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07-27-09 Town Council Packet64;q to 0,00L SNOWMASS VILLAGE TOWN COUNCIL SPECIAL MEETING AGENDA JULY 27, 2009 PLEASE NOTE THAT ALL TIMES ARE APPROXIMATE — ITEMS COULD START EARLIER OR LATER THAN THE STATED TIME CALL TO ORDER AT 4:00 P.M. Item No. 1: ROLL CALL Item No. 2: PUBLIC NON-AGENDA ITEMS 5-minute time limit) Item No. 3: COUNCIL UPDATES Item No. 4: HOUSING ADVISORY COMMITTEE RECOMMENDATIONS DISCUSSION OF LOTTERY PROCESS TOPICS Time: 30 minutes) ACTION REQUESTED OF COUNCIL: Council is requested to provide direction to the Housing Staff regarding the lottery procedures in Housing Guidelines. Joe Coffey ............................. Page 1 Item No. 5: COMPREHENSIVE PLAN - CHAPTER 3 COMMUNITY ARTS CHAPTER 4 REGIONAL AND COMMUNITY ECONOMICS, AND CHAPTER 5 COMMUNITY SERVICES, FACILITIES AND AMENITIES Time: 120 minutes) ACTION REQUESTED OF COUNCIL: Review Chapters 3, 4 and 5 and provide direction, and all the edited Chapters to date. Comp Plan Team (Russ Forrest, Chris Conrad, Lesley Compagnone, Jason Haber, David Peckler) Page 3 Item No. 6: MANAGERS REPORT Russ Forrest .......................... Page 6 Item No. 7: ADJOURNMENT NOTE: Total time estimated for meeting: Approximately 3 hours Lexcluding items 1-3 and 6 —7) ALL ITEMS AND TIMES ARE TENTATIVE AND SUBJECT TO CHANGE WITHOUT FURTHER NOTICE. PLEASE CALL THE OFFICE OF THE TOWN CLERK AT 923-3777 ON THE DAY OF THE MEETING FOR ANY AGENDA CHANGES. SNOWMASS VILLAGE TOWN COUNCIL SPECIAL MEETING AGENDA JULY 27, 2009 PLEASE NOTE THAT ALL TIMES ARE APPROXIMATE — ITEMS COULD START EARLIER OR LATER THAN THE STATED TIME CALL TO ORDER AT 4:00 P.M. Item No. 1: ROLL CALL Item No. 2: PUBLIC NON-AGENDA ITEMS 5-minute time limit) Item No. 3: COUNCIL UPDATES Item No. 4: HOUSING ADVISORY COMMITTEE RECOMMENDATIONS DISCUSSION OF LOTTERY PROCESS TOPICS Time: 30 minutes) ACTION REQUESTED OF COUNCIL: Council is requested to provide direction to the Housing Staff regarding the lottery procedures in Housing Guidelines. Joe Coffey ............................. Page 1 Item No. 5: COMPREHENSIVE PLAN - CHAPTER 3 COMMUNITY ARTS, CHAPTER 4 REGIONAL AND COMMUNITY ECONOMICS, AND CHAPTER 5 COMMUNITY SERVICES, FACILITIES AND AMENITIES Time: 120 minutes) ACTION REQUESTED OF COUNCIL: Review Chapters 3, 4 and 5 and provide direction, and all the edited Chapters to date. Comp Plan Team (Russ Forrest, Chris Conrad, Lesley Compagnone, Jason Haber, David Peckler) Page 3 Item No. 6: MANAGERS REPORT Russ Forrest .......................... Page 6 Item No. 7: ADJOURNMENT NOTE: Total time estimated for meeting: Approximately 3 hours excluding items 1-3 and 6 —7) ALL ITEMS AND TIMES ARE TENTATIVE AND SUBJECT TO CHANGE WITHOUT FURTHER NOTICE, PLEASE CALL THE OFFICE OF THE TOWN CLERK AT 923-3777 ON THE DAY OF THE MEETING FOR ANY AGENDA CHANGES. MEMORANDUM TO: Snowmass Village Town Council FROM: Housing Department DATE: July 27, 2009 SUBJECT: Housing Advisory Committee recommendations and Discussion of Lottery Process Topics I. PURPOSE AND ACTIONS REQUESTED OF COUNCIL: The Housing Advisory Committee has prepared recommendations regarding the lottery process for the Housing Guidelines. Listed below are the Housing Topics the Committee plans to discuss at the July 27, 2009 Town Council Meeting. Lottery Procedures Discussion of Priorities for special district employees Discussion of number of people required per bedroom. Today Council is requested to provide direction to Housing Staff regarding the lottery.procedures in Housing Guidelines. II. BACKGROUND At the June 29, 2009 the Town Council directed the Housing Advisory Committee to discuss the following topics: Listed below are the Housing Topics the Committee plans to discuss right away. Lottery Procedures Discussion of Priorities for special district employees Discussion of number of people required per bedroom. Other Housing Topics the Committee plans to discuss are listed below. Downsizing within the current deed restricted sales units Income & asset guidelines Capital improvements Recovery of Interior capital improvement expenses Should the Town of Snowmass Village purchase units? Retirement / possible incentives to sell units The Housing Committee meets weekly on Tuesdays at 4:00 p.m. III. HOUSING ADVISORY COMMITTEE RECOMMENDATIONS See attached Citizens Housing Advisory Committee Recommendations Priority Items Given by Town Council for Committee Review& Recommendations: Item # 1: Lottery Procedures Lottery Priority 1 St In- Complex 2nd Snowmass Village full- time employment with 3 or more years 3rd Snowmass Village full- time employment with 1 - 3 years 4th Snowmass Village full- time employment with 3 or more ears; 2 people may apply for a 3- bedroom unit 5th Snowmass Village full- time employment with 1 - 3 ears; 2 people may apply for a 3- bedroom unit 6th Pitkin Count full- time employment with 1 or more years Item # 2: Sale & Rental of Units to School & Hospital Employees Committee recommends not giving these employees priority as it will be very complicated to allow only these employees priority when there are over 10 special district groups within the county. The committee worries that there will be complaints and possible legal action from the other special district groups not included in the priority. Committee recommends a fair chance to anyone employed within Pitkin County if there are no qualified employees in Snowmass Village for available units. Item # 3 Unit Size/# of People Required per Bedroom Committee recommends that the first 3 lottery priority procedures remain as currently defined ( 1 or 2 people may apply for up to a 2- bedroom unit, 3 people may apply for a 2 or 3- bedroom unit, 4 people may apply for a 3, 4 or more bedroom unit ). If there are still units available and there are no qualified applicants, the lottery will proceed to the 4th and 5th priorities. If units still remain available, the committee recommends opening up the lottery to anyone working full- time within Pitkin County with at least one year of employment. The 6th lottery priority procedure with follow the current guidelines for minimum occupancy. MEMO To: Town Council From: Russ Forrest, David Peckler, Susan Hamley, Lesley Compagnone,Jason Haber,Chris Conrad Date: July 27,2009 Re: Review Chapters of the Snowmass Village Comprehensive Plan Including: Chapter 3 - Community Arts, Chapter 4—Regional and Community Economics, Chapter 5 —Community Services, Facilities and Amenities, and Chapter 10— Actions and Implementation 1.PURPOSE Council is requested to complete its review of Chapter 3 - Community Arts, Chapter 4—Regional and Community Economics, Chapter 5 —Community Services, Facilities and Amenities, and Chapter 10—Actions and Implementation. The chapters were drafted by the Planning Commission to be concise and consistent with the format of the updated Comprehensive Plan. Council's review of the key elements of the chapters, Strategic Objectives, Background and Policies, is requested to complete the editing of the chapters. 2.TODAY'S REVIEW A. Chapter 3—Community Arts The Chapter focuses on the three main categories that comprise community arts in the Town of Snowmass Village: Visual Arts, Performing Arts and Other Events, Entertainment and Festivals. The Town's Arts Advisory Board played a critical role in drafting this chapter. Policies: The policies support the position that community arts and culture substantially contribute toward realizing our vision of being a successful community, and aim to establish a basis for the ongoing development of resources (i.e., funding, programs and facilities) that are necessary to support a richness and diversity in our artistic and cultural offerings. B. Chapter 4 -- Regional and Community Economics The Chapter builds on the findings of numerous studies, including the previously reviewed Marketing Strategic Plan (2008), which have focused on clearly defining "critical mass" and how the Town's three mixed-use development nodes can be oriented and integrated in a way that is both economically sustainable and reflective of the Town and stakeholders' desired vision. It should be noted that Council addressed this topic in the Built Environment Chapter discussion. Policies: The policies aim to provide an economic framework for future decision making. They support the community goals for improved capture rate and rental pool participation. They support a specific amount of development within the tri-nodal Town Core (presented as the appropriate critical mass to ensure economic sustainability), but not building in excess of that amount. The policies acknowledge the importance of ensuring a unique and diversified commercial base (local and visitor serving, range of offerings and price points), and suggest that the commercial nodes be strengthened collectively by providing unique character differentiation combined with cooperative management strategies and convenient physical connections. Support for expanded conference facilities and services is also expressed. C. Chapter 5—Community Services, Facilities and Amenities The Chapter addresses the concepts of`Carrying Capacity' and `Adequate Public Facilities' as they relate to the community's infrastructure, resources, and essential services, such as water supply, waste collection, public transportation, road capacity, and healthcare and educational facilities. Arts facilities and visitor-serving amenities are also addressed. Policies: The policies speak to ensuring the Town's ability to provide essential services, facilities and amenities for the community and the resort, that these be provided in an efficient, responsible and financially viable manner, and that new development be required to adequately compensate for its impact on public services and infrastructure. D. Chapter 10—Actions and Implementation The Chapter provides a list of actions and implementation strategies designed to achieve the Goals, Objectives and Policies identified in the individual Comprehensive Plan chapters. 3.PROPOSED REVIEW SCHEDULE On June 29, 2009, Council decided that it would be beneficial to complete the chapter-by-chapter review process, and to subsequently undertake an all-inclusive review of the updated Comprehensive Plan, in order to finally accept all of the various edits and amendments incorporated in the document. Depending on whether or not the review of all four chapters scheduled for today's meeting is completed, staff is anticipating a need for one or two more meeting to complete the review process. Some potential meeting dates to conduct the necessary review include: Monday, August 10, 2009 (Special Meeting) Monday, August 17, 2009 (Regular Meeting) Monday, August 24, 2009 (Special Meeting) Monday, August 31, 2009 (Special Meeting) Staff is requesting Council direction on scheduling our ongoing review of the Comprehensive Plan. 4. PREVIOUSLY REVIEWED CHAPTERS Chapter 1 Introduction: The Comprehensive Planning Process Chapter 2 Community Character and Vision Chapter 6 Environmental Resources Chapter 7 Built Environment Chapter 8 Transportation Chapter 9 Workforce Housing TO: SNOWMASS VILLAGE TOWN COUNCIL FROM: RUSS FORREST, TOWN MANAGER SUBJECT: MANAGER'S REPORT DATE: July 27, 2009 Summary of Ongoing and Pending Strategic Actions Last Updated —July 21, 2009 Staff Action Status Date to follow-up wl Contact I I I Council Land Use Comp. Plan Comprehensive Completed sections with edits will be Will be scheduled Team Plan Update forwarded to Council and staff will provide a with Council until memo on a chapter that highlights major approved. Ongoing changes in each chapter prior to it being discussed with the Town Council Chris Conrad Local Retail Tool Council asked that an ordinance be prepared August 17, 2009 John Dresser Box & Demolition to provide a period of time to review demolition permits before demolition of a building occurred. Council agreed that staff should develop language for future PUDs to identify critical integral components of a PUD that must continue to exist over time. In addition, John Wilkinson requested that staff bring back a land mark ordinance for discussion in the future. Russ Tree Ordinance Frame goals and provide alternative August 17 approaches to tree protection. Staff has several ordinance examples available for Council. Trees on single-family lots are protected through the Snowmass HOA, which does regulate tree removal. Most PUDs in Snowmass have Landscape Plans that provide some level of protection from tree removal. Other Land Use Other Land Use Code Improvements should Code Issues also be considered with the completion of the Comprehensive Plan. Staff would recommend having a work session with Council to review potential code changes. Housing Housing Draw Site/Land On February 17 the Town Council asked that Department Inventory a Land Inventory to identify potential housing sites be completed after the Town completes is June budget review. This project would cost approximately $16,000 based on a proposals from Design Workshop. No funding is currently appropriated for this project. Housing Housing Lottery/ The Housing Committee has received July 27 2009 Department Guidelines direction from Council on housing policy issues to review. Housing Housing Policy The consultant has completed a rational Department nexus study and can begin to work with the Town on a new housing policy. The Planning Council has asked Commission is also reviewing housing goals that this occur after as part of the Comp. Plan review. Staff will the Council schedule two agenda items based on the input completes review of from Council on October 6 (these could be on Comp. Plan or at the same dates) which would be 1) policy least the housing discussion to modify the current land use code chapter. related to affordable housing; and 2) a review of deed restriction policy. Housing Excise Tax Schedule a worksession to discuss the Excise September 21, 2009 Tax and its application Joe C Natural Disasters On 11/3 Council asked that staff further September 21, 2009 Terri and Cost evaluate criteria for allowing some costs from Everest) Recovery in Deed property damage incurred by natural disasters Restricted For in deed-restricted homes to be recovered Sale Housing upon the resale of the home. Examples of criteria discussed included: cap on recovery based on a % (percent) value of the home and requirements for comprehensive insurance. Budget/Finance Finance Monitoring Staff will provide the next comprehensive September 2009 Department Revenue financial update for 2009 as part of the discussions for the 2010 budget. Russ, Community On July 6 Council asked that staff plan a Prior to Labor Day Marianne,Meeting on State public meeting to provide input on the weekend. Susan of Economy economy and for them to solicit feed back to develop the budget Environment/Sustainability Jason Haber Review of REOP On October 20, 2008, Council passed a October 2009 fee schedule motion directing staff to schedule this review for March 2, 2009. On March 2, Council asked that the fees and language for PUDs be reviewed prior to November 2009.