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06-01-09 Town Council PacketoeA"q N SNOWMASS VILLAGE GENERAL IMPROVEMENT DISTRICT NO.1 AGENDA JUNE 1, 2009 CALL TO ORDER AT 6:00 P.M. DISCUSSION ITEMS Item No. 1: ROLL CALL Item No. 2: UPDATE ON EASEMENTS AND BUDGET FOR 7 DAYS OF OPERATION FOR SKITTLES Time: 30 Minutes) Russ Forrest, Marianne Rakowski and Susan Hamley Item No. 3: ADJOURNMENT NOTE: Total time estimated for meeting: Approximately 30 minutes ALL ITEMS AND TIMES ARE TENTATIVE AND SUBJECT TO CHANGE WITHOUT FURTHER NOTICE. PLEASE CALL THE OFFICE OF THE TOWN CLERK AT 923-3777 ON THE DAY OF THE MEETING FOR ANY AGENDA CHANGES. To: GID Board From: Russell Forrest, Town Manager Date:June 1, 2009 Subject: Summer Use of the Skittles Lift 1. ACTION REQUESTED OF COUNCIL At the May 18`h, 2009 GID meeting, the GID directed staff to negotiate for a summer easement with the Timbermill Building's owner and implement a budget that would run the Skittles lift for seven days a week during a period of time in the summer. Staff is requesting that the GID: 1) Review an offer from the owner of the Timbermill Building for summer access to run the Skittle lift 2) Review a request from the Group Sales team to run the Skittle lift for a significant group in Town on June 11 and 12 and then start the lift for the summer on June 19`h. 2.DISCUSION ITEMS A. Access Easement from the Timbermill Building At the May 18`h, 2009 GID meeting, the GID directed staff to negotiate for a summer easement from the Timbermill Building's owner. Staff and the legal Counsel for the property owner have had several discussions. The property owner is not willing at this time to provide a permanent summer easement. The owner is willing to discuss an agreement for summer usage in 2009. The property owner is willing to accept$4,000 for a summer access agreement. The GID board will be asked on June 1 to approve or disapprove of this proposed value for running the skittles over Timbermill Property during the summer of 2009. B. Request from Group Sales to Run the Skittles for a Group in June Gary Abrams is the Director of CLE (Continuing Legal Education)for the Colorado Bar Association. He has an Estate Planning Retreat booked in Snowmass Village from June 11-13, 2009 with 200 attendees. Estate Planning is the first summer meeting he has brought here in a couple years as the last time they met here (June '06) many restaurants and shops were closed, and his attendees complained. Mr. Abrams also books the National CLE Conference (formerly LEI)the first week of January, historically a slow period with 450 attendees for 5 nights. Their lodging revenue is well over$500,000 for the week, not to mention what the attendees spend on their own for lunch, dinner and shopping. He is impressed with base village and the new restaurants and retailers to complement the mall, and as such is interested in bring LEI to Snowmass in January 2011. The Request: The Marketing and Group Sales Department is requesting to run the skittles when his Estate Planning meeting Thursday and Friday, June 11 and 12, 2009. They have an opening reception from 6-7:30 PM Thursday and a wine tasting from 5-6:30PM Friday. Given the current skittles proposed start date of the 17'" being a Wednesday, staff is requesting to run the Skittles on Thursday and Friday, June 11-12, and then start for the summer on the following Friday which is the 19th, a weekend versus mid-week. This would result in no net increase in the operating budget for the Skittles. It would help facilitate transportation and influence the decision to bring LEI to Snowmass in January 2011 that is a critically needed group. C. Update on Budget for Summer 2009 Skittles Usage. Attachment A includes the budget and future cash flow for the schedule approved by the Town Council that includes operating seven days a week during the summer time period. The GID advisory board has received preliminary information from merchants in Base Village on their days of operation. Related is attempting to confirm hours and days of operations from their tenants but it appears most businesses will not be operating on Monday and Tuesdays during the summer. The Advisory Board would like to express the concern that the revenue projections for the GID most likely will not improve in the next two years and the skittles operations will have to be significantly reduced in 2010 to maintain a balanced budget. In addition if gas prices increase the operation of the skittles will have to be further reduced to ensure there is adequate resources available to pay for snowmelt operations on Lower Carriage Way. 2013 also projects a negative fund balance (no reserves). P:\MANAGER.XSC\memo 09\GID memo 060109.doc GENERAL IMPROVEMENT DISTRICT BUDGET DETAIL- 2008- 2013 09 revived budget adjusted beg bal to show 2008 ending fund balance Beginning Fund Balance 49, 336 $ 270, 090 S 270, 090. 01 S 397, 481 $ 488, 887 S- 508, 718 $ 329, 344 f 213, 660 S 105, 257 REVENUES 2007 2008 2008 2009 2009 2010 2011 2012 2013 Descriollon Actual Revis Actual Vadancg Budoet Revised @udoal Butl° et Buda Budget TAXES Property Taxes- Operating 281, 337. 41 $ 335, 899 S 335, 728. 60 S ( 170. 40) S 449, 146 $ 449, 329 $ 149, 976 S 227, 454 $ 245, 593 $ 245, 593 Interest Income 10, 851. 33 $ 10004 $ 10, 729. 26 $ 725. 26 $ 5, 000 $ 5, 000 $ 6, 000 $ 2. 000 $ 1, 000 $ 1, 000 Specific Ownership S 12, 782. 01 $ 16, 123 $ 14, 484. 60 $ ( 1, 638. 40) S 21, 559 S 19, 358 $ 6. 464 $ 9. 803 $ 10, 585 $ 10, 585 Sub- Total f 304, 970. 75 S 362, 026 S 360, 942. 46 $ ( 1, 083. 54) S 475, 705 S 473, 687 $ 162, 440 $ 239, 257 $ 257, 178 $ 257, 178 T. otallRevenuea - . ?= lv"?+','- 35r; 4 309, 97. 017. 51 ISB•' iT!* 362` 0261 $$ W,'- 360, 942! 468 $ t* 1" 093! 54 Ifr~ 475% 7059 WS If,' W n l$' A!"!" A162' 440F9$' ri'..'" 1239= 257Z-?$ W+' '` iG+ 257F178*$ St4a' is• rs 25F178d EXPENDITURES PURCHASED SERVICES Accounting/ Administration 2, 476. 00 $ 2, 550 $ 2, 550. 00 $ 2, 627 $ 2, 627 S 2, 706 S 2, 787 $ 2, 870 $ 2, 956 Audit 3, 500 $ 3. 500. 00 $ 3. 605 $ 3, 605 $ 3, 713 $ 3, 825 $ 3, 939 $ 4, 057 Collection Fees- Prop Taxes ( 5% of prop taxes) $ 14, 067. 47 $ 16, 795 $ 16. 795. 89 $ 0. 89 $ 22, 457 $ 22, 466 $ 7, 499 $ 11, 373 $ 12, 280 $ 12, 280 Legal 1, 292. 50 $ 3, 000 $ 3. 135. 00 $ 135. 00 $ 3= 090 $ 3, 090 $ 3. 183 $ 3, 278 $ 3. 377 $ 3, 476 Sub- Total f 17, 835. 97 $ 25, 845 S 25, 981 $ 135. 89 f 31, 779 $ 31, 788 $ 17, 100 $ 21, 262 S 22, 466 S 22, 771 OPERATING 8 MAINTENANCE Insurance 3, 796 $ 3, 796. 00) $ 4, 176 $ 4, 176 S 4, 593 $ 5, 052 $ 5, 558 $ 6, 113 Sky Cab- operating costs 30, 940 S 26, 319. 98 $ ( 4, 620. 02) $ 225. 000 $ 255, 874 $ 150, 000 $ 150, 000 $ 150, 000 $ 150, 000 SnowmelOng- Lower Carriage yAVood Rd $ 66. 381. 00 $ 174, 054 $ 89, 844. 87 S ( 84 209. 131 $ 226. 270 $ 162. 019 $ 170, 120 $ 178, 626 $ 187. 557 $ 196, 935 Sub- Total f 66, 381. 00 $ 208, 790 S 116, 165 S ( 92, 625. 15) $ 455, 446 $ 422, 068 $ 324, 713 $ 333, 678 $ 343, 115 $ 353, 049 s = 47'. TotallEx enEilures °' S 84r 16! 9711f d10234' 675 St' : A1' 42l1''"%$!' 92, 489! 26 l$ d8772251f1$. - 453r856J[ S$ rAffi M34118130S 51i$ J54r941 S "{ c$ 365r581F 59" t u: vi.+ 37.5' 820• I Ending Fund Balance 270, 090. 01 1S 397, 481. 01 $ 488, 886. 73 S 91, 405. 72 $ 385, 961. 32 S 508, 717. 56 S 329, 344. 01 $ 213, 660. 28 $ 105, 257. 41 $ ( 13, 384. 68) 2007 2008 2008 2009 2009 2010 2011 2012 2013 YEAR- END Fund Balanc Actual Revise d Actual Vadance Budget RRerfsed Budget Budoel Budget Budoel RESERVE( 10% of Reyenues) 30, 497. 08 $ 36, 202. 60 $ 36. 094. 25 $ ( 108. 35) S 47, 570. 50 $ 47, 368. 70 $ 16, 243. 98 $ 23, 925. 69 $ 25, 717. 79 $ 25, 717. 79 FUNDS AVAILABLE 239. 592. 94 $ 361, 278. 41 $ 452, 792. 48 3 91. 514. 07 $ 338, 390. 82 $ 461. 348. 86 $ 313. 100. 03 $ 189, 734. 60 $ 79. 539. 62 $ ( 39102. 47) TOTAL Year- end Fund Balance 270, 090. 01 $ 397, 481. 01 $ 488, 886. 73 $ 91, 405. 72 $ 385, 961. 32 $ 508, 717. 56 $ 329, 344. 01 $ 213, 66028 S 105, 257. 41 $ ( 13, 384. 68) 2008 2009 2010 2011 2012 2013 Assessed Values- Per Metro District 5/ 6108 14, 060, 955 17, 829. 606 24, 995. 972 $ 37, 908, 936 $ 40, 932. 143 $ 40, 932. 143 M8s- 24 a 0 6 5 L Promny, Tax Collection- 281, 219 356, 592 149, 976 $ 227, 454 $ 245, 593 $ 245, 593 Actual Assessed Values- S 14, 066, 870 It 16, 794, 930 22, 457, 460 2, 728, 060 5, 662, 530 19. 39% 33. 72% OPTION-Council ISky Cab Operating Costs 2009 O erations Winter non-ski hours(Jan I.April 12)Plus:1 hrlday Per hour rate Hours per day #of days Start up/shut down Total#of hours $135.67 Mon through Sun 4:00 p.m.-10:00 p.m. 6 102 102 714 96,868 Summer(June 17-Sept 7) Mon thru Sun 11:00 a.m:9:00 P.M. 10 83 83 913 123,867 Chili Pepper-Friday 12:00 a.m:11:30 p.m. 11.5 1 1 12.5 1,696 Chili Pepper-Saturday 11:00 a.m:11:30 p.m. 12.5 1 1 13.5 1,832 BalloonrWine-Saturday 11:00 a.m.-9:00 p.m. 10 1 1 11 1,492 Thursday concerts 9:00 p.m:10:00 P.M. 1 6 0 6 814 Winter non-ski hours(Nov 26-Dec 311 Mon through Sun 4:00 p.m:9:00 p.m. 5 36 36 216 29,305 TOTALS 230 224 1886 255,874 Option Add Cost per day 11 a.m,-9 p.m. 10 1 1 11 1,492 of Days January 31 June 14 November 5 February 28 July 31 December 31 March 31 August 31 36 April 12 September 7 Total 102 83 SkylCab atl$1:50;000dpei year operations ISky Cab Operating Costs 2009 Operations Winter non-ski hours(Jan 1-April 121 Plus:1 hr/day Per hour rata Hours per do of days Start uptshut down Total p of hours S 135.67 Mon through Sun 4:00 p.m:9:00 p.m. 5 102 102 612 83,030 Summer(June 17-Sept 71 Sat through Sun 11:00 a.m.-9:00 P.M. 10 25 25 275 37,309 Winter non-ski hours fNov 26-Dec 31) Mon through Sun 4:00 p.m.-9:00 p.m. 5 36 36 216 29,305 TOTALS 163 163 1103 149644 Option Add Cost per day 11 a.m.-9 P.M. 10 1 1 11 1,492 of Do January 31 June 4 November 5 February 28 July a December 31 March 31 August 10 36 April 12 September 3 Total 102 25