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04-21-14 Town Council PacketsSNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING AGENDA APRIL 21, 2014 PLEASE NOTE THAT ALL TIMES ARE APPROXIMATE — ITEMS COULD START EARLIER OR LATER THAN THE STATED TIME CALL TO ORDER AT 4:00 P.M. Item No. 1: ROLL CALL Item No. 2: EXECUTIVE SESSION Town Council will now meet in Executive Session pursuant to C.R.S. 24 -6- 402(4) and Snowmass Village Municipal Code Section 2- 45(c), to specifically discuss three items: a) Determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, instructing negotiators pursuant to C.R.S. 24- 6- 402(4)(e) and Snowmass Village Municipal Code Section 2- 45(c)(5); and b) Conferences with an attorney for the purposes of receiving legal advice on specific legal questions pursuant to C.R.S. 24- 6- 402(4)(c) and Snowmass Village Municipal Code Section 2- 45(c)(2); c) Personnel matters, except if the employee who is the subject of the session has requested an open meeting, pursuant to C.R.S. 24-6 - 402(4)(f)(1) and Snowmass Village Municipal Code Section 2- 45(c)(6); Provided, there is an affirmative vote of two - thirds of the quorum present at this meeting to hold an Executive Session and for the purposes of considering items (a) (b) and (c) above. Provided further, that no adoption of any proposed policy, position, resolution, regulation, or formal action shall occur at this Executive Session. Item No. 3: PUBLIC NON - AGENDA ITEMS (5- minute time limit) Item No. 4: COUNCIL UPDATES 04- 21 -14tc Agenda Page 2 of 3 Item No. 5: CONTINUATION OF PUBLIC HEARING — FANNY HILL CABINS MINOR PUD AMENDMENT — AN AMENDMENTS TO ELIMINATE CONDITION NO. 1 OF ORDINANCE NO. 23 SERIES OF 2004 (Time: 10 Minutes) ACTION REQUESTED OF TOWN COUNCIL: Accept applicant's notice of withdrawal of application during public hearing. - -Jim Wahlstrom ...................... ...........................Page 4 Item No. 6: RESOLUTION NO. 24 SERIES OF 2014 — APPOINTING MEMBERS TO VARIOUS TOWN BOARDS (Time: 20 Minutes) ACTION REQUESTED OF TOWN COUNCIL: Interview and appoint applicants to various Town Boards. -- Rhonda B. Coxon ................. ...........................Page 6 Item No. 7: PRESENTATION ON WATER CONSERVATION BY SNOWMASS WATER AND SANITATION AND SGM (Time: 45 Minutes) ACTION REQUESTED OF TOWN COUNCIL: Receive presentation and update for Town Council • New Regulations for Brush Creek - -Kit Hamby .......... .............................No Packet Information Item No. 8: PRESENTATION FROM SNOWMASS DISCOVERY, INC. (Time: 30 Minutes) ACTION REQUESTED OF TOWN COUNCIL: Receive presentation by SNOWMASS DISCOVERY regarding feasibility study by Amaze Design of Boston and fundraising effort. -- Tom Cardamone ................ ...........................Page 13 Item No. 9: SNOWMASS VILLAGE COMMUNITY FUND (Time: 15 Minutes) ACTION REQUESTED OF TOWN COUNCIL: Appoint new Board Members to the Snowmass Village Community Fund • Rhonda Bazil • John Henschel • Drew Detrick - -Gary Suiter ......................... ...........................Page 15 Item No. 10: 2014 ROAD IMPROVEMENTS UPDATE (Time: 15 Minutes) ACTION REQUESTED OF TOWN COUNCIL: Listen to presentation by staff. - -Anne Martens ..................... ...........................Page 20 04- 21 -14tc Agenda Page 3 of 3 Item No. 11: RESOLUTION NO. 21, SERIES OF 2014 — A RESOLUTION AMENDING THE ELECTED OFFICIALS TRANSPORTATION COMMITTEE INTERGOVERNMENTAL AGREEMENT REGARDING THE COMPREHENSIVE VALLEY TRANSPORTATION PLAN (Time: 15 Minutes) ACTION REQUESTED OF TOWN COUNCIL: Approve amendment to EOTC IGA - -David Peckler .................... ...........................Page 21 Item No. 12: EXECUTIVE SEARCH DISCUSSION (Time: 30 Minutes) ACTION REQUESTED OF TOWN COUNCIL: Discuss options regarding executive search. ....................................... ..............................Page 27 Item No. 13: MANAGER'S REPORT (Time: 10 minutes) - -Gary Suiter ......................... ...........................Page 28 Item No. 14: AGENDA FOR NEXT TOWN COUNCIL MEETING: • May 5, 2014 • May 19, 2017 • June 2, 2014 • Discuss revisions to agenda format ..................................... ............................... Page 30 Item No. 15: APPROVAL OF MEETING MINUTES FOR: • March 17, 2014 — Regular Meeting ...................................... ............................... Page 36 Item No. 16: COUNCIL COMMENTS /COMMITTEE REPORTS /CALENDARS: ......... ............................... ...........................Page 42 Item No. 17: ADJOURNMENT NOTE: Total time estimated for meeting: Approx 3hours (excluding items 1- 3 and 13 —17) ALL ITEMS AND TIMES ARE TENTATIVE AND SUBJECT TO CHANGE WITHOUT FURTHER NOTICE. PLEASE CALL THE OFFICE OF THE TOWN CLERK AT 923 -3777 ON THE DAY OF THE MEETING FOR ANY AGENDA CHANGES. MEMORANDUM TO: Snowmass Village Town Council FROM: Community Development Department DATE: April 21, 2014 SUBJECT: CONTINUATION OF PUBLIC HEARING: FANNY HILL CABINS MINOR PUD AMENDMENT (Applicant withdrawal of application) Applicant: Don Schuster, Vice President Aspen Skiing Company/ Brush Creek Land Company, LLC Planner: Jim Wahistrom, Senior Planner ATTACHMENTS: Applicant's letter of withdrawal dated April 7, 2014 1. PURPOSE AND ACTION REQUESTED OF COUNCIL Open and close the continued public hearing as a result of the attached letter dated April 7, 2014 from the applicant withdrawing the application. II. APPLICABLE REGULATIONS Municipal Code Section 16A -5 -60. Notice of public hearing. The applicant submitted signed affidavits for the mailing and posting of the initial hearing notice in 2011 that was continued on several occasions over the past three years. Municipal Code Section 16A- 5- 70(2)(e). Withdrawal of application. "An applicant shall have the right to withdraw an application at any time prior to the action on the application by the decision - making body." III. BACKGROUND Pursuant to Section 16A -5 -390, Amendment of Final PUD, Municipal Code of the Town of Snowmass, the application proposed removal of Condition No. 1 in the previous Ordinance No. 23, Series of 2004, approval for the Fanny Hill Cabins envisioned on Parcel 7, Woodrun Unit Five Subdivision, indicating "no building permits will be issued for any of the Buildings in the Project until Phase 2B of the Base Village PUD is substantially complete." The application acknowledged that a revised development agreement, restricted housing agreement and subdivision agreement would eventually need to be submitted and executed. The unexecuted original draft development agreement indicated vesting until November 3, 2014. The application also requested extension for the execution of the final plat that was recently resubmitted for re- review, including the issuance of Town review comments on March 19, 2014. The plat has not been resubmitted again to address the comments and therefore it has not been consummated. 04 -21 -14 TC Packet 4 SNOWMASS ASPEN MOUNTAIN ASPEN HIGHLANDS BUTTERMILK April 7, 2014 Julie Ann Woods Community Development Director PO Box 5010 Snowmass Village, CO 81615 Dear Julie Ann, r` i RECEIVED Snowmass Village Community Development I am an authorized representative of Brush Creek Land Company, LLC, and hereby consent to the withdrawal of its application for a minor PUD amendment of the Fanny Hill Townhomes PUD originally approved by Ordinance 23 Series of 2004. We appreciate the support of the town council in continuing this amendment for the past three years but at this time feel it is in everyone's best interest to withdraw our application. We hope to submit a new application once there is more clarity regarding the future of Base Village. P.O. Box 1248 Aspen, CO 81612 -1248 04 -21 -14 TC Packet 5 r�*- Printed on Recycled Paper MEMORANDUM TO: Snowmass Village Town Council FROM: Rhonda B. Coxon, Town Clerk DATE: March 3, 2014 SUBJECT: RESOLUTION N• 24, SERIES OF RESOLUTION APPOINTING MEMBER TO THE SNOWMASS ADVISORY BOARD, PLANNING COMMISSION AND BOARDS OF APPEALS AND EXAMINERS I. PURPOSE AND ACTIONS REQUESTED OF COUNCIL There were some open positions on this Board and we received an application from an interested party. 11. DISCUSSION Listed below are the boards and the applicants. Snowmass Arts Advisory Board Stephanie Nixon Planning Commission Tom Goode Board of Appeals and Examiners Tom Goode 04 -21 -14 TC Packet 6 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 TOWN OF SNOWMASS VILLAGE TOWN COUNCIL A RESOLUTION APPOINTING A MEMBER TO THE SNOWMASS ART ADVISORY •A-D PLANNING COMMISSION AND BOARD OF APPEALS AND EXA WHEREAS, Section 8.3 of the Home Rule Charter states that members of all boards and commissions shall be appointed by the Town Council; and WHEREAS, the terms of members on certain boards and commissions have expired and resignations have been submitted; and WHEREAS, vacancies have been publicly posted and published in accordance with the terms and conditions of the Home Rule Charter; and WHEREAS, the following citizen has submitted an application expressing a desire to be appointed: NOW, THEREFORE BE IT RESOLVED by the Town Council of the Town of Snowmass Village, Colorado: That the following citizen is hereby appointed to serve as follows: Section One: Snowmass Art Advisory Board Planning Commission Boards of Appeal and Examiners Appointments and Terms 2 year term expiring 12/16 3 year term expiring 12/17 3 year term expiring 12/17 INTRODUCED, READ AND ADOPTED by the Town Council of the Town of Snowmass Village, Colorado, on the 21 st day of April 2014 with a motion made by Council Member and seconded by Council Member and by a vote of _ in favor to _ opposed. ATTEST: 04 -21 -14 TC Packet 7 TOWN OF SNOWMASS VILLAGE BILL BOINEAU, Mayor 14 -24TC Reso Page 2 of 2 50 51 52 RHONDA B. COXON, Town Clerk 53 54 55 56 APPROVED AS TO FORM: 57 58 59 60 JOHN C.DRESSER, JR., Town Attorney 04 -21 -14 TC Packet 8 TOWN OF SNOWMASS VILLAGE Application for Boards /Commission Position pp Board of Appeals and Examiners _ _ Financial Advisory Board _ Citizens Grant Review Board _ Marketing, Group Sales and Special Events Environmental Advisory Board _ Liquor Licensing Authority E�Planning Commission _ Snowmass Art Advisory Board Part Time Residents Advisory Board Name: --�` Home Phone:3 �a / Email: % Physical Home: {{ 2S �� LGJ �GG� Permanent Residence ?: Address: City: �!U d e v� 1 p ST. & ZIP: Yes L;- No ❑ Mailing Address: Po L-::,c �r 6 J f 3 5 /y� ( f If No, place of Permanent Residence Business MailiU Address: C - C,\ Office Phone: 92-7 ©(C3 7� Employed With: /b Posit ) a-gj (�>—" Are you Registered to Vote in Snowmass Village: Yes Y or No ❑ List the Experience or Education which may qualify you for this position:` jj Why do you wish to be appointed to this position? A y4.i-P 7Z1- -e cx-lo-ev (.p Te c) ' t P I06 Wk4 v fy t- C-1 I acknowledge that I am familiar with the qualifications, duties and responsibilities of the position for which I am applying and, if appointed, I am ready, willing and able to take an oath as well as accepting the responsibilities and duties. --, Applicant's Signature ate l Return to: Town of Snowmass Village Box 5010 Snowmass Village, CO 81615 04 -21 -14 TC Packet 9 Rhonda Coxon From: noreply @civicplus.com Sent: Saturday, April 12, 2014 8:40 PM To: Rhonda Coxon Subject: Online Form Submittal: Applicaiton for Boards and Commissions If you are having problems viewing this HTML email, click to view a Text version. Board or Commission for which you are applying* [ ]Board of Appeals and Examiners [ ]Financial Advisory Board [ ]Citizens Grant Review Board [ ]Marketing, Group Sales, & Special Events Board [ ]Environmental Advisory Board [ ]Liquor Licensing Authority [ ]Planning Commission [X]Snowmass Arts Advisory Board [ ]Part -Time Residents Advisory Board Applicant Name Stephanie Nixon Physical Address 55 Terrace Dr. Mailing Address P.O. Box 5319 Are you a permanent resident? [X]Yes []No Florae Phone 616- 446 -3941 City Snowmass Village City Snowmass Village Business Address City 0235 High School Rd Aspen Email Address stephanienixon@aspenkl2.net State Zip CO 81615 State CO State CO Zip 81615 Zip 81615 List your experience or educatoin that q€€ali iy you for this positions I have taught art for 11 years, 6 locally with the Aspen School District. I have a BFA in Painting and a Masters in Art Education. Why do you wish to be appointed to this position? To be involved in community activities and decisions in Snowmass Village. Acknowledgement I acknowledge that I am familiar with the qualifications, duties, and responsibilities of the position for which I am applying and, if appointed, I am ready, willing, and able to take an oath as well as accept the responsibilities and duties. Applicant E- Signature Date 04 -21 -14 TIC Packet 10 Stephanie Nixon 4/12/2014 Enter first and last name By entering your name above, you understand that an electronic signature is taking place and you intend to be bound by and authenticate this electronic record and attest to the statements contained within, and that you understand that submitting another individual's electronic signature or attesting to false statements in an electronic record is a false statement and may constitute other crimes such as perjury, theft, attempted theft, criminal mischief, forgery, criminal impersonation, scheme to defraud or criminal use of a computer; or other criminal offenses under state, municipal, or federal law. The following form was submitted via your website: Applicaiton for Boards and Commissions Board or Commission for which you are applying: Snowmass Arts Advisory Board Applicant Name: Stephanie Nixon Home Phone: 616 - 446 -3941 Email Address: stephanienixon @aspenkl2.net Physical Address: 55 Terrace Dr. City: Snowmass Village State: CO Zip: 81615 Mailing Address: P.O. Box 5319 City: Snowmass Village State: CO Zip: 81615 Are you a permanent resident ?: Yes Business Address: 0235 High School Rd City: Aspen State: CO Zip: 81615 Business Phone: 970 - 925 -3760 04 -21 -14 TC Packet 11 Employed With: Aspen School District Position: High School Art Teacher Are you registered to vote in Snowmass Village ?: Yes List your experience or educatoin that qualifiy you for this position: I have taught art for 11 years, 6 locally with the Aspen School District. I have a BFA in Painting and a Masters in Art Education. Why do you wish to be appointed to this position ?: To be involved in community activities and decisions in Snowmass Village. Acknowledgement: I acknowledge that I am familiar with the qualifications, duties, and responsibilities of the position for which I am applying and, if appointed, I am ready, willing, and able to take an oath as well as accept the responsibilities and duties. Applicant E- Signature: Stephanie Nixon Date: 4/12/2014 : By entering your name above, you understand that an electronic signature is taking place and you intend to be bound by and authenticate this electronic record and attest to the statements contained within, and that you understand that submitting another individual's electronic signature or attesting to false statements in an electronic record is a false statement and may constitute other crimes such as perjury, theft, attempted theft, criminal mischief, forgery, criminal impersonation, scheme to defraud or criminal use of a computer; or other criminal offenses under state, municipal, or federal law. Additional Information: Form Submitted on: 4/12/2014 8:39:55 PM Submitted from IP Address: 67.164.180.76 Referrer Page: http: / /co- snowmassvilla e�icplus.com/FormCenter /Applications -8 /Applicaiton- for - Boards- and- Commissions -46 Form Address: http: / /co- snowmassvilla e.civicplus.com/FormCenter/ Applications -8 /Applicaiton- for - Boards- and- Commissions -46 04 -21 -14 TC Packet 12 Snowmass Discovery Case Statement /Executive Summary 4/2/14 The October 2010 discovery of Ice Age fossils near Snowmass Village was a stroke of good fortune. Ziegler Reservoir was planned to preserve Snowmass Creek while providing Snowmass Village with critically needed water. As the reservoir project began a watchful bulldozer driver turned up giant rib bones, a tusk, and an eight -inch tooth from a long extinct Columbian Mammoth. The discovery became the most important fossil discovery in the 110 year history of the Denver Museum of Nature and Science. Snowmastodon, the fossil excavation project, is the finest high - elevation Ice Age fossil discovery in North America, the largest fossil discovery in Colorado history, the world' most significant mastodon find, and a remarkably complete 100,000 year record of climate change. Snowmastodon recovered over 6,000 large fossil bones and 26,000 small bones. Mammoth, mastodon, bison, camel, horse, sloth, deer, mountain sheep, and black bear were represented by the big bones. Small bones represented more than forty vertebrate animals. Four -dozen scientists at 18 institutions in four countries continue to decipher the treasures of Snowmastodon. The Ice Age Discovery Committee's detailed and thoughtful recommendations were accepted by the Snowmass Town Council in August of 2011. The Recommendations in Brief: "Share the story and science of this paleontological discovery with the public. Facilities and programming should be owned and operated by an independent educational non - profit organization. A central facility with museum, theater, auditorium, classroom, and offices should be developed along with dispersed educational sites. Support for recommended facilities and programming is proposed to come from TOSV, Grants, Sponsors, and Membership. Delivery of programs is recommended to be through partnerships coordinated by Snowmass Discovery. Partners include the Denver Museum of Nature and Science 04 -21 -14 TC Packet 13 (DMNS), the Aspen Center for Environmental Studies (ACES), Aspen Skiing Company, Colorado Mountain College (CMC), Ice Age Discovery Center /Snowmass Tourism /Town of Snowmass Village, and others, selected to represent a cross section of the community and the partnering organizations. In early 2013, John McCarter, the recently retired CEO of the Field Museum in Chicago, produced the McCarter Report (Avail. on TOSV website) with many informed recommendations focused on "grand reinvention of Snowmass as a center for understanding the environment." McCarter's overarching recommendation; Get moving with a full time executive director and modest programs and initiatives, but thoroughly study feasibility of major recommendations. In June of 2013 Discover Snowmass became Snowmass Discovery. Vision: Treasures of the ancient past teaching us stewardship of the future. Mission: To Inspire exploration of Snowmass Village by creating engaging experiences that celebrate the finest alpine Ice Age discovery in North America. Snowmass Discovery chose Amaze Design's founder Andrew Anway for the feasibility study. Amaze Design of Boston has among its credits: The Perot Museum of Nature and Science, Dallas; National Children's Museum, Washington, D.C.; National Museum of Australia, Canberra; Whaling Museum of Nantucket; Climate Lab at the Space and Science Center, Oakland, CA. Current goal: raise $50,000 for the feasibility study with Amaze Design. Success depends on the genuine interest and engagement of many in the community. Contact Tom Cardamone, Executive Director of Snowmass Discovery 970 379 0185 cell 970 429 4039 office P 0 Box 5800 Snowmass Village, CO. 81615 tomcardamone.co @gmail.com 04 -21 -14 TC Packet 14 AGENDA ITEM SUMMARY TOWN OF SNOWMASS VILLAGE Meeting Date: April, 21, 2014 Agenda Item: Snowmass Village Community Fund Presented By: Gary Suiter Core Issues: Two of the three current members have resigned and replacement appointments need to be made by the Town Council. Description: Rhonda Bazil, Drew Detrick, and John Henchel are recommended for appointment to join Dave Myler on the Board. The by -laws have been amended to remove the requirement that three board members be members of the Town Council. Financial Impact: None Council Options: Motion to approve or deny appointments to the Snowmass Village Community Fund Board Staff Motion to approve appointments of Rhonda Bazil, Drew Detrick, and Recommendation: John Henchel to the Snowmass Village Community Fund Board. 04 -21 -14 TC Packet 15 Rhonda Coxon From: Sent: To: Subject: Attachments: wj attachments. Thanks! Gary Suiter Interim Town Manager Town of Snowmass Village (970) 922 -2288 gsuiter @tosv.com Gary Suiter Tuesday, March 25, 2014 5:34 PM Rhonda Coxon FW: Snowmass Village Community Fund Consent to Board - Myler.pdf; Consent to Board - Stan and Merc.pdf From: Rhonda Bazil [mailto:rjbazil(a)sopris.net] Sent: Tuesday, March 25, 2014 1:11 PM To: Gary Suiter Cc: Doug Mercartoris Subject: Snowmass Village Community Fund Gary — Two of the three existing board members of the Snowmass Village Community Fund ( "SVCF ") have resigned and Doug Mercatoris has asked that John Henchel, Drew Detrick and I join Dave Myler on the board of directors. Because the appointment of the board of directors is supposed to be made by the Town Council of the Town of Snowmass Village, we are submitting this list of names for approval. The Resolution of the Board of Directors with the signatures of the current board members is attached. Please let me know if you need me to attend the board meeting to submit this request or if you have any questions about this issue. Rhonda J. Bazil, Esq. Rhonda J. Bazil, P.C. 230 East Hopkins Avenue Aspen, CO 81611 (970) 925 -7171 - Telephone (970) 925 -4668 - Facsimile CONFIDENTIALITY NOTICE: This message is confidential and may be privileged. If you believe that this e -mail has been sent to you in error, please reply to the sender that you received the message in error; then please delete this e- mail. 04 -21 -14 TC Packet 16 970 -625 -7212 11 :54: 54 a.m. 03--14 -2014 212 March 1$, 2014 The undersigned, constituting all of the members of the Board of Directors of SNOWMASS VILLAGE COMMUNITY FUND, INC., a Colorado corporation (the "Corporation "), do hereby take the actions below set forth, and to evidence their waiver of notice and any right to dissent from such actions, do hereby consent as follows: The current board of directors has nominated new members for the board of directors. Each of the nominated board members is willing to serve, if appointed. As required by the Articles of Incorporation and the Bylaws, the board of directors must be appointed by the Town Council of the Town of Snowmass Village, Colorado. RESOLVED: That the following names be submitted to the Town Council of the Town of Snowmass Village for appointment as the new board of directors: John Henchel Rhonda Bazil Dave Myler Drew Detrick This Informal Action of the Board of Directors may be executed in counterparts. WITNESS our es the day and year first above written. 04 -21 -14 TC Packet 17 Oar 1613 02.01 p Mt Dragon 970 - 923 -3994 P.1 Ise 1 t 1 1 I 6 1 March 13, 2014 The undersigned, constituting all of the members of the Board of Directors of SNOWMASS VILLAGE COMMUNITY FUND, INC', a Colorado corporation (the "Corporation"), do hereby take the actions below set forth, and to evidence their waiver of notice and any right to dissent from such actions, do hereby consent as follows: The current board of directors has nominated new members for the board of directors. Each of the nominated board members is willing to serve, if appointed. As required by the Articles of Incorporation and the Bylaws, the board of directors must be appointed by the Town Council of the Town of Snowmass Village, Colorado. RESOLVED: That the llomboard of directors: Council of the Town of Snowmass Village for appointment as the new John Henchel Rhonda Bazil Dave Myler Drew Detrick This Informal Action of the Board of Directors maybe executed in counterparts. WITNS our signatur t e day and year first above written. 04 -21 -14 TC Packet 18 March 13, 2014 The undersigned, constituting all of the members of the Board of Directors of SNOWMASS VILLAGE COMMUNITY FUND, INC., a Colorado corporation (the "Corporation "), do hereby take the actions below set forth, and to evidence their waiver of notice and any right to dissent from such actions, do hereby consent as follows: RESOLVED: That the Articles of Incorporation be amended to remove the requirement that three (3) board members be members of the Town Council, and that such amendment be filed with the Secretary of State. The specific amendments to the Articles of Incorporation are redlined and are attached hereto and incorporated by reference. These amendments shall be and the same are hereby approved and accepted. FURTHER RESOLVED: That the Bylaws be amended to remove the requirement that three (3) board members be members of the Town Council. The specific amendment to the Bylaws is redlined and attached hereto and incorporated by reference. The amendment shall be and the same is hereby approved and accepted. This Informal Action of the Board of Directors may be executed in counterparts. WITNESS our signatures the day and year first above written. 04 -21 -14 TC Packet 19 AGENDA ITEM SUMMARY TOWN OF SNOWMASS VILLAGE Meeting Date: April 21, 2014 Agenda Item: 2014 Road Improvements Update Presented By: Anne Martens, Public Works Director Description: Staff has evaluated this year's recommended annual road improvements project. During the 2014 budget process, a budget of $375,000 was allocated for improvements. After review of the pavement conditions, field conditions and potential projects or conflicts it is recommended that the following roadways be part of this year's annual improvements: • Brush Creek Road (Wood Road to Village Mall) • Lot 11 (Installation of concrete pan and asphalt overlay) • Fall Lane (Installation of concrete pan and asphalt overlay) • Sinclair Road (Brush Creek Road to TBD) This list corresponds to the projects presented during the budget process. Quotes will be gathered with the intent to have the improvements complete prior to the second week of June. Staff will work with the public and adjacent property owners relative to the construction schedule. Financial Impact: The total improvements will not exceed the approved road fund budget of $375,000. Council Options: No action by Council is necessary. Staff It is recommended to proceed with seeking quotes for the 2014 Annual Recommendation: Street Improvement. 04 -21 -14 TC Packet 20 MEMORANDUM TO: Snowmass Village Town Council FROM: David Peckler, Transportation Director DATE: April 21, 2014 SUBJECT: Resolution #21, Series of 2014 Approving an Amendment to the IGA Regarding the Comprehensive Valley Transportation Plan I. PURPOSE AND ACTIONS REQUESTED OF COUNCIL: Staff requests Council's approval of Resolution 21, Series of 2014 to approve an amendment to a 1993 intergovernmental agreement regarding the Comprehensive Valley Transportation Plan. This amendment allows the members of the Elected Officials Transit Committee (Aspen City Council, Snowmass Village Town Council, and Pitkin County Board of County Commissioners) to give final budget approval for EOTC expenditures and projects at a joint meeting of the parties without the subsequent approval of a resolution by each party. II. BACKGROUND/ NEED FOR COMP PLAN UPDATE This issue concerns the process by which the EOTC approves of project expenditures. The requirement for approval was in the 1993 ballot question for the 1/2% county transit sales and use tax: "for the purpose of improving the public mass transportation system within the Roaring Fork Valley; such mass transportation system improvements to be approved by intergovernmental agreement between Pitkin County, the City of Aspen, and the Town of Snowmass Village..." A 1993 intergovernmental agreement between the County, City, and Town specified the approval process as follows: "The parties further agree that the amount of all expenditures and projects to be funded with revenues derived from the county -wide one half (1/2) cent sales and one half (1/2) cent use tax as described in paragraphs 7 & 8 below shall be agreed upon by all three parties in advance of any such expenditure and /or project as evidenced by a resolution duly adopted by the governing bodies of each party." At the November 21, 2013 EOTC meeting it was agreed to change the process in the IGA to the following: "The parties further agree that the budget for all expenditures and projects to be funded with revenues derived from the county -wide one -half (1/2) cent sales and use tax shall be approved by all three parties in advance of any such expenditure and /or project. After taking public comment, each party with a quorum present, 04 -21 -14 TC Packet 21 each party may grant such approval by affirmative vote of a majority of the members of its governing body present, preferably at a joint meeting of the parties. However, if any party is unable to grant such approval at a joint meeting, then it may grant approval at a separate meeting of its governing body. Budget requests for approval at a joint meeting shall be distributed far enough in advance that they can be reviewed at a meeting or work session of each party prior to the joint meeting." NA IV. DISCUSION ITEMS / NEXT STEPS IVA V. NEXT STEPS / MAJOR MILESTONES IVA VI. ACTION REQUESTED OF COUNCIL Approve the resolution and amendment as is. 04 -21 -14 TC Packet 22 1 TOWN OF SNOWMASS VILLAGE 2 3 RESOLUTION NO. 21 4 SERIES OF 2014 5 6 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF SNOWMASS 7 VILLAGE, COLORADO, APPROVING AN AMENDMENT TO THE 8 INTERGOVERNMENTAL AGREEMENT REGARDING THE COMPREHENSIVE 9 VALLEY TRANSPORTATION PLAN 10 11 WHEREAS, the City of Aspen, Town of Snowmass Village, and Board of 12 County Commissioners of Pitkin County, Colorado (collectively the "parties ") 13 entered into an intergovernmental agreement on September 14, 1993 (the "IGA "), 14 in order to define and clarify the method and process by which the parties agreed to 15 fund and implement the Comprehensive Valley Transportation Plan; and 16 17 WHEREAS, the IGA required that approval of all expenditures and projects 18 to be funded with revenues derived from the county -wide one -half (1/2) cent transit 19 sales and use tax be evidenced by a resolution duly adopted by the governing 20 bodies of each party; and 21 22 WHEREAS, the parties now wish to amend the IGA to allow the parties to 23 give such approval at a joint meeting of the parties without subsequent approval of 24 a resolution by each party. 25 26 NOW THEREFORE BE IT RESOLVED by the Town Council of the Town of 27 Snowmass Village, Colorado, that: 28 29 1. The attached Amendment to the Intergovernmental Agreement Regarding 30 the Comprehensive Valley Transportation Plan is hereby approved and 31 adopted. 32 33 2. The Mayor is hereby authorized and directed to execute the Amendment 34 approved by this resolution on behalf of the Town of Snowmass Village. 35 36 37 READ, APPROVED, AND ADOPTED by the Town Council of the Town of 38 Snowmass Village, Colorado on the of , 2014, upon a motion 39 made by Council Member , the second of 40 Council Member , and upon a vote of in favor and 41 opposed. 42 43 44 04 -21 -14 TC Packet 23 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 14 -21 TC Reso Page 2 of 4 i 0 : 90to ri77iT: l John Dresser, Town Attorney ATTEST: Rhonda B.Coxon, Town Clerk 04 -21 -14 TC Packet 24 TOWN OF SNOWMASS VILLAGE Bill Boineau, Mayor 14 -21 TC Reso Page 3 of 4 AMENDMENT TO THE INTERGOVERNMENTAL AGREEMENT REGARDING THE COMPREHENSIVE VALLEY TRANSPORTATION PLAN WHEREAS, the City of Aspen, Town of Snowmass Village, and Board of County Commissioners of Pitkin County, Colorado (each a "party" and collectively the "parties ") entered into an intergovernmental agreement on September 14, 1993 (the "IGA "), in order to define and clarify the method and process by which the parties agreed to fund and implement the Comprehensive Valley Transportation Plan. WHEREAS, paragraph 4 of the IGA specified a funding approval process as follows: "4. The parties further agree that the amount of all expenditures and projects to be funded with revenues derived from the county -wide one half (1/2) cent sales and one half (1/2) cent use tax as described in paragraphs 7 & 8 below shall be agreed upon by all three parties in advance of any such expenditure and /or project as evidenced by a resolution duly adopted by the governing bodies of each party." WHEREAS, at a joint meeting on November 21, 2013, the parties agreed to modify the funding approval process in the IGA so that the parties could give final approval of expenditures and projects at a joint meeting of the parties without the subsequent approval of a resolution by each party. NOW, THEREFORE, the parties agree to amend the IGA by replacing paragraph 4 in its entirety with the following: "4. The parties further agree that the budget for all expenditures and projects to be funded with revenues derived from the county -wide one -half (1/2) cent sales and use tax shall be approved by all three parties in advance of any such expenditure and /or project. After taking public comment, each party with a quorum present may grant such approval by affirmative vote of a majority of the members of its governing body present, preferably at a joint meeting of the parties. However, if any party is unable to grant such approval at a joint meeting, then it may grant approval at a separate meeting of its governing body. Budget requests for approval at a joint meeting shall be distributed far enough in advance that they can be reviewed at a meeting or work session of each party prior to the joint meeting." 04 -21 -14 TC Packet 25 14 -21 TC Reso Page 4 of 4 IN WITNESS WHEREOF, the parties hereto have executed this Amendment to the IGA on the dates stated below. in S Steve Skadron, Mayor Date: TOWN OF SNOWMASS VILLAGE am Bill Boineau, Mayor Date: BOARD OF COUNTY COMMISSIONERS OF PITKIN COUNTY, COLORADO By: Robert A. Ittner, Jr., Chair Date: 04 -21 -14 TC Packet 26 Kathryn S. Koch, City Clerk ATTEST: Rhonda Coxon, Town Clerk ATTEST: Jeanette Jones Deputy County Clerk AGENDA ITEM SUMMARY TOWN OF SNOWMASS VILLAGE Meeting Date: April 21, 2014 Agenda Item: Agenda Item No. 12- DISCUSSION OF TOWN MANAGER EXECUTIVE SEARCH PROCESS Communique from: John Dresser Background On March 17, 2014 Council determined it would like to discuss the executive search process for the Town Manager. On April 7, Council requested to seek advice from Phil McKenney regarding process. At present TOSV is not conducting an executive search process to employ a Town Manager. General Info: Council should have a frank discussion about a search process. Topics could include a review of the previous search process; the desirability, timing or advisability of re- commencing the incomplete search process, basically reaching out to prior applicants; the desirability, timing or advisability of starting a new search process, basically recruiting new applicants; or postponing any search process. Council Options: Discuss as Council desires or as described above and direct staff on how Council desires to proceed or not. Staff Because hiring a Town Manager is completely within Recommendation: the purview of Council by the TOSV Charter, staff makes no recommendation. 04 -21 -14 TC Packet 27 TO: SNOWMASS VILLAGE TOWN COUNCIL FROM: GARY SUITER, INTERIM TOWN MANAGER MEETING DATE: Tourism Director Search I have been working with a subcommittee of the Tourism Board and Barb Peckler on this project. We have completed an initial (two week) search for candidates and identified a short list of 4 qualified candidates that I will be evaluating further (prior to any formal interview process). The subcommittee recommends we use a search firm to deepen our pool of candidates. I will be negotiating with a firm to pick up the process from here and organize the search moving forward. The plan is to have the permanent director in place by July. *Strategic Planning Session As you know, our strategic planning session has been postponed. Please advise as to a new date and we will make arrangements accordingly. Community Picnic FYI — The town staff is moving forward with the Community Picnic, to be held in August, this year. We have yet to nail down a date. The plan is to return to the more authentic picnic of prior years. We plan on doing this with community resources, volunteers, town staff, and some funding from line items in our existing budgets (e.g. community relations). We will provide more details as the concept becomes more concrete. Entryway Planning As previously stated, Julie Ann Woods, Community Development Director, is now the person leading this process. She and staff met last week to review history and generate a plan for moving forward. The plan will include, but not be limited to, developing a schedule, identification of stakeholders, clarification of staff roles and responsibilities, and framing of the discussion topics. In addition, we will provide a list of historical and suggested program elements. Finally, we will need to schedule some work session time with the Council in order to get your direction, ideas and expectations included into the mix. More detail to come at the May 19th meeting. 04 -21 -14 TC Packet 28 Manager's Report Page 2 *EOTC Dates John Krueger is suggesting alternative dates for the next EOTC meeting, since the current date of June 12 conflicts with the RFTA retreat. Thus far we have the following responses: June 5 – Jacobson June 19 – Boineau, Kucker June 26 – Boineau, Kucker Let me know what works for you and I will let Mr. Krueger know. Update on New Developments in Transportation & Communications Today, we are pleased to launch a new website— www.snowmasstransit.com —which helps guests and locals alike utilize public transportation in and around Snowmass Village. The site is intended to serve as a `sub site' of our larger Town government site. Snowmasstransit.com allows users to easily access information that will help them with any and all of their travel needs, ranging from parking and permits to Village Shuttle schedules, now searchable by route. For Village Shuttle riders, signage on bus stops will include the site URL, along with a QR code to take users to the appropriate site page to easily access route schedules, news, and information. Route pages will change out automatically by season, so information remains fresh and accurate. It is designed to be mobile friendly and accessible on any smart phone or I pad. We are currently soliciting feedback on the usability of the site. We encourage you to take a look and send any comments or questions to Kelly Vaughn. Event Notices - none *Response Requested 4.16.14 04 -21 -14 TC Packet 29 2nd Draft SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING AGENDA MAY 5, 2014 CALL TO ORDER AT 4:00 P.M. Item No. 1: ROLL CALL Item No. 2: PUBLIC NON - AGENDA ITEMS (5- minute time limit) Item No. 3: COUNCIL UPDATES Item No. 4: NEXT GENERATION DISCUSSION (Time: 30 Minutes) ACTION REQUESTED OF COUNCIL: Listen to presentation Item No. 5: ICE AGE DISCOVERY UPDATE (Time: 30 Minutes) ACTION REQUESTED OF COUNCIL: Listen to presentation - -Tom Cardamone /John Rigney Item No. 6: MANAGER'S REPORT (Time: 10 minutes) - -Gary Suiter .......................... ...........................Page Item No. 7: AGENDA FOR NEXT TOWN COUNCIL MEETING: O ......... ............................... ...........................Page Item No. 8: APPROVAL OF MEETING MINUTES FOR: O ......... ............................... ...........................Page Item No. 9: COUNCIL COMMENTS /COMMITTEE REPORTS /CALENDARS: ......... ............................... ...........................Page Item No. 10: ADJOURNMENT 04 -21 -14 TC Packet 30 05- 05 -14tc Agenda Page 2 of 2 NOTE: Total time estimated for meeting: Approx hours (excluding items 1- 3 and 9 —12) ALL ITEMS AND TIMES ARE TENTATIVE AND SUBJECT TO CHANGE WITHOUT FURTHER NOTICE. PLEASE CALL THE OFFICE OF THE TOWN CLERK AT 923 -3777 ON THE DAY OF THE MEETING FOR ANY AGENDA CHANGES. 04 -21 -14 TC Packet 31 2nd Draft SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING AGENDA MAY 19, 2014 - nip] A CALL TO ORDER AT 4:00 P.M. Item No. 1: ROLL CALL Item No. 2: PUBLIC NON - AGENDA ITEMS (5- minute time limit) Item No. 3: COUNCIL UPDATES Item No. 4: UPDATE ON ENTRYWAY PLANNING PROCESS (Time: 60 Minutes) ACTION REQUESTED OF COUNCIL: Listen to presentation and provide feedback. - -Gary Suiter Item No. 8: MANAGER'S REPORT (Time: 10 minutes) - -Gary Suiter .......................... ...........................Page Item No. 9 AGENDA FOR NEXT TOWN COUNCIL MEETING: ......... ............................... ...........................Page Item No. 10: APPROVAL OF MEETING MINUTES FOR: ......... ............................... ...........................Page Item No. 11: COUNCIL COMMENTS /COMMITTEE REPORTS /CALENDARS: ......... ............................... ...........................Page Item No. 12: ADJOURNMENT NOTE: Total time estimated for meeting: Approx hours (excluding items 1- 3 and 9 -12) 04 -21 -14 TC Packet 32 05- 19 -14tc Agenda Page 2of2 ALL ITEMS AND TIMES ARE TENTATIVE AND SUBJECT TO CHANGE WITHOUT FURTHER NOTICE. PLEASE CALL THE OFFICE OF THE TOWN CLERK AT 923 -3777 ON THE DAY OF THE MEETING FOR ANY AGENDA CHANGES. 04 -21 -14 TC Packet 33 2nd Draft SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING AGENDA JUNE 2, 2014 ffir-il r r• - , I. NO ffl-I j CALL TO ORDER AT 4:00 P.M. Item No. 1: ROLL CALL Item No. 2: PUBLIC NON - AGENDA ITEMS (5- minute time limit) Item No. 3: COUNCIL UPDATES Item No. 4: ARCHITECTURAL DESIGN FIRM INTERVIEWS AND SELECTION FOR HOUSING RENOVATIONS (Time: 90 Minutes) ACTION REQUESTED OF COUNCIL: Council will interview architectural design firm applicants and select the design firm to create the renovations plans and designs for the Creekside affordable housing buildings - -Joe Coffey /Bob Kauffman Item No. 8: MANAGER'S REPORT (Time: 10 minutes) - -Gary Suiter .......................... ...........................Page Item No. 9 AGENDA FOR NEXT TOWN COUNCIL MEETING: ........ ............................... ...........................Page Item No. 10: APPROVAL OF MEETING MINUTES FOR: ......... ............................... ...........................Page Item No. 11: COUNCIL COMMENTS /COMMITTEE REPORTS /CALENDARS: ......... ............................... ...........................Page Item No. 12: ADJOURNMENT 04 -21 -14 TC Packet 34 04- 07 -14tc Agenda Page 2 of 2 NOTE: Total time estimated for meeting: Approx hours (excluding items 1- 3 and 9 -12) ALL ITEMS AND TIMES ARE TENTATIVE AND SUBJECT TO CHANGE WITHOUT FURTHER NOTICE. PLEASE CALL THE OFFICE OF THE TOWN CLERK AT 923 -3777 ON THE DAY OF THE MEETING FOR ANY AGENDA CHANGES. 04 -21 -14 TC Packet 35 1 SNOWMASS VILLAGE TOWN COUNCIL 2 REGULAR MEETING MINUTES 3 MARCH 17, 2014 4 5 CALL TO ORDER AT 400 P.M. 6 Mayor Boineau called to order the Regular Meeting of the Snowmass Village Town Council on Monday, at 4:02 p.m. 10 Item No. 1 ROLL CALL 11 12 COUNCIL MEMBERS Bill Boineau, Markey Butler, Jason Haber, Fred Kucker, and PRESENT: Chris Jacobson. 13 COUNCIL MEMBERS All council members were present. ABSENT: 14 STAFF PRESENT: Rhonda B. Coxon, Town Clerk, Marianne Rakowski, Finance Director, Gary Suiter; Town Manager; Fred Brodsky, Group Sales Manager; John Dresser, Town Attorney; Kelly Vaughn, Communications Director; Anne Martens, Public Works Director; Beth Albert, Marketing Director, Kiesha Techau, Group Coordinator 15 PUBLIC PRESENT: Jill Beathard, Brian Morrison, Tom Clark, Steve Alldredgew, Christian Knapp, Robert DeWetter, Darce Vold, John Buxman, Howard Gross, Bob Purvis, Matt Foley, Ted O'Brien, Dwayne Romero, Craig Munzio, Scott Calliham, Steve Santomo and other member of the Public interested in today's Agenda items. 16 17 Item No. 2 PUBLIC NON - AGENDA ITEMS 18 19 Jeff Tippet a resident of Snowmass Village and a member of the Trails Committee 20 requested that Council please consider funding for two trail extensions, one crossing 21 property that the Ziegler's own that connects with the Rim Trail and the other is the 22 extension of Rim Trail North by the Horse Ranch Subdivision both connections are a 23 safety issue and the cost would be approximately $25,000. 24 25 Mayor Boineau read a Resolution of appreciation and presented it to John Buxman and 26 his son John Buxman Jr. from owners of the Village Market for their 35 years of 27 excellent service to the community. 28 29 At this time Tom Clark Jr. provided a PowerPoint presentation outlining the plans for 30 construction of their new grocery store Clark's Market located at the Center 04 -21 -14 TC Packet 36 03- 17 -14TC Minutes Page 2 of 6 31 in Snowmass Village and the opening of Clark's Express on April 9th within 32 Base Village for essentials until construction is completed on the main store which will 33 open in June. 34 35 Item No. 3 COUNCIL UPDATES 36 37 Council Member Haber would like to invite the Chair and Co -Chair of Aspen's Next 38 Generation Advisory Committee to a future Regular Town Council meeting to provide a 39 presentation to Council. 40 41 Mayor Boineau stated he attended a RFTA meeting and noted there is a potential that 42 RFTA will sell advertising on the side of buses due diminishing funds. He is sure there 43 will be further discussion. 44 45 Council Member Jacobson again mentioned that within the Entryway 46 Planning mentioning hockey and the indicator of the type of activities that people are 47 sending money on in other communities. He stated that 4 Hockey Teams went to state 48 this season. 49 50 Item No. 4 RODEO UPDATE 51 52 No Packet Information update only 53 54 Robert DeWetter member of the Snowmass Western Heritage Rodeo Board 55 was present to introduce Darce Vold the Executive Director of the Rodeo and provide 56 an update on the Rode. He provided information on the challenges of the Rodeo for 57 this season and some of the celebrations from the last year. Some of the 58 challenges included fencing, bleachers, a shoot needs replaced and potable water. The 59 celebrations included higher attendance and the Rodeo actually having made money 60 last year. 61 62 Item No. 5 JOINT MEETING WITH THE MARKETING GROUP SALES AND 63 SPECIAL EVENTS BOARD --2013 Report - Fred Brodsky - PowerPoint Presentation -- Business Plan - MGS &SE Board /John Borthwick 64 John Borthwick spoke for the Marketing, Group Sales and Special Events Board, 65 present at this meeting was, Robert Sinko, Scott Calliham, Howard Gross, Steve 66 Santomo, Christian Knapp, Tim Ryan McMahon and Bob Purvis. Not in attendance was 67 Hugh Templman. 68 69 Borthwick reviewed a PowerPoint Presentation which follows the Business Plan 7o approved by the MGS &SE Board a year ago. The presentation began with an 71 Executive Summary, the planning process overview, vision and guiding principles, 04 -21 -14 TC Packet 37 03- 17 -14TC Minutes Page 3 of 6 72 situation analysis, baseline strategies, Marketing road map, measurement and research 73 and finally implementation structure. 74 75 Acting Tourism Director and Group Sales Director Fred Brodsky was also present and 76 he provided a year -end report for 2013 which included, lodging tax, lodging total rooms, 77 non - lodging retail sales tax, competitive winter numbers, competitive set summer, 2013 78 highlights, and Group business by segment and finally 2014 outlook including events for 79 2014. He also discussed the Business Plan proposed development which included 80 streamlining the document including the metrics and develop 2015 plan for review fall of 81 2014. 82 83 Item No. 6 YEAR END FINANCIAL UPDATE 2013 - REVISED 2014 FINANCIAL 84 UPDATE 85 86 Finance Director Marianne Rakowski stated the purpose of today's discussion is to 87 review 2013 year -end numbers and proposed revisions to various 2014 adopted 88 budgets and provide direction to staff. Budget Summary's for the following, General 89 Fund, RETT Fund, Road Fund, Excise Tax Fund, Marketing & Special Events Fund 90 and Group Sales Fund are provided for Council review. 91 92 She also noted there are spreadsheets in today's packet describing the major impact to 93 both the 2013 year -end variance numbers and the proposed revisions to the 2014 94 adopted budget. Rakowski noted a vote is required for the changes listed as revisions 95 to the 2014 adopted budget which will be formally adopted through the revised budget 96 in the fall. 97 98 Acting Tourism Director and Group Sales Director Fred Brodsky and Marketing Director 99 Beth Albert were present due to previous discussion so at this time the last two funds loo Marketing & Special Events Fund and Group Sales Fund were discussed. Hot topics 101 that were discussed included international markets and the new Tour Operator position. 102 103 Markey Butler made the motion to approve the request for $25,000 out of the General 104 Fund for the connector trails that was requested at the beginning of this meeting by the 105 Trails Department. Jason Haber seconded the motion. The motion was approved by a 106 vote of 5 in favor to 0 opposed. 107 108 Voting Aye: Bill Boineau, Markey Butler, Jason Haber, Fred Kucker, and Chris 109 Jacobson. 110 111 Voting Nay: None. 112 Parks and Trails Manager Ted O'Brien spoke to the overage of the trails budget amount 113 due to repair and maintenance of irrigation. He also spoke to the irrigation issues at the 114 Rodeo Grounds and other Town property, he stated the system is very old and outdated 115 and needs some work especially the Town Park and Rodeo Ground. The Town Council 04 -21 -14 TC Packet 38 03- 17 -14TC Minutes Page 4 of 6 116 directed staff to put together a scope and size of the issues and work needed for the 117 Town irrigation problems on Town property. This will be provide in the Town Manager's 118 report for discussion at the Council Strategic Plan meeting. 119 120 Markey Butler made the motion to approve the budgets as amended for 2013 and 2014. 121 Jason Haber seconded the motion. The motion was approved by a vote of 5 in favor to 122 0 opposed. 123 124 Voting Aye: Bill Boineau, Markey Butler, Jason Haber, Fred Kucker, and Chris 125 Jacobson. 126 127 Voting Nay: None. 128 Town Council took a break at this time. 129 130 Item No. 7 HOUSING RENOVATIONS DISCUSSION 131 132 Housing Director Joe Coffey ad Bob Kauffman from Kauffman Consulting were before 133 town Council to request permission to move forward with an RFQ /P to select a design 134 firm for the renovation of the older rental properties starting with five Creekside units. 135 Coffey noted that four housing complexes Housing Bonds will be retired in 2014. 136 137 Fred Kucker made the motion to approve the request to move forward with the 138 RFQ /P process and bring back the finalist for review by Town Council. Chris Jacobson 139 seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. 140 141 Voting Aye: Bill Boineau, Markey Butler, Jason Haber, Fred Kucker, and Chris 142 Jacobson. 143 144 Voting Nay: None. 145 Item No. 8 MANAGER'S REPORT 146 147 Town Manager Gary Suiter reviewed the following items with Town Council: 148 1) Community Development Director - announced Julie Ann Wood 149 2) Strategic Planning Session 150 3) EOTC Retreat 151 4) Event Notice - TUP Event Notice 2014 National Disabled Veterans Winter Sports 152 Clinic 153 154 Suiter also stated that Nick Reitter the Facilities Maintenance Superintendent gave his 155 notice today and he will be moving on to work for the City of Aspen at the 156 Wheeler. Council would like the Town Attorney John Dresser to attend the Strategic 157 Planning Retreat on April 16, 2014 at the Stonebridge Inn. 158 04 -21 -14 TC Packet 39 03- 17 -14TC Minutes Page 5 of 6 159 Item No. 9 AGENDA FOR NEXT TOWN COUNCIL MEETING • April 7, 2014 - Regular Meeting • April 21, 2014 - Regular Meeting • May 5, 2014 - Regular Meeting 160 161 Town Attorney Dresser stated that the Sprint discussion and the Rodeo irrigation will be 162 on the April 7th agenda. Council Member Haber also stated "the Next Generation" 163 would be available to discuss at the April 7th meeting. Council Member Butler would 164 like an update from Christine Nolan in regards to the Pitkin County Health and Human 165 Services. 166 167 Council will again try to take Council pictures at 3:30 p.m. and a reminder will be on the 168 agenda for April 7th, 2014. 169 170 Council Member Haber asked about Krabloonik discussion on the "Historical" 171 aspect and when will it be placed on an agenda. Town Attorney Dresser still advises 172 Council to not discuss until the Court case is completed. A place holder will be put on 173 the April 21, 2014 agenda based on the results of the Court case. 174 175 At 9:00 p.m. 176 177 Item No. 10 COUNCIL COMMENTS /COMMITTEE REPORTS /CALENDARS 178 179 Council Member Jacobson stated he cannot see any rational reason as to why we 180 should not open the search process for a Town Manager and move ahead and to 181 terminate the interim contract with Suiter and Associates. 182 183 Chris Jacobson made the motion to approve to terminate the consultation agreement 184 per Section 6 of the agreement. Jason Haber seconded the motion. The Motion failed 185 by a vote of 2 in favor to 3 opposed. 186 187 Voting Aye: Jason Haber, and Chris Jacobson. 188 189 Voting Nay: Bill Boineau, Markey Butler, and Fred Kucker. 190 Chris Jacobson made the motion to approve to start a new executive search process for 191 a Town Manager or finish the current search. Jason Haber seconded the motion. The 192 Motion failed by a vote of 2 in favor to 3 opposed. 193 194 Voting Aye: Jason Haber, and Chris Jacobson. 195 196 Voting Nay: Bill Boineau, Markey Butler, and Fred Kucker. 197 Markey Butler made the motion to approve $1,000 toward whatever the Town Manager 198 feels appropriate to thank the staff for the season. Jason Haber seconded the 04 -21 -14 TC Packet 40 03- 17 -14TC Minutes Page 6of6 199 motion. The motion was approved by a vote of 5 in favor to 0 opposed. 200 201 Voting Aye: Bill Boineau, Markey Butler, Jason Haber, Fred Kucker, and Chris 202 Jacobson. 203 204 Voting Nay: None. 205 206 207 208 209 210 211 212 213 214 215 216 217 218 219 220 221 222 223 224 225 226 227 At this time Council Member Haber asked that Snowmass Water and Sanitation District along with SGM to provide an update on the Water Shed Conservation for the Council at the April 21, 2014 meeting. Item No. 11 ADJOURNMENT At 9:00 p.m. Fred Kucker made the motion to adjourn the Regular Meeting of the Snowmass Village Town Council on Monday, March 17, 2014. Chris Jacobson seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Bill Boineau, Markey Butler, Jason Haber, Fred Kucker, and Chris Jacobson. Voting Nay: None. Submitted By, Rhonda B. Coxon, CMC Town Clerk 04 -21 -14 TC Packet 41 Sun Mon Tue 1 6 7 8 Town Council Meeting 4:00 mm. 2014 Wed Thu Fri 2 3 1 4 0 10 11 Sat 5 12 04 -21 -14 TC Packet 42 18 19 20 21 Town Council Meeting '00 m. 22 23 1 24 04-21-14 TC Packet 43 2014 04 -21 -14 TC Packet 44