with the provisions of Section 209 16A-5-380(a), Enforcement of approved PUD plan, of the. Municipal Code. 210 Enforcement in favor of residents, as contemplated in Section 16A-5-380(b) of the 211 Municipal Code is hereby limited to fee simple owners and the master association. 212 213 Section Six: Severability. If any provision of this Ordinance or application hereof to 214 any person or circumstance is held invalid, the invalidity will not affect any other 215 provision or application of this Ordinance which can be given effect without the invalid 216 provision or application, and, to this end, the provisions of this Ordinance are severable. 217 218 INTRODUCED, READ, AND APPROVED, as amended, on first reading on the motion 219 of Town Council member Mordkin and the second of Town Council member Butler by a 220 vote of 4 in favor and 1 against, on this 6" day of April 2009 (Council Member Lewis 221 voting no). 222 TC Ord 09-05 Page 6 of 6 223 READ, APPROVED, AND ADOPTED on second reading on the motion of Town Council 224 member and the second of Town Council member by a 225 vote of _ in favor and _against, on this 201h day of April 2009. 226 227 TOWN OF SNOWMASS VILLAGE 228 229 230 231 232 Bill Boineau, Mayor 233 ATTEST: 234 235 236 237 238 Rhonda B. Coxon, Town Clerk 239 240 APPROVED AS TO FORM: 241 242 243 244 245 John C. Dresser, Jr., Town Attorney 246 247 248 Reference Material: 249 • Application Notebook and 11" x 17" drawing set dated March 5, 2009; 250 • Supplement package dated March 25, 2009 with written replies and modified 251 drawings in response to staff comments and Planning Commission 252 recommendations; and 253 • Supplemental package dated April 8, 2009 with applicant responses and modified 254 drawings in response to Town Council review comments at the April 6, 2009 255 meeting. ORIGINAL PACKET COPY ATTACHMENT FOR ITEM NO . 9 ON THE APRIL 20 , 2009 TOWN COUNCIL MEETING AGENDA rRELATED WESTPAC MEMORANDUM Date: April 14, 2009 To: Russ Forrest-TOSV Cc: Dwayne Romero -RWP Jim D'Agostino -RWP Amy Mayer—RWP Chris Conrad -TO V From: Scott Stenmanj Re: Interim At-rival Center—Conceptual Budget for front entry drop-off area Per your request,Related Westpac has prepared a budget for the drop off and parking area in front of the Interim Arrival Center. This work will require modification of the building fagade and interior spaces as well as extensive site work. We have assumed that the temporary fagade,which has been submitted for approval, will be in place. The basis of the site work budget is the approved permit drawings for Building 7. We have provided two alternates which reduce the cost of the project but do not include all the original amenities. OPTION A Building modifications including additional interior space(360 so and modifications 287,868 to the building temporary fa ade: Site work and grading per current approvals including snow-melted concrete 1,369,199 pavement,concrete curb and gutters,site lighting,retaining wall, stairs,required fill, utilities installation,approved landscape plan and irrigation. TOTAL OPTION A 1,657,067 OPTION B Building modifications including additional interior space(360 so and modifications 287,868 to the building temporary fa ade: j Site work Same as above except: Eliminate perpendicular parking area,eliminate 887,689 retaining wall,interim site grading plan will be required. TOTAL OPTION B 1,175,557 I OPTION C Building modifications including additional interior space(360 so and modifications 287,868 to the building temporary fa ade: Site work to be a temporary installation: Asphalt pavement on existing grade,install 375,247 curb and gutter at building,no snow melt,ADA lift up to building level,temporary landscape,temporary irrigation,do not install utilities, TOTAL OPTION C 663115 RELATED WESTPAC 4/14/2009 INTERIM BUILDING 7 BUDGET FOR DROP OFF AREA OPTION A RWP 4190009 Notes DN Description Budget ti.,InteAor Construetkn create acces9 wayfro -1 nlofthebullding lhrouph to tie Uansilwnterorid verticpllregapodatlon inductee modigcatbna to building •?. e taco-era fa derendoo7a';h'eiitln and lfA9n.'Doe a not lneludaaltework. i General Condigons-lnledor de st uWoon 5 30,000 Allowance e Backing 8 blocking 400 Blocking for doors and windows e Lar Exposure Lap Slding-Noncombustible J,O011 Rework sidingfor entry a Douglas Fir 8 Trim 2,500 Rework trim for entry e Intedor Window Cuing S 250 Trim for window 6 Interior Door Casing_ S 250 Trim for door 7 Misc.Building insulation S.. 3,500 Insulate new interior space 7 Roofing 7 Roofing Accessories none Included-snow fence requirements not verified 7Joint Sealants Sv-•2,500 Caulking required of reNsetl usemblY•waterproof a Aluminum Storefront Doors 12,000_Entry doors e Steel and Hollow Metal Doors S no doors between temp ardval teeter and new Interior space a Wood Doors no wood doors e Door Hardware 2.000 Entry tlaor hardware W. . e Aluminum Gad Wood Windows 40,000 Change P3 windows to coal windows-include spandrel glass . e Mirrors no mirrors e Wall Iramin end d II __ 5,760 48 LF of 8'high new wall e Geilin -2 hr rated ceiling 45,D00 300 of of 2 hr rated ceiling, e Rework Ireming al entry area S 10,000 Allowance-stru turel design of wall is not complete at this Ome o Laynul _ 800 Allowance-one day e ResihatFioorng 5,400 360ef@$15allowence a Slab lopping to bring floor to level. 8,000 3'tapping required at 3609f a PalnOn S 12,000 Allowance 9 Final Clean 1,000 Allowance to Fire Extinguishers 8 Cabinets S 800 Allowance to Building Slgns S 1,500 Allowance i i Floor Mats 2,500 Walk off mats in en .allowance:Depends on requhamenta,_not fora grated mat to Fire Protection 10,000 Extend coverage to now interior apaw is HWAC6 Plumbing 60.000 Include unit healers-do not extend vandlaflon,no toned)system per odglnai des n to Interior Electrical 25,000 A9owance for electrical for additional interior area, and mechanical s stem CONTINGENCY 5% 13,708 r Total inlerlof Const cBon $ _?87,868 I SBa Work Indudesdb work per current approvals torthe ArHvalGenleAndudinp p7dlnp,reGlnlnp wall,parP4AdlcularparklnpArop ol(area with parallel ?.-. r:_ "erkin area;eoloreA inow irieltadildewalke;eiww melted curbA's'nwv.rnelled Conerots vamenl:., t S8e SupeMslal 48,000 days at$800 per day i Design Documents -- 20,000 Design services estimate for construction documents j I nrowimi re roduction S 6,000 R odudion aNOwance i Management w 24,000 Preconsbucdon services end protect management-30 days at$800 er da i Accounting 10,000 Allowance for accounting services t L al allawanca 20,000 Allowance few legal services - i Traffic ControWences 4 19,200 Traffic control for 60 days I Surveying 15,000 required for road and finished 9ratlMg,ubT plaoemems I W00118Meous General requirements S 00W Consumabies,tools,=td equipment,warier services i Trash Removal-Debris S _ 1,500 Allowance for waste removal i TrashRemoval-Recyclable __. 000 Allowance for recyclable Materials t TompTollels 1,000 Allowinoe 2 Earthwork S 71,742 Based on Gould SOV-fill,grade,prep road bed 2 Site OtiBfiu S 17,690 Based on Gould SOV-Install utifilles In site for future 2 Erosion Control 6,720 Based on Gould SOV-erosion control for remaining vrak z Overhead,escalation 9,615 Rearward,remobl4ze to site,escalation at 10% 2 Site Walls,Shafts,&$00-Masonry_ S 270,000 A relaining wa0 b requhed along the IengN of Ne site. AIs0.site stairs and walks. 2 Retaidn Wall Footer 19,800 Based on PCL original estimate _ 2 RetalNng Wall Concrete 28,050 Based on PCLoriginal estimate 2 Conaele Pavin -10' 65,360 Based on PCL original estimate 2 Colored Concrete Sidewalk-S' 22,132 Based on PCL original estimate 2 Concrete Gutter 15,218 Based on PCL original estimate z conaele Curb and Gutter 18,879 Based on PCL original estimate 2 Concrete Material-4000ps1 -- 74,284 Based on PCL original estimate T---- z Iona_ ewe spoFin m scope ulrequred- Alrwance-300Tconnectingtobulldin"g3n 1 of 2 RELATED WESTPAC 41W2009 INTERIM BUILDING 7 BUDGET FOR DROP OFF AREA RWP 41012009_Notes DIV Description Bud at 2 4' ra ate Base 2,151 Based on PCL original esOmat_e_ 2 As hall Paving _-- Notre uired 2 Landscape 150,000 ILandsca a per alginal approved Diana J 2 Irdgagon System -__, 20,000 Rework Irdpefbn system installed(orintedm landscape. Install IitlgaOon mein across site 2 Pavers No Pavers Included In Ihis_area-area showing pavers changed to concrete. 5RetainingWa ardrail-4'High_ S ___15,000Oriinalbu et 5 Retaining Wan Guardrail-1.5'High 7,860 Inal budget fe Seavmell System For Pavement 176,400 Calaleted et$19 caw squwe foot 9800 sf of pavement is Snowmen system for sidewalks and curbs 41,400 Caloulatedat S1 pwsquara fool,2300 sf of sidewalk and AUtlw. 1a Site l htin S - 80,000 Allowance for exterior electrical CONTINGENCY A 5% S 65,200 TOTAL•SITE WORKS 1,369,199 j S "=:S TOTALOPTIONAi EXCLUSIONS Does not Include windows on entire fagads-windows and doors at P3 level only Fapde will not reflect 0a original design but modification of intedm design Does not Include fan toll system for new Interior space-electric unit heaters only,no coding Does not include pavers shown on approved drawings in unloading area-colored concrete walks and concrete only, QUALIFICATIONS Maumee that front of building parking area is constructed par the approved plans and specs w/above noted exclusions Assumes[hat sanitary line is In place and connected as reported Includes basic allowance for site supervislon and general oonditlons requirements I j I 2 oft RELATED WESTPAC 4/14/2009 INTERIM BUILDING 7 BUDGET FOR DROP OFF AREA OPTION 8 RWP 41912009 Daecd irflon Budget lNotes IntedorConatmc0on create scope a way front Mont of the bulldlag through the transit center add vartical,transpoirtation,Includes modillcatione-to b_ulldlng;.!.-§*ihrougto gadolontrycloon; ealn9 and 9 ng., as no i General Conditions-Interior Construction S 30.000 Allowance slBacking&blDckJn 400 Blocking for doors and vAndows e Large Exposure Lop SWIng-Noncombustible 3,000 Reworkoldin forenbry ii Doutilas Fir&Trim 2,500 Rework trim for entry 6 InWor Window Casing 250 Trial for window a Interior Door Y50 Trim for door 7 Misc.Building Insulation 3,600 Insulate now Interior space 7 Roofing none required 7 Roofinn AAcrossodes none Included-snow fence requirements not verified 7 Joint Sealants S 2,500 Caulkin reRufnod of revised assembly-waterproof Aluminum Storeront Doors 12.000 ErWy doors a Steel and Hollow Metal no doors between temp arr at center and new Interior space B Wood Dom nowooddoors a Door Hardware 2,00 Entry.door hardware a Aluminum Clad Wood Windows 40,000 Change P3 windows to real windows-include sDendrel glass a Were 3 no rnkrors a Well horning and drywall 5,760 48 LF of 9 high new wall Calling-2 hr rated celfIng S 45,000 3D0 of of 2 for rated ceiling. 9 Remk!q!mhg at entry area 10,000 Allowance-structural design of wall Is not complete at into time 9 Lay2ta 800 Allowance-one day 9 Resilient 5.00 360 sf @ P5 allowance a Slib lopping to bring floor to Iwo] S 8,000 31 toppinp required at 360sf a Painting S 12.D0O Allowance a flnol Clean 1.000 Allowance to Fire Extinguilthem&Cabinets IMM Allowance to Building ftn3 S 1.500 Allowance 11 Floor mats 2,500 Walk off mats In w0y-allowance:Depends on requirements,not for a protect met is FIra Prolec.11M.—_ 10.001) Exlendcxwer alonewintedorspace is WAC&Plumbing 50,000 Include wit heaters-do not extend ventilation,no ferall system per Afrol design 16 Interior Eledfical S 25,000 Allowance for electrical for additional Interior area, and mech2niCal SYStern CONTINGENCY A 5% S 13,708 TotatFiriorGonstruction 3 2117,1166 SIleWork for.thiArilval Center Including iridid'izidrojMf aiii-will4irrklif pijrWkgaNaj--ahbwr mftvd aldowal 3" I jll iiDoesnotinu9ratenngiiiior.Wriifitini6iiconcreteiffithin ar CWl'endaeadcutowmefQIII I Site Sup-M Lon— li 48,W0 50 days at W per day A Design Documents 20,000 DosIfIn services estimate for construction document* i Drawing reproduction 6,000 RTaluction allowance_ i Management S 24,000 Precart3vuctim services and project management.30dayaot$800ptuday i Accounting 10.000 Allowance for accounting tuanneas i Legal allowance 20,000 Allowance kx legal services i Traffic ControlfiFences 10,200 Traffic control for 60 days I Surveo g 15,000 requited for road and fin1shed rading,ublity placements i Miscellaneous General requirements 201000 Consumabfes,tools,rental NuIpment,courier services 1 Trash Removal•Debris lI 1,500 Allowance for waste removal i TiashRomoval-R debts 1,000 AJlowancefo(recyclablematedals i TempToilets____1,000 Allowance 2 Earthwork 55,000 Based on Gould SOV-fig,grade,prep road bed 2 Site lJOINGS S 17.690 Based on Gould SOV•install ublitles In site for future 6,720'Based an Gould SOV-moson control for remaining work2IonControl 2 Overhead,escalation 7,941 Reaward,remobilize to site,escalation at 10% 2 S"A WAIR 918IF A retalnlng wag Is required elm s length of the site. Also,site stalls and walks. 2RWR**WF-WW Based on PCL odgifq estimate 2 Rot Based on PCL ortinet estimate 2 Concrete Paving-10'REDUCED AREA 50,000 Based on PCL odginai estimate 2 CeWadl Concrete Sidewalk-6' 122 172 Based on PCL original estimate 21Concree,Gutter REDUCED QUANTITY S 12,000 Based on PCL odginei estimate 15.000 Based on PCL original estimate 74,284 Based on PCL original estimate 1 o1`2 r RELATED WESTPAC 4/1412009 INTERIM BUILDING 7 BUDGET FOR DROP OFF AREA RWP 41912009 DIV-- Descdp0on Budget Notes z on s dewalke not n o ne scope ul requ r ---- OgO owanoe• s oonnecBng—lobo mfdg cc 2 4'Aggregate Base 2,151 Based on PCL original estimate 2 AnThaft Paving Notr uhed z Landscape REDUCED 100.00 Reduced Landscape 2 logatlon System_ 20,000 Rework Irri a0on system inslalled for Interim landscape. Install Irrigation main across site 2 Pavers No Pavers included In this area-area showing pavers changed to concrete. _ a Re gig WellGuardrall-4_I Ig, Inal budget s h Original budget is Snowmelt System For Pavement REDUCED 150D SF µ 149,400 Calculated al$18 par square tool 8800afof pavement is Snowmelt system for sldowalks and orbs 41,400 Calculated at$18 per square foot,2300 sf of sidewalk and gutter. to SIte flillithq_80,000 Allowance for exterior electrical 2ONTINGENCY @595 _ 42271 TOTAL-SITE WORK $ 887,689 1 r..: TOTAL i EXCLUSIONS Does not Include windows on entire faWo-windows and doors at P3 level only Fapde will not reflect the original design but modification of Interim design Does not Include fan coil system for new Interior space-electric unit heaters only,no cooling Does not Include pavers shown on approved drawings In unloading area-concrete walks and concrete only. Does not include perpendicular parking area or rosining wall Reduced handscaping than approved drawings-anowance reduction Sldewalks of standard concrete•no tinted concrete QUALIFICATIONS Assumes that front of budding parking area is conseucted per the approved plans and specs w/above noted exduslons Assumes that sanitary line is In place snd connected as reported Includes bask allowance for site supervision and general condi8ons requirements i i 2 of RELATED WESTPAC 4114/2009 INTERIM BUILDING 7 BUDGET FOR DROP OFF AREA OPTION C RWP 419009 INotes DIV Description Budget lhroughtdthatrinsitcahter-end-virflealtran3portatib-kl6c]UdeenWifidflihato bullInteriorConstmcgon,...croate accels.wij from front of t6bidldip 0 and IlAhttno. es"not c64 tei4WDoIn i General Conditions-Interior Construction XODO Allowance elBacking&blocking 400 Blocking lcordoors and windows a Large posoroLo Sldqq-Noncombustible 3,000 Rework siding for entry 2,500 trim V entry___Douglas Fir Trim a Interior Window Wing 250 Trim for window 5 lnwm Door Casing 250 Trim for door 7 Hsr Building Insulation 3,500 InsufalenewInteiiorspace 7 Roofing none requbed 7 Floating Accessorfes nLnjj1ndudod1-snowfenm requirements not verified 7 Joint Sealants 2,500 Caulks g required of revised assembly-wateuproal a Minimum Sloreftont Doors _12,000 Entry dome alsteel and Hollow Metal Doors no dears between temp arrival center and new laterior space a Wood Doors no wood doors a Door Fiardwara - S 2,000 Eniry door hardware a Aluminum Clad Wood Windows 40.000 Change P3 wintlows toreal windows-nclqdo spandrel glazs __ a mffors no muors; 9 Wall framing and drywall 0 48 LF of WhO new wall a Ceiling-2 hr retool wiling 4500 300 sf of 2 hr rated calling, 9 kaworklmmil 000 W[omco claret design of wall Is not complete at this time a Layout S 800 Alomnacae-one day a RosIflenlL11p—d5--5.400 360s[@$15 allowance BiSIabtopp.1na to bring floorto IoW 8.= 31t pingrequlred at 9 Pointhill 12.000 Allowance 9 V68i amn 1000 Allowance ti Fire Extingubhers&Ca Inats S Of Allowance 10 Building Stflng 3^ 1.500 T1g;Wn—cc i i fl"Cu Mats S 2,500 Work off!n mm Depends onrem grided mat is Fire 13motectim 10,000 bkonloo orape w new Intorlor apace 15 RiWd&I'lumbing_-S 50,000 Include unit heales-do not extend venlilation,no fanooll system per original desIlln lo Interior Pectical 25,000 Allowance for elecaical for addiUmal Interior area, and mechanical SY3teT CO Total Interlor Construction-$ 207,668 L SltaWork Inclu4eg allemalo alts work plan no,regrading of azlstinp condition no snow melt oneidewalke curpe of pavemenf;8sphall In lieu of concrete drNe j 7E loelells0on,hanGIG to Oall01ri on level; ahr.upt - onIlding I Site Su on 24,00 60da at ON a _ Msl iln Documents 10,000 Design seMoes estimate for construction documents i Drawing reproduction S 2,500 ReproduWon al rso 12,000 Proconstructim services An>d p y 1 Accounting S 2,500 Allowance for Legal. allowance 5,000 Allowance for legal services I Traffic OmUoVFencw'§ 6,000 Traffic control for 60 days rvq nq L 6,000 rNuLred Iv road grading,ubli"Iacemevts- i rAscellansousGenerairequIrem 20,000 surnablest s,rental equlpnnent,couflar services i fresh Removal-Debris 1,500 Allowance for waste removal i Trash Removal-Recyclable 1,000 Allowance far able materials 1 TamLletl—s — -I,000 Allowance 2 Eafthwork 25,000 Based on Gould SO ad bed 2 gl;lJSlities 21liq0000-GOA1101 Red on Gould 69V eFGSiGA GGAW 2 Overhead.escalation 2,500 Reaward,remobilize to site,escalaF e1 loi, f the sile. Also,site stake and wak&.2 9 Wine,&SQG—MAG'22!Y 2 PAW Based on FCI o0fillial estimato 2 RoWaInfl-MIC-AGA918 m 2 ased o.12cl 2 Colored-Comelo Sidewalk-6' 22,132 Based on PCL original estimate 2 Concrete Gutter 15,216 Based on PCL original asurnate 2 wna—elo Curb and Guller 18,879 Based on PCL original estimate 2 concrete mateltlDWES1 15,000 Based on PCL original estimate I of 2 i RELATED WESTPAC 4/1412009 INTERIM BUILDING 7 BUDGET FOR DROP OFF AREA RWP 41912009 Notes DN Description Budget z i an a ewe anotlnodgTnTacope u> uww 9.000 nce-300s tonne ng to w m9 c __ z4•Aggreg ate Base S 2,151 Based on PCL original estimate 2 Asphalt Paving 25,000 Asphalt avemanl In lieu of concrete 2 Landscape REDUCED __ It 80,000 Landscape per original approved plans 2Irrigation S tem REDUCED J $ 10,000 Rework irrigation system installed for interim landsca pe. Install Iffigi main across site z PaversS No Pavers Included In this area-area shaving pavers changed to concrete. s 84--4-Ftigh t4 ADA Llg S 25,000 Based an Phase 1 lift 112 Snowmell S;FG(SFA F0F PaYGM911- SIR 16 dcurbs - --.. Calwlate4alil WIeF to tile lighting REDUCED ___ S 40,000 Allowance for exterior electrical CONTINGENCY@ 555% S 17,869 ---- M TOTAL-SITE WORT( $ 375 247 TOTAL EXCLUSIONS Does not include windows an entire fagade-windows and doors at P3 level only Fagade will not reflect 0e original design but modification of Interim design Does not Include fan coil system for new,Interior space-electric unit healers only,no cooling Does not Include pavers shown on approved drawings in unloading area•colored concrete walks and concrete only. Excludes all fill for ratsfng the edsling grade-work to be done on t fisting site conditions No snow melt Does not Include approved landscape plan. QUALIFICATIONS Assumes that sanitary line Is In place and connected as reported Includes basic a9avanco for site supervision and general conditions requirements j 2of2 i MEMORANDUM rRELATED WESTPAC To: Snowmass Village Town Council From: Scott Stenman Date: April 8, 2009 RE: Response to Town Council Comments Please accept the enclosed supplemental information in response to the comments received from the Town Council at the April 6, 2008 public hearing. The enclosed landscape plan reflects the modifications described below and replaces page 26 and of the 11x17 booklet. 1. Internal Connection from the Drive of Bldg 7 to the Vertical Circulation. In response to the Council's request, the Applicant will submit a scope definition and cost estimate to add a corridor connection to Interim Building 7's vertical circulation from the front driveway/fire lane. This will be submitted April 14. In addition Base Village Owner agrees to allow the Town of Snowmass Village construct the improvements necessary to provide an interior connection, should they choose to do so in 2012 or beyond. This can be added as a condition of the Ordinance. 2. Retaining Wall/Foot Wall on the Village Level. A detail of the foot wall is provided on the enclosed landscape plan. As designed a 4" prefab concrete curb will extend above the plaza. 3. Landscape Plan. Two additional Blue Spruces, 8'-10', have been added to each side of the building facade as a means to cluster the plant material. 4. Fencing. The gate for the fire lane driveway in front of the building will mimic the split rail fence. A conceptual photo of what the gate may look like is provided below. The fence we are proposing will be a two rail fence. i• RECEIVED APR i i 8 2009 J ho0Ve11ence.com @ Wi W noWnlass viliey cimmunity Developmern Mal P ii`i' 40 L1:/ hUh]. 4,Y Y. 1ryb14X` iC rliXt: vw mi lam\ I,F.. to./ G•; 9SCs`' =_-_ _. 4./•. 11111111111111111111111//' 411i,// r op Wm a j..-••/ ii/ 11 9, 5: Dom.,,° 1y/' l// r j;<- r/•'.:< 1 Ii Iii r II/i.' w phi% I r% °•:. / s../ I .-../ di{) r r: r., VIII\ II. . •. ' f iiii iii iIP NSO•: I j // '% { j// ir. 1 I ii ii' ii.'', eO if, r.• %, ii/ r:;___!% / /` i// if::! jr f• j Iii ij Is! IE OIi I/ IIII• Piiii•-%: i/: gr; iiiiii iii i i iiii J' s' is! COI”, yII• I/ IG. aii.> iif/ i _::-.... r.. lii'. r r j iiii tI .` I 1 I iW, I. aw/ Ie ii q•`.: fsv. S'••/ d. / III: i 1/•.. iii OiI\•• l iIIjC\ ISJSrs) i•\\\.= II I rye, viii'. b iii^ C ili iii=- iii a ih Ii A..{ ice. iij gnR:, i iii iiil iij iii ilii','. I / r I/, ' i•\ iii:•: ii iii CC'.: i.: N'. ii.`' 4 iytq: . . .. iii\ ii ii ggg- avtiiii iij, iij il i\ I j IV II I ilj;, ili.! Iliii\ i! I,\ I', n . I i iii y iii: IN MEMORANDUM TO: Mayor and Town Council FROM: Bob Nevins, Planner APPLICANT: Country Club Townhomes Corporation REPRESENTATIVES: Leslie Lamont, Lamont Planning Services, LLC Jeff Dahl, Green Line Architects David Myler, The Myler Law Firm SUBJECT:Country Club Townhomes Minor PUD Amendment&Rezoning DATE: 20 April 2009 I.PURPOSE Town Council to consider second reading of an Ordinance concerning the Country Club Townhomes Minor PUD Amendment and Rezoning application. Town Council shall conduct a public hearing and following closure of the public hearing, Council shall by Ordinance, approve, approve with conditions or deny the application. II. SUMMARY OF PROJECT DESCRIPTION The proposal seeks to provide a comprehensive, unified and orderly plan that will provide opportunities for future floor area expansion within the existing eave lines of the townhomes; enable loft areas to be converted into usable space in accordance with fire district, building and municipal code regulations; address the amount of allowable area for first floor, uncovered decks; formalize the supply of on-site parking; and update the project development summary table/PUD Guide. The application also requests rezoning of the parcel from Planned Unit Development(PUD), which is no longer considered to be a zone district, to Multi- family Residential (MF). This application does not affect the Buildout Chart as no additional new units are being proposed; the amount and percentage of open space remains unchanged. III. BACKGROUND A. Project Summary: The site is contained within Parcel One of the Snowmass Club Subdivision/PUD and includes approximately 27.4 acres. Country Club Townhomes presently includes 91 townhomes with a mix of 2, 3, 4 and 5- bedroom units contained within 18 buildings. There are 80 free-market townhomes and 1 I deed-restricted units with a total 253 bedrooms and 328 on- site parking spaces. A maintenance building containing 1,487 square feet is located between Phases 3-4, north of Snowmass Club Circle. The project is currently zoned Planned Unit Development (PUD). B. Recent Actions: The proposal was initially presented to Town Council at a regular meeting on March 16, 2009 along with the Planning Commission recommendations contained within PC Resolution No. 09-06. At a public hearing on April 6, 2009 Town Council approved First reading of the Ordinance as amended: Permitted uses to be 91 townhome, condominium units without differentiating between the number of free-market and restricted units; and Allowable deck area to be a maximum depth of 15-feet for the width of the unit instead of a maximum of 15% of the entire unit area. C. Public Notice Requirements: Minor Amendments to a Final PUD have a 15-day requirement for publishing, mailing and posting of the Notice; and Amendments to the Official Zone District Map have requirements of 30-days for mailing and 15-days for publishing and posting of the Notice. All of the public notice requirements have been met. IV. APPLICABLE REGULATIONS The proposal is being processed as Minor PUD Application in accordance with Table 5-3 Criteria for Classifying PUDs as Major or Minor and Section 16A-5- 390(1)b. Minor amendment of the Municipal Code. Applicable Sections of the Municipal Code that apply to this application include: 1) Section 16A-5-390(3) Review standards; 2) Section 16A-5-300(c) General Restrictions; 3) Section 16A-5-310 Review standards; and 4) Section 16A-5-220 Amendments to the Official Zone District Map. V. MAXIMUM BUILDOUT ANALYSIS Country Club Townhomes Subdivision/PUD was amended per TC Ordinance 31, Series of 1983 to contain 94 units. The unit sizes included the habitable floor area and garages while excluding loft areas. This resulted in the project having a Unit Equivalency (UE) of 204.8 units with a total residential area of 245,973 square feet. The current proposal, enabling the loft areas to become calculable/usable space and allowing units to expand within certain limits, is consistent with the previously approved 1983 Amendment and results in the subdivision having 91 townhome units excluding the garages with a potential total residential area of 230,660 square feet and UE of 192.65 units. Since this Minor PUD Amendment does not include any new residential units or structures and it does not result in a Greater buildout," Community Purposes do not need to be achieved. VI. PROPOSED AMENDMENTS AND ISSUES 1. Floor area expansion: The existing 91 townhomes contain a total floor area of 215,815 square feet, 199,494 square feet of free-market and 16,322 square feet of restricted area, excluding lofts and garages. The proposed floor area expansion of 5,183 square feet (+2.4% increase) only pertains to 72 of the units in Phases 1- 4; no floor area expansions are proposed for 18 units. The expansion potential ranges from 25 to 152 square feet with the average increase being 72 square feet/unit, The expansion area is contained within the existing cave lines and does not increase the building footprint, mass or height. 2. Loft areas: There are 57 townhomes with loft areas in Phases 1-2; there are no lofts in Phases 3-4. Sizes range from 89 to 290 square feet for an average of 169.5 square feet/unit. The request to convert the loft areas into calculable/ habitable floor area would increase the total project floor area by 9,661 square feet (+4.5%). Staff is recommending loft areas be approved as offices, dens, family rooms and that the space be prohibited from being used as sleeping areas or bedrooms with closet space. 3. Deck areas: Currently, deck areas range from 1.16% (30 square feet to 27.1% 885 square feet). The proposal seeks to amend the maximum deck area to 15% in order to bring a majority of the decks into conformance. Staff is recommending that the allowable deck area be amended to a maximum depth of 15 feet for the width of the writ. 4. Crawl spaces: Two units have improved crawl space areas. The proposed amendment seeks to reaffirm that these areas are general common elements GCE) intended for mechanical and utility equipment only. The applicant is not requesting approval for the conversion of crawl spaces into habitable space so there is no change-in-use and no increase in the project's total calculable floor area. 5. Parking: Presently, there is a total of 253 bedrooms and 328 parking spaces. The parking ratio of 1.3 spaces/bedroom includes tandem spaces and guest parking areas. No additional parking is required even if all of the 57 lofts were converted into offices, studios, dens and/or storage since they will not be permitted to be bedrooms or sleeping areas. The supply of off-street parking meets or exceeds the parking requirement as set forth in the Subdivision/PUD. 6. Rezoning: The townhome project was originally approved with a Final PUD Plan/Development Summary and zoned Planned Unit Development(PUD). Following the original Subdivision/PUD approval in 1980, there have been several PUD Amendments, a number of individual unit modifications and a cessation of the PUD zone district. This proposal to rezone the property to Multi- family Residential (MF) zone district is consistent with the original development intent, current land use and architectural character; it also provides an opportunity to update the Development Summary/PUD Guide and to create a unified, comprehensive expansion plan. VII. DISCUSSION ITEMS: ALTERNATIVES AND IMPLICATIONS ALTERNATIVE A: Approve as amended the proposed Minor Amendment to the Final PUD and the Amendment to the Official Zone District Map. Implications: The proposed floor area expansion, loft conversion, deck area, parking plan and rezoning appear to be reasonable while providing a comprehensive and unified future development plan. The PUD Guide has been modified to more accurately identify the existing development and clearly establish the expansion parameters for the residential units and deck areas and define the use of the loft areas. The differentiation between free-market and deed-restricted units has been eliminated to enable greater flexibility in the future. Rezoning from Planned Unit Development (PUD) to Multi family (MF) enables the development parameters to be updated in compliance with zoning. ALTERNATIVE B: Deny second reading of the proposed Minor Amendment to the Final PUD and Amendment to the Official Zone District Map, citing the specific reasons therefore. Implications: This would maintain the states quo with the Town having to potentially deal with up to 91 individual owners on a case-by-case basis and without the benefit of an approved overall development plan. The existing development would continue not being in conformance with the previously approved Amendments to the PUD; and the zoning of the property would exist only as described on the Official Zoning Map dated August 2, 1999. VIII. STAFF FINDINGS AND RECOMMENDATION Staff finds the proposed Minor PUD and Zoning Amendments to Parcel One of the Snowmass Club Subdivison/PUD meet the Municipal Code requirements and review standards. The final version of the amended Ordinance along with revisions to the PUD Guide is enclosed. To assist Town Council in their review, edits to the Ordinance and PUD Guide are shown as Attachment 1. Staff recommends Alternative A as outlined above and that Town Council approve as amended Second reading of the Ordinance concerning the Minor PUD and Rezoning Amendments for the Country Club Townhomes. Enclosure: TC Ordinance No. 09-04 Attachment 1: Edits to TC Ordinance No. 09-04; PUD Guide Previous Distribution (3-16-09): 1. Minor Amendment to the Final PUD and Rezoning Application/folder 2. Planning Commission Reso. No. 09-6, Recommendations to Town Council (s 3. Table 5-3 Criteria for Classifying PUDs as Major or Minor and Municipal Code Section 16A-5-390(3) Review Standards I TOWN OF SNOWMASS VILLAGE 2 TOWN COUNCIL 3 4 ORDINANCE NO. 04 5 SERIES OF 2009 6 7 AN ORDINANCE APPROVING A MINOR PUD AMENDMENT AND REZONING 8 REGARDING COUNTRY CLUB TOWNHOMES. 9 10 WHEREAS, the Country Club Townhomes Corporation("Applicant")submitted 11 a Minor Amendment to a Final PUD and an Amendment to the Official Zone District 12 Map land use application to the Planning Department on December 24, 2008; and 13 14 WHEREAS, Applicant submitted an Addendum to the application to the 15 Planning Department on December 31 , 2008; and 16 17 WHEREAS, the Planning Department deemed the application complete for 18 review purposes pursuant to Town of Snowmass Village Municipal Code ("Municipal 19 Code") Section 16A-5-50; and 20 21 WHEREAS, Planning Commission reviewed the application at regular 22 meetings on January 21 , 2009 and February 4, 2009; and approved (5-0) Resolution 23 No. 09-06 with recommendations that was forwarded to Town Council in accordance 24 with Municipal Code Section 16A-5-390(2)d. Action by Planning Commission; and 25 26 WHEREAS, Town Council at a regular public meeting on March 16, 2009, 27 listened to a presentation of the proposal by Applicant's representatives, reviewed 28 Planning Commission's recommendations and after discussion, directed Planning 29 Staff to draft an Ordinance for consideration; and 30 31 WHEREAS, all public notification requirements as set forth in Municipal Code 32 Section 16A-5-60 Notice of Public Hearings were satisfied; and 33 34 WHEREAS, Town Council at a public hearing on April 6, 2009 reviewed the 35 land use application, considered direction by Town Staff, received public comment 36 and approved with conditionsFirst Reading of the Ordinance; and 37 38 WHEREAS, Town Council at a public hearing on April 20, 2009 reviewed the 39 land use application, considered direction by Town Staff, received public comment 40 and approved with conditionsSecond Reading of the Ordinance. 41 42 NOW, THEREFORE, BE IT ORDAINED, by the Town Council of the Town of 43 Snowmass Village, as follows: 44 45 Section One: General Findings. Town Council makes the following findings: 46 1) Submission: Applicant submitted an application for a Minor Amendment to a TC Ord 09-04 Page 2 of 5 47 Final Planned Unit Development (PUD) and an Amendment to the Official 48 Zone District Map, in accordance with the Municipal Code provisions as set 49 forth in Section 16A-5-300(b)(1) Major or Minor PUD and Section 16A-5- 50 220(c) Map Amendment Procedures. Supplemental information and materials 51 were provided during the review process to comply with application 52 submission requirements and to respond to Town Council, Planning 53 Commission and Town Staff comments, issues and concerns. 54 55 2) Content: The land use application contained the Minimum Contents as 56 required by Municipal Code Section 16A-5-40 Submission of application, 57 Section 16A-5-390(2)b. Minor amendment of final PUD, Submission of 58 application; Section 16A-5-220(d) Amendments to the Official Zone District 59 Map, Submission Contents; and included written and graphic materials of 60 sufficient detail that the submittal was deemed complete for review. 61 62 3) Public Process: Planning Commission held two public meetings, January 21, 63 and February 4, 2009, to review the land use application and to formulate its 64 recommendations to Town Council in accordance with the responsibilities and 65 procedures prescribed in the Municipal Code; Town Council held a public 66 meeting on March 16, 2009; and conducted public hearings on April 6 and 67 April 20, 2009. 68 69 4) Municipal Code Requirements: Subject to the Conditions in Section Three of 70 this Ordinance, Town Council finds the land use application isin compliance 71 with the Criteria, Restrictions and/or Review Standards established in the 72 following Sections of the Municipal Code: 73 a) Table 5-3 Criteria for Classifying PUDs, criteria as a Minor PUD; 74 b) Section 16A-5-300(c), General Restrictions, including Subsection 16A- 75 5-300 (c)(4)c. Maximum buildout-Fully developed parcels; 76 c) Section 16A-5-310 Review standards, PUD; 77 d) Section 16A-5-390(3) Review standards, Amendment of final PUD; 78 e) Section 16A-5-220 (e) Review standards, Amendment to Official Zone 79 District Map. 80 81 5) Previous Approvals: This Minor Amendment to Parcel One of the Snowmass 82 Club Final Planned Unit Development (PUD)/Subdivision modifies the 83 following Town Council Ordinances: 84 a) Ordinance No. 8, Series of 1980, Final PUD Plan for the Snowmass 85 Club Subdivision; 86 b) Ordinance No. 31, Series of 1983, Amendment to the permitted uses 87 for Parcel One, Snowmass Club Subdivision; 88 c) Housing Authority Resolution No. 3, Series of 1986, Allowing Certain 89 Permanent Moderate Housing (PMH) Units to be Sold on the Free 90 Market Subject to Certain Terms and Conditions; and 91 TC Ord 09-04 Page 3 of 5 92 d) Ordinance No. 24, Series of 1989, Maintenance Facility Addition at Lot 93 12, Parcel One, Filing 4 of the Snowmass Club Subdivision. 94 95 Section Two: Action. In accordance with the findings stated above in 96 Section One of this Ordinance, Town Council approves with conditions the Country 97 Club Townhomes Minor Amendment to the Final PUD and Amendment to the Official 98 Zone District Map, subject to the Conditions set forth in Section Three. 99 100 Section Three: Conditions. Town Council approves with conditions the 101 Country Club Townhomes Minor PUD Amendment and Zoning Map Amendment, 102 subject to the following: 103 104 A. Amendment to the Final PUD Subdivision 105 1. Overall development plan: Approval of the amended PUD Guide that 106 specifies the Development Intent and Development Parameters (see 107 Exhibit A). The project may include a maximum total of 91 108 condom iniumized, residential townhome units contained in 18 building 109 clusters; and a maintenance/storage facility having 1,487 square feet. (see 110 Exhibit B). Unit 74-75 is presently combined as one dwelling unit but may 111 be reconstituted as separate units, Unit 74 and Unit 75, as originally 112 condominiumized. Units 82-83, 90-91 and 94-95 constitute three (3) single 113 condominium units with double unit numbers only and said individual units 114 may not be further divided without the approval of the Town. Unit 56 and 115 Unit 57 were never constructed and they are hereby extinguished as 116 permitted uses/dwelling units within Parcel One of the Snowmass Club 117 Subdivision/PUD. 118 119 2. Dimensional Limitations: Approval of the building expansions, loft area 120 conversions, deck area maximums and parking supply. The following 121 dimensional limitations remain as originally approved: total lot area of 122 approximately 27.2 acres; parcel boundary; height limit maximum of 32- 123 feet; building coverage maximum of 6.15 acres; and open space minimum 124 of 13.22 acres. See Exhibit G for Open Space Calculations. 125 126 3. Required Parking: Approval of the layout and supply of 328 off-street, 127 parking spaces. The minimum parking ratio shall be 1 space/ bedroom; 128 tandem and guest parking spaces may be utilized to meet the minimum 129 requirement. No additional parking spaces are required by this 130 Amendment. The Parking Chart is included as Exhibit F. 131 132 4. Character: Approval of the exterior floor area expansion in terms of the 133 overall architectural character, building materials and construction details. 134 See Exhibit D-Floor Plans/Elevations. 135 TC Ord 09-04 Page 4 of 5 136 137 B. Amendments to Floor Area 138 1. Floor Area: Approval to increase the maximum additional floor area 139 per this Amendment to a total of 14,844 square feet: 5,183 square feet 140 of floor area expansion and 9,661 square feet of loft area conversion. 141 142 2. Unit Expansions: Approval to expand 72 of the units in Phases 1-4 a 143 maximum of 5,183 square feet; the expansion area is contained within the 144 existing save lines and does not increase the building footprint, mass or 145 height. 146 147 3. Loft Areas: Approval to allow the 57 units within Phases 1-2 to convert 148 the existing loft areas into calculable/habitable floor area provided the 149 space is not used as sleeping area or bedroom containing closet space 150 in accordance with applicable Municipal, Building and Fire Code 151 requirements; this increases the total residential floor area by a 152 maximum of 9,661 square feet. See Exhibit C. 153 154 4. Rear Decks:Approval to increase the allowable rear deck area attached 155 to the first floor of the living areas up to a maximum depth of fifteen feet 156 15') beyond the outer rear building wall for the width of the unit. Building 157 end-units may extend also extend the deck up to a maximum of six feet 158 6) beyond the side of the unit. See Exhibit E, Deck Area Calculations. 159 160 5. Crawl Spaces: Prohibit the conversion of crawl space into 161 calculable/habitable floor area; the areas are general common elements 162 GCE) are shall used solely for mechanical and utility equipment purposes. 163 164 C. Amendment to Official Zone District Map: 165 1. Rezoning: Approval to re-zone Country Club Townhomes, Parcel One of 166 the Snowmass Club Subdivision/PUD, from Planned Unit Development 167 PUD) to Multi-Family Residential (MF). The Parcel Legal Description 168 along with the Existing and Proposed Zoning Map is attached as Exhibit H. 169 170 2. Development Summary: Approval to revise the Snowmass Club Final 171 Planned Unit Development Plan for Parcel One as shown in the Amended 172 PUD Guide (Exhibits A-G). 173 174 Section Four: Severability. If any provision of this Ordinance or application 175 hereof to any person or circumstance is held invalid, the invalidity shall not affect any 176 other provision or application of this Ordinance which can be given effect without the 177 invalid provision or application, and, to this end, the provisions of this Ordinance are 178 severable. 179 TC Ord 09-04 Page 5 of 5 180 181 INTRODUCED, READ AND APPROVED AS AMENDED by the Town Council 182 of the Town of Snowmass Village on April 6, 2009 at first reading upon a motion by 183 Council Member Lewis, the second of Council Member Butler, and a vote of 4 in favor 184 and 0 against. Council Member Wilkinson recused himself. 185 186 READ, APPROVED AND ADOPTED AS AMENDED by the Town Council of 187 the Town of Snowmass Village on April 20, 2009 at second reading upon a motion by 188 Council Member the second of Council Member and a vote 189 of _ in favor and _ against. Council Member Wilkinson recused himself. 190 191 192 TOWN OF SNOWMASS VILLAGE 193 TOWN COUNCIL 194 195 196 Bill Boineau, Mayor 198 199 ATTEST: 200 201 202 Rhonda B. Coxon, Town Clerk 203 APPROVED AS TO FORM: 204 John C. Dresser, Jr., Town Attorney 205 206 207 Attachments; 208 PUD Guide 209 Exhibit A-Development Intent and Parameters 210 Exhibit B-Site Plans 211 Exhibit C-Unit Area Calculations 212 Exhibit D-Expansion Plans/Elevations 213 Exhibit E-Deck Area Calculations 214 Exhibit F-Parking Chart 215 Exhibit G-Open Space Calculations 216 Exhibit H-Zoning Amendment Exhibit "A" TC Ord. No. 04, Series of 2009 Page 7 of 3) 1 COUNTRY CLUB TOWNHOMES 2 PUD GUIDE 3 4 The following constitutes the PUD Guide (the "Guide") as described in Section 16A-5- 5 360 of the Town of Snowmass Village Municipal Code ("Municipal Code") for the Country 6 Club Townhomes PUD. The Guide specifies the permitted uses and the limitations, restrictions 7 and requirements associated with the uses that will guide the development, redevelopment and 8 . use of residential dwelling units within the County Club Townhomes Subdivision/PUD. The 9 Country Club Townhomes PUD was approved by and is subject to the provisions of Ordinance 10 No. 8, Series of 1980, which approved the Final Planned Unit Development Plan for the 11 Snowmass Club: it was subsequently amended pursuant to Ordinance No. 31, Series of 1983 and 12 Ordinance No. 24, Series of 1989: and as now amended by Ordinance No. 04, Series of 2009, 13 which further amends the Planned Unit Development Plan(collectively the "PUD Plan"). 14 15 A. Development Intent. The Country Club Townhomes Subdivision/PUD contains 16 approximately 27.2 acres of land on which there are currently constructed 91 townhomes 17 comprised of 80 unrestricted condominiumized residential units and 11 restricted 18 condominiumized residential units. The total number of restricted residential units may 19 vary over time and are subject to the Housing Guidelines of the Town; the unrestricted 20 residential units are not. The land within the Country Club Townhomes PUD is re-zoned 21 MULTI-FAMILY RESIDENTIAL (MF) from Planned Unit Development (PUD) as 22 shown on Exhibit H. The use, development and redevelopment of the residential units 23 within the County Club Townhomes Subdivision/PUD, including allowable building 24 materials and color schemes, is subject to this PUD Guide, the PUD Plan and the Design 25 Review Guidelines ("Guidelines") as adopted and from time to time amended by the 26 Design Review Board ("Design Review Board") of the Country Club Townhomes 27 Association (the "Association"). 28 29 B. Development Parameters, 30 31 1.Permitted Uses: 32 a) 91 residential townhome, condominiumized units: 33 i) existing: 18 buildings, with 253 bedrooms 34 ii) additional expansion potential: 57 loft area conversions 35 ii) maximum buildouC 18 residential buildings with 253 bedrooms 36 37 Note: Unit 74-75 is presently combined as one dwelling unit but may be 38 reconstituted as separate free-market units, Unit 74 and Unit 75, as originally 39 condominiumized. Units 82-83, 90-91 and 94-95 constitute three (3) single 40 free-market condominium units with double unit numbers only and said 41 individual units may not be further divided without the approval of the Town. 42 Unit 56 and Unit 57 were never constructed and they are hereby extinguished 43 as permitted uses/dwelling units within Parcel One of the Snowmass Club 44 Subdivision/PUD. 45 46 b) maintenance/storage facility Country Club Townhomes — PUD Guide Exhibit A-PUD Guide Exhibit "A" TC Ord. No. 04, Series of 2009 Page 2 of 3) 47 48 2.Minimum Open Space: 13.22 acres (see Exhibit G-Open Space Calculations) 49 50 3.Maximum Building Ground Coverage: 6.15 acres 51 52 4.Maximum Parking Ground Coverage: 2.65 acres 53 54 5.Maximum Number. of Parking maces: 328 spaces, includes tandem, guest 55 covered and uncovered parking spaces (see Exhibit B-Site Plan and Exhibit F- 56 Parking Chart) 57 58 6.Minimum Number of Parkin Spaces:paces: 1 space/bedroom 59 60 7.Maximum Building Height. 32 feet 61 62 8.Maximum Deck Area: See Number 11, below 63 64 9.Maximum Size of Association Maintenance Facility: 1,487 square feet 65 66 10. Allowable Floor Area: For the purposes of this Guide, "Floor Area" shall mean 67 the sum of the horizontal surfaces of each floor of a residential dwelling unit, 68 excluding garages and non-habitable lofts. The maximum Residential Floor Area 69 of all units shall not exceed 262,304 square feet. See Exhibit C-Unit Area 70 Calculations. 71 a). Expansion of Floor Area. A total of seventy(70) residential units within 72 Phases 1-4 shall be entitled to expand their Floor Area up to a cumulative 73 maximum of 5,183 square feet, provided that the expansion area is 74 contained within the existing eave lines and does not increase the building 75 footprint, mass or height. The Floor Area available for such expansions 76 shall be allocated in accordance with Exhibit C-Unit Area Calculations by 77 the Design Review Board subject to the provisions of the PUD Plan and 78 the Design Guidelines. Approved Expansion Plans and Elevations are 79 attached as Exhibit D. 80 b). Conversion of Lofts: A total of fifty-seven (57) residential units within 81 Phases 1-2 shall be entitled to convert existing loft areas into 82 calculable/habitable Floor Area provided that the space is not used as 83 sleeping area or bedroom containing closet space and the cumulative total 84 of such conversions does not exceed 9,661 square feet. No loft areas shall 85 be converted to calculable/habitable Floor Area unless the unit owner 86 obtains a building permit from the Town of Snowmass Village and 87 satisfies all requirements associated therewith, including the requirements 88 of the Building and Fire Codes and obtains approval of the Design Review 89 Board pursuant to the Design Guidelines. 90 91 Country Club Townhomes - PUD Guide Exhibit "A" TC Ord. No. 04, Series of 2009 Page 3 of 3) 92 11. Rear Decks. Each residential unit shall be entitled to rear deck areas attached to 93 the first floor of the living areas up to a maximum of up to a maximum depth of 94 fifteen feet (15') beyond the outer rear building wall for the width of the unit. 95 Building end-units may extend also extend the deck up to a maximum of six feet 96 6') beyond the side of the unit. Deck Area Calculations are included as 97 Exhibit E. 98 99 12. Crawl Spaces. Crawl spaces beneath residential units shall be prohibited from 100 being converted into calculable/habitable Floor Area. Crawl spaces constitute 101 General Common Elements (GCE) pursuant to the Condominium Declaration for 102 Country Club Townhomes and may be used solely for mechanical and utility 103 equipment purposes. 104 Country Club Townhomes — PUD Guide Exhibit "B" TC Ord. No. 04, Series of 2009 Page 1 of 5) i A i II l" `Y o0 m'm 5 Nomeo' I T I I V VVV Exhibit B-Site Plans T y g 5 Country Club Townhomes sW Snowmass Club Circle Snowmass Village,CO 81615 I t Exhibit "B" TC Ord. No. 04, Series of 2009 Page 2 of 5) i iEg >a: •' i YI I D i SIz 1,/v, • I 1 k e K 1I\ S n Sc . Z ED' ag Country Club Townhomes sq cc) 4 Snowmass Club Circle Snowmass Village,CO 61675 Exhibit "B" TC Ord. No. 04, Series of 2009 Page 3 of 5) i 1. .•`.\'\ I F3 cm i I qq 1 Y Ajn At vtg 1 . mw an w,w. tip CC Country Club Townhomes gp N Snowmm Club Circle Snowman Yllage,Co 81615 pg m 8i Exhibit "B" TC Ord. No. 04, Series of 2009 Page 4 of 5) zj CA cc 66 fyfly 2 W 112V 1 1 zS Y •m T i ITIp PI[1.M nil Country ClubTownhomes Snowmass Club Circle Snowmass Village,Co 81615 ISO'sA Exhibit "B" TC Ord. No. 04, Series of 2009 Page 5 of 5) 1 I I ti i I 1 c 60ii.` I 1's fir` " 1 S ® 4 I r- 5 1 _ Z m i• i I i• J a s i Country Club Townhomess 0 6 Snowmass Club Circle Snowmass Village,Co 81615 II ATTACHMENT IV Exhibit "C" TC Ord. No. 04, Series of 2009 proposed Floor Area & Open Space Cal Page 1 of 6) Existing Floor Area Calculations EXISTING BUILDING FLOOR AREA PHASE 1 1 17237 2 11043 3 10859 4 17747 5 16391 73277 PHASE 2 6 13649 7 13745 8 8538 9 16221 11 17238 69391 MAINT. BLDG 1487 PHASE 3 10 15734 12 11795 13 11767 14 15826 55122 PHASE 4 15 16248 16 9673 17 11131 18 11131 48183 TOTAL:247,460 SQ FT EXISTING SITE AREA FLOOR AREA FAR 1 193 867 247,460 20.73% note: "Existing Floor Area" INCLUDES garage area March 2009 Exhibit C-Unit Area Calculations Exhibit "C" TC Ord. No. 04, Series of 2009 Page 2 of 6)' Proposed Floor Area Calculations EXISTING Existin Pro o s e d BUILDING FLOOR AREA Loft Area new area PHASE 1 1 17237 1095 340 2 11043 730 203 3 10859 900 203 4 17747 1118 288 5 16391 1146 166 73277 4988 1200 PHASE 2 6 13649 836 272 7 13745 876 322 8 8538 669 180 9 16221 994 410 11 17238 1297 180 69391 4672 1364 MAINT. BLDG 1487 PHASE 3 10 15734 0 320 12 11795 0 424 13 11767 0 498 14 15826 0 126 55122 0 1368 PHASE 4 15 16248 0 413 16 9673 0 236 17 11131 0 302 18 11131 0 300 48183 0 1251 New Total TOTAL: 247,460 9660 5183 262,303 PROPOSED PROPOSED SITE AREA FLOOR AREA FAR 1,193,867 262,303 21.97% note: "Existing Floor Area" INCLUDES garage area March 2009 Page 2 Phase 1 Area Calculations New Building Unit Number Unit Type Existing SF Loft SF Front Ad SF Back Ad SF Total Ad SF Total SF 1 1 A 3266 178 48 0 48 3492 2 C 2446 99 22 48 70 2615 3 D 2574 170 48 36 84 2828 4 F 1566 93 0 0 0 1659 5 G 1889 133 0 0 0 2022 6 D 2554 176 54 36 90 2820 7 B 2942 247 1 48 0 48 3237 17237 1096 340 1 18673 2 8 A 3266 168 48 0 48 3482 9 C 2379 145 22 48 70 2594 10 D 2594 171 49 36 85 2850 11 B 2804 246 0 0 0 3050 11043 730 203 11976 3 12 a 2984 1 290 0 0 0 3274 13 C 2379 181 22 48 70 2630 n 14 D 2554 174 49 36 85 2813 0 15 B 2942 255 48 0 48 3245 n 10859 900 203 11962 G x m • 4 16 A 3266 164 48 0 48 3478 m A 17 C 2379 122 22 1 48 70 2571 C( 0) rt 18 G 1864 225 0 1 0 0 2089 1 m 19 G 1864 141 0 0 0 2005 20 D 2554 161 49 36 85 2800 O 21 D 2554 163 54 36 85 2802 22 A 3266 142 0 0 0 3408 pO 10 17747 1118 288 19153 5 23 S 2942 289 48 0 48 3279 24 C 2379 124 22 48 70 2573 25 G 1864 119 0 0 0 1983 26 F 1566 90 0 0 0 1656 27 F 1566 91 0 0 0 1657 28 F 1566 90 0 0 0 1656 29 F. 1566 89 0 0 0 1655 30 B 2942 254 48 0 48 3244 16391 1146 166 i 17703 Phase 1 Total 1 73, 277 4989 1, 200 79466 March 2009 Page 1 Phase 2 Area Calculations New Building Unit Number UnitType Existing SF Loft SF Front Ad SF Back Ad SF Total Ad SF Total SF 6 31 A 3345 155 0 0 0 3500 32 D 2554 154 48 36 84 2792 33 C 2379 150 22 48 70 2599 34 C 2379 157 22 48 70 2606 35 B 2992 220 48 0 48 3260 13649 536 272 14757 7 36 B 2992 253 48 0 48 3293 37 D 2554 174 48 36 84 2812 38 0 2554 166 54 36 90 2810 39 C 2379 143 22 30 52 2574 40 A 3266 140 48 0 48 3454 13745 876 322 14943 8 41 B 2992 259 48 0 48 3299 42 D 2554 164 48 36 84 2802 4 43 B 2992 246 48 0 48 3286 n O 8538 669 180 9387 G ITI 9 44 B 2992 254 48 0 48 3294 m O % 45 D 2574 163 54 36 90 2827 m A Q 46 C 2379 139 22 48 70 2588 47 D 2554 162 48 36 84 2800 0, A ' rt 48 C 2379 129 22 48 70 2578 0, 49 A 3343 147 48 0 48 3538 o w 16221 994 410 17625 IJ O O 11 58 B 2992 249 48 0 48 3289 u7 59 G 1864 181 0 1 0 0 2045 60 G 1864 146 0 0 0 2010 61 F 1566 109 0 0 0 1675 fit F 1566 147 0 0 0 1713 63 F 1566 120 0 0 0 1686 64 D 2554 176 48 36 84 2814 65 A 3266 169 48 0 48 3483 17238 1297 1 180 18715 Phase 2 Total 69, 391 4, 672 1, 364 75, 427 March 2009 Page 2 Phase 3 Area Calculations New Building Unit Number UnitType Existing SF Loft SF Front Ad SF Back Ad SF Total Ad SF Total SF 10 50 A3s 3203 0 55 0 55 3258 51 Bas 2655 0 75 0 75 2730 52 C3s 2003 0 30 0 30 2033 53 C3s 2003 0 30 0 30 2033 54 B3s 2655 0 75 0 75 2730 55 A3s 1 3215 0 55 1 0 55 3270 15734 0 320 16054 12 66 A3n 3314 0 32 72 104 3418 67 Ban 2585 0 49 35 84 2669 68 83n 2585 0 49 35 84 2669 69 A3n 3311 0 80 72 152 3463 11795 0 424 12219 13 70 A3n 3290 0 80 72 152 3442 71 83n 2585 0 49 48 97 2682 72 Ban 2585 t, 0 49 48 97 2682 73 A3n 3307 0 80 72 152 3459 11767 0 498 12265 A 14 74/ 75 A/ B3s 5920 0 0 0 0 5920 C 76 C3s 2045 0 25 0 25 2070 m 77 C3s 2003 0 0 1 0 0 2003 Z 78 133s 2655 0 28 0 28 2683 m C ' 79 A3s 3203 0 25 48 73 3276 m A Q 15826 0 126 15952 01° ...o N .+ M Phase 3 Total 55, 122 0 1, 368 56, 490 N O N O O tD I March 2009 Page 3 Phase 4 Area Calculations New Building Unit Number Unit Type Existing SF Loft SF Front Ad SF Back Ad SF Total Ad SF Total SF 15 80 A3n 3301 0 80 0 80 3381 81 133n 2585 0 49 48 97 2682 82/ 83 8/ C3n 4915 0 48 36 84 4999 84 C3n 2163 0 0 0 0 2163 85 A3n 3284 0 80 72 152 3436 16248 0 413 16661 16 86 A45 3544 0 0 48 48 3592 87 84s 2723 0 60 44 104 2827 88 A4s 3405 0 36 48 84 3490 9673 0 236 9909 17 89 A45 3359 0 60 48 108 3467 90/ 91 C4s 4413 0 36 50 86 4499 92 A4s 3359 0 60 48 108 3467 11131 0 302 11433 18 93 A4s 3359 : O 60 48 108 3467 94 95 C4s 4413 0 36 48 84 4497 96 A4s 3359 0 60 48 108 3467 11131 0 300 11431 0 C ase 10tal 2, 252 m Z m o m A r a' CO) P*n Total Area Calculations c New M N Existing SF Loft SF Add. SF Total SF C fD Phase 1 Total 73, 277 4, 989 1, 200 79, 466 Phase 2 Total 69, 391 4, 672 1, 364 75, 427 Maintenance Bldg 1, 487 0 0 1, 487 Phase 3 Total 55, 122 0 1, 368 56, 490 Phase 4 Total 48, 183 0 1, 251 49, 434 Grand Total 247, 4 9r661 5, 183 262, 304 note: " Existing SF" INCLUDES garage area i March 2009 Page 4 Exhibit "D" TC Ord. No. 04, Series of 2009 Page 1 of 10) ATTACHMENT II - TYPICAL SKETCHES i I I n b ICn:p 7L tCn f Il1 III III I a 48.00 sgft I I Type A I 1 I L I Unit A- 1 Plan us° = 1•-0° Country Club Townhomes- PUD Guide Attachment Il - March 2009 Page 1 Exhibit D-Expansion Plans/Elevations Exhibit "D" TC Ord. No. 04, Series of 2009 Page 2 of 10) t . AObEb AREA t Unit A - 1 Front Elev. 118" = 1•-0° Country Club Townhomes-PUO Guide Attachment it - March 2009 Page 2 Exhibit "D" TC Ord. No. 04, Series of 2009 Page 3 of 10) I I I 4CQXcag-T II I e _ I 1. . .0 sq ft Type B Unit B-1 Plan 116" = V-0" Country Club Townhomes-PUD Guide Attachment 11 — March 2009 Page 3 Exhibit "D" TC Ord. No. 04, Series of 2009 Page 4 of 10) n wDOED MEA Li Unit B - 1 Elevation ve° = r-0^ Country Clul)Townhomes-PUC Gwce Attachment 11 - March 2009 Page 4 Exhibit "D" TC Ord. No. 04, Series of 2009 Page 5 of 10) i 7.r- I sq ft TypeC = I I I f 36.00 sA ft-f Unit C - 1 Plan Country Club Townhonnes-PUD Guide Attachment II - March 2009 Page 5 Exhibit "D" TC Ord. No. 04, Series of 2009 Page 6 of 10) a RDDEDMEA Unit C - 1 Front Elev. tre^ = t,-0° Country Club Townhomes-PUD GwCe Attachment 11 - March 2 009 Page 6 Exhibit "D" TC Ord. No. 04, Series of 2009 Page 7 of 10) ADDEDAREA Unit C- 1 Back Elev. vs- = r-0- Country Club TbAiihomes- PUD Guide Attachment 11 - March 2009 Page 7 Exhibit "D" TIC Ord. No. 04, Series of 2009 Page 8 of 10) lfAA1111 rG i - - - - - - - - 1-i I 48.00 sq k r Y Type D 121-.0 I _--__OF i, 36.00 sq ft Unit D - 1 Plan 1/8" = r-0" Country Club Tovmhomes-PUD Guide Attachment 11 - March 2009 Page 8 Exhibit "D" TC Ord, No. 04, Series of 2009 Page 9 of 10) ADOE0 AREA c q_F IM Unit 0 - 1 Front Elev.y8., = V-01. Country Club Townhomes-PUG Gu'de Attachment 11 - March 2009 Page 9 Exhibit "D" TC Ord. No. 04, Series of 2009 Page 10 of 10) nooEO AREA Unit D - 1 Back Elev. vs° = r-o° Country Club Townhomes-PUD Guide Attachment 11 - March 2009 Page 10 Exhibit "E" TC Ord. No. 04, Series of 2009 ATTACHMENT Ili - Deck Az Page t of 4) Phase 1 Deck Area Calculations Existing 4-20-09) Exist. Building Unit Number Unit Type Existing SF Deck Area Deck 1 1 A 3266 530 16.2% 2 C 2446 335 13.7% 3 D 2574 295 11.5% 4 F 1566 221 14.1% 5 G 1889 273 14.5% 6 D 2554 257 10.0% 7 B 2942 431 14.7% 17237 2341.6 13.58% 2 8 A 3266 885 27.1% 9 C 2379 333 14.0% 10 D 2594 476 18.4% 11 B 2804 645 23.0% 11043 2339.26 21.180/a 3 12 B 2984 544 18.2% 13 C 2379 412 17.3% 14 D 2554 418 16.4% 15 B 2942 649 22.1% 10859 2023.1 18.63% 4 16 A 3266 650 19.9% 17 C 2379 376 15.8% 18 G 1864 247 13.3% 19 G 1864 256 13.7% 20 D 2554 443 17.3% 21 D 2554 482 18.9% 22 A 3266 1008 30.9% 17747 3461.6 19.51% 5 23 B 2942 486 16.5% 24 C 2379 445 L 18.7% 25 G 1864 327 17.5% 26 F 1566 116 7.4% 27 F 1566 206 13.1% 28 F 1566 203 13.0% 29 F 1566 203 13.0% 30 B 2942 399 13.6% 16391 2385.0 14.55% Phase 1 Total 73,277.0 12,550.6 17.1% note: "Existing SF" INCLUDES garage area Exhibit E-Deck Area Calculations March 2009 Page 1 Exhibit "E" TC Ord. No. 04, Series of 2009 Page 2 of 4) Phase 2 Deck Area Calculations Existing 4-20-09) exist. Building Unit Number Unit Type Existing SF Deck Area Deck % 6 31 A 3345 853 25.509% 32 D 2554 485 18.99% 33 C 2379 487 20.49% 34 C 2379 392 16.47% 35 B 2992 665 22.22% 13649 2882.03 21.12% 7 36 B 2992 578 19.33% 37 D 2554 440 17.24% 38 D 2554 592 23.19% 39 C 2379 388 16.29% 40 A 3266 1 M2450.9 13.84% 13745 17.83% 41 B 2992 18.43% 42 D 2554 19.21% 43 B 2992 15.20% S538 17.53% 9 44 B 2992 578 19.33% 45 D 2574 441 17.12% 46 C 2379 472 19.86% 47 D 2554 505 19.77% 48 C 2379 493 20.70% 49 A 3343 613 18.35% 16221 3102.3 19.130/0 11 58 B 2992 474 15.85% 59 G 1864 287 15.39% 60 G 1864 254 13.63 0/a 61 F 1566 230 14.67% 62 F 1566 228 14.56%* 63 F 1566 233 14.88% 64 D 2554 391 15.32% 65 A 3266 660 20.21% 17238 2757.15 15.99% Phase 2 Total 69,391 12,689 18.29% note: "Existing SF" INCLUDES garage area Marrh 7009 Page 2 Exhibit "E" TC Ord. No. 04, Series of 2009 Page 3 of 4) Phase 3 Deck Area Calculations Existing 4-20-09) Exist. Building Unit Number Unit Type Existing SF Deck Area Deck % 10 50 A3s 3203 523 16.33% 51 B3s 2655 453 17.06% 52 Cis 2003 312 15.58% 53 C3s 2003 45 2.25% S4 63s 2655 559 21.05% 55 A3s 3215 672 20,90% 15734 2564 16.30% 12 66 A3n 3314 737 22.24% 67 B3n 2585 32 1.24% 68 B3n 2585 30 1.16% 69 A3n 3311 526 15,89% 11795 1325 11.23% 13 70 A3n 3290 43 1.31% Ti— B3n 2585 32 1.24% 72 B3n 2585 346 13.38% 73 A3n 3307 54 1.63% 11767 475 4.39% 14 74/75 B3s 5920 1045 17,65% 76 C3s 2045 431 21.08% 77 C3s 2003 255 12.73% 78 133s 2655 304 11.45% 79 A35 3203 631 19,70% 15826 2666 16,52% Phase 3 Total 55 122 7,030 12.75% note: "Existing SF" INCLUDES garage area March 2009 Page 3 Exhibit "E" TC Ord. No. 04, Series of 2009 Page 4 of 4) Phase 4 Deck Area Calculations Existing 4-20-09) Exist. Building jUnit Number Unit Type Existing SF Deck Area Deck % 15 80 A3n 3301 508 15.39% 81 B3n 2565 400 15.47% 82/83 B/C3n 4915 724 14.73% 84 Can 2163 284 13.13% 85 A3n 3284 570 17.36% 16248 2486 15:30% 16 86 A4s 3544 467 13.18% 87 64s 2723 63 2.31% B8 A4s 3406 83 2.44% 9673 613 6.34% 17 89 A4s 3359 80 238% 90/91 C4s 4413 31 0.70% 92 A4s 3359 156 4.64% 11131 267 2.40% 18 93 A4s 3359 81 2.41% 94/95 C4s 4413 1 36 0.82% 96 A4s 3359 152 4.53% 11131 269 2.420/a Phase 4 Total 48,183 3,635 7.54% note: "Existing SF" INCLUDES qaraqe area March 2009 Page 4 Exhibit "F" a TC Ord. No. 04, Series of 2009 Page 1 of 4) ATTACHMENT V - Parking uOunt Phase I Parking Chart Building Unit Number Unit Type # Bedrooms # Parkin 1 1 A 3 4 2 C 2 2 3 D 3 2 4 F 2 2 5 G 3 2 6 D 3 2 7 B 3 4 6 Guest Overflow 19 24 2 8 A 3 4 9 C 2 2 10 D 3 2 11 B 3 4 5 Guest Overflow 11 17 3 12 B 3 4 13 C 2 2 14 D 3 2 15 B 3 4 3 Guest Overflow 1! 15 4 16 A 3 4 17 C 2 2 18 G .. 3 2 19 G 3 2 20 D 3 2 21 D 3 2 22 A 3 4 6 Guest Overflow 20 24 5 23 B 3 4 24 C 2 2 25 G 3 2 26 F 2 2 27 F 2 2 28 F 2 2 29 F 2 2 30 B 3 4 4 Guest Overflow 19 24 Phase 1 Total 80 104 Exhibit F-Parking Chart March 2009 Page 1 Exhibit "F" TC Ord. No. 04, Series of 2009 Page 2 of 4) Phase 2 Parking Chart Building Unit Number Unit Type # Bedrooms # Parkin 6 31 A 3 4 32 D 3 2 33 C 2 2 34 C 2 2 35 B 3 4 4 Guest Overflow 13 18 7 36 B 3 4 37 D 3 2 38 D 3 2 39 C 2 2 40 A 3 4 6 Guest Overflow 14 20 8 41 B 3 4 42 D 3 2 43 B 3 3 3 Guest Overflow 9 12 9 44 B 3 4 45 D 3 2 46 C 2 2 47 D 3 2 48 C. 2 2 49 A 3 4 5 Guest Overflow 16 21 11 58 B 3 4 59 G 3 2 60 G 3 2 61 F 2 2 62 F 2 2 63 F 2 2 64 D 3 2 65 A 3 4 5 Guest Overflow 21 25 Phase 2 Total 73 96 March 2009 Page 2 Exhibit "F" i TC Ord. No. 04, Series of 2009 Page 3 of 4) Phase 3 Parking C rt Building Unit Number Unit Type # Bedrooms # Parkin 10 s0 A3s 3 4 51 63s 3 2 52 Cis 2 2 53 C3s 2 2 54 B3s 3 2 55 A3s 3 4 3 Guest Overflow 16 19 12 66 A3n 3 4 67 B3n 3 2 68 B3n 3 2 69 A3n 3 4 12 12 13 70 A3n 3 4 71 B3n 3 2 72 B3n 3 2 73 A3n 3 4 12 12 14 74/75 133s 5 6 76 C3s 2 2 77 C3s 2 2 78 133s 3 2 79 A3s 1 3 4 0 Guest/ Overflow 1S 16 6 Guest Overflow Phase 3 Total 55 65 March 2009 Page 3 Exhibit "F" j TC Ord. No. 04, Series of 2009 Page 4 of 4) Phase 4 Parking Chart Building Unit Number Unit Type # Bedrooms # Parkin 15 80 A4n 3 4 81 B4n 3 2 82183 B C3n 5 4 84 C4n 2 2 85 A4n 3 4 5 Guest Overflow 16 21 16 86 A4s 3 4 87 64s 3 2 88 A4s 3 4 3 Guest Overflow 9 13 17 89 A4s 3 4 90/91 C4s 4 4 92 A4s 3 4 2 Guest Overflow 10 14 18 93 A4s 3 4 94/95 C4s 4 4 96 A4s 3 4 3 Guest Overflow 10 15 Phase 4 Total 45 63 Grand Total 253 328 Bedrooms # Parkin Ratio: 1.28 Parkin places oer Bedroom March 2009 Page 4 Exhibit "G" TC Ord. No. 04, Series of 2009 Page 1 of 1) Open Space Calculations DEVELOPED BUILDING AREA PHASE 1 1 13870 2 11018 3 10924 4 15026 5 13155 63993 PHASE 2 6 11889 7 11202 8 6980 9 13244 11 13269 56584 MAINT BLDG 1487 10 12463 PHASE 3 12 9216 13 8798 14 12783 43260 PHASE 4 15 12741 16 8614 17 8755 18 9012 39122 TOTAL:2041446 OPEN SITE AREA DEV. AREA SPACE 1,193,867 204 446 82.88% March 2009 Exhibit G-Open Space Calculations F! nW P1mwted Unit D nt Plan aRV S" ° n` 8 PL VICINITY ZONING MAP w.. uays w or4ay.. s< m. avraw ex Oau. J So. aa! moms slsl` aA,. Arpoi yL.p+ ry THE SNOWMASS CLUB PUD PRKW COUNTY. COtARADO r y PUD PUD s.T. yt f. PARCEL ONE' k =- Puo' SITE) 1 i SPA- 2 PUD SF- 6 PUD a n ZONING AMENDMENT MAP PARCEL DESCRIPTION 0 Put1 EXHIBITOF p ^ PARCEL PARCEL 1. THE SNOWMASS CLUB SUBOTVIS70N m 3 too .. A TRACT OF LAND BEING PARCEL I OF THE SNOWMASS CLUB Ol A a SUBDIVISION SITUATED IN THE NWV4 SECTION 6. TOWNSHIP 10 SOUTH, RANGE 85 WEST, AND THE SWIM SECTION 31, TOWNSHIP 9 SOUTH, RANGE 85 WEST OF THE 6TM PRINCIPAL MERIDIAN, COUNTY OF PTTKBV AS SHOWN UD ON THE FIAT RECORDED AT BOOK 9, PAGES 32 P 35 AND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: m COMMENCING AT THE WITNESS CORNER TO THE SW CORNER OF SECTION Q r, x 31, TOWNSHIP 9 SOUTH, RANGE 85 WEST: THENCE N74° 57'23' 73A DISTANCE OF I51L90 FEETTO THEPWNTOF BEGINNING: N 6 ._- PUD PARCEL ONE( SITE) EXISTING: PLANNED UNIT DEVELOPMENT( PUD) THENCE THE FOLLOWING l6 COURSES: PROPOSED: MULTI- FAMILY( MFl i! L N9609' 43- E4M. 67 FEET Al j3•. pt 2. S16- II' 438420. WFEET 9 3. Sib° 11' 56" W61I. 4 FEET 4. S55° 27' 7A" W 611. 41 FEET ic 33 BBBB 5. N$3'S7500' 379199. 0' IIW FEET - 3 msa I ) 6. N83° 44' ll" W21]. 48 FEET S56° 26' 28" W606. 53 FEET T D 8. N55 1947 W 145. 91FEET 9. N55° 19' 47W 145. 91 FEET P I0. N15° 01'51" E 620. 63 FEET PUD 11. N38' 00' 00M 450. 00 FEET I5_" c--4T: aim= s ! 1 i'?a" c4i' evswes-. 4- 12. SM- OD-' 00" E 7913 FEET CL 1) 13. S00' W'00" W29. 83 FEET f 14. N90° 00'00" E 215. 17 FEET 3 aQ Mg- i? E I5. N45 W'00" E91. 68 FEET mh( p D y 16. NOD° 00' 0PT? 265. 00 FEET TO THE POINT OF BEGINMNG K SAB) PARCEL I CONTAINING 27.22 ACRES, MORE OR LESS. TOWN OF SNOWMASS VILLAGE TOWN COUNCIL ORDINANCE NO. 04 SERIES OF 2009 AN ORDINANCE CONCERNING APPROVING A MINOR PUD AMENDMENT AND REZONING REGARDING COUNTRY CLUB TOWNHOMES. WHEREAS, the Country Club Townhomes Corporation ("Applicant')submitted a Minor Amendment to a Final PUD and an Amendment to the Official Zone District Map land use application to the Planning Department on December 24, 2008; and WHEREAS, Applicant submitted an Addendum to the application to the Planning Department on December 31, 2008; and WHEREAS, the Planning Department deemed the application complete for review purposes pursuant to Town of Snowmass Village Municipal Code ("Municipal Code") Section 16A-5-50; and WHEREAS, Planning Commission reviewed the application at regular meetings on January 21, 2009 and February 4, 2009; and approved (5-0) a Resolution No. 09-06 with recommendations that was forwarded to Town Council in accordance with Municipal Code Section 16A-5-390(2)d. Action by Planning Commission; and WHEREAS, Town Council at a regularfe public meeting on March 16, 2009, listened to a presentation of the proposal by Applicant's representatives, reviewed Planning Commission's recommendations and after discussion, directed Planning Staff to draft an Ordinance for consideration; and WHEREAS, all public notification requirements as set forth in Municipal Code Section 16A-5-60 Notice of Public Hearings were satisfied; and WHEREAS. Town Council at a public hearing on April 6, 2009 reviewed the land use application, considered direction by Town Staff, received public comment and (appFev"approved with conditions- Beni First Reading of the Ordinance; and WHEREAS, Town Council at a public hearing on April 20, 2009 reviewed the land use application, considered direction by Town Staff, received public comment and (approved/approved with conditions! eF denied) Second Reading of the Ordinance. NOW, THEREFORE, BE IT ORDAINED, by the Town Council of the Town of Snowmass Village, as follows: Attachment 1-Ord. 09-04 (Edits) TC Ord 09-04 Page 2 of 56 Section One: General Findings. Town Council makes the following findings: 1) Submission: Applicant submitted an application for a Minor Amendment to a Final Planned Unit Development (PUD) and an Amendment to the Official Zone District Map, in accordance with the Municipal Code provisions as set forth in Section 16A-5-300(b)(1) Major or Minor PUD and Section 16A-5- 220(c) Map Amendment Procedures. Supplemental information and materials were provided during the review process to comply with application submission requirements and to respond to Town Council, Planning Commission and Town Staff comments, issues and concerns. 2) Content: The land use application contained the Minimum Contents as required by Municipal Code Section 16A-5-40 Submission of application, Section 16A-5-390(2)b. Minor amendment of final PUD, Submission of application; Section 16A-5-220(d) Amendments to the Official Zone District Map, Submission Contents; and included written and graphic materials of sufficient detail that the submittal was deemed complete for review. 3) Public Process: Planning Commission held two public meetings, January 21, and February 4, 2009, to review the land use application and to formulate its recommendations to Town Council in accordance with the responsibilities and procedures prescribed in the Municipal Code; Town Council held a public meeting on March 16, 2009; and conducted public hearings on April 6 and April 20, 2009. 4) Municipal Code Requirements: Subject to the Conditions in Section Three of this Ordinance, Town Council finds the land use application (isAs not) in compliance with the Criteria, Restrictions and/or Review Standards established in the following Sections of the Municipal Code: a) Table 5-3 Criteria for Classifying PUDs, criteria as a Minor PUD; b) Section 16A-5-300(c), General Restrictions, including Subsection 16A- 5-300 (c)(4)c. Maximum buildout-Fully developed parcels; c) Section 16A-5-310 Review standards, PUD; d) Section 16A-5-390(3) Review standards, Amendment of final PUD; e) Section 16A-5-220 (e) Review standards, Amendment to Official Zone District Map. 5) Previous Approvals: This Minor Amendment to Parcel One of the Snowmass Club Final Planned Unit Development (PUD)/Subdivision modifies the following Town Council Ordinances (41a{ pFeued): a) Ordinance No. 8, Series of 1980, Final PUD Plan for the Snowmass Club Subdivision; b) Ordinance No. 31, Series of 1983, Amendment to the permitted uses for Parcel One, Snowmass Club Subdivision; c) Housing Authority Resolution No. 3, Series of 1986, Allowing Certain TC Ord 09-04 Page 3 of 55 Permanent Moderate Housing (PMH) Units to be Sold on the Free Market Subject to Certain Terms and Conditions; and e)d Ordinance No. 24, Series of 1989, Maintenance Facility Addition at Lot 12, Parcel One, Filing 4 of the Snowmass Club Subdivision. Section Two: Action. In accordance with the findings stated above in Section One of this Ordinance, Town Council (appFeves/app roves with conditions/Gr denies) the Country Club Townhomes Minor Amendment to the Final PUD and Amendment to the Official Zone District Map, subject to the Conditions set forth in Section Three. Section Three: Conditions. Town Council (appreves/approves with conditions /de kw4-the Country Club Townhomes Minor PUD Amendment and Zoning Map Amendment, subject to the following: A. Amendment to the Final PUD Subdivision 1. Overall development plan: (Approvalidenfay_-of the amended PUD Guide that specifies the Development Intent and Development Parameters see Exhibit A). The project will-may include a maximum total of 90 91 condominiumized, -residential townhome units. units and 11 deed ontained in 18 building clusters; and a maintenance/storage facility having 1,487 square feet. (see Exhibit 6). Unit 74-75 is presently combined as one dwelling unit but may be reconstituted as separate units, Unit 74 and Unit 75, as originally condominiumized. Units 82-83. 90-91 and 94-95 constitute three(3)single condominium units with double unit numbers only and said individual units may not be further divided without the approval of the Town. Unit 56 and Unit 57 were never constructed and they are hereby extinguished as permitted uses/dwelling units within Parcel One of the Snowmass Club Subdivision/PUD. 2. Dimensional Limitations:(Approval ddenaal) of the building expansions, loft area conversions, deck area maximums and parking supply. The following dimensional limitations remain as originally approved: total lot area of approximately 27.2 acres; parcel boundary; height limit maximum of 32-feet; building coverage maximum of 6.15 acres; and open space minimum of 13.22 acresshall Femain. See Exhibit G for Open Space Calculations. 3. Required Parking:(Approval/denial) of the layout and supply ofd 328 off-street, parking spaces. The minimum parking ratio shall be 1 space/ bedroom; tandem and guest parking spaces may be utilized to meet the minimum requirement. No additional parking spaces are required by this 1 TC Ord 09-04 Page 4 of 55 Amendment. The Parking Chart is included as Exhibit F. 4. Character: (Approval ideWki"f the exterior floor area expansion in terms of the overall architectural character, building materials and construction details. See Exhibit D-Floor Plans/Elevations. B. Amendments to Floor Area 1. At maximum buildout, the amended riihdivii;ien will in6jude 90 192.66 units, 183.4 fre -mairk-Ret- W6_3 -R-Rd 9.66 Fe6tFiGted UE6 With teta reGoelential area of 230,660 6quaF9 feet eXG!UdiR@ Floor Area: Approval to increase the maximum additional floor area per this Amendment to a total of 14,844 square feet--5,183 square feet of floor area expansion and 9,661 square feet of loft area conversion. 2. Free-A4acket Unit Expansions: EApproval/dsnis' to expand 72 of the 1 fFee-rnaFket) units in Phases 1-4 a maximum of 5,183 square feet; the expansion area is contained within the existing eave lines and does not increase the building footprint, mass or height. 3. (Free-Ma4w*Loft Areas; Approval /denial) to allow the(461Fee- FaaFke0 57 units within Phases 1-2 to convert the existin loft areas into calculable/habitable floor area provided the space is not used as sleeping area or bedroom containing closet space in accordance with applicable Municipal, Building and Fire Code requirements; this increases the total #Fee-maFket residential floor area by a maximum of 8,28 }9,661 square feet. See Exhibit C. uRmts 0 Phases 4 2 the ability t9 691;YeFt a total of (1 464) squaFe fe 54. Rear Decks:(Approval ldsrtial) to increase the the-allowable rear deck area attached to the first floor of the living areas to up to a maximum depth of fifteen feet (15') beyond the outer rear building wall for the width of the unit. Building end-units may extend also extend the deck up to a maximum of six feet (6') beyond the side of the unit. -pe 4e TC Ord 09-04 Page 5 of 56 exi6t'Rg 6quaFe footage el the unit per Exhibit G See Exhibit E, Deck Area Calculations. 65. Crawl Spaces: Prohibit the conversion of crawl space into calculable/habitable floor area; the areas are general common elements GCE) are shall used solely for mechanical and utility equipment purposes. C. Amendment to Official Zone District Map: 1. Rezoning: (Approvalldenlay to re-Zone Country Club Townhomes, Parcel One of the Snowmass Club Subdivision/PUD, from Planned Unit Development (PUD) to Multi-Family Residential (MF). The Parcel Legal Description along with the Existing and Proposed Zoning Map is attached as Exhibit H. 2. Development Summary: (Approvalidenial) to revise the Snowmass Club Final Planned Unit Development Plan for Parcel One as shown in the Amended PUD Guide (Exhibits A-G). Section Four: Severability. If any provision of this Ordinance or application hereof to any person or circumstance is held invalid, the invalidity shall not affect any other provision or application of this Ordinance which can be given effect without the invalid provision or application, and, to this end, the provisions of this Ordinance are severable. INTRODUCED, READ AND APPROVED AS AMENDED by the Town Council of the Town of Snowmass Village on April 6, 2009 at first reading upon a motion by Council Member Lewis-, the second of Council Member. Butler, and a vote of 4 in favor and 0 against. Council Member Wilkinson recused himself. READ, APPROVED AND OUXWT€OIADOPTED AS AMENDED/- OR DENIED) by the Town Council of the Town of Snowmass Village on April 20, 2009 at second reading upon a motion by Council Member the second of Council Member and a vote of _ in favor and _ against. Council Member Wilkinson recused himself. TOWN OF SNOWMASS VILLAGE TOWN COUNCIL Bill Boineau, Mayor ATTEST: TC Ord 09-04 Page 6 of 55 DeRRa Spaulding Rhonda B. Coxon, Deputy-Town Clerk APPROVED AS TO FORM: John C. Dresser, Jr., Town Attorney Attachments: AfReRded PUD Guide Exhibit A-Development Intent and Parameters Exhibit B-Site Plans Exhibit C-Unit Area Calculations Exhibit D-Expansion Plans/Elevations Exhibit E-Deck Area Calculations Exhibit F-Parking Chart Exhibit G-Open Space Calculations Exhibit H-Zoning Amendment DRAFT 04/09/09 COUNTRY CLUB TOWNHOMES PUD GUIDE The following constitutes the PUD Guide (the "Guide") as described in Section 16A-5- 360 of the Town of Snowmass Village Municipal Code ("Municipal Code") for the Country Club Townhomes PUD. The Guide specifies the permitted uses and the limitations, restrictions and requirements associated with the uses that will guide the development, redevelopment and use of residential dwelling units within the County Club Townhomes Subdivision/PUD. The Country Club Townhomes PUD was approved by and is subject to the provisions of Ordinance No. 8, Series of 1980, which approved the Final Planned Unit Development Plan for the Snowmass Club: it was subsequently amended pursuant to Ordinance No. 31, Series of 1983 and Ordinance No. 24, Series of 1989: and as now amended by Ordinance No. 04, Series of 2009, which further amends the Planned Unit Development Plan(collectively the "PUD Plan"). A. Development Intent. The Country Club Townhomes Subdivision/PUD contains approximately 27.2 acres of land on which there are currently constructed 91 townhomes comprised of 80 unrestricted condominiumized residential units and 11 restricted condominiumized residential units have been eenstrd °a. The total number of restricted residential units may vary over time and are subject to the Housing Guidelines of the Town, the unrestricted residential units are not. The land within the Country Club Townhomes PUD is re-zoned MULTI-FAMILY RESIDENTIAL (MF) from Planned Unit Development (PUD) as shown on Exhibit H. The use, development and redevelopment of the residential units within the County Club Townhomes Subdivision/PUD, including allowable building materials and color schemes, is subject to this PUD Guide, the PUD Plan and the Design Review Guidelines ("Guidelines") as adopted and from time to time amended by the Design Review Board ("Design Review Board") of the Country Club Townhomes Association (the "Association"). B. Development Parameters. 1.Permitted Uses: a) 91residential townhome, condominiumized units: i) existing: 18 buildings, with 253 bedrooms ii) additional expansion potential: 57 bedreems loft area conversions ii)maximum buildout: 18 residential buildings with 34-0 253 bedrooms Note: Unit 74-75 is presently combined as one dwelling unit but may be reconstituted as separate free-market units, Unit 74 and Unit 75, as originally condominiumized. Units 82-83, 90-91 and 94-95 constitute three (3) single free-market condominium units with double unit numbers only and said individual units may not be further divided without the approval of the Town. Unit 56 and Unit 57 were never constructed and they are hereby extinguished as permitted uses/dwelling units within Parcel One of the Snowmass Club Country Club Townhomes —Draft PUD Guide 3/25/09 (TOSV Revisions 4-1-09) Attachment 1-PUD Guide (Edits) Subdivision/PUD. b) maintenance/storage facility 2.Minimum Open Space: 13.22 acres (see Exhibit G-Open Space Calculations) 3.Maximum Building Ground Coverage: 6.15 acres 4.Maximum Parking Ground Coverage: 2.65 acres 5.Maximum Number of Parking Spaces: 328 spaces, includes tandem, guest covered and uncovered parking spaces (see Exhibit B-Site Plan and Exhibit F- Parking Chart) 6.Minimum Number of Parking_Spaces: 1 space/bedroom 7.Maximum Building Height. 32 feet 8.Maximum Deck Area: See Number 11, below 9.Maximum Size of Association Maintenance Facility: 1,487 square feet 10. Allowable Floor Area: For the purposes of this Guide, "Floor Area" shall mean the sum of the horizontal surfaces of each floor of a residential dwelling unit, excluding garages and non-habitable lofts. The maximum Residential Floor Area of all units shall not exceed 262,304 square feet. See Exhibit C-Unit Area Calculations. a). Expansion of Floor Area. A total of seventy (70) residential units within Phases 1-4 shall be entitled to expand their Floor Area up to a cumulative maximum of 5,183 square feet, provided that the expansion area is contained within the existing eve eave lines and does not increase the building footprint, mass or height. The Floor Area available for such expansions shall be allocated in accordance with Exhibit C-Unit Area Calculations by the Design Review Board subject to the provisions of the PUD Plan and the Design Guidelines. Approved Expansion Plans and Elevations are attached as Exhibit D. b). Conversion of Lofts: A total of fifty-seven (57) residential units within Phases 1-2 shall be entitled to convert existing loft areas into calculable/habitable Floor Area provided that the space is not used as sleeping area or bedroom containing closet space and the cumulative total of such conversions does not exceed 9,661 square feet. No loft areas shall be converted to calculable/habitable Floor Area unless the unit owner obtains a building permit from the Town of Snowmass Village and satisfies all requirements associated therewith, including the requirements Country Club Townhomes —Draft PUD Guide 4/9/09 Team Revisions of the Building and Fire Codes and obtains approval of the Design Review Board pursuant to the Design Guidelines. It. Rear Decks. Each residential unit shall be entitled to rear deck areas attached to the first floor of the living areas up to a maximum depth of fifteen feet (15') beyond the outer rear building wall for the width of the unit. Building end-units may extend also extend the deck up to a maximum of six feet (6') beyond the side of the unit. b'FleoF Area (as of the date of a 9-..ainaaeg n c°..:°.. ^( 2-9-9-2) of the attaelied units, HelHEliHg , f •• areas.tF° °add' 7^ ° ^° °°°" ^ ei4ed leh Deck Area Calculationsb are included as Exhibit E. 12. Crawl Spaces. Crawl spaces beneath residential units shall net be prohibited from being converted into calculable/habitable Floor Area. Crawl spaces constitute General Common Elements (GCE) pursuant to the Condominium Declaration for Country Club Townhomes and shall-may be used solely for mechanical and utility equipment purposes. Country Club Townhomes—Draft PUD Guide 4/9/09 Team Revisions TO: SNOWMASS VILLAGE TOWN COUNCIL FROM: RUSS FORREST, TOWN MANAGER SUBJECT: MANAGER'S REPORT DATE: April 20, 2009 Follow-up from BOCC/TOSV Council Meeting Staff would like to verify that a majority Council is asking staff to pursue the following actions discussed at the joint meeting of the TOSV Council and the Pitkin County BOCC meeting: Does Council want staff to discuss an intergovernmental agreement for snow plowing on the Pitkin County portion of Brush Creek Road? The Town is currently not staffed or equipped to take on this responsibility and maintain a high level of service the community currently enjoys. Does the Council want to jointly schedule an Incident Command System (ICS) training with the Board of County Commissioners? Does the Council want to have either, a representative of Council or a staff person, volunteer on the committee working on the public health committee which is reviewing health services in Pitkin County? Additional Meetings Staff is trying to determine the individual schedules of Council members for the next 2-3 months to see if additional special meetings could be held to help forward the Comprehensive Plan and other policy issues Council has discussed (see below). Please provide your calendars to the Town Clerk. We are looking at the 2nd or 4d' Monday in each month as dates for additional meetings. Strategic Direction for the Snowmass Village Town Council The following is a summary of the goals and specific actions the Town Council wanted to achieve from the retreat in December of 2008. Staff has provided an update on the progress to date on each goal and specific action identified by the Council. This is provided for the Council's information. Also if Council would want to modify any of the strategic goals or actions staff is happy to do so. 1. Definition of Success and Goals Success for Town Council is achieved by attaining the following goals: 2. High Level Goal Areas of Council Provide the leadership to define and implement the community's vision. Ensure that the Town's plans for future development reflect the values and needs of the community while maintaining the quality of life the community expects during and after construction. Status: By completing the Comprehensive Plan and implementing the land use policy, the Council is realizing the Community's vision for the future. Provide the leadership that facilitates clear, open, honest, and full communication among Council members, staff and the community. Status: This might be a category that the Council evaluates. 3. Specific Goals of Council Complete the Comprehensive Plan, which includes defining the community's vision and values, determining carrying capacity, updating land use policy and developing a long-term housing and environmental strategy. Status: Planning Commission has completed its review of the Comprehensive Plan and Council is now working through the document. Increase economic sustainability by strengthening the winter season and broadening the summer season while increasing the total capture rate. This would be achieved while living within the carrying capacity,of the community. Status: We can measure this goal by analyzing the sales tax over the course of a year. Jason Haber is putting together a metric from the data collected in the Comprehensive Plan on carrying capacity. Maintaining sustainability in this economic environment is challenging and is being addressed through the Town's financial contingency planning. We may want to make this goal more specific and reflective of the economic environment we are working in. Staff will be reviewing our economic sustainability in the month of May. Complete a housing action plan and implement a new policy to address the following: 1. New development mitigation for housing Status: All background work has been completed. Council asked that the Comprehensive Plan be reviewed first before completing this review. 2. Review and revise housing policy for the lottery process and new deed restrictions for housing projects. Status: This review has begun with Town Council. 3. Other housing polices identified in the Comprehensive Plan. Status: Council has begun its review of the Comprehensive Plan. Complete and adopt an Environmental Sustainability Plan that will move the Town towards achieving a goal of renewable energy generation that offsets non-renewable energy use. Status: The sustainability plan has been completed. We are now beginning implementation to achieve this goal. Actively improve and enhance the Town's outreach and communication with the public. Status: 1. The Town has significantly upgraded its website to improve outreach and communication — included in the technology upgrades are a Town Manager's Blog, streaming video, improvements to the Contact Us" feature, an "Announcements" section and ease of use when signing up for E-newsletters. 2. The Town has stepped up proactive communication with the local paper and the two Aspen dailies; the relationship with all papers remains healthy. The Snowmass Sun now runs a regular Town Manager's guest column on topics ranging from public safety issues to the current financial situation. 3. The Town continues to send out quarterly E-newsletters to the public and the list has grown to more than 1,400 individuals. 4. Lastly, the Town has partnered with Pitkin County in its text messaging system —an initiative aimed at informing citizens of everything from emergencies, to construction updates to special events. 4. Other Specific Actions Discussed Insert the next agenda in Council packets Status: Complete and ongoing. Move the council delivery time of the packet back to allow more time for Council to review agenda items. Status: This has been completed Begin doing quarterly"informal" council meetings, potentially for lunch, to discuss goals, performance and to continue to enhance staff/Council relationships Status: Need to schedule an informal meeting. Regularly and proactively communicate information on Town projects. Status: The Town has proactively communicated information on budgetary issues, new policy(CO monitors), and actions. Summary of Ongoing and Pending Strategic Actions Last Updated — March 27, 2009 Staff Action Status Date to follow-up w/ Contact I I I Council Land Use Comp. Plan Comprehensive The Planning Commission met on February Will be scheduled Team Plan Update 18'"2009 and unanimously voted via a with Council until resolution to recommend approval of the draft approved. Ongoing comprehensive plan to the Town Council. The Town Council now needs to determine how they would like to move forward with a review. Staff would like to make an initial presentation to summarize the formatting changes staff made with the Planning Commission and highlight the substantive changes made to the policies in the document. Chris Conrad Local Retail Tool The Council on March 2, 2009 requested that May 4, 2009 Box & Demolition staff prepare a "cool off' period ordinance to require allow a period of time for the Town to review a demolition permit request. In addition Council agreed that staff should develop language for future PUDs to identify critical integral components of a PUD that must continue to exist over time. In addition, John Wilkinson requested that staff bring back a land mark ordinance for discussion in the future Russ Tree Ordinance Frame goals and provide alternative May 18, 2009 approaches to tree protection. Staff has several ordinance examples available for Council. Trees on single-family lots are protected through the Snowmass HOA, which does regulate tree removal. Most PUDs in Snowmass have Landscape Plans that provide some level of protection from tree removal. Other Land Use Other Land Use Code Improvements should Code Issues also be considered with the completion of the Comprehensive Plan. Staff would recommend having a work session with Council to review potential code changes. Housing Housing Draw Site/Land As directed, the Housing Director retained June 1 2009 Department Inventory Design Workshop to complete a site analysis of the Draw Site for a housing project. Design Workshop has developed several alternative scenarios. Staff would be happy to review these site designs with Council. In addition, staff would recommend that a land inventory be completed (this is recommended in the draft Comprehensive Plan)to determine other potential housing project sites. On February 17u the Town Council asked that the Land Inventory be completed after the Town completes is May Budget review. Housing Housing Policy The consultant has completed a rational Department nexus study and can begin to work with the Town on a new housing policy. The Planning Council has asked Commission is also reviewing housing goals that this occur after as part of the Comp. Plan review. Staff will the Council schedule two agenda items based on the input completes review of from Council on October 6 (these could be on Comp. Plan or at the same dates) which would be 1) policy least the housing discussion to modify the current land use code chapter. related to affordable housing; and 2) a review of deed restriction policy. Joe C Natural Disasters On 11/3 Council asked that staff further June 1, 2009 Terri and Cost evaluate criteria for allowing some costs from Everest) Recovery in Deed property damage incurred by natural disasters Restricted For in deed-restricted homes to be recovered Sale Housing upon the resale of the home. Examples of criteria discussed included: cap on recovery based on a % (percent) value of the home and requirements for comprehensive insurance. Budget/Finance Finance Monitoring Staff is carefully monitoring revenue and June 1, 2009 Department Revenue projected revenue by: Reviewing projected occupancy and Staff is also yield in the next 4 months in scheduling a meeting Snowmass Village with FAB Monitoring sales and lodging tax Monitoring parking and transit usage Regular communication with ski company, lodges, retail businesses on business activity Marianne Discussion of Council requested a direct discussion with May 4, 2009 hours with stakeholder(Aspen Skiing Co, West Pac stakeholders on Related, Staff, merchants) on hours of skittles lift summer operation for the Skittles. operation Environment/Sustainability Jason Haber Review of REOP On October 20, 2008, Council passed a October 2009 fee schedule motion directing staff to schedule this review for March 2, 2009. On March 2, Council asked that the fees and language for PUDs be reviewed prior to November 2009. Other Projects Art Smythe Incident Invite Ellen to do a 1 hour overview of ICS for Council asked that Command Council this be scheduled System with the BOCC P:\MANAGER.XSC\Managers Report 09\04-20-09final.doc 4th DRAFT SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING AGENDA MAY 4, 2009 PLEASE NOTE THAT ALL TIMES ARE APPROXIMATE — ITEMS COULD START EARLIER OR LATER THAN THEIR STATED TIME CALL TO ORDER AT 4:00 P.M. Item No. 1: ROLL CALL Item No. 2: PUBLIC NON-AGENDA ITEMS 5-minute time limit) Item No. 3: COUNCIL UPDATES Item No. 4: GID FUNDING OF THE SKITTLES LIFT Time: 60 minutes) ACTION REQUESTED OF COUNCIL: Marianne Rakowski and Susan Hamley.................Page (TAB--) Item No. 5: COMP PLAN REVIEW Time: 60 minutes) ACTION REQUESTED OF COUNCIL: Please provide direction as to next steps for review of plan Comp Plan Team (Russ Forrest, Chris Conrad, Lesley Compagnone, Jason Haber, David Peckler)....Page (TAB--) Item No. 6: DISCUSSION - BASE VILLAGE INTERIM PARKING PLAN PROPOSED ADMINISTRATIVE MODIFICATION REGARDING BASE VILLAGE INTERIM PARKING PLAN Time: 30 minutes) ACTION REQUESTED OF COUNCIL: Direct Staff concerning an action or modification of related record of decision. Chris Conrad.....................................................Page (TAB--) Item No. 7: UPDATE ON SUMMER EVENTS AND PROPOSED NAME OF MARKETING, SPECIAL EVENTS AND GROUP SALES DEPARTMENT Time: 30 minutes) ACTION REQUESTED OF COUNCIL: Receive update on summer programs and proposed name change. Susan Hamley...................................................Page (TAB--) Item No. 8: (ICS) INCIDENT COMMAND SYSTEM'BRIEFING 05-04-09 TC Page 2 of 2 Time: 45 minutes) ACTION REQUESTED OF COUNCIL: Art Smythe.....................................................Page (TAB--) Item No. 9: ORDINANCE. NO . 3. SERIES OF 2009 Requirement prior to demolition Time: 30 minutes) ACTION REQUESTED OF COUNCIL: Adopt Ordinance No. , Series of 2009 John Dresser....................................................Page (TAB--) Item No. 10: MANAGER'S REPORT Time: 10 minutes) Russell Forrest .................................................Page (TAB--) Item No. 11: AGENDA FOR NEXT TOWN COUNCIL MEETING Page (TAB--) Item No. 12: APPROVAL OF MEETING MINUTES FOR:AND Page (TAB--) Item No. 13: COUNCIL COMMENTS/COMMITTEE REPORTS/CALENDARS Page (TAB--) Item No. 14: ADJOURNMENT NOTE: Total time estimated for meeting: Approx 4 hours and 30 minutes excluding items 1-3 and 11-14) ALL ITEMS AND TIMES ARE TENTATIVE AND SUBJECT TO CHANGE WITHOUT FURTHER NOTICE. PLEASE CALL THE OFFICE OF THE TOWN CLERK AT 923-3777 ON THE DAY OF THE MEETING FOR ANY AGENDA CHANGES. SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES NOVEMBER 17, 2008 CALL TO ORDER AT 4:00 P.M. OLD BUSINESS Mayor Mercatoris called to order the Regular Meeting of the Snowmass Village Town Council on Monday November 17, 2008 at 4:01 p.m. Item No. 1 ROLL CALL COUNCIL MEMBERS PRESENT: Mayor Douglas Mercatoris, Sally Sparhawk, John Wilkinson, Reed Lewis, and Arnold Mordkin. COUNCIL MEMBERS ABSENT: All council members were present. Russ Forrest, Town Manager, Hunt Walker, Public Works Director, Rhonda B. Coxon, Town Clerk, STAFF PRESENT: John Dresser, Town Attorney, Jason Haber, Economic Resource Director, Joe Coffey, Housing Manager, Marianne Rakowski, Finance Director Joan Bemis, John Bemis, Steve Alldredge, Deidre Boineau, Cathy Lenyo, Mark Berg, Jeremy Assalone Lisa Wilkinson, John Schultz, Ian Long Dwayne PUBLIC PRESENT: Romero, Scott Stenman, Bob Purvis, Robin Smith, Rex Smith, Pat Smith, Don Schuster, Mark Fuller, Mak Keeling and other Members of the Public interested in today's Agenda items. Item No. 14 APPROVAL OF MEETING MINUTES FOR JUNE 4, 2007 John Wilkinson made the motion to approve the Minutes for June 4, 2007, Reed Lewis seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Arnold Mordkin, John Wilkinson, Reed Lewis, Sally Sparhawk and Mayor Douglas Mercatoris Voting Naye: None. 11-17-08tc Page 2 of 11 Item No. 3 COUNCIL UPDATES Council Member Sparhawk reminded the public that there are rebates through Holy Cross and C.O.R.E for new appliances in your home. She encouraged people to use the website and obtain information on additional rebates. Item No. 2 PUBLIC NON-AGENDA ITEMS Council Member Sparhawk presented her Town Hall key to Markey Butler and Mayor Mercatoris presented his Town Hall key to Bill Boineau. NEW BUSINESS At this time Town Clerk Rhonda Coxon presented the "Certificate of Election" to Bill Boineau, Markey Butler and John Wilkinson and then administered their oaths for Mayor and Town Council Members. Item No. 1 ROLL CALL Mayor Boineau called to order the Regular Meeting of the Snowmass Village Town Council on Monday November 17, 2008 at 4:15 p.m. COUNCIL MEMBERS PRESENT: Mayor Bill Boineau, Markey Butler, John Wilkinson, Reed Lewis, and Arnold Mordkin. COUNCIL MEMBERS ABSENT: All council members were present. Russ Forrest, Town Manager, Hunt Walker, Public Works Director, Rhonda B. Coxon, Town Clerk, STAFF PRESENT: John Dresser, Town Attorney, Jason Haber, Economic Resource Director, Joe Coffey, Housing Manager, Marianne Rakowski, Finance Director Joan Bemis, John Bemis, Steve Alldredge, Deidre Boineau, Cathy Lenyo, Mark Berg, Jeremy Assalone Lisa Wilkinson, John Schultz, Ian Long Dwayne PUBLIC PRESENT: Romero, Scott Stenman, Bob Purvis, Robin Smith, Rex Smith, Pat Smith, Don Schuster, Mark Fuller, Mak Keeling and other Members of the Public interested in today's Agenda items. 11-17-08tc Page 3 of 11 Item No. 3 TOWN COUNCIL APPRECIATIONS Mayor Boineau read a Resolution of Appreciation for Douglas "Merc" Mercatoris. Mayor Bill Boineau made the motion to approve Resolution No. 32, Series of 2008. Arnold Mordkin seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Mayor Bill Boineau, John Wilkinson, Reed Lewis, Arnold Mordkin, and Markey Butler. Voting Naye: None. Sally Sparhawk presented Douglas Mercatoris with a gift of appreciation and Town Manager Russ Forrest presented the Mayor with a gift: his gavel mounted. Mayor Boineau read a Resolution of Appreciation for Sally Sparhawk. Mayor Bill Boineau made the motion to approve Resolution No. 33, Series of 2008. Arnold Mordkin seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Mayor Bill Boineau, John Wilkinson, Reed Lewis, Arnold Mordkin, and Markey Butler. Voting Naye: None. Item No. 2 PUBLIC NON-AGENDA ITEMS Jermey Assalone, a Snowmass Village lottery winner of the Rodeo Place housing, would like to discuss his dissatisfaction with the redistribution of the homes not taken by the original lottery winners and for people who were runner ups. He feels they should be given first right of refusal. He feels the people waiting for their homes to be built should have been moved up to the open homes instead of watching people move in that were not original lottery winners. Town Attorney John Dresser and Town Manager Russ Forrest stated there have been several discussions with the Rodeo Place lottery winners, and the rules and regulations that were in place at the time of the lottery are still valid today, one of which is not to allow "switching" of units. Council Member Butler asked if there has ever been a delay in any other housing project. Town Manager Russ Forrest responded that lessons have been learned and if given the choice, things would have been done differently. The lottery would have not taken place so early in the process. It is critical to maintain the clear concise rules. 11-17-08tc Page 4 of 11 Council Member Wilkinson directed staff to take a look at the Housing Guidelines and put a discussion item on the December 1 st meeting agenda. This was consensus of the entire Council. Council Member Mordkin agreed that the Town must follow the current rules from the beginning of the process through the end. Item No. 4 APPOINTMENT OF MAYOR PRO TEM Mayor Boineau made a nomination for John Wilkinson to be the Mayor Pro Tem during his term, and Council Member Lewis nominated Arnie Mordkin for Mayor Pro Tem. At this time the Town Council voted and the Mayor Pro Tem is Council Member Wilkinson. Item No. 5 COUNCIL UPDATES Council Member Butler invited members of the public to attend the Community Thanksgiving Dinner at the Silvertree Hotel at 6:00 p.m. She acknowledged the hard work of John Bemis for putting this event together. She also mentioned the Loving Tree celebration at the Silvertree Hotel on December 9th, 2008. Item No. 6 DISCUSSION ON BUS ROUTE 8 Transportation Manager Dave Peckler spoke to Route 8 (Melton Ranch, Recreation Center and Horse Ranch). He feels something needs to change this winter season to keep this route functional. He stated there.are items in the proposed 2009 budget that relate to his proposal. Council's direction concerning the route will determine which impacts they would prefer. Route 8 can no longer function in the 30 minute headway as it has in the past. The biggest impact to the route has been the increase in demand to run through Melton Ranch going downhill. He stated there is not enough time to make the run if the driver consistently goes through Melton downhill. Based on the ridership analysis, the recommendation is to discontinue service on Route 8 from the Crossings to Stirrup Circle. The homeowners that would be affected by this cut have worked with staff on some suggested solutions. Peckler stated that staff is proposing to provide Demand-Responsive service to Stirrup Circle during the Route 8 service hours that are outside of Dial-a-Ride service; Village Shuttle Demand-Responsive service from 7:05 a.m. - 8:05 a.m. and Dial-a- Ride High Mountain Taxi) from 8:10 a.m. to 9:00 p.m. and Village Shuttle Demand- Responsive service from 9:05 p.m. to end of service. Arnold Mordkin made the motion to have on call at Colt Circle in Horse Ranch and report back in 60 days. Markey Butler seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Arnold Mordkin, John Wilkinson, Reed Lewis, Markey Butler, and Mayor Bill Boineau. 11-17-08tc Page 5 of 11 Voting Naye: None. Council Member Wilkinson disclosed he lives on the Route 8 bus route and he objects to the curtailing of that service not because he lives on the route but because it is one of the few bus routes that services a residential area. Council Member Mordkin feels that the service through Melton Ranch should be curtailed to only one or two stops on that route not each house. Ian Long a Snowmass Village resident asked that we think about a one way route. John Schultz, a Snowmass Village resident, stated the problems with Route 8 seem to be created by the Melton Ranch homeowners and the Horse Ranch residents are being forced to make an unbalanced sacrifice. Whether it be true or perceived the Horse Ranch residents do not consider the Dial-A-Ride service a workable alternative for various reasons. He stated that Mr. Long and Mr. Purvis met with David Peckler and he feels the solutions offered today will not meet the needs of the Horse Ranch Homeowners. Council Member Mordkin made a motion to provide on demand service to one stop in Horse Ranch at Colt Circle during the season and strongly urge the transportation department to provide this service by adjusting pick ups in Melton Ranch and the Sinclair areas. He would like the transportation director to report back in 60 days for review. Recognizing this could be up to a $12,000 budget impact. Arnold Mordkin made the motion to approve. Markey Butler seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Mayor Bill Boineau, John Wilkinson, Reed Lewis, Arnold Mordkin, and Markey Butler. Voting Naye: None. Council Member Wilkinson asked that we consider looking into another bus for this route due to the addition ridership with the Rodeo Place Homes. Town Council took a 10 minute break at this time. Item No. 7 ASPEN SKIING COMPANY - FALL UPDATE Mike Kaplan, Steve Sewell and Dave Perry from the Aspen Skiing Company presented a PowerPoint presentation for this fall update. Steve Sewell Mountain Manager reported 20 inches on top of the mountain and 8 inches midway. To open next week we could use another 12 inches of natural snow 11-17-08tc Page 6 of 11 and midway down man made snow. Scheduled to open: the Village Express, the Big Burn and the Gondola. Sewell discussed parking and transportation, reduction of price at Two Creeks should help pull some people out of the Rodeo Lot. Increased free skier shuttles into RFTA's normal schedule which is every 15 minutes from Aspen. The Treehouse will be managed by the skier services to help move traffic through this area. He stated that Base Village may alleviate a mass exodus at 3:30. He went on to discuss the summer on mountain projects, Sam's Knob restaurant is completed and will open December 15th, 2008. Next project was replacement of the Shear Bliss lift, which was a very large project. This lift will open on December 14, 2008. He stated that this lift will change how Snowmass skis, and it will be big improvement. Lastly was the improvements on Rayburn's Pond. This on mountain storage will supplement the water from Snowmass Creek for snowmaking. The last project he mentioned was the opening of Sneaky's Tavern in Base Village. David Perry, Sr. Vice President of Marketing and Sales, spoke to booking pace and gave a look ahead at the economy. He stated consumer confidence is down and unemployment is up. But people will still come here for a vacation but not spend as freely as in the past. There are 14% more air seats coming into Aspen and the prices are coming down due to fuel costs going down. The snow last winter reminds people of how wonderful this sport is. He noted that snow does trump the economy. Perry showed a competitive report including other ski resorts which showed Aspen and Snowmass doing better than other resorts. Mayor Boineau and Council Member Mordkin commented we need to maintain our standards of high quality guest service. Dave Bellack, Attorney for the Aspen Skiing Company, spoke to the four Mountain interconnect and stated that the Ski Company is not steering this project but it is strictly lead by Toni Kromberg. Perry spoke to a luggage shipping program called Aspen Snowmass Luggage Express which can be booked through Stay Aspen Snowmass. There is also the United door to door program with Federal Express, and the third option to alleviate baggage charges is to rent equipment when they arrive. Town Council took a 10 minute break at this time. Item No. 8 DISCUSSION BASE VILLAGE INTERIM PARKING PLAN 08-09 Dwayne Romero from Related WestPac spoke to the last six weeks and the economy has dictated a loss of 25% of the team. He spoke to the communication and dedication and ensures this is the first step in an effort to continue future success. Scott Stenman, from Related WestPac, presented the Interim Parking Plan for Base 11-17-08tc Page 7 of 11 Village, which included the scaffold bridge, temporary way finding signs, interim arrival center in Boardroom of 2B and temporary arrival center in 2C. Planning Director Chris Conrad stated the original application submitted for October 27 involved use of one of the boardrooms in Building 2A as an arrival center with vehicles accessing the center by utilizing the Children's Ski School driveway in front of Buildings 1 and 2A. Following a Town staff Technical Review Committee meeting on November 5, the Applicant was informed that the proposal, as submitted, would be denied by the Planning Director and alternatives were recommended. He referred to the comments made by John Mele with Snowmass Wildcat/Fire Protection District. He also stated that the applicant amended the request and now proposes that the arrival center will only be located in the Children's Ski School area until a temporary arrival center is constructed in Building 2C on both the Village Level and P1 Level. Check-in and arrival traffic would then avoid the Children's Ski School area and utilize the parking structure to access the newly proposed arrival center below Building 2C. He stated they are hoping to transition from Building 2A to 2C prior to Christmas. It was noted that the Town staff, Fire Department and Related WestPac worked on this interim parking plan and feel this plan will work for this winter season. Council Member Lewis and Wilkinson stated concern with the temporary capacity and would like to know the date when there is no longer a temporary solution needed. They also noted that Building 7 will be discussed in the future as this is a necessity for the community. Planning Director Chris Conrad recapped and stated that he would prepare a record of decision containing the issues discussed today. Item No. 9 ADMINISTRATIVE REVIEW OF BUILDING 8. BASE VILLAGE Planning Director Chris Conrad noted the purpose of this discussion is solely to advise the Town Council that Building 8, Base Village PUD, has been removed from the Sketch Plan application, and that he is preparing to issue an Administrative Modification Record of Decision concerning certain minor modifications being proposed, and that a Minor PUD amendment application has been submitted that will start review by the Planning Commission in the near future. A draft of the record of decision has been included in today's packet. He also stated that Building 8 had been part of the Sketch Plan application submitted earlier this year. That application proposed connecting Building 5 with Building 8 with the intent that both buildings would operate as a branded Little Nell Hotel. Due to the current financial market, that has been placed on hold and the Applicant has submitted a Minor PUD Amendment application for certain 11-17-08tc Page 8 of 11 modifications to Building 8 not involving Building 5. The elements comprising the Minor PUD Amendments have been generally described within the Administrative Modification application notebook for Town Council reference. Mayor Boineau noted his concerns with the delay of Building 7. We realize this Building is not a money maker but the community is depending on this Building being finished. There was Town Council consensus that Building 7 is very important to the Town Council and the community. Item No. 10 RUEDI WATER & POWER AUTHORITY FUNDING REQUEST Mark Fuller from Ruedi Water and Power stated that he admits he missed the Grant Cycle and thought he would use this avenue to request $2,500 from the Town of Snowmass Village for the Watershed Plan Phase ll. Fuller provided an Executive Summary of the Water Shed project. Town Council consensus was to deny the funding request and have Mr. Fuller come back before Town Council in May. Item No. 11 GRASSROOTS TV - FUNDING REQUEST Town Manager Russ Forrest stated that Grassroots TV is requesting an additional 11,734 which would be a total contribution this year of $35,734. Brad Manosevitz and John Masters from Grassroots TV stated that this request for additional funding is for CGTV Channel 11 not Grassroots N Channel 12. Manosevitz stated that funding needs are not being met by the three entities using the service. The entities are Pitkin County, City of Aspen and Town of Snowmass Village. He stated that instead of shutting down Channel 11 for lack of funds, resources have been coming from Channel 12. This funding request will close the gap in the shortfall. Council Member Mordkin asked what the usage per jurisdiction is, and why do all three entities pay the same amount. Masters explained these are fixed costs of running the station. The Town Council consensus was to deny the additional funding request and to come back before Town Council in May. Item No. 12 FIRST READING - ORDINANCE NO. 16, SERIES OF 2008 Reed Lewis made the motion to approve first reading of Ordinance No. 16, Series of 2008 extending the Temporary Moratorium on new land use applications. Arnold Mordkin seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Arnold Mordkin, John Wilkinson, Reed Lewis, Markey Butler, and Mayor Bill Boineau. 11-17-08tc Page 9 of 11 Voting Naye: None. Item No. 13 MANAGER'S REPORT Council Planning Session (Retreat) Town Manager Russ Forrest would like Town Council to think about a date for a retreat with the department heads. Council Member Lewis does not feel that a moderator is needed or is it a responsible use of Town money. Town Council directed staff to schedule something in an afternoon with a date sometime in December. Town Council will check their schedules and tentatively hold December 8th at 4:00 p.m. Budget Contingency Planning/Citizens Grant Review Board Town Manager Russ Forrest noted that Town Staff is preparing three contingency plans to include a reduction in expenditures to balance a budget with a 10%, 15%, 20% reduction in revenues over the flat sales tax budget revenues approved in the 2009 budget. The Town Council also asked that staff should focus on improving efficiency and cutting programs/projects before impacting the employees of the organization. This will be challenging given the Town is a service organization and most of our costs are in our people. Given that direction, all programs and projects need to be considered in this planning. The Town has historically budgeted $33,000 to be distributed for the Arts Organizations and $87,000 for the Charitable and Service Organization. Typically the Board met in the November/December time frame to award the next years grants. Grant recommendations by the Board are reviewed and approved by the Town Council. Staff would recommend that the annual grant approval process be deferred until after the holidays. This will give staff the opportunity to review the economic performance of the Christmas holiday and review occupancy projections for the rest of the season with the Town Council. Staff also anticipates giving a budget update on December 15`" to the Council. Staff consulted with representatives of the Board and the input we received was that if the budget was to be modified, the Board would like to wait until they know exactly what dollar amount they have to work with. If Council does not want staff to consider the grants program in our contingency planning, then this process can move forward at this time. Town Council agreed with the Town Manager's suggestion. Item No.15 COUNCIL COMMENTS/COMMITTEE REPORTS/CALENDARS Sales Tax Council Member Lewis stated our sales tax will be going up to 10.4% which he feels is not appropriate or responsible and he would like to have an item on a future agenda to discuss reducing sales tax back to 9.9%. 11-17-08tc Page 10 of 11 Wood Road Council Member Lewis also asked about reconfiguring the traffic down hill taking a left at Wood Road. He would like someone to look at this scenario. RFTA Board Council Member Mordkin advised he will no longer be able to be the representative for the RFTA Board. The alternate should attend each meeting. Council Member Wilkinson will continue as the representative for this Board and Mayor Boineau will be the alternate. SVRA Board Liaison Council Member Mordkin and Mayor Boineau will represent the Town in the continued discussion regarding Snowmass Village Resort Association. Related WestPac Council Member Mordkin noted that Related WestPac is willing to put the large binders of information on a CD for Town Council versus the very large and heavy notebooks. Council Committee Council Member Mordkin would like to hold some type of a committee meeting or work session to continue discussions with the applicant on the "big picture" of the Base Village concept. He does not feel this is a staff level discussion. Council Member Butler is asking what is the outcome we are looking for? Katie Redding from the Aspen Daily News asked that the Town Council do as much business in the public meetings as possible. FAB Responsibilities Council Member Mordkin would like to have an item on the second meeting in December to discuss amending the Municipal Code to expand the responsibilities of the FAB. At 9:12 p.m. Town Attorney John Dresser stated at this time he would like a motion and a vote of two thirds of the Town Council to enter into an Executive Session per C.R.S. Section 24-6-402 Subsection 4 Section B and E, and the Town of Snowmass Village Municipal Code Chapter 2 Section 45 subpar c Sections 2 and 5. Arnold Mordkin made the motion to enter closed session Reed Lewis seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Mayor Bill Boineau, John Wilkinson, Reed Lewis, Arnold Mordkin, and Markey Butler. 11-17-08tc Page 11 of 11 Voting Naye: None. At 9:29 p.m. John Wilkinson made the motion to approve reconvening to the Regular Meeting of November 17, 2008. Reed Lewis seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Mayor Bill Boineau, John Wilkinson, Reed Lewis, Arnold Mordkin, and Markey Butler. Voting Naye: None. Item No. 16 ADJOURNMENT At 9:30 p.m. Reed Lewis made the motion to adjourn the Regular Meeting of the Snowmass Village Town Council on November 17, 2008. Arnold Mordkin seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Mayor Bill Boineau, John Wilkinson, Reed Lewis, Arnold Mordkin, and Markey Butler. Voting Naye: None. Submitted By, Rhonda B. Coxon, Town Clerk SNOWMASS VILLAGE REGULAR MEETING MINUTES MONDAY, MARCH 2, 2009 Mayor Boineau called to order the Regular Meeting of the Snowmass Village Town Council at 4:04 PM. on Tuesday, March 02, 2009. Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: Mayor Bill Boineau, John Wilkinson and Reed Lewis Markey Butler arrived at 4:15 P.M. Arnold Mordkin arrived at 6:15 P.M. STAFF PRESENT: Russ Forrest, Town Manager; Hunt Walker, Public Works Director; Chris Conrad, Planning Director; Jason Haber, Economic Resource Director; Lesley Compagnone, Public Relations; John Dresser, Town Attorney; Mark Kittle, Chief Building Official; and Donna J. Garcia-Spaulding, Deputy Town Clerk PUBLIC PRESENT: Dan Alpert, George Newman, Jim D'Agostino, Steve Alldredge, Brad Manosevitz, Hal Mallory, Scott Stenman, Jeff Tippett, Austin Weiss, Mark Fuller, Sharon Clark, Mel Blumenthal, David Mallory, Bill Fabrochini, Ashlee Fairey, and other members of the public interested in today's Agenda items. Item No. 2: PUBLIC NON-AGENDA ITEMS Krabloonik Bill Fabrochini commented on the PUD Agreement he and others have been trying to get enforced with regard to the Krabloonik Restaurant dog sled program regarding standards of care. Fabrochini reported that this formal agreement addresses how many dogs are allowed on the premises, which limits out at 250 animals. He reported that he has been trying to get a letter out to Dan MacEachen, owner of the Krabloonik for the past six weeks unsuccessfully. He has spoken to the local animal shelter and learned that they are willing to take the extra dogs above the 250 limit. Lastly, Fabrochini requested a placeholder on the Aril 6th Town Council meeting Agenda for the purpose of presenting a draft ordinance specifying details obtained through an advisory committee who has been working closely with MacEachen, where to go from here and to bring Town Council up to date on findings, which include the five-foot chains the dogs spend approximately eight months out of the year on. 03-02-09tc Page 2 of 13 The Town Manager Russ Forrest informed Council that the Town Attorney is working on a letter to MacEachen and stated that it would be appropriate based upon previous discussions, to hear from Fabrochini regarding with regard to the ordinance language and legislation findings. The Mayor, Billy Boineau clarified that the April 6th Agenda is already very heavily scheduled and that Council needs to have a discussion with Town staff prior to committing to scheduling this on a Town Council Agenda and that staff would update Fabrochini concerning the Agenda thereafter. Open House with C-G TV-12 & GrassRoots TV Station Manager Brad Manosevitz of the C Government TV station and Field Production Representative for GrassRoots formally invited the Town of Snowmass Village elected official and Town staff to an Open House of fun and discovery at the GrassRoots TV-12, Red Brick Center for the Arts, 110 E. Hallam, St., Ste. 132 in Aspen. This event is scheduled for Thursday, March 5th from 5:00 p.m. until 8:00 p.m. and will address recent advancements of GrassRoots including GrassRoots Video Now, GrassRoots TV LIVE and their improved studio technology. Item No. 3: COUNCIL UPDATES Apres Ski - Ordinance Council Member Butler inquired of the Town Manager if the Town has an ordinance in place that would address an issue of concern that happened recently at the apres ski location, where scantily-clad women were observed dancing on tables and inappropriate conduct with families passing by. The Town Manager Russ Forrest reported that he requested that the Police Department investigate the occurrence and they concluded that no Town ordinance had been broken, no law was violated and from a public relations standpoint that the situation was moved in doors. Wind Power Generation Council Member Wilkinson reported that a wind power generation test is currently being conducted on top of the berm and stated that this was highlighted in the Skier Magazine this weekend. Wilkinson reported that he has a copy of the data compile from the Forest Services indicating that the testing is looking good so he remains hopeful in participating with Aspen Skiing Company (ASC) as the Town moves forward with the feasibility of having a wind power generation as an alternative resource for this community. Rodeo Duplex Mayor Boineau reported that he received an e-mail from a citizen who is concerned with a move in date to the rodeo duplexes. Boineau explained that the Town has been working on providing documentation and a few other necessary things are in place so 03-02-09tc Page 3 of 13 that we can assist this person however the Housing Manager Joe Coffey has been on medical leave, so things have been moving along slowly. He explained that it is difficult to give anyone a date certain and requested that the community be patient. The Town Manager Russ Forrest reported that the schedule for construction is going well and explained that a number of homeowners have commented that the loan process is taking longer for them to go through the loan process. Forrest stated that the Town Attorney and he have been looking into the Party Wall Agreement between the two duplexes, which can lead to significant conflicts. Council consensus requested that staff make the Party Wall Agreement more detailed in language; make it available so that when the Phase 11 units come online they can join the association; make is an association and word smith the definitions. Item No. 4: RESOLUTION NO. 5, SERIES OF 2009 —EXPRESSING APPRECIATION TO DAN ALPERT FOR HIS SERVICE ON THE CITIZEN GRANT REVIEW BOARD Mayor Boineau read Resolution No. 5, Series of 2009 expressing appreciation to Dan Alpert for his service on the Citizen's Grant Review Board and handed him a plaquard and a Linda Roberts poster. There being no further business, Mayor Bill Boineau made a motion to approve Resolution No. 5, Series of 2009, seconded by John Wilkinson. The motion was approved by 4 in favor and 0 opposed. Council Member Mordkin was absent. Voting Aye: Mayor Bill Boineau, John Wilkinson, Reed Lewis, and Markey Butler. Voting Nay: None. CONSENT AGENDA ITEM NO. 5 Item No. 5: RESOLUTION NO. 06, SERIES OF 2009- SPECIFYING PERIODS DURING WHICH CONSTRUCTION ACTIVITY WILL BE LIMITED OR PROHIBITED The Economic Resources Director Jason Haber stated that the purpose of today's discussions is to establish the days and hours of construction activity within the Town and to make sure that this activity is being conducted pursuant to SVMC Section 18-3 a), which stated that no noise producing construction or excessive vehicle activity shall be permitted during the hours on Sunday or legal holidays. In addition, SVMC Section 18-10.2(d)2 stated that the Town Council may choose to further prohibit or otherwise limit excessive noise-producing construction and vehicle activity, including road and lane closures, or other construction-related activities from occurring during Peak Seasons 03-02-09tc Page 4 of 13 winter and summer), major special events and other holidays throughout the year. Council shall determine specific dates defining these periods and days on which such activities are prohibited or limited. In order to provide adequate notice and clear expectations to contractors and developers, such Resolution should be adopted prior to March 15t of each year. However, Council shall retain the right to alter or amend such Resolution at any time, as deemed necessary by the council. Haber further cited SVMC Section 18-10.2(z), which established seasonal restrictions (i.e., Peak vs. Shoulder Seasons) related to Traffic Control throughout Town (i.e., lane closures, traffic delays, etc.). This section is available upon request from the Town Clerk's Department. Haber outlined what adoption of this resolution would accomplish including the following: 1. Defines "legal holidays' for the remainder of 2009 2. Established dates defining the 2009 Peak and Shoulder seasons 3. Establishes several construction prohibitions/limitations concerning 2009 special events. Council Member Butler requested that the Balloon Festival special event be added to line 107 of Resolution No. 6, Series of 2009 scheduled for the second Saturday as well as the Wine and Food Festival that same Saturday afternoon, which historically has 900 attendees; she emphasized that there not be construction on that Saturday. Council and staff continued to define the resolution line-by-line and made further amendments consistent with the resolution citations mentioned by Haber earlier. Staff concluded that there are a limited amount of construction activity projects on the schedule, including water line extensions on Wood road, Faraway and the Divide. There is some Right-of-Way work in connection with the Viceroy project that is scheduled for the fall off seasons. Council consensus agreed that the Town no longer put construction projects on hold and that activity be considered on a case by case basis. After further discussion, Council continued Resolution No. 6, Series of 2009 to the March 16, 2009 Town Council meeting, in an effort to have the Marketing Special Events & Groups Sales Department staff input included. Item No. 6: NORDIC TRAILS PLAN The Public Works Director Hunt Walker provided Council with background information and stated that the Nordic Trails Plan was presented to Council on May 5, 2008 with a recommendation from the Trails Committee to adopt the Nordic Trails Plan with changes regarding the grooming of existing and new multi-use trails. Walker further stated that the Trails Committee requested the Nordic Trials Plan include language acknowledging that regulations for the use of trails on the Snowmass Club Golf Course are established by the Town subject to the Recreation Use Agreements between the Snowmass Club and the Town of Snowmass Village. 03-02-09tc Page 5 of 13 Walker stated that the Nordic Council was wiling to accommodate the changes regarding the grooming of the multi-use trails, they were also willing in the next amendment to acknowledge the Town's authority to set regulations for the use of the trails on the Snowmass Club Golf Course (please refer to Ben Dodge's letter included in today's packet of information). Walker commented regarding enforcement that the Town's Police Department agrees that the Nordic Council/Pitkin County Open space Rangers be permitted to patrol the Nordic Trails within the Town of Snowmass Village for the purpose of educating the public. However, if an enforcement issue occurs where someone needs to receive a ticket or a summons to Court the Snowmass Police Department should be called to perform this duty. In conclusion, Walker reported that the Town of Snowmass Village Planning Department agrees to refer land use applications, which could potentially affect Nordic Trails to the Nordic Council for their review and input. He stated that staff recommends that Council adopt the Nordic Trails Plan. Representative of the City of Aspen Nordic Council Austin Weiss was present to answer questions that Town Council might have of him. Weiss reported that they have established a new multi-use trail on the golf course that allows for both walkers and dogs. In response to an inquiry of Council Member Butler, Weiss stated that as a result of being a 501C the Nordic Council is raises funds in the ballpark of approximately $10,000 per year that are put towards individual projects and their operating and capital funding come from Pitkin County at this time. Butler referred Weiss to packet page 19 and inquired of what the definition of Existing Partner Groups is. In response, Weiss stated that this refers to that organization that they work with throughout the year, such as Aspen Skiing Company. The Existing Partner Groups do not donate to their organization however; the Nordic Council does coordinate very closely with them. Weiss further explained that the "Lit Trail"is a trail that is actually lit by means of solar-powered garden type lamps that allow one to see where to venture ahead of oneself. In response to an inquiry by Butler, Weiss explained the technology behind the under and over road crossings they have set up and stated that the under and over is done by means of an underpass and bridge. He stated that a company out of Australia has built a devise that is called a Nordic Slider that functions as a French drain that is built into the road design with rubberized rollers to allow one to get into the road groove and double pole their way across the road without gravel spilling into the drain. Wilkinson clarified that installation of this type of drain is part of the agreement the Town has with the Snowmass Golf Course operator, who would be responsible for building the Nordic slider across from Club House Drive, which is scheduled for installation this summer. There being no further discussion, John Wilkinson made the motion to approve 03-02-09tc Page 6 of 13 Pitkin County Nordic Trails Plan, Markey Butler seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Mordkin was absent. Voting Aye: John Wilkinson, Reed Lewis, Markey Butler, and Mayor Bill Boineau. Voting Nay: None. Chairman of the Trails Committee Jeff Tippet reported that it was a very good winter for pedestrians and pedestrians with dogs. He stated that the additional trail that was granted has made a lot of folks extremely happy. Also, the town was kind enough to grant additional funds for Public Works staff to come up with a machine that allowed packing of trails that historically were plowed. NOTE: Town Council took a 5-minute break at this time and reconvened at 4:45 p.m. Item No. 7: STATE OF THE WATERSHED REPORT PHASE 1 - FINDINGS Representatives of the Ruedi Water and Power Authority Mark Fuller and Sharon Clark were present to answer question that Town Council might have of them, provided Council a PowerPoint presentation and a verbal summary briefing on Phase I of the Watershed Plan - State of the Watershed Report and apprised Council of plans for Phase II of the Plan. Council Member Wilkinson stated that in his view the plan contradicts the global direction we are going in. Fuller stated that he would be delighted to sit down with the Town Planners as part of the reviewing document process. After further discussion, Council requested that Fuller meet with the people who are working on the Comprehensive Plan and discuss what would be appropriate direction to take. Item No. 8: PUBLIC HEARING - FIRST READING OF CARBON MONOXIDE DETECTOR - ORDINANCE NO. 1. SERIES OF 2009 The Town Chief Building Official Mark Kittle provided Council with background information relating to the Carbon Monoxide Detector ordinance. Kittle stated that the Building Department has submitted a draft of the ordinance and is reviewing it for approval of a draft of House Bill 1091, Carbon Monoxide Alarms to be installed in residential properties. He explained that this act shall be known and may be cited as the "Lofgren Family Carbon Monoxide Safety Act" and that staff believes that the ordinance is an enhancement for public safety compared to the House bill, since the his draft ordinance requires CO monitors to be installed within six months of its passage, which is April 15` . Kittle further explained that the State of Colorado is trying to implement a requirement that a building be retrofitted upon sale of a unit or upon 03-02-09tc Page 7 of 13 change in tenant. He reported that Aspen/Pitkin County's ordinance went into affect today. In response to an inquiry by Butler, Kittle stated that the implementation will be similar to smoke detectors in that upon building inspections he will be checking for compliance. The Building Department will be conducting random checks and he is not going to require a permit be obtained for this and is asking,that the owners call Building Department if it is an owner installed or battery type detector due to lack of staff man power to go out and physically knock on doors. In response to an inquiry by Butler, Kittle stated that he will investigate whether there is a way that the Building Department and the Snowmass Fire Department can partner on this effort to offer a discount program and report back to Council during a meeting in the near future. The Town Manager Russ Forrest reported that the Town's Public Information Officer is working on joint Aspen/Snowmass/Pitkin County effort. Kittle reported that there is a volunteer screening effort taking place through the Fire Department now for people who can not afford to run out and buy detectors. NOTE: Mayor Boineau opened the Public Hearing at 5:25 P.M. There being no public comment the Mayor closed the Public Hearing at 5:25.15 P.M. After further discussion, John Wilkinson made the motion to approve First Reading of Ordinance No. 1, Series of 2009 as amended, Markey Butler seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Mordkin was absent. Voting Aye: John Wilkinson, Reed Lewis, Markey Butler, and Mayor Bill Boineau. Voting Nay: None. NOTE: Town Council took a 10-minutes break at 6:00 P.M. and reconvened at 6:10 P.M. Item No. 9: DEED RESTRICTION POLICY ON FOR SALE UNITS The Town Manager Russ Forrest stated that the purpose of today's discussion is in response to Town Council direction, that staff at the February 16, 2009 meeting to evaluate whether to reduce the one-year minimum employment time guideline. In addition, staff would like to clarify how values are calculated if there is a decline in the Consumer Price Index (CPI). Forrest clarified that both issues can be acted upon via a motion to amend the attached housing regulations. 03-02-09tc Page 8 of 13 Forrest provided Council with background information and stated that today's packet Attachment A consists of the current regulations for deed restricted affordable housing within Snowmass Village, which were last modified in January of 2002 after the Town convened a Housing Advisory Committee to review and recommend modifications to the Town's deed restrictions. Forrest reported that the Town has recently seen a decline in demand for certain types of deed restricted housing with the down-turn in the economy. The Tow currently gives preference in a lottery process for total years of employment in Snowmass village and people working less that one year in Snowmass are not eligible to participate in a fore-sale housing lottery. If there is not a qualified Snowmass employee for a lottery, then the lottery is opened up to employees working in Pitkin County (Pitkin employees must work for more than one year in the County to be eligible). He sated that council expressed the desire to lower the time threshold for working in Snowmass Village so that all Snowmass employees with one day or more of employment could participate in a lottery before offering units to Pitkin County employees. Forrest clarified that how the value of units are calculated upon resale. The intent of the Town's Housing Policy has been to control appreciation of value to help ensure long- term affordability. This policy has been to limit appreciation to 3% per year or CPI whichever is lower. He referred Council to the proposal on packet page 55, a table depicting the amount of years a Snowmass Village employee is employed paralleled with the Lottery Chances. Town Council and staff began discussion of the body of policies and the integrity of the policy to determine whether this is something that needs to be put into effect now. After further discussion, Council majority determined that a six-month threshold would be appropriate keeping the system we have today but if nobody qualified then opening it up to a second round for Snowmass business employees to be eligible, with a qualifier to include individuals working in the Aspen School District, Aspen Valley Hospital and special priorities for Fire and Police department employees. Council Member Lewis requested that the towns of Marble and New Castle be included. After further discussion, Council directed staff to provide them with a couple of examples if people were still allowed to get 3% CPI to continue for two or three years, figure out the breakpoint over two years, and whether the Town would reduce that maximum supply and bring back findings to Council during a meeting in the near future. Local resident Sally Sparhawk commented in agreement of keeping the 3% and above years and clarified that people don't always get the 3%, as they get the CPI up to 3%. She commented in favor of keeping it as it is but say if the CPI goes in a negative you stay static. Council consensus agreed with Sparhawk's recommended option. NOTE: Council took a 10-minute break to allow GrassRoots Television time to change their disc. 03-02-09tc Page 9 of 13 Item No. 10: ENVIRONMENTAL ADVISORY COMMITTEE DISCUSSION The Economic Resource Director Jason Haber outlined the purpose and action requested of Town Council and stated that on February 2, 2009 the Council accepted the Snowmass Village Environmental Sustainability Plan and directed staff to develop a Council agenda item to consider the formation of an environmental advisory body. Staff is requesting clarification as to whether Council desires to create a formal Town Board/Commission, or a less formal ad-hoc committee or task force. Council consensus requested an ad-hoc committee because this type of committee invites more participation. Haber reported that several interested individuals from the community have expressed interesting serving on this committee including Anita Manchester, Wendy Harris, Chris Jacobson, and Sally Sparhawk to mention a few. The Town Manager reported that the Finance Director has found, through a franchise agreement with Holy Cross that the Town has actually been receiving funds from Holy Cross for specific purposes that adds up to half-a-million dollars. He reported that one category for the funds is energy conservation, efficiency, community technological advancements for schools, water conservation etc. . . Haber added that the funds would be extremely appropriate for implementing items specified within the Sustainability Plan. He further explained the process for implementation and stated that the adopting ordinance that created this fund was the Holy Cross Enhancement Fund, which stipulates that the Town Council has to approve the spending of funds by means of a resolution and prior to making any expenditure decisions Holy Cross representatives must approve the way such funds will be spent. Item No. 11: REVIEW AND DISCUSSION OF RENEWABLE ENERGY OFFSET PROGRAM FEES AND APPLICABILITY PROVISIONS The Economic Resource Director Jason Haber explained the purpose of today's discussions are to review the Renewable Energy Offset Program (REOP) fees pursuant to the provisions of Section 18-224.7.b of Ordinance No. 11, Series of 2008; discuss the applicability provisions of Section 18-224.7 of the same ordinance; and to provide direction to staff concerning proposed amendments to the same ordinance. NOTE: Council Member Mordkin arrived at 6:15 P.M. Haber stated that staff recommends that Council direct staff to schedule a Council agenda item to review the REOP fees at an appropriate.time prior to November 1, 2009 and Council direct staff to prepare an agenda item to consider adoption of an ordinance amending Sec. 18-224.7 to include amended language presented on packet page 70 of today's information. 03-02-09tc Page 10 of 13 Council Member Wilkinson stated that he is not interested in changing any of the fees. Council and staff began the process of a detailed discussion of the REOP fees and applicability provisions. The Mayor requested that staff conduct examples of real-to-life scenarios and calculate what the fee and value is and to discuss all the particulars at once during the October town Council meeting. Local resident Sally Sparhawk emphasized that we need a program to incentivize people to do the right thing and not pay the fee. She stated that most of the homes that would be built on existing lots are worth a $1.5Million and the homes that are going on those lots are consuming a lot of energy so in one way we don't want to burden one with something that is unreasonable and on the other hand it is not fair for someone to do something that hurts the environmental lot and not take responsibility for the damage. Item No. 12: DISCUSSION REGARDING LOCAL RETAIL AND DEMOLITION: A PLANNER'S TOOLBOX TO ADDRESS RETAIL MIX, DEMOLITION AND TREE PROTECTION The Planning director Chris Conrad provided Council with background information and stated that prior to the development of Base Village Snowmass has supported two commercial/retail centers known as West Village aka: Snowmass mall and serves the needs of skiers and overnight guests; as well as the Snowmass Center that provides basic locally serving businesses for residents and guests with the grocery store, post office and drug/liquor store. He stated that with the addition of Base Village as a third commercial/retail node at the base of the ski area that is more "resort retail" oriented serving visitors and locals alike, the potential change in character, scale and retail/commercial mix has generated concerns within the community. While it was generally understood at the last meeting that regulating to achieve a preference for locally owned" businesses would be very problematic, there were planning tools available that can ensure that locally-serving businesses and essential services will be maintained and/or even enhanced in the future. Town Council and staff began discussions re-crafting language relating to packet page 78 regarding the zone districts; permitted uses; commercial village scale; Comprehensive Plan; community purpose; development of community benefits agreement; and demolition and tree protection including the next steps involved. After much discussion, Council consensus requested that there be a cooling-off period and that it be placed on the Town Manager's staff matrix, further discussion regarding the historical land mark preservation and further discussion is necessary before moving forward with policies implementation. Item No. 13: MANAGER'S REPORT 03-02-09tc Page 11 of 13 Comprehensive Plan Update Forrest reported that the Planning Commission met on February 18, 2009 and unanimously voted via a resolution and unanimously recommended approval of the draft Comp. Plan. The Town Council now needs to determine how they would like to move forward with its review and staff would like to make an initial presentation to summarize the formatting changes made with the Planning commission and highlight the substantive changes made to the policies within the document. After further discussion, Council majority requested that staff begin with an introduction presentation of the plan during the next regularly scheduled Council meeting. Food Expenses - Requested by Local Newspaper Forrest reported that the local newspaper has requested that staff provide them with a summary of food expenses. Lockers Forrest referred to a recent e-mail correspondence that he sent the Town Council and explained that the Town has a bunch of lockers downstairs in the Police Department garage, that are taking up space. He reminded Council that the Town originally purchased then for $250.00 and Related WestPac would now like to purchase them for $100.00. Forrest reported that staff did an online investigation of what used lockers go for and determined that used lockers sell between $60 - $80 delivered and requested that Council respond to his e-mail if they haven't already done so. Council agreed to sell the lockers. Country Club Townhomes Forrest reported that the Town has purchased 25 Country Club Townhomes and proposed that the Town rent them and offer this option to a Town employee and then proceed with the normal Housing Department process. Council agreed with this recommendation. Board of County Commissioners (BOCC) Joint Meeting The Town Manager Russ Forrest reported that the BOCC will meet with the Snowmass Village Town Council on April 6, 2009 in Snowmass Village scheduled to start at 3:00 P.M. Elected Officials Transportation Committee (EOTC) Forrest reported that the next EOTC meeting is on April 16, 2009 at 4:00 P.M. at the City of Aspen in the Council meeting room. Item No. 14: AGENDA FOR NEXT TOWN COUNCIL MEETING Council and staff discussed the March 16°i Agenda and determined that with regard to Item No. 8, the Housing Mitigation discussion, that it would be appropriate for Council to hear the Comp. Plan presentation first and bump Item No. 8. Council agreed with the Manager's recommendation. Bring Your Own Beer (BYOB) - Thursday Night Concert Series 03-02-09tc Page 12 of 13 Forrest stated that he received a letter from the Town's Insurance carrier and he would e-mail the Council that information. Council Member Wilkinson stated that he is not in favor of ignoring the enforcement of the Town's liquor law for the Thursday Night Concert Series because of the individual litigation liability. Forrest reported that he spoke with the Botanical Gardens in Denver and they expressed that they had to be established for three years prior to hosting that event or even being eligible for that opportunity. After further discussion, Council majority directed staff to not pursue this issue any further. Item No. 15: APPROVAL OF MEETING MINUTES FOR: NOVEMBER 3. 2008 AND FEBRUARY 2, 2009 Reed Lewis made a motion to approve the meeting minutes of November 3, 2008, seconded by Arnold Mordkin. Council Member Wilkinson requested a correction to packet page 89, Item No. 4 Krabloonik Update, middle paragraph, the word "is" changed to "it." Wilkinson requested a correction to packet page 91, Item No. 9, that the December 31, 2008 date be changed to April 30, 2009. Lastly, Wilkinson requested a correction to Item No. 7, Charlie Podalak be corrected to stated as follows: "Council Member Wilkinson stated that flood insurance would have covered it and it is not nearly the costs of$5,000.00, rather that costs are around $500 - $600 at the most." There being no further amendments, Reed Lewis made a motion to approve the meeting minutes of November 3, 2008 as amended, seconded by Arnold Mordkin. the vote was approved by 5 in favor and 0 opposed. Voting Aye: Mayor Bill Boineau, John Wilkinson, Reed Lewis, Arnold Mordkin, and Markey Butler. Voting Nay: None. Arnold Mordkin requested that the record reflect that he was present during the February 2, 2009 Town Council meeting as he arrived at 5:29 p.m. There being no further discussion or amendments, Reed Lewis made a motion to approve as amended the meeting minutes of February 2, 2009, seconded by Mayor Bill Boineau. The vote was approved by 5 in favor and 0 opposed. 03-02-09tc Page 13 of 13 Voting Aye: Mayor Bill Boineau, John Wilkinson, Reed Lewis, Arnold Mordkin, and Markey Butler. Voting Nay: None. Item No. 16: COUNCIL COMMENTS/COMMITTEE REPORTS/CALENDARS Rebate Deadline Date Reed Lewis reminded everyone that there is a deadline date for the $50.00 Rebate being offered by the Finance Department through the Marketing & Special Events, which is March 15, 2009. Board of County Commissioners Joint Meeting with Town Council The Town Attorney John Dresser requested that staff change the start date for this meeting is corrected to begin at 3:00 p.m. on April 16, 2009. RFTA Retreat John Wilkinson reported that RFTA is having an all-day retreat on March 12, 2009 and he invited anyone from the public interested in attending the eight-hour meeting is welcome. Item No. 17: ADJOURNMENT There being no further discussion, John Wilkinson made a motion to adjourn the Regular Town Council meeting of March 2, 2009, seconded by Reed Lewis. The vote was approved by 5 in favor and 0 opposed. The meeting ended at 8:45 P.M. Voting Aye: Mayor Bill Boineau, John Wilkinson, Reed Lewis, Arnold Mordkin, and Markey Butler. Voting Nay: None. Respectfully Submitted By: Donna J. Garcia-Spaulding, CMC Deputy Town Clerk Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 PALM TOWN PASSOVER GOOD SUNDAY COUNCIL FRIDAY MEETING 4:00 P.M. z 12 13 14 15 16 17 18 EASTER SUNDAY 19 20 21 22 23 24 25 TOWN EARTH DAY COUNCIL MEETING 4:00 P.M. YA 26 27 28 29 30 1 1 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 Town Council Meeting 4:00 p.m. 10 11 12 13 14 15 16 17 18 19 20 21 22 23 Town Council Meeting a M. 24 25 26 27 28 29 30 Memorial Day P°WtMI 31 1 1 DRAWER PACKET COPY ATTACHMENT FOR ITEM NO . 9 ON THE APRIL 20 , 2009 TOWN COUNCIL MEETING AGENDA MEMORANDUM RELATED WESTPAC To: Snowmass Village Town Council From: Scott Stenman Date: April 8, 2009 RE: Response to Town Council Comments Please accept the enclosed supplemental information in response to the comments received from the Town Council at the April 6, 2008 public hearing. The enclosed landscape plan reflects the modifications described below and replaces page 26 and of the 11x17 booklet. 1. Internal Connection from the Drive of Bldg 7 to the Vertical Circulation. In response to the Council's request, the Applicant will submit a scope definition and cost estimate to add a corridor connection to Interim Building 7's vertical circulation from the front driveway/fire lane. This will be submitted April 14. In addition Base Village Owner agrees to allow the Town of Snowmass Village construct the improvements necessary to provide an interior connection, should they choose to do so in 2012 or beyond. This can be added as a condition of the Ordinance. 2. Retaininp, Wall/Foot Wail on the Village Level. A detail of the foot wall is provided on the enclosed landscape plan. As designed a 4" prefab concrete curb will extend above the plaza. 3. Landscape Plan. Two additional Blue Spruces, 8'-10', have been added to each side of the building facade as a means to cluster the plant material. 4. Fencing. The gate for the fire lane driveway in front of the building will mimic the split rail fence. A conceptual photo of what the gate may look like is provided below. The fence we are proposing will be a two rail fence. a, RECEIVED ten. APk (I K "nnc www.hmveNence cem 6nown idz: 1 OI unfty Dec: mI braMor V V G \ 9 2 ' 6. gPJZ. JPIY19 9__ P. 94:F 19F'< Y2 WbM MI IN LLJ CD LLI P 4 LYtes'' v"+ L•:`,ELyLStY` ttiv'"` L. k;', 3' iY:l.'. u Ii..; • rim iii•. i III/ / .., E..,. y. gas;.:,:.: . . / : ! I 4 M111111IM11111W1`• j/ Irr::% y// I.,/ l i to Is L/ AI:/;/ iii/ Ilvi11 iii\\\• G/ a I/ a -_ w\\„ y\\, i.:> ? 7lrII r i / ri:: d iil, isr::•. w,,, w•! II•. O II' i•' 1 :• i?% f/%//..:'•:. if'; ij% ii' I, i j/ •• J I L_ III\\ . II\ 1•. • 111. / / /• 4i• iiii ii/ I i j ij•\\\\ i v OIp OI. 1/•. 1 lIZ iiii // `.// er• . ii i w\\\• ii\\ . N . OI" i1 ieiii. iijx_.;' 1._ J••li'.: j" // ii._ w•, ii\\: OI y OI 1% i 1, i,• 1' I' ii^-::_;! ii:!% i i// i I OWN,_ , J\, i\./ r\\\ iii•\'.-.\.. t•; C. y. r ' i.\\ •\\\• i A.. II 4 iij'.. a[ \,, IIIII\\\• II\\\ IIj I\ ice.. I IIi', II\\\ III\•\\ j I\\\\ IIII\ C_ 1 1 _ kp&• iiji jiom In \\ „\\\' m• i iji,, dilCIO N! Fiij\\ YI \\\ il•\\\\ j•\\\ I Iij\\ . i\\\ i.;\\\ will\\\\ wiwi\\\\ iiii\\. iii\\\ iii\ i l Egg"' I! 5'- i{ i u!! i iN i ii \ w iS" 1 iiii\\\\• ii . iii\ VM\ I II\\ i Im r R ELATED MEMORANDUM Date: April 14, 2009 To: Russ Forrest-TOSV Cc: Dwayne Romero -RWP Jim D'Agostino -RWP Amy Mayer—RWP Chris Conrad -T V From: Scott Stenman/, Re: Interim Arrival Center—Conceptual Budget for front entry drop-off area j Per your request,Related Westpac has prepared a budget for the drop off and parking area in front of the Interim Arrival Center. This work will require modification of the building fagade and interior spaces as well as extensive site work. We have assumed that the temporary fagade,which has been submitted for approval, will be in place. The basis of the site work budget is the approved permit drawings for Building 7. We have provided two alternates which reduce the cost of the project but do not include all the original amenities. OPTION A Building modifications including additional interior space(360 so and modifications 287,868 to the building temporary fa ade: Site work and grading per current approvals including snow-melted concrete 1,369,199 pavement,concrete curb and gutters,site lighting, retaining wall,stairs,required fill, utilities installation,approved landscape plan and irrigation. TOTAL OPTION A 1,657,067 i OPTION B Building modifications including additional interior space(360 so and modifications 287,868 to the building temporary fa ade: i Site work Same as above except: Eliminate perpendicular parking area,eliminate 887,689 retaining wall, interim site grading plan will be required. TOTAL OPTION B 1,175,557 OPTION C Building modifications including additional interior space(360 so and modifications 287,868 to the building temporary fa ade: Site work to be a temporary installation: Asphalt pavement on existing grade, install 375,247 curb and gutter at building,no snow melt,ADA lift up to building level,temporary landscape,temporary irrigation,do not install utilities. TOTAL OPTION C 6637115 RELATED WESTPAC 4/1412009 INTERIM BUILDING 7 BUDGET FOR DROP OFF AREA OPTION A RWP 419!2009 Notes DN Description Bud et i InteBar Cpnatruclloit craete accessway from Iron(of the buliding tbroughto Uepansll centerand vedicpl transportatlontncludes modl8catlona to building lam ore"la atle;sn "Cools;tieating end'Ii htld?S Does riot i General Condidons-lnt-orConsWcBon 30,000 Allowance e Backing 8 Wocklog 400 SWIng fa doors and windows e Large Exposure I. p Siding-Moncombus6ae 3,000 Rework siding far entry I Douglas Fir 8 Tdm 2,500 Rework Idm for entry a Interior WindowCasnq_ 250 Tdm for window 6 Interior Door Casing_ 505250 Tdm fa door r Miss Building Insulation 3,500 Insulate new interior space r Roofing .. S none requlrW 70 fi cessAoodes__ none included snow fence requirements not verified _ 7 Joint Sealants S 2,500 Caulkingrsquired olrevised assembly-waterproof a Aluminum Storefront Doors 12,000 Entry doors e Steel and Hollow Metal Doors no doors between temp anfval center and new Interior space a Wood Coors; S no wood doors eDoor Hardware S 2,000 Entrydoorhardware e Aluminum Clad Wood Windows 4000 ChantaP3windowstoreall windows-Indude spandrel glass a Hirers - no mirrors e Wail framing and d II___ 5,760 /8 LF o19'high new wall y a Celli -2 hr ralod coifing 45000 300 sf of 2 hr rated ceiling, e Rework framing at entry area _- S 10,000 Allowance-structural design of wall Is not complete at this time a Layout _ S 800 Allowance-one day o Resilient Flooring 5,400 30061 $i5afiovence e Slab topping to bring gas to level 8,000 3'1cfpping required at 360sf e Paln6n 12,000 Allowance a Final Clean 1,000 Allowance to Fire ExOnguishcm d Cabinets S 800 Allowance is Building Signs 1,500 Allowance i1 P11, Mat 21500 Walk o8 mats lo an .allowance:Depends on mqukement,not la a_ rated mat is Fire Protection 10,000 Extend coverage to new Interim space i6 HVAC&Plumbin __ S 60,000 Include unit healers-do not extend vantilatton no fancoi system per original design _ to Interior ElecWcal 25,000 Allowance for eleculcal for addillonol interim area, and mechanieals stem C0NTINGENCYT5% S 13,708 Taal lntedor Construction $_ 287,668 parking area colored snow melted ldawalke;snow.mehedCumg sei>vi melted concrete avemerif Il pa7pendiC6larparking-drop of(area with parallel %4 I5SileWorkIncludessitewortspercurrentapprovalsfortheArrivalCenterinduditlggrading,retain! i Site Sueem lon 3. 48,000 60 da at$800 per day Design Documents _ 20,000 Oeslgn services estimate fa construction doament i Drewtn re roducilon S _ 8,000 Reproduction allowance i Management 24,6W NOnsbuctlon seMaes and Drolect management-30 days el$800 er da tAccountin 14000 AllowancefaactatntingseMces _ i Legal allowance 20,000 Allowance for legal servservices;ce 1 Traffic ControVFerim _ 4 19,200 Traffic control for 60 days i Surveying 15,000 required for road and finished grading,utility placements i Miscellaneous General requirements _- 11 20,000 Consumables,tools,renal equipment oDuderseMces i Trash Removal-Debris S -1,500 Allowance for waste removal i Trash Removal-Readable 1,000 Allowance for rSLc able materials t Tamp Tollels S 1,000 Allowance 2 rMwork 71,742 Based on Gould SOV-III,grade,prep road had 2 Site MOM 17,690 Based on Gould SOV-Install utilities in site for future 2 Erosion Control 6,720 Eased Go Gould s0V-oroslon control fer remaining work 2 Overhead,escalation 9,615 Reaward,remobllae tosite,escalation at 10% 2 Site Walls,,Stairs,8 SOO-Masonry 270,000 A retaining wall t required along the length of the site Also,site stairs and walks. 2 Aelaining Wall Fools 19,800 Based on PCL orlglnal estimate 2 Retaining Wall Concrete 28,050 Based on PCL original estimate 2 Concrete Paving-10' 65,360 Based on PCL original estmeto 2 Colored Concrete Sidewalk-8' 22,132 Based on PCL original esti mate 2 Concrete Gullet 15,213 Eased on PCL"trial estimate i cencrete Curb and Gullet __ 18,879 Based on PCL original estimate 2 Concrete Malaial-4000psi_ 74,284 Based on PCL original estimate z Additional_.sidewalks not In m scope but requred-M. - ngtobulrc!16 36 1 of 2 RELATED WESTPAC 4/1412009 INTERIM BUILDING 7 BUDGET FOR DROP OFF AREA RWP 41912009 _Notes DIV _._Description Budget 2 4'Aggregate Bass_ - - S 2,151 Based on PCL original estimate_ 2 Asp hall Paring Notre uired 2 Landscape 150,000 Lana a per original approved Diana 2 Irrigation System -_ S 20,000 Rexrork IrtigeOon system Installed for interim landscape. Install irrigation main across rile 2Pavers No Pavers Included in this area-area showing pavers changed to concrete. s Rebainhlg Weal Guardmil-4'Hlgh S __ 15,000 2 Inal b0 et 5 Retaining Wall Guardrail-1.6'High 7,860 Original budget t5 Snowmdt S Iem For Pavement S 116,400 Calculated at$18 per square_( 9800 of of pavement is Srmmelt system for sidewalks and oAs 41,4M Calculated at S18 as square foot 2300 sf of sidewalk and gutter. to Slice htln 80,000 Alowanc_eforexteriore!ecuical CONTINGENCY gg S%^ 65,200 TOTAL-SITE WORK $ 1,369,199 TOTAL'OPTIONA`i!f$ 1857,081• a; I I EXCLUSIONS Does not Include windows on entire facade-windows and doors at P3 level only Fagade will not reflect the original design but modification of Interim design Does not Include fan ail system for new Interior space.electric unit heaters only,no coding Does not Include pavers shown on approved drawings in unloading area-colored concrete walks and concrete only. QUALIFICATIONS Assumes that front of building parking area Is ansbucted per the approved plans and space w/above noted exclusions Assumes that sanitary(too Is In place anal connected as reported Includes bask allowance for alto supervision and generd conditions requirements t I I I 2 of RELATED WESTPAC 4/14/2609 INTERIM BUILDING 7 BUDGET FOR DROP OFF AREA OPTION B RAP 4WO09 DN Deaed lbn Budget Notes I Intedor.Conatrucli croateacCessyayfromfrontofthebulldingthroughtot hetransitcenterandver0calUaneponatfon inehdesmodipcatlopetobuilding try.. y remora fade'en`"daur;heatin landli hlki'.,Doeanot lndadealtework.z=.., ... ,.. 1 General Conditions-Interior Construction 30,000 Allowance e Backing&Nocldng_ 400 Blocking for doors and windows eLa geExposure Lao Siding•Noncombustible 3,000Rewak siding orentry e Dou bs Fir&Tdm 2,500 Rework trim for entry a Interior Window Casing 250 Trim for Wndow a Interior Door Casing _,,,. 250 Trim for doe 7 iEc.Building Insulation 3.500 Insulate now lnteAor space 7 Rooting none r ulmd 7 Roofing Accessories E ._none Included-snow fence requirements not verified 7 Joint Sesionts S 2,500 Caulkln requlred of revised assembly-waterprool ___-- eAluminum Storefront Docal __ 12,000 En tr dears e Steel and Hollow Metal Doan no doors between temp arrival center and new Interior space I a Woad Does no wood door e Door Hardware S 2,000 Entry door hardware e Aluminum Gad Wood Windows 40,00_0 Change P3 windows to real windows-Include spandrel glass ebtiror _ no mirror e Wan framing and drywall _ 5,760 411 LF of 9 high new wag e Catlin .2 hr rated caning_45,000 300 sf of 2 hr rated telling__- e Rework framing at entry area 10,000 Allowance•sW ctural d_asign of wait Is not complete at this time 91 Layout 800 Allowance•one day s Rasigent Flooring 5,400 360x( $15allowence e Slab lopping to bring floor to level 8,000 3'topy_mg required at 360s1 a PalnUng 12,000 Allowance e Final Gean 1.000 Allowance to Flm Extinguisher&Cabinets S -800 Allowance 10 Building Signs 1,500 Allowance it Floor Mats S 2,500 Walk o0 mats in entry•allowance:Depends on requirements,not far a rated mat to Fire Protection 10,0DO Uend coverage to new interior space 16 WAC d Plumbing _ 50,000 Include unit heaters-do not extend ventilation,no fencoil system per original design 1s Interior Electrical 25,006 Allowance for electrical for additional interim area, and mechanical tern CONTINGENCY(o]5% _ 13,708 Total Interior Construction S 287,869 SiteNbrk Includes siteworkperiprrant approvals f ortheArrival Center includinggrading drop off area withpangelparkingarea snow meltedaldewalks snow" ineledcurbs;enow.raetted concrete avemant a1te 11 Alin .Doeaitotinclude retaining'wallor perpendicular'' parkin . Re`d'uced Landsce In i Site Supenlaion 48,000 KLap al 00 per day 1 Design Dowmmt 20,000 Design services estimate he concoction documents i-1 Orewin re Uon f1,000 Reproduction allowance 1 Menagamant T--24',000 Preconswclion seMces and project managemonl,30 days el$800 per day 1Accountin 10,000 ABawancefor accounting send.cas i 1 L al ellowancev 20,000 A9evance kK legal services 1 Traffic ControVFences F 19,200 Traffic control W 60 days 1 Surveying S 15,000 required for road and finishedgrading utility placement 1 Mscellaneous General requirement 20,000 Consumables,toot,rental equipment,oourier services 1 Mash Removal-Debris 1,500 Allowance for waste removal 1 Trash Removal-Aruydable 1,000 Allowance for recyclable maluials I Temp Toilet____1,000 Allowance 2 Earthwork S 55.000 Based an Gould S011-fill,grade,prep road bed 2 Site Utilities S 11,690 Based on Gould SOV•Install utilities In site for future 2 Erosion Control 6,720 Based on Gould SOV-erosion control for remaining work 2 Overhead,escalation 7,941 Reaward,remobilize to site,escalation at 10% 2 A retaining wa915 required alcegtha length of the site. Also,site stirs and walks. y.. Based on PCL ed ills/estimate 2 L81j&g Wan Concrete Based on_PCL original estimate 2 Concrete Paul -10'REDUCED AREA 50,000 Based on PCL original estimat 2 Collared Concrete Sidewalk-6' 22132 Based on PCL original estimate 2 Concrete Gutter REDUCED QUANTITY 12,000 Based on PCL original estimate i concrete Cab and Guitar REDUCED QUANTITY _ 15,000 Based on PCL original estimate _ T 2 Concrete Material-40DOpsl 74,2M7 Based on PCL Orip,mg estimate 1 of RELATED WESTPAC 4/1412009 INTERIM BUILDING 7 BUDGET FOR DROP OFF AREA RWP 41912009 ON-- Oescriptlan Bud el Notes z tan adewalksnot n na scope utreq779—' 000 owanAl( noe-300sf=nmUnglo u mg_, 2 4 AgQTll2le Eese _ 2,151 Eased on PCL ortglnal estimate 2As halt Paving Nolr ulred z Landscape REDUCED J 100,000 Reduced Landscape z M980011 S ter_20,000 Rework Ir' atbn systeminstalled for Interim Iandsca DO. install Irrigation main across site 2 Pavers No Pavers included In this area-area showier pavers changed to concrete s RetaiM nNl-4'-_ice— — Original budget s in Original budget 16SnowmeltS ystem For Pavement REDUCED1500SF _- 5 149,400 Calculated at$18parsguarefoo40800scotpavament iu Snavmeltsystem for sidewalks and curbs __ 41,400 Calculated el518 per square foot,2300 sfofsldewa8candguller. w Sitel heVn 3 80,000 Allowance for exterior electrical CONTINGENCY(o}5% _ TOTAL-SITE WORK $ 687,669 is .y-r TOTAL'PROJECT'::[ t-. i EXCLUSIONS Does not include windows on entire facade-windows and doors at P3 level onry Facade will not reflect the original design but modification of Interim design Does not Include fan toll system for new interior space-elec*unit healers only,no cooling Does not Include pavers sham on approved drawings In unloading area-concrete walks and concrete only. Does not Include perpendicular parking area or retaining wolf Reduced landscaping than approved drawings-allowance reduction Sidewalks of standard concrete-no tinted concrete QUALIFICATIONS A arras that front of building parking area is constructed per the approved plans and specs wl above noted etch dons Assumes that sanitary line Is in place and Connected as(opened Includes basic allowance for site supervislon and general conditions requirements i I I 2 oft RELATED WESTPAC 411412009 INTERIM BUILDING 7 BUDGET FOR DROP OFF AREA OPTION C RWP 4INotes09 DIV Description Budget iii6giiito ditiiniI6 te-randvertIcaltransportation;lncludesmodIfficatlomel6bullInterior kbq ude eltaii 1 General Conditions•Interior Construction 30,000 f-40-0-Eloddnq far doors and windowsolBvAAg&bla!J a LMEMm a LSItfing-Noncombustible 3.000 Rework siding for entry Douglas Fir Trim 2.600 Rework tdm for an 6 Interim Window Casing 250 Trim for window a Interim Dom Casing S 250 Trim far door 7WS0.BuOdirrglnwlation 3,500 Insulate now Interior space 7 Roobg none foJifed-_ 7 Roofing Azoo-sodes none included-snow farm requirements not whiled 7 Joint Sealants S 2,600 Caulking required of revised assembly-waterproof a Aluminum Storefront Doors 12.000 ELqjoDrss 9,Steel and Hollow Metal Doors no doors between ternfiarrival center and n interior space a Wood Doors no wood doors a Door Hardware 1. 2,DDO Enn y_joqr hardware a Thminum Clad Wood Windows S 40,000 Change real windows-Include spandrel glass a Wroli nonthrors 9 Wall framing and drywall 5,760 L&LF of Y high new wall 9 Ceiling.2 hr rs1ed_qdjtL _ 45,000 3D0 sf of 2 hr rated ceiling, o Rework flaming ate 10,DOO Allowance-structural design ofwalllsnotc_1trir mpleta el this lime La ut S 800 Allowance-oneyo 9 Resilient RoodnL 5,400 360 at @$15 allowance 9 Slab topping tobMp Boor to lWel It 8,000 Ttoppng re4ulred at 360sf 0 painting 12,000 Allowance a Flai Cican 1'000 Alowenos Ars Extinguishers&Cabinets S SW Allowance iri Building Signs 3 1,500 Allowance I i Floor Mats 2,5M mWalkoffmatsinwiry-allawm Depends on T grated mat iti Fire Protedon R' Exlandioqve to new Weiler space 15 WAC&Plumbing S 5000 include unit beaters-do not extend vanigation,no(anon system per Ainal dasl;ln iii Interior_ Electrical 5_25.00d'Tw_mmoe for electrical for additional Interior area, and mechanical system CONTINGENCY Total Interior Conetructlon If 2111,6_0 Sitj WoA gradIngoi,d- iletInQ ocQan ililo'n;n o's6inilt on'sidiwifi,cantle or pavaman!_asphafl in Ilea of concrete drive, ? with plliiupto ever; ng enuirnoIrarts' Ica bulldIdiiii I Site 24,0_L0da at$8E pu d i Design(Imments 10,000 Design services estimate for amstntictian documents i Drawin reproduction 7 2,500 Reproduction allowance 12,000 PreconstructJon services aLd page daysManen. protect management 30 da t 00parday 1 Accounting 2,500 Allowance for ammmnfin somm i Leg at allowance 5,000 Allowance for legal services I Tralfic Controillances 5.000 Traffic control for 60 days 1 Survqng 6,000 required for road and finished grading,vVily placements A Miscellaneous General 20,000 Consumablas,loos,rental equipment 1 Trash Removal-Doba 1,500 AJ10wance for waste removal 1 Trash Removal-Recyclable 1,000 Allowance for recyclable materials I ITam p Toilets 1,000 Alinvance 2 Eadwork 25,000 Based on Could SOV-fill,grade,prop mad bed 2 9118JAWN S I 2 llm,d,G,.,Id GOV erosion 2 Overhead,escalation S 2,500 Reamard,remobilize to site.escalation at 10% 2 Si I) g P s Ey 2 2 RaWA*MZensrela 2 Gorionale-Paylag-41): 1$ 111ased on PGL 2 Coarrod-Concreto Sidewalk-6* 1$ 22,132 1Based on PCL original estimate 2 Concrete Gutter 21concrete Curb and Gutter 15.000 1 Based on PqL Originales6male I of 2 1 , RELATED WESTPAC 411472009 INTERIM BUILDING 7 BUDGET FOR DROP OFF AREA RWP 41912009 Notes DN Descrf tlon Budget z I one s owe snot In orig ne scope ulIbtrequkedaxan6e-300a connecting towing c 24'Aggregate Base--T 2,151 Based onPCLoriginalestimate 3k hall Paving 25,000 Asphalt pavement In lieu of concrete 2 Landscape REDUCED E 60,000 Landscape per w. Inal approved plans 2Irrigation S ten REDUCED 10,000 Rework Irrigation system Installed for Interim landscape. Install IffigatiOn main across$its 2 Pavers S No Pavers Included In this area-area showing pavers clanged to concrete I&WO,I al budget 14 ADA Lift 25,000 Based on Phase 1 lift 16 vemen 16 CalculalaA8W ullar is Site rqhbng REDUCED __ S 40,000 Allowance for exterior electrical _ CONTINGENCY Q S%_ S 17,869 TOTAL-SITE WORK $ 375,247 TOTAL PROJECT S 663,115 ii:i EXCLUSIONS Does not include windows on entire fapda-windows and doors at P3 level only Facade wig not reflect the original design but modification of Interim design Does not Include fen coil system for now Interior spare-electric unit heaters only,no cooling Does not Include pavers shown on approved drawings in unloading area-colored concrete walks and concrete only. Excludes all fill for raising 0e existing grade-wart to be done on existing site conditions No snow melt Does not include approved landscape plan. QUALIFICATIONS Assumes that sanitary line Is in place and connected as reported Includes baslo allonanco for site supervision end general conditions requirements i 2of2