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05-18-09 Town Council PacketSNOWMASS VILLAGE GENERAL IMPROVEMENT DISTRICT NO.1 AGENDA MAY 18, 2009 CALL TO ORDER AT 6:00 p.m. DISCUSSION ITEMS Item No. 1: ROLL CALL Item No. 2: DISCUSSION OF THE GID FUNDING OF THE SKITTLES LIFT RELATING TO THE HOURS OF OPERATION Time: 60 Minutes) Russ Forrest and Marianne Rakowski . . . . . . Page 1 Item No. 3: APPROVAL OF MEETING MINUTES FOR OCTOBER 20, 200 Page 4 Item No. 4: ADJOURNMENT NOTE: Total time estimated for meeting: Approxiamately 1 hour ALL ITEMS AND TIMES ARE TENTATIVE AND SUBJECT TO CHANGE WITHOUT FURTHER NOTICE. PLEASE CALL THE OFFICE OF THE TOWN CLERK AT 923-3777 ON THE DAY OF THE MEETING FOR ANY AGENDA CHANGES. MEMORANDUM TO: General Improvement District Board FROM: GID Advisory Board DATE: May 18, 2009 SUBJECT: Sky Cab Summer Operating Hours Discussion 1.PURPOSE AND ACTIONS REQUESTED OF COUNCIL: The GID Board requested that GID Advisory Board meet for the purpose of discussing the summer operating hours for the Sky Cab, which is significantly funded through the GID budget. Action: Authorize the GID to hire the Aspen Skiing Company to operate the Sky Cab in the summer based on the operating hours that are decided by the GID Board. II. DISCUSSION ISSUES At the last meeting on October 20, 2008, the 2009 proposed budget showed that the funding for the Sky Cab would be challenging, but given the change in utility costs, the attached budget is much more favorable although there is some uncertainty in the assessed valuation numbers for the future. The attached GID Budget shows the 2008 actual to budget as well as a 2009 revised budget. 2008 ended the year with an additional $91,406 in the fund balance. This additional amount is carried forward to the 2009 revised budget. The 2009 revised budget has been updated with the additional carryover, a reduced number for the Snowmelting of Lower Carriageway/Wood Road and an estimated amount for the winter/summer operations of the Sky Cab, which will be adjusted based on the GID boards recommendation. The GID Advisory Board met on April 29, 2009 with the stakeholders to discuss the budget and the Sky Cab operating hours. The Advisory Board is presenting three options for the GID Board to consider. The attached budget includes Option #1, which contains the highest number of operational hours (out of all Page 2 of 2 GID three options) for the Sky Cab however; the GID Advisory Board is recommending Option #2. Below is a summary of the Options: The winter hours in all three options are the same. After discussion on ridership during this previous winter season between 9:00 and 10:00 p.m., the GID Advisory Board is recommending to close the Sky Cab at 9:00 p.m. for the next winter season. All three options show running the Sky Cab from June 17th - September 7`h Labor Day), although the days of the week it operates are different in all three. scenarios. In all three options there are two special events that the Sky Cab will operate for. All options include the Chili Pepper (3 days) and the BallooNWine (1 day- Saturday). In Option #3, the Sky Cab does not operate on Thursdays, but does run from 4:00 p.m. to 10:00 p.m. on Concert Days. III. STAFF RECOMMENDATIONS AND FINDINGS After consultation with the GID Advisory Board and Stakeholders, the GID Advisory Board is recommending Option #2. The GID Advisory Board was advised by ASC and TOSV Counsel that the easement that permits Sky Cab operation applies only to the winter ski season and does not permit summer operation. An easement that allows summer operation of the Sky Cab needs to be secured from the Timbermill Building Owner. GENERAL IMPROVEMENT DISTRICT BUDGET DETAIL- 2008- 2013 09 revised budget adjusted beg bal to show 2008 ending fund balarlce Beginning Fund Balance S 49, 336 S 270, 090 S 270, 090. 01 S 397, 481 S 488, 887 S 539, 786 S 360, 412 S 244, 729 S 136, 326 REVENUES 2007 2008 2008 2009 2009 2010 2011 2012 2013 Description Actual Revised Actus l Vadance Buda M Revised Buda M Budoet Buda et BudaM TAXES Property Taxes- Operating 281. 337. 41 $ 335, 899 $ 335. 728. 60 $ ( 170. 40) $ 449, 146 $ 449, 329 $ 149, 976 $ 227, 454 $ 245, 593 $ 245, 593 Interest Income 10, 851. 33 $ 10, 004 $ 10, 729. 26 $ 725. 26 $ 5, 000 $ 51000 $ 6, 000 $ 2, 000 $ 1, 000 $ 11000 Specific Ownership 12, 782. 01 $ 16, 123 S 14, 484. 60 $ ( 1, 638. 40) $ 21, 559 $ 19, 358 $ 6, 464 $ 9, 803 S 10, 585 $ 10. 585 Sub- Total 304, 970. 75 S 362, 026 $ 360, 942A6 $ ( 1, 083. 54) S 475, 705 $ 473, 687 $ 162, 440 $ 239, 257 $ 257, 178 $ 257, 178 , Total Revenues 304 970. 75 S 362 026 S 36o. 942- 46 S ( 1, 093. 54 S 475, 7051$ 473 687 $ 162, 440 $ 239, 257 $ 257, 178 S 257, 178 I EXPENDITURES PURCHASED SERVICES Accounting/ Administration 2, 476. 00 $ 2, 550 S 2. 550. 00 $ 2, 627 $ 2, 627 $ 2, 706 S 2, 787 $ 2, 870 $ 2, 956 Audit 3, 500 S 3, 500. 00 $ 3, 605 $ 3, 605 $ 3, 713 $ 3, 825 $ 3, 939 $ 4. 057 Collection Fees- Prop Taxes ( 5% of prop taxes) S 14, 067. 47 $ 16, 795 $ 16, 795. 89 S 0. 89 $ 22, 457 S 22, 466 $ 7, 499 $ 11, 373 S 12, 280 $ 12, 280 Legal 1, 292. 50 $ 3, 000 $ 3, 135. 00 S 135. 00 $ 3. 090 $ 3. 090 $ 3. 183 $ 3, 276 $ 3, 377 $ 3. 478 Sub- Total 17, 835. 97 S 25, 845 $ 25, 981 S 135. 89 $ 31, 779 $ 31, 788 $ 17, 100 S 21, 262 $ 22, 466 $ 22, 771 OPERATING& MAINTENANCE Insurance 3, 796 $ S ( 3. 796. 00) S 4, 176 $ 4, 176 $ 4, 593 $ 5, 052 S 51558 $ 6, 113 Sky Cab- operating costs 30, 940 S 26, 319. 98 S ( 4, 620. 02) $ 225, 000 $ 224, 805 $ 150, 000 S 150, 000 $ 150, 000 $ 125, 000 Snowmeltig- Lower CardagawayAVood Rd $ 66, 381. 00 $ 174, 054 S 89. 844. 87 S ( 84209. 131 $ 226. 270 $ 162. 019 S 170. 120 $ 178, 626 $ 187, 557 $ 196, 935 Sub- Total 66, 381. 00 $ 208, 790 $ 116, 165 S ( 92, 625. 15) $ 45SA46 $ 391, 000 S 324, 713 $ 333, 678 $ 343, 115 $ 328, 049 Total Expenditures 84 16. 97 1S 234 35 S 142, 146 It ( 92, 459. 261 $ 487, 225 S 422. 788 S 341813 $ 354, 941 $ 365581 S 3508201 Ending Fund Balance 270, 090. 01 $ 397, 481. 01 $ 488, 866. 73 S 91, 405. 72 $ 385, 961. 32 $ 539, 785. 99 $ 360, 412. 44 $ 244, 728. 71 S 136, 325. 84 $ 42, 683. 75 2007 2008 2008 2009 2009 2010 2011 2012 2013 YEAR- ENO Fund Balance Actual Revised Actual ce uB daM Revised Buda Buda et Budge t Budget RESERVE( 10% of Revenues) 30, 497. 08 $ 36, 202. 60 $ 36, 094. 25 $ ( 108. 35) $ - 47, 570. 50 $ 47, 368. 70 $ 16, 243. 98 $ 23, 925. 69 $ 25. 717. 79 $ 25, 717. 79 FUNDS AVAILABLE 239, 592. 94 $ 361, 278. 41 $ 452. 792. 48 3 91. 514. 07 1 338. 390. 62 $ 492. 417. 29 $ 344. 168. 46 $ 220. 803. 03 $ 110. 608. 05 $ 16, 965. 96 TOTAL Year- and Fund Balance 270, 090. 01 $ 397, 481. 01 $ 488, 886. 73 $ 91, 405. 72 $ 385, 961. 32 $ 539, 785. 99 $ 360, 412. 44 $ 244, 728. 71 .$ 136, 325. 94 $ 42, 693. 75 2008 2009 2010 2011 2012 2013 Assessed Values- Per Metm District 5/ 6108 14, 060, 955 S 17, 829, 606 24, 995, 972 $ 37, 908. 936 $ 40. 932, 143 $ 40, 932, 143 Mills- 20 Z4 0 8 B 6 Property Tax Collection- 281, 219 356, 592 149, 976 $ 227, 454 $ 245, 593 $ 245, 593 Actual Assessed Values- 14, 066, 870 S 16, 794, 930 22, 457, 460 2, 728, 060 5, 662, 530 19. 39% 33. 72% SNOWMASS VILLAGE REGULAR MEETING MINUTES GENERAL IMPROVEMENT DISTRICT NO. 1 MONDAY, OCTOBER 20, 2008 CALL TO ORDER AT 3:30 P.M. Mayor Pro Tern called to order the meeting of the Snowmass Village Town Council General Improvement District No. 1 on October 20, 2008 at 3:34 p.m. COUNCIL MEMBERS PRESENT: John Wilkinson, Sally Sparhawk, Arnold Mordkin COUNCIL MEMBERS ABSENT: Mayor Douglas Mercatoris, Reel Lewis Russ Forrest, Town Manager; Hunt Walker, Public Works Director; Jason Haber, Economic Resource STAFF PRESENT: Director; John Dresser, Town Attorney; Marianne Rakowski, Finance Director; Chris Conrad, Planning Director; Rhonda B. Coxon, Town Clerk PUBLIC PRESENT: Steve Alldredge, Mike Canino, and other members of the public interested in today's agenda items Item No. 2 RESOLUTION NO. 1. SERIES OF 2008 - AMENDING THE 2008 GID BUDGET Sally Sparhawk made the motion to approve GID Resolution No. 1, Series of 2008. Arnold Mordkin seconded the motion. The motion was approved by a vote of 3 in favor to 0 opposed. Council Member Lewis and Mayor Mercatoris were absent. Voting Aye: Arnold Mordkin, John Wilkinson, and Sally Sparhawk. Voting Nay: None. Council Member Mordkin had questions regarding how the budget is set, and the cost of the skittles operation as well as the hours of operation. Town Council consensus was to direct staff to put this item on a future agenda for further discussion. They asked that the GID advisory board be in attendance at this meeting. 10-20-08 GID Minutes Page 2 of 2 Item No. 3 RESOLUTION NO. 2, SERIES OF 2007 - ADOPTING THE 2009 BUDGET Council Member Lewis arrived at 4:00 p.m. Council Member Mordkin, and the majority of the Town Council, would like a detailed "story" or summary of how the GID got to where it is today, including some funding options for the skittle operation as well as the hours of operation. Arnold Mordkin made the motion to approve GID Resolution No. 2, Series of 2008 Sally Sparhawk seconded the motion. The motion was approved by a vote of 4 favor to 0 opposed. Mayor Mercatoris was absent. Voting Aye: Sally Sparhawk, Reed Lewis, John Wilkinson, and Arnold Mordkin. Voting Nay: None. Item No. 4 ADJOURNMENT Arnold Mordkin made the motion to adjourn the GID meeting. 0 seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Mayor Mercatoris was absent. Voting Aye: Sally Sparhawk, Reed Lewis, John Wilkinson, and Arnold Mordkin. Voting Nay: None. Submitted By: Rhonda B. Coxon, Town Clerk GENERAL IMPROVEMENT DISTRICT allDGET DETAIL- 2008- 2013 09 revised budget adjusted beg bal to show 2008 ending fund balance Beginning Fund Balance S 49, 336 $ 270, 090 S 270, 090. 01 S 397, 481 $ 488, 887 S 539, 786 S 360, 412 S 244, 729 S 136, 326 REVENUES 2007 2008 2008 2009 2009 2010 2011 2012 2013 Description Actual Revised Actual Variant; Budget Revised Budget Budoel Budget Budoel ISLESProperty Taxes- Operating 281, 337. 41 $ 335. 899 3 335, 728. 60 $ ( 170. 40) 3 449, 146 $ 449, 329 $ 149. 976 $ 227, 454 S 245, 593 $ 245, 593 Interest Income 10, 851. 33 $ 10, 004 $ 10, 729. 26 S 725. 26 $ 5, 000 $ 5, 00D S 6, ODO $ 2, 000 $ 1, 000 $ 1, 000 Specific Ownership 12, 782. 01 $ 16. 123 $ 14, 464. 60 $ ( 1, 638. 40) $ 21, 559 $ 19, 358 S 6. 464 $ 9, 803 $ 10, 585 $ 10, 585 Sub- Total S 304, 970. 75 $ 362, 026 $ 360, 942. 46 $ ( 1, 083. 54) $ 475, 705 $ 473, 687 $ 162, 440 $ 239, 257 $ 257, 178 $ 257, 178 T66llRevenues Sf304r 97017511$ X362' 02611$ ZM360' 942! 46i$. 1' 083! 54 1$ 1943( 475' 7051 ISM 473' 687/ I$ SMBSi162,' 440fl$ gMMM239r257M$ 257f178ESEM$ 257NZeB EXPENDITURESPURCHASED SERVICES Accounterg/ Administration 2, 476. 00 $ 2, 550 $ 2, 550. 00 $ 2, 627 $ 2, 627 $ 2, 706 $ 2, 787 $ 2, 870 $ 2, 956 Audit 3, 500 $ 3, 500. 00 $ 3, 605 $ 3, 605 $ 3, 713 $ 3. 825 $ 3, 939 $ 4, 057 Collection Fees- Pmp Taxes ( 5% of prop taxes) $ 14, 067. 47 $ 16, 795 $ 16, 795. 89 S 0. 89 $ 22, 457 $ 22, 466 S 7, 499 $ 11, 373 S 12. 280 $ 12, 280 Legal 1, 292. 50 $ 3, 000 $ 3. 135. 00 $ 135. 00 $ 3. 090 $ 3, 090 $ 31183 $ 3. 278 $ 3. 377 $ 3. 478 Sub- Total 17, 835. 97 $ 25, 845 $ 25, 981 S 135. 89 $ 31, 779 $ 31, 788 $ 17, 100 $ 21, 262 $ 22, 466 $ 22, 771 OPERATING 8 MAINTENANCE Insurance 3, 796 $ 3, 796. 00) $ 4, 176 $ 4, 176 $ 4, 593 $ 5, 052 $ 5, 558 $ 6, 113 Sky Cab- operating costs 30, 940 $ 26, 319. 98 $ ( 4, 620. 02) $ 225, 000 $ 224, 805 $ 150, 000 $ 150, 000 $ 150, 000 $ 125, 000 Snowme84g- Lower Carriageway/ Wood Rd $ 66, 381. 00 $ 174, 054 $ 89, 844. 87 $ ( 84, 209. 13) $ 226, 270 $ 162. 019 $ 170. 120 $ 178, 626 $ 187. 557 $ 196. 935 Sub- Total 66, 381. 00 $ 208, 790 S 116, 165 S ( 92, 625. 15) S 455, 446 S 391, 000 f 324, 713 $ 331, 678 S 343, 115 $ 328, 049 TOt2): E ndReres l B4' 16! 97/ I$ 234' 635M$ W) 12' tii142r1' 4614$ NK 92, 1489126 I$ I1fWA$ 487x 5615 ( 5422` 788) I$`: 4&si,% 0341181730$ f 351' 941M$ 365' 581trS$* o¢ Fa 350' 820 1 Ending Fund Balance 270, 090. 01 1$ 397, 481. 01 $ 488, 886. 73 $ 91, 405. 72 $ 385, 961. 32 $ 539, 785. 99 $ 360, 412. 44 $ 244, 728. 71 $ 136, 325. 84 $ 42, 683. 75 2007 2008 2008 2009 2009 2010 2011 2012 2013 YEAR- END Fund Balance Actual Revised Actual Variant Buda el Revised Budge( Budget Budget Budaet RESERVE( 10% of Revenues) 30, 497. 08 $ 36, 202. 60 $ 36, 094. 25 $ ( 108. 35) $ 47, 570. 50 $ 47, 368. 70 S 16, 243. 98 $ 23, 925. 69 $ 25, 717. 79 S 25, 717. 79 FUNDS AVAILABLE 239, 592. 94 $ 361. 278. 41 $ 452. 792. 48 $ 91. 514. 07 S 338. 390. 82 $ 492. 417. 29 3 344, 168. 46 $ 220. 803. 03 3 110, 608. 05 $ 16, 965. 96 TOTAL Yearend Fund Balance S 270, 090. 01 $ 197, 481. 01 $ 488, 886. 73 $ 91, 405. 72 $ 385, 96132 $ 539, 785. 99 $ 360, 412. 44 $ 244, 728. 71 S 136, 325. 84 $ 42, 683. 75 2008 2009 2010 2011 2012 2013 Assessed Values- Per Metro District 516/ 08 14, 060, 955 S 17, 829, 606 3 24, 995, 972 $ 37, 908, 936 3 40, 932, 143 $ 40, 932, 143 M9s- m m Q 9 ff Property Tax Collection- 281, 219 356, 592 3 149, 976 S 227, 454 $ 245, 593 $ 245, 593 Actual Assessed Values- S 14, 066, 870 $ 16, 794, 930 22. 457. 46e 2, 728, 060 5, 662, 530 19. 39% 33. 72% OPTION 1 ISky Cab Operating Costs 2009 Operation—s---j Winter non-ski hours(Jan I.April 12) Plus:1 hr/day Per hour rate Hours per day #of days Start uplshut down Total#of hours $135.67 Mon through Sun 4:00 p.m.-10:00 p.m. 6 102 102 714 96,868 Summer(June 17-Sept 71 Wed through Sun 11:00 a.m:9:00 p.m. 10 61 61 671 91,035 Chili Pepper 11:00 a.m:11:00 P.M. 12 3 3 39 5,291 Balloon/Wine 11:00 a.m.-9:00 p.m. 10 1 1 11 1,492 Thursday concerts 9:00 p.m.-10:00 p.m. 1 6 0 6 814 Winter non-ski hours(Nov 26-Dec 311 Mon through Sun 4;00 p.m:9:00 p.m. 5 36 36 216 29,305 TOTALS 209 203 1657 224805 Option Add Cost per day 11 a.m.-9 P.M. 10 1 1 11 1,492 of Days January 31 June 10 November 5 February 28 July 23 December 31 March 31 August 22 36 April 12 September 6 Total 102 61 Hourly Rate line 3%vrl Annual Amt Available Hourslvr 2009 135.67 $ 223.991 1,651 2010 139.74 S 150,000 1,073 2011 143.93 $ 150,000 1,042 2012 148.25 $ 150,000 1,012 2013 152.70 S 125,000 819 OPTI0N'2 GID Advisory oardB Recommendation ISky Cab Operating Costs 2009 Operations Winter non-ski hours(Jan I.April 12) Plus:1 hr/day Per hour rate Hours Per day #of days Start upishut down Total#of hours $135.67 Mon through Sun 4:00 p.m:10:00 p.m. 6 102 102 714 96,868 Summer IJune 17-Sept 71 Thurs through Sun 11:00 a.m.-9:00 p.m. 10 49 49 539 73,126 Chili Pepper 11:00 a.m.-1 1:00 p.m. 12 3 3 39 5,291 Balloon/Wine 11:00 a.m:9:00 p.m. 10 1 1 11 1,492 Thursday concerts 9:00 p.m.-10:00 p.m. 1 6 0 6 814 Winter non-ski hours(Nov 26.Dec 311 Mon through Sun 4:00 p.m:9:00 p.m. 5 36 36 216 29,305 TOTALS 197 191 1525 206897 Option Add Cost Der day 11 a.m.-9 p.m. 10 1 1 11 1,492 of Days January 31 June 8 November 5 February 28 Jul 18 December 31 March 31 August 18 36 April 12 September 5 Total 102 49 OPTION 3 Sky Cab Operating Costs 2009 O erations Winter non-ski hours IJan 1-April 121 Plus:1 hr/day Per hour rate Hours per day #of days Start uplshut down Total#of hours $135.67 Mon through Sun 4:00 p.m.-10:00 p.m. 6 102 102 714 96,868 Summer(June 17-Sept 71 Fri through Sun 11:00 a.m:9:00 P.M. 10 37 37 407 55,218 Chili Pepper 11:00 a.m.-11:00 P.M. 12 3 3 39 5,291 BalloonlWine 11:00 a.m.-9:00 P.M. 10 1 1 11 1,492 Thursday concerts 4:00 p.m:10:00 p.m. 6 6 6 42 5.698 Winter non-ski hours(Nov 26-Dec 311 Mon through Sun 4:00 p.m:9:00 p.m. 5 36 36 216 29,305 TOTALS 185 185 1429 193 672 Option Ad Cost per day 11 a.m.-9 P.M. 10 1 1 11 0 of Days January 31 June 6 November 5 February 28 July 13 December 31 March 31 August 14 36 April 12 September 4 Total 102 37 RELATED 1 0WESTPAC APPLICATION FOR AN ADMINISTRATIVE MODIFICATION TO THE BASE VILLAGE PUD FOR BASE VILLAGE INTERIM PARKING PLAN OF OPERATIONS MAY 13 2009 - APRIL 12, 2010 TEMPORARY ARRIVAL CENTER 1 AND TEMPORARY WAYFINDING SIGNAGE Submitted March 3, 2009 RECE, hSAR 18 2009 Snowmass v;rage community Development March 2009 Application for Administrative Modification to the Base Village PUD RELATED WESTPAC TABLE OF CONTENTS SECTION 1 Application and Review Standards APPENDIX A Interim Parking Plan of Operations The following documents are on file in the Town of Snowmass Village Planning Department: 1. Consent and Disclosure of Ownership 2. Application Form and Evidence of Payment of Fees 1 1 March 2009 Application for Administrative Modification to the Base Village PUD rRELATED WESTPAC 1 SECTION 1 APPLICATION AND REVIEW STANDARDS 1.1 Introduction On October 18, 2004, the Town Council of the Town of Snowmass Village passed 1 Ordinance No. 21, Series of 2004 (the "PUD Ordinance"). The PUD Ordinance was for the development of properties known as Base Village, Fanny Hill and Sinclair Meadows. The PUD Ordinance was recorded in the Official Records of the Pitkin County Clerk and 1 Recorder on February 2, 2006 at Reception No. 520481 along with the Base Village PUD Final Plat which was recorded in Book 77, Page 30, Reception No. 520483 of the Pitkin County Records. 1 Base Village Owner LLC, the Applicant, is submitting this administrative modification requesting approval of an interim parking operations plan and a temporary modification to an approved use within Building 2C. These requests are the result of unforeseen circumstances resulting from the phasing of Base Village and the current interim operation needs. The original Base Village PUD did not outline the parking provisions associated with a phased occupancy of the garage and Village; therefore no interim parking management plans were established. This administrative modification application to the Base Village PUD requests approval of the proposed interim operating plan for the parking associated with Base Village. The permanent arrival center for Base Village will be located in Building 7 which is not complete at this time. Until the permanent arrival center is complete, a temporary arrival center is necessary for the operation of Base Village. Owners, renters and guests who are anticipating their first stay in Base Village expect an impressive arrival experience. The Applicant is requesting continued approval for the use of a temporary arrival center in Building 2C on both the Village Level and the PI Level. The Applicant is also requesting continued administrative approval to operate part of the arrival center on the lower level of 2C which is currently approved as storage space. No change in use is necessary on the Village Level. This location is depicted on the parking plans in Appendix C. Approval of this administrative modification will establish a clear plan for the operations of the parking garage and residential units as they relate to the ongoing development and phased occupancy of Base Village. More importantly the location of the temporary arrival center will ensure that owners, renters and guests' have a positive Base Village experience. 1.2 Section 16A-5-40(B) Minimum Contents 1.2.3 Name, Address and Telephone Number March 1009 Applicalion for Administrative Modification to the Base Village PUD I i rRELATED WESTPAC Base Village Owner, LLC Related WestPac 16 Kearns Road Snowmass Village, CO 81615 Tel: 970-922-0556 Attn: Scott Stenman 1.2.2 Legal Description BASE VILLAGE PUD, SNOWMASS VILLAGE, COLORADO, AS SHOWN ON THE BASE VILLAGE PUD FINAL PLAT RECORDED FEBRUARY 2, 2006, IN BOOK 77, PAGE 30, AT RECEPTION NO. 520483 OF THE PITKIN COUNTY, COLORADO RECORDS. LOTS I AND 2. The plat is located in Appendix A. 1.2.3 Disclosure of Ownership 1 A description of the ownership of the various parcels comprising the Project site is set forth in the title commitment attached hereto as Appendix B. Property owner consents to the submission of this Application are attached hereto as Appendix B. 1.2.4 Written Description /Written Statement/Compliance with Review Standards of Section 16A-5-390(3) A. Written Description Overview of the Parking Operations Plan The original Base Village PUD did not outline the parking provisions associated 1 with a phased occupancy of the garage and Village; therefore no interim parking management plans were established. The Applicant requests administrative approval of an interim parking plan for the Base Village parking garage from May 1, 2009 to April 12, 2010. The Interim Parking Plan of Operations is included in Appendix C. Snowmass Hospitality,the company managing the operations of Base Village, will operate portions of the P 1 and P2 parking levels with the remainder of the P1 1 and P2 levels and all of the parking spaces on the P3 level segregated and controlled by Related WestPac for construction operations. The parking plan includes the following components: March 2009 Application for Administrative Modification to the Base Village PUD 2 RELATED WESTPAC to Parking space composition and location o Proposed method of operation and hours of operation o Access control: ingress/egress points o Separation of residents, guests, restaurant and retail patrons from construction areas o Operational requirements Winter 2008/2009 Parking Operations Summary Due to the popularity of the Treehouse and the AVSC programs, especially during peak holidays and weekends, it was necessary to implement a traffic plan that would accommodate all stakeholders. Safety is the number one focus. Most parents desire the opportunity to temporarily park in order to escort their children to the ski instructor. In order to sufficiently accommodate the needs of all parties, temporary short term parking for the Treehouse has been provided on the P I level of the parking garage. This addition has helped to mitigate the previous traffic concerns and has allowed for more efficient traffic flow during the winter of 2008/2009. Parking Garage Access Location Public access into the parking garage is currently available off of Lower Carriage Way and Wood Road, while the only available exit is onto Wood Road. Lower Carriage Way is mostly free of construction traffic because Phase 1 is complete. Constriction traffic is more concentrated around the Wood Road access point into the garage therefore a scaffold bridge has been erected to create a safe entry point, but will be removed at the end of this ski season. The two access points into the parking garage are shown in Appendix C in exhibit A 1.2.0. The Lower Carriage Way garage entry provides a clear, simple vehicular route from the Treehouse to the abundant short term parking available within the garage. Alternatively, the Wood Road entry appeals to residents not wanting to be impacted by traffic and/or buses on Lower Carriage Way. Short term Treehouse parking within the garage successfully resolves the Treehouse traffic back-up issues that have previously occurred. If the short term parking adjacent to the Treehouse is full, the easiest, shortest route to the parking garage is through the Carriage Way parking garage entry. Simplifying the access to the additional short term parking will enhance the experience of Treehouse guests. April 13, 2009 through November 24,2009 During this period the public access into and out of the parking garage will be through the Lower Carriage Way entry point. The Wood Road entrance will be used for construction use only. November 25,2009 through April 12,2010 March 2009 Application for Administrative Modification to the Base Village PUD 3 RELATED WESTPAC During next ski season the public access will be on Wood Road in order to provide the easiest arrival experience for guests and residents alike. Public transit will have access to both the Wood Road and Lower Carriage Way access points. Treehouse Arrival/Departure Traffic Mitisation Because the Treehouse Circle only has a limited number of short term parking spaces (27 spaces in front of 2A/2B), temporary short term parking is available on Level P of the parking garage. To ensure the Treehouse guests and AVSC participants are accommodated in an efficient, safe and professional manner, Treehouse staff will direct their overflow parking needs to Level PI of the parking garage. Because the Applicant is providing 62 excess commercial parking spaces on the Pl level (over the requirement), spaces will be readily available for Treehouse guests during these peak hours. In total there are 178 commercial spaces available on PI for use during peak arrival and departure times. All AVSC members, lodges, hotels and property management companies will be contacted for an orientation to this process to properly educate as many Treehouse users about this process to ensure success. Temporary Arrival Center The Applicant is requesting approval to continue to operate the temporary arrival center out of Building 2C as it is currently approved. More specifically the Applicant is requesting continued approval for the following uses in the 2C storage space: offices, locker rooms, guest arrivals, and circulation. Guest Arrival and Check-In Arrivals staying within Base Village will register and receive guest services in the stated section of Building 2C. Residential owners and guests arriving by personal automobile will be forwarded a parking information package along with their lodging confirmation. The information package will include a map and driving directions from the Brush Creek Road, Colorado Highway 82 intersection to the temporary arrival center in Building 2C. Guests arriving by hospitality shuttle will either be taken directly into the garage to the elevator closest to their residence or the shuttle will offload them in the short term parking spaces. Once guests and owners have registered, guest services staff will provide an orientation through the garage to the parking spaces most convenient to their lodge residence. Additionally, guest services staff will explain that on departure day, the final bill will be delivered in the early morning to the residence for review. The bellman March 2009 Applicationfor Administrative Modification to the Base Village PUD 4 RELATED WESTPAC will provide luggage service from the residence to the automobile or hospitality shuttle parked in the garage by the elevator closest to the residence. Signaec The current wayfinding signage will remain in place to direct guests to the parking garage (access through the 2B elevator and temporary stairs) and the temporary arrival center. The signage will be consistent with the primary pedestrian wayfinding hand hewed hardwood beams approved in Ordinance 4 of 2007, the Base Village Phase 1-A Comprehensive Sign Plan. B. Compliance with Review Standards The proposed application meets the Standards of Review for Planning Director Modification as outlined in the Base Village PUD Guide. 1. The interim parking operations plan and temporary arrival center location meet the qualifications for Planning Director Modifications to buildings not affecting mass or scale. In accordance with condition 1(a) of the Record of Decision for the 2008 CMP Amendment, the Applicant shall submit a parking operations plan to the satisfaction of the Planning Director. The further approval of the use of the storage space in 2C meets the necessary standards as this is only a temporary location. Once the permanent arrival center is constructed in Building 7, the use will no longer permit operations. 2. Since the requests are temporary in nature, approval is consistent with the original provisions of the PUD Guide and the Ordinance. 3. The parking operations plan and temporary arrival center will not have a substantially adverse effect on the neighborhood surrounding the affected Lot or have a substantially adverse impact on the enjoyment of land abutting upon or across the street from such Lot. The requests will enhance the current operations of Base Village until such a time that the phased occupancy eliminates the need for these temporary plans. 4. The basic character of the Project and surrounding areas will not change as a result of the approval of the application. 5. As described below, the modifications comply with all applicable standards and provisions of the Municipal Code. The interim parking operations plan and the temporary relocation of the arrival center to Building 2C both meet the qualifications for an administrative modification as outlined in Section 16A-5-250 of the Code. The Applicant is requesting a temporary change in use of an approved PUD. This will not change the character of the project, will not substantially increase trip generation or the March 2009 Application for Administrative Modification to the Base Village PUD 5 rRELATED WESTPAC demand for public facilities and the changes are consistent with the representation of the project's original approval. This request is necessary because the original approval did not anticipate operational needs of a phased occupancy. The proposed administrative modification does not impact any review standards within Article V of the Land Use Code as originally approved in Ordinance 21 of Series 2004. The applicable provisions of Article IV of the Development Code, Development Evaluation Standards, are addressed below. Fire Protection, Section 16A-4-240 The Applicant will contact the Snowmass-Wildcat Fire Protection District for the necessary review and approval. Off-Street Parking, Section 16A-4-310 The operations plan proposes 178 commercial parking spaces and 97 residential parking spaces, totaling 275 parking spaces. 7 of the residential parking spaces are designated for employee housing units while only 5 spaces are required. The 2 additional employee housing parking spaces will go towards the requirements of future buildings. In accordance with the parking requirements outlined in Ordinance 21 Series of 2004, commercial spaces occupied this winter generate 116 commercial parking spaces and the residential component generates 74 residential parking spaces, totaling 190 parking spaces. A detailed parking calculation is provided in the back of this section and summarized below in Table I. The Applicant is providing 62 spaces above the commercial parking requirement. These spaces can be used to supplement the short term overflow parking needs of the Treehouse. The additional 23 residential spaces will be used to mitigate the parking necessary for the arrival center. tTable 1 -Parking Breakdown Use Parkin" Provided Parkin,, Requircd I? Commercial Parking 178 spaces 116 spaces 62 spaces Residential Parking 97 spaces 74 spaces 23 spaces Total Parking 275 spaces 190 spaces 85 spaces Temporary Use Review Standards, Section 16A-5-260 The temporary arrival center is appropriate in Building 2C as a portion of this area is approved for retail use. The change in use for the storage area will enhance the operations of Base Village. The location is integrated into all of the open buildings, which make up Phase 1 of Base Village. The guest experience will be significantly improved due to the central location, ease of access, and fully constructed surroundings. In addition, the location of the temporary arrival center will allow for a smooth transition into the originally planned arrival center within tthe adjacent Building 7 once it is constructed. March 2009 Application for Administrative Modification to the Base Village PUD 6 BASE VILLAGE PHASE 1: RESIDENTIAL UNITS 1 2A 28 2C 3ABC 3DE TOTAL Generation Rate Free Market 14 29 25 2J 0 0 e7 0. 75 spacesNnit 68. 25 68. 25 Em o ee Housin 0 0 2 3 0 0 5 1s ace/ unit 5. 00 5. 00 Residential Total: 141 291 271 261 01 01 961 1 1 73. 251 73. 25 COMMERCIAL USE 1 2A 2B 2C 3ABC JOE TOTAL Seats Generation Rate Max' Min' TENANT( TBD) 2A- 1 Restaurant 2, 698 2, 698 80 1 space/ 8 seats 10. 00 10. 00 Bucchi 2A- 2 Retail 813 813 1 spaorJ300 sf 2.71 2. 71 Snowmass Style 2A- 3/ 2A4 Retail 1, 401 1, 401 1 space/ 300 sf 4. 67 4. 67 Generations Snowmass 2A- 5 Retail 1, 511 1, 511 1space/ 300 sf 5. 04 5. 04 Performance Ski 2A- 6/ 2A- 7 Restaurant 4, 846 4, 846 163 1 space/ 8 seam 20. 38 20. 38 Sneaky' s Tavern/ Aspen Skiing Company, Inc. 2A- e Retail 656 656 1 space/ 300 sf 2. 19 2. 19 TBD- Lockers 2B- 1 Restaurant 1, 011 1, 011 511 space/ e seats 6. 38 6. 38 TBD- Restaurant 2B- 213 Retail 1, 121 1, 121 1 space/ 300 sf 3. 74 3. 74 Aspen Sports/ The North Face 28- 4/ 28- 5 Retail 1, 648 1, 648 1 spaoe/ 300 sf 5. 49 5. 49 Aspen Sports/ Patagonia 2C- 1 Retail 619 619 1 spaW300 sf 2. 06 2. 06 TBD- Rated 3AA/ 3A4 Restaurant 5, 773 5, 773 227 1 space/ 8 seats 28. 38 28. 38 Liquid Sky/ Junk 3B Restaurant 2, 534 2, 534 60 1 spaWB seam 7. 50 TBD 313- 1 Retail 977 977 1 apace/ 300 sf 3. 26 3. 26 Aspen Skiing Company, Inc. 30. 2 Retail 712 712 1 space/ 300 sf 2. 37 2. 37 Aspen Skiing Company, Inc. 30. 3 Restaurant 3, 166 3, 166 151 1 space/ 8 seats 18. 88 18. 88 Sweet Life Snowmass 313- 4 Restaurent 2, 108 2, 108 50 1 space/ 8 seats 6. 25 TBD Commorclel Total: 11, 9251 3, 7801 6191 8, 307 1 6, 967 31, 594 1 7821 1 129. 281 115. 53 TOTAL PARKING SPACES REQUIRED: 202. 531 188. 78 1. The maximum and minimum column include all units within the parking demand calculation, therefore both columns represent peak occupancy. 2. The maximum column represents the parking requirement based on full occupancy of the commercial spaces. 3. The minimum column represents the parking requirement based on the commercial spaces confirmed and likely so be occupied. This calculation is used to confirm the number of spaces because d represents the actual tenants open. oN f F o 1 1 ) L 1 1 1 t N O- rte_— I 14 I U n a s u n n m 1 fil M i a a] a 1 1 I II 1 9 I a 1 BR 1 BR 0 I area 714st o I area 714sfi I ----- I LU V J Z u 1 O N i7 NQ m A C- 5 c Y 1 h I 11 IIII Mr. TTIQa 1I Y` D I b 2 BRarea t{ 54sf rnMas IJ go I I I i oe. oaaoo A I II I lIIi I I I iL-------^---------------------- ----------------+ I I I.. no UPPER LEVEL FLOOR PLAN AO A. 01 1/4"= T- W Yid S Std X . gz w 1 t-tom z 9 ` ;Y'f ' r Nl)Iay c!z z I N3alS32f 1---__ z • i l•_ . i 1 O ' 7w /te/r t YI 9 041 Q b I 5 I. r O m T , q htanchmter Nchitecm, Inc. BASE VILLAGE i3 1l i" 1OirSmrwmaas+ Carbondale BUILDING 2C N Ll co e..Snowmass Village CO RELATED WESTPAC APPENDIX A INTERIM PARKING PLAN OF OPERATIONS 1 1 1 1 March 2009 Applicationfor Administrative Modification to the Base Village PUD ONE Base Village Snowmass OARK>ING Interim Parking Operations Plan March 2009 Introduction Purpose: This interim operating plan is intended as an overview of the proposed operation of the parking program for The Base Village mixed use development in Snowmass Village, Colorado. This temporary plan shall be in effect from May 1, 2009 — April 12, 2010. It is envisioned that Snowmass Hospitality will operate portions of the P1 and P2 parking levels, with the remainder of the P1 and P2 levels and all of the parking spaces on the P3 level controlled by Related WestPac Construction. The primary areas to be covered are: Parking space composition/location Proposed method of operation and hours of operation Access control: ingress/egress points I Separation of residents, guest, Treehouse, restaurant and retail patrons from construction areas Operational requirements Project Description: The Base Village is a first class mixed-use complex in Snowmass Village, Colorado. The site is bounded by Carriage Way to the Northwest, Wood Road to Northeast with the ski area to the South. Phase I may consist of the following components: Residential condominiums: 4 buildings containing 91 units 5 Employee housing units Retail Space: 9,458 square feet in 9 Shops. Restaurant Seats: 672 seats in 6 Restaurants. Parking Facility is a multi-story three- (3) level structure that containing a maximum capacity of approximately 615 vehicles. In accordance with this plan there will be 275 parking spaces available in November 2009, 197 on the P1 Level and 78 on the P2 Level, during this interim phase of operation. The parking alternatives will be limited to a self-park operation only during the interim phase. ONE Base Village SnowmassOaRraNInterimParkingOperations Plan March 2009 METHOD OF OPERATION User Groups Condominiums Residents of Hayden Lodge will be provided parking spaces on the P1 Level closest to Hayden Lodge. Residents of the Capitol Peak complex will be provided parking spaces on the P2 Level. I Retail (Shops and Restaurants) Visitors to the retail shops and restaurants will be provided parking spaces on the P1 Level. Treehouse drop off and Pick up The cars from the Treehouse will be able to park on the P1 Level close to'the stairs and freight elevator connecting the garage to the Village,Level. There are a total of 62 extra commercial spaces on Level Pti to support the peak Treehouse traffic. 1 Commercial Owners/Managers Each Commercial outlet shall be allowed one parking space per leased unit for use by their designated assignee. Commercial outlets parking are restricted to the P2 level. Operational Plan 1 Snowmalss Hospitality and all Property Management Companies will emphasize that utilizing their hospitality shuttles to and from Pitkin County Airport is encouraged in order to minimize the vehicular impact oh the Town of Snowmass Village, CO. Residential owners and guests arriving by private automobile will be forwarded a parking information package along with their lodging confirmation. The information package will include a map and driving directions from the Brush Creek Road, Colorado Highway 82 2 ONE Base Village SnowmassOaRraNInterimParkingOperations Plan March 2009 intersection to the temporary Welcome Center located in the 2A, Capital Peak Lodge Boardroom. This will be in service until the new temporary arrival center is constructed in Building 2C. Wayfinding signage is located at the Wood Road and Carriage Way intersection, at the Carriage Way Treehouse Circle, and on the Treehouse Circle. During the check in process, Owner/Guests will be given a parking garage access card, a garage map, and detailed directions to their designated parking area and appropriate elevator within the garage. Interior way finding signage will direct them to the P1 Level. Three access points to the Plaza will be available; exterior stairs located on the south wall of the garage, the 2B freight elevator, and via the future connection between Level P1 and Interim Building 7. 1 Base Village patrons will be directed via way finding signage to the public parking on Level P1 . During peak Treehouse traffic periods; an employee working at the Treehouse will be able to divert Treehouse traffic into the garage, and the P1 elevator access to the plaza. Every effort will be made to limit loading dock deliveries and pickups, and trash removal between Sam and 10am and 2pm and 4pm. Hours of Operation During the Winter Ski Season, at a minimum, the parking booth at the P3 Control Gates will be staffed from 8:00 A.M. — 6:00 P.M. There are intercom lines at the P3 access gate and both P3 egress gates. Snowmass Hospitality personnel are available to respond 24 hours a day, 7 days a week. Parking Allotment Free market residential: Each unit will be allocated .75 spaces for use while in residence. Employee housing residential: Each unit will be allocated 1 space. Retail: Allocated 3.33 parking spaces per 1,000 sq. ft. 3 1 ONE Base Village SnowmassOaraaNCInterimParkingOperations Plan March 2009 Restaurants: Allocated 1 parking space per 8 seats. Access Control Upon arrival, Hayden Lodge and Capital Peaks Residential Guests/Owners will be granted access through the P3 control gates by Snowmass Hospitality personnel. Upon check in, the resident will be issued a Brivo access card programmed to allow ingress/egress to and from the garage during their reserved length of stay and a $25.00 security deposit will be charged. Guests/Owners will need to surrender their parking access card upon check-out in order to receive a credit for the device security deposit received during check-in ($25.00). Each employee residential housing unit will be issued one Brivo access windshield sticker that will expire annually, thus requiring renewal. During the non skiing seasons, restaurant and retail patrons will be granted free parking access at the P3 entry. During the ski season, restaurant and retail patrons will pull a parking ticket at the P3 control gate to gain access to the parking garage. For those utilizing the garage from 8:00 A.M. — 6:00 P.M., payment must be made to exit the garage. To facilitate the Treehouse drop off pickup procedures and retail/restaurant patrons, the first hour will be free and the ensuing hourly rates will be structured to encourage the two hour shopper or diner and discourage the day skier. Each Restaurant and Retail outlet will be issued one Brivo access card per leased unit for the use by one of their personnel that expire annually, thus requiring renewal. Brivo access cards and windshield sticker expiration dates can be extended or cancelled from the access control PC operated and controlled by Snowmass Hospitality. Separation of Guest and Construction Traffic Listed below, please find a preliminary estimate pending review and approval by the Town of Snowmass Village. a t ONE Base Village Snowmass prM!1!NG Interim Parking Operations Plan March 2009 See Exhibits A.1 .2.0-A.1.2.3 (in this appendix): Diagrams of the site plan, parking levels and access into the garage. P1 and P2 levels show the proposed program to segregate the guests residential Owners/Guests and retail patrons) from the on- going construction. Access to the P1 , P2 and P3 construction areas will be restricted and secured via a six foot (tall) sliding gate, with access granted by credentials provided by Related WestPac Construction. Construction fencing with mesh will be erected between the drive lanes and parking areas common to the public and the construction areas. Said segregation will remain in place until all adjacent buildings construction is completed. Colored arrows will be painted on the access ramp and parking decks directing residential Owners/Guests and retail patrons to the designated guest parking areas and building elevators. This will be supplemented with appropriate signage. Special Event Management Plan for the Shoulder and Summer Seasons To facilitate parking during special events (e.g. Thursday night concerts) Snowmass Hospitality will implement a Special Events parking program. The program will include the following: Temporary signage will be deployed at the Carriage Way garage entrance. Snowmass Hospitality will have a staff member at the P3 parking control gates. 5 r0 RELATED WESTPAC The temporary arrival center will continue to comply with the Town's policies and regulations and will not violate any applicable state, county or federal laws. Snowmass Hospitality,the company managing the operations of Base Village, has the skills and experience to ensure the arrival center will be operated in a safe and orderly manner. The traffic impacts and mitigation measures resulting from the location of the arrival center are addressed above under subsection A,Temporary Arrival Center. Ordinance 7 of Series 2007,Base Village Phase 1-A Comprehensive Sian Plan 1 The wayfinding signage will continue to comply with the conditions of Ordinance 7, "Pedestrian Wayfinding-shall be consistent in terms of legibility, quality and materials"and will meet the design specifications and requirements in accordance with Exhibit B of the Ordinance, Primary Pedestrian Wayfinding. All signage that is currently installed will remain. Lighting is proposed to light the elevator sign and entry at the temporary 2B public elevator entrance down to the parking. This lighting will be code compliant. 1.2.5 Vicinity Map l_rt re i Panvp ampera: C_ncrqEnvy t s 1.2.6 Other Maps The Applicant requests the Planning Director waive the submission of other maps because the requested administrative modification will not change the maps submitted in connection with the Final Application. 1.2.7 Base Fee and Application Form All required application fees and form have been submitted to the Town and are on file at the Planning Department. March 2009 Application for Administrative Modification to the Base Village PUD 7 1 1 1 Interim Parking Plan of Operations November 2008—November 2009 Base Village Snowmass Village, Colorado 1 I Y Prepared for Related Management Snowmass, Colorado 1 March 3, 2009 1 1. Y S, 1 1 r r r lltlr r r r r r tir r r r r r r r r r Utz —..._..$} n:x tun JawI / Interim Building 7 elevator, stairs and escalator l is L gQuo J11111111111111111illlll. 11l loll y,'` / r 00 Plaza Level 00 2A Elevator 28 Elevator 30 Minute Zone - 27 Spaces Temporary Arrival Center Temporary Stair from P1 A1. 2. 3 5 Minute Zone - 7 Parking Spaces Construction Fence rte_ •-- Yr_ ,= et ? Public access to tea=-°" a' garage between 11/ 25/ 2009 and n ' 4/ 12/ 2010. Ada ' , r wood) a LLI A cc WUJ Public access to y ., / .. Y U garage between 4/ 13/ 2009 and 11/ 24/ 2009. a P3 Garage Level Garage Entry r3CLWAMvow i 1. 2. 0 m : fir.. _ 4-^+--_ r I Ir 1 01 i P2 Garage Level 78 Residential Parking Spaces a Construction Fence Construction Zone ti rs- _ ate-- ----- 7 employeehousing spaces 12 additional spaces and access to Interim Building 9 7 starting 11/ 26/ 09. This will remain in place until the start r : of construction on the final Building 7. Temporary n . W Arrival Center Q5 a QC ZL N ... nJ r Y \ by 35 additional spaces until CI] construction on future buildin s resumes. 0 9 P1 Garage Level 12 Residential Parking Spaces El131 Commercial Parking Spaces Temporary Stair to Plaza Construction Fence Construction Zone 1. 2. 2 6t!6J ,11fp 1261 Flo/y oaoss IV o c S /if oZ Z 3799 HI WA 2-P.O. BOX 2150 GLENWOOD SPRINGS,COLORADO 81602 1 970)945-5491•FAX(970)945-4081JO d sso) o About Holy Cross Energy A Cooperative Holy Cross Energy, formed in 1939, is a not-for-profit, member-owned electric cooperative utility providing electricity,energy products and services to more than 55,000 consumers primarily in the Western Colorado counties of Eagle, Pitkin and Garfield. Holy Cross has annual revenues exceeding$100 million, nearly 170 employees and paid nearly$1.3 million in county property taxes in 2007. Holy Cross is committed to providing its consumers with the best possible service at reasonable cost consistent with sound business and environmental practice. Member-Owned Each consumer receiving electric service from Holy Cross is a member-owner eligible to vote at meetings of members, to become a Director,to receive member equity allocations and/or distributions and to share in the proceeds should Holy Cross be dissolved. Governance Holy Cross Energy is governed by a duly elected Board of Directors consisting of seven active Holy Cross members from specific geographical districts serving staggered three-year terms. Director candidates submit nominating petitions signed by at least 15 active members residing within the geographical district in which the candidate resides and wishes to represent. Should a contest for a Director District exist, candidates are elected through a general election held for the purpose of electing Directors. Holy Cross is not subject to the economic(ratemaking)jurisdiction of the Colorado Public Utilities Commission because its members have elected to exempt Holy Cross from such jurisdiction. Holy Cross remains subject to the Commission's complaint and territorial jurisdiction and is also subject to any Federal, State or local authority with appropriate jurisdiction. Power Supply Holy Cross has long-term power supply commitments through contracts with Public Service Company of Colorado(a subsidiary of Xcel Energy), Western Area Power Administration and as a partner-owner in power generation facilities. Holy Cross's current power supply mix consists of 55%coal and 33%natural gas based generation with the remaining 12%generated by renewable resources such as new hydro, photovoltaic, wind and geothermal. Holy Cross has also acquired additional carbon offsets by purchasing renewable energy credits from a geothermal generation facility equal to 5%of Holy Cross's annual power purchases. Although Colorado law requires electric cooperatives to obtain 10%of their power supply from renewable resources by the year 2020, Holy Cross has established a goal of obtaining at least 20%of its power supply from renewable resources by 2015. Not-For-Profit As a not-for-profit electric utility,annual revenues that exceed operating expenses are credited to each member's equity account based upon their annual energy purchases(sometimes referred to as"patronage"). Each member receives an annual statement showing their current and past year(s)member equity allocation and equity account balance. Members may receive cash distributions from their equity account up to two times per year depending upon length of membership. Cash distributions are made at the discretion of the Board of Directors based upon the bylaws and financial condition of Holy Cross. Members have received cash distributions of over$93 million since 1963 with nearly$50 million distributed since June of 2000. Franchises Holy Cross has franchise agreements with most of the cities and towns within its service territory. A franchise agreement provides the terms under which Holy Cross may build, maintain and operate its electric distribution system within a city or town boundary in exchange for collecting, for the city or town, an electric revenue based fee from each Holy Cross consumer within the city or town boundary. A Community Enhancement Fund is part of each franchise agreement, wherein Holy Cross voluntarily contributes, to each city or town, I%of the annual electric revenue collected within the city or town. The Community Enhancement Funds can be used for beautification projects;energy conservation projects; equipment and technology upgrades for schools; scholarship funds;acquisition and development of open space and/or park lands; sponsorship of special community events and undergrounding overhead utility lines. In 2008, Holy Cross distributed$514,600 in Community Enhancement Funds system wide. A Touchstone Energy'Cooperative 01A Green Holy Cross believes in being a conscientious steward of our natural resources. It has several long-standing programs, which are often ahead of popular demand, addressing efficiency,conservation and renewable resources. Holy Cross was one of the first utilities in Colorado to offer net metering to its consumers and currently has 145 net metered accounts. Holy Cross was among utility pioneers in offering consumers the option of purchasing renewable energy to offset their carbon footprint. Over 2,500 of Holy Cross's consumers are participating in wind power and local renewable pool programs, purchasing over 1,830,000 kilowatt hours of renewable energy per year. Holy Cross has provided thousands of free residential energy audits since the 1980's. In 2004, Holy Cross established its WE CARE(With Efficiency, Conservation and Renewable Energy) program providing consumers: 2 per watt for consumer installed renewable energy generation facilities. To date, $1.1 million in payments have been made for the installation of 550 kilowatts of generation capacity. Energy efficiency and conservation grants to commercial/industrial consumers. Free residential energy audits with free electric water heater blankets and up to four compact fluorescent light(CFL)bulbs. Energy efficient appliance rebates including refrigerators, dishwashers,clothes washers, CFLs and programmable thermostats. Rebates for the proper disposal of old, inefficient refrigerators. Other Holy Cross programs that support efficiency, conservation and wise use of natural resources: Annual funding of the LivingW ise educational program helping provide over 1,000 local elementary school students and their teachers with devices and information concentrating on residential energy and water resource efficiency. Assisted in the formation of and continued support for the Community Office for Resource Efficiency in the Roaring Fork River Valley and the Eagle Valley Alliance for Sustainability in the Eagle River Valley. Expending more than $1 million over the past several years redesigning, building and retrofitting its overhead power lines in order to protect raptors from accidental electrical contact. Created transportation incentives for its employees to reduce the number of vehicle trips to and from work. Continuing our long-standing practice of sophisticated system design and use of high efficiency transformers to maximize system reliability,energy efficiency and economy. Contact General Billing Questions and to Report Outages: Headquarters Office in Glenwood Springs: 970-945-5491 District Office in Avon: 970-949-5892 Management: Del Worley,CEO dworlev(iDholycross.com 970-947-5402 Richard Brinkley,G-M of Operations/Engineering rbrinkley(ilholvcross.com 970-947-5440 Tim Charlton, G-M of Support Services tcharltonaholvcross.com 970-947-5441 Operations and Engineering: Rick Arnhold, Manager of Vail/Eagle District Operations ramhold(i holycross.com 970-748-4308 Craig Murray, Manager of Glenwood District Operations cmurrav(ailholvcross.com 970-947-5426 Walter Dorman, Manager Engineering Department wdormanaholvcross.com 970-947-5411 Dispatch Center: Ken Roberts, Supervisor System Operations/Graphics kroberts(alholvcross.corn 970-947-5419 Member Services and WE CARE: Steve Casey, Member Services/Marketing Administrator scasev(rdholycross.com 970-947-5430 Visit Holy Cross's website at www.holycross.com and click on index item for more information: About Holy Cross: History; Bylaws and Tariffs, Rules and Regulations For Consumers: Rates and Charges; Billing Procedures and Options;Net Metering; Renewable Energy Purchase Policy; Generator Interconnect Policy and Metering Use Guidelines Green Programs: Purchase Renewable Energy Program; WE CARE and Energy Audit Program gadw'ElmtedORchlHmdw April 29, 2009 Jim Wahlstrom Senior Planner Town of Snowmass Village 130 Kearns Road Snowmass Village, C) 81615 Dear Jim: Based on information provided by you regarding the availability of the Town Council members for the May 4 meeting,the Snowmass Chapel, Incorporated requests that the hearing be continued to May 18, 2009. Thank you for you assistance on this matter. Please let me know if any questions. Sincerely, Dougson For Snowmass Chapel, Inc