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2014 Big Mountain EnduroBig Mountain Enduro 2014 – Temporary Use Permit Page 2 of 6 CONDITIONS OF TEMPORARY USE PERMIT ISSUANCE BIG MOUNTAIN ENDURO JUNE 20-22, 2014 A. Contacts, Location and Hours of Operation 1. Overall responsibility for the 2-day mountain bike event, which is to take place over six (6) stages (3 stages per day) is Big Mountain Enduro and Aspen Skiing Company. Primary contact persons for this festival are: o Brandon Ontiveros Big Mountain Enduro Office: (303) 551-4813 o Buck Erickson Aspen Skiing Company Office: (970) 923-1220 For a complete list of contact persons and their responsibilities refer to the Operations Plan-Communication Plan (see Attachment 1, Operations Plan). 2. The 2014 Big Mountain Enduro will take place on Snowmass Mountain Trails, Town- Managed Trails, and US Forest Service Property (see Exhibit A-Event Site Map). Hours of operation, including set-up and take-down are: Wednesday, June 19 beginning at 7:00 AM – Event Set-up Friday, June 20: • 3:00 PM – 7:00 PM – Practice on Snowmass Express Pro DH for Stage 6 • 9:00 AM - 7:00 PM – Packet/Number Plate Pickup and Registration • 7:00 PM – Mandatory Rider’s Meeting Saturday, June 21: • Stage 1 (Espresso) • Stage 2 (Rim Trail South) • Stage 3 (Rim Trail North) Sunday, June 22: • Stage 4 (Nature Trail; 9:00 AM Start) • Stage 5 (Sie Uber D) • Stage 6 (Snowmass Express Pro DH) Monday, June 23 beginning at 9:00 AM – Event Dismantle A complete schedule is shown within Attachment 1 – Operations Plan 3. Trails and Right-of-Ways that will be impacted by this event include: • Espresso • Elk Camp Work Road • Cross Mountain • Trestle • Thornton Work Road • Village Bound • Dawdler Work Road • Highway 82 Big Mountain Enduro 2014 – Temporary Use Permit Page 3 of 6 • Fanny Hill • Rim Trail North • Rim Trial South • Sinclair Road • Government Trail West • Connector Trail • Campground Work Road • Lower Connector • Ditch Trail • Divide Road • Vapor Trail • Valhalla • Powerline Trail • Starks Trail • Two Creeks Road Attendance for the 2-day event is capped at three-hundred (300) participants. B. Authorization 1. The use of any privately owned property, including the location of any vehicles, equipment or materials within said property, is not authorized without the express written approval of the landowner. A copy of said approval(s) shall be forwarded to the Town Planning Department prior to the commencement of this event. 2. No penetrations of concrete or other surfaces within the subject properties shall occur without the express authority of the landowner(s) and Town Manager or designee. 3. No electrical or other utility connections may be made to existing facilities nor shall construction activities occur, without obtaining necessary permits or approval from the Town Building Department (923-5524). 4. All vehicles shall park only in the authorized public parking. No trucks, vans, trailers or other vehicles can be authorized to park, load or unload within any fire lanes or lanes that would impede Authorized Emergency Vehicle access. Loading and unloading for this event shall take place ONLY in the designated areas. Any individual, group or organization that fails to properly supervise and ensure that vehicles park only in authorized areas may be restricted from future use of the facility or permit area. C. General Conditions 1. Applicant is responsible for full and complete compliance with all applicable Federal, State and Local laws and regulations in the production and management of this special event series. Concerning smoking in public places, refer to Town Ordinance No. 07-19. 2. Applicant shall adequately supervise all aspects of each race, including participant accountability and trail usage, to ensure conformance with the terms and conditions of this permit. 3. Applicant shall coordinate with the property owners and Town regarding scheduling Big Mountain Enduro 2014 – Temporary Use Permit Page 4 of 6 of events, set-up, take-down and any required maintenance and/or repair. All affected areas shall be restored to their pre-event condition promptly after this 2-day event, in accordance with the proposed schedule detailed in Attachment 1 – Application/Operations Plan. Any damaged sprinklers, landscaping, or other material shall be repaired or replaced at the event organizer and/or Applicant's expense, to the satisfaction of the land or property owner, within fourteen (14) days of the event unless other arrangements are made. 4. Applicant shall promptly notify the Town Planning Department (923-5524) of any additions, modifications or amendments to this permit or proposed use of the subject property. Any such changes shall not be in conflict with the findings and review standards relative to this permit and are not permitted without written approval of the landowner(s) and Town Manager or designees. 5. Applicant shall exercise prompt due diligence in the event that any complaints are received that are directly or indirectly related to this event. The Town Manager or designee may authorize changes to mitigate these impacts, provided they are not in conflict with the findings and review standards relative to this administrative temporary use permit. 6. The event and event set-up and breakdown procedures shall not generate debris, intrusive light, excessive noise, traffic or congestion, and it shall not unreasonably affect neighboring residences or surrounding property. D. Police and Fire Departments 1. All requirements of the Town Police Chief (923-5330) and Snowmass-Wildcat Fire Protection District Chief (923-2212) or designees, whether imposed prior to or during this event, must be satisfied and shall be considered conditions of this permit. 2. The Town is not responsible for providing security or traffic control during this 2-day event; Applicant must make appropriate private security arrangements and coordinate with the Town Police Chief. 3. No chairs, tables, benches, platforms, booths, tents, canopies, vehicles, equipment or other material of any kind shall be permitted within established fire lanes (24’-0” minimum width and 13’-6” minimum height clearance) without express authorization of the Snowmass-Wildcat Fire Chief or designee, who must approve all structure locations prior to the commencement of any event. 4. No on-street park ing is allowed for this event. 5. All permits subject to approval from the Fire Chief must be obtained for any temporary structures prior to the event. The site venue and existing facilities should be checked to ensure there are adequate exits and all other life/safety requirements are addressed. E. Animal Services 1. This event meets criteria for requirement of a Special Events Wildlife Plan. Applicant shall complete a Wildlife Protection Plan, pursuant to the requirements of the Town of Snowmass Village Police and Animal Services (923-5330). 2. Applicant is responsible for providing and/or ensuring the availability of appropriate Big Mountain Enduro 2014 – Temporary Use Permit Page 5 of 6 refuse containers and for enforcing Conditions of Section F (Animal Services) of this Temporary Use Permit within the camping site. 3. All requirements of the Town Animal Services Department (923-5330), whether imposed prior to or during this festival, must be satisfied and shall be considered conditions of the permit. 4. Outdoor Special Event sites shall be kept free from the accumulation of refuse edible by wildlife. Refuse must be collected from the grounds at the close of each day’s activities and shall be deposited in Wildlife Resistant Containers or Enclosures, or be removed to an appropriate disposal site. 5. No person shall knowingly leave or store any refuse, food product, pet food, grain or salt in a manner that would constitute a lure, attraction or enticement of wildlife. Failure to comply with these provisions may result in Penalty Assessments pursuant to Municipal Code Section 7-161. F. Parking and Transportation 1. No special shuttle services has been arranged for this event. Snowmass Shuttles will operate on their normal summer schedules for free throughout the Town. RFTA bus services will also be operating on their normal summer schedules during the event. 2. Public parking is available in the numbered lots, which may be subject to permitting, excluding lots 1 and 2 due to Blazing Adventures’ Temporary Use Permit; Staging operations. 3. Location of any temporary directional signage and electronic variable message signs shall be coordinated and approved by Town Police (923-5330) and Town Road Department (923-5110). If needed, Police and Road Departments need to be contacted well in advance of the event. 4. Event egress and public transit shall be coordinated by the Applicant with Event Staff, Security, Town Police, TOSV Transportation and RFTA prior to event and shall be evaluated subsequent to the conclusion of the event. G. Security, Medical and Emergency Services 1. An emergency evacuation plan shall be coordinated with the Snowmass Mountain Rangers, the Snowmass-Wildcat Fire Protection District (923-2212), and the Snowmass Police Department (923-5330) prior to the event. 2. Emergency Medical Services shall be summoned by dialing 911 or by direct contact from the Snowmass Mountain Rangers and Pitkin County Dispatch. H. Public Health and Safety 1. Applicant shall ensure that adequate restroom and/or portable toilets are to be provided and maintained for the 2-day event. The number of toilets required should meet or exceed the Colorado Department of Health’s recommendation. 2. Clear travel paths are to be provided and maintained around and through the venue Big Mountain Enduro 2014 – Temporary Use Permit Page 6 of 6 at all times. 3. Solid waste/recycling collection and removal shall be coordinated with the Town Solid Waste and Recycle Department (923-5110) or with an appropriate private company. Applicant is responsible for ensuring the appropriate disposal of solid waste due to this event. 4. All cables, wires, equipment and material is to be covered, concealed, secured and/or located in such a manner that event participants are not placed at risk and the general public’s health, safety or welfare is not adversely affected. 5. Any lighting and sound amplification are to be directed and focused so that it does not adversely affect surrounding residences, condominiums or businesses. I. Vendors, Liquor Control and Alcohol Mitigation 1. No alcohol permit has been issued for this event. Applicant shall not be authorized to provide any alcohol to the participants and/or spectators of this event. J. Insurance and Liability 1. At all times during the term of this permit the Applicant shall maintain in full force and effect a comprehensive public liability insurance policy. The amount of insurance and extent of coverage shall be established by the property owners whose land is being used for the events. If at any time during the term of this permit the Applicant's insurance coverage lapses, is canceled or suspended, this permit shall automatically terminate and the Applicant shall cease operations hereunder. 2. Applicant agrees to indemnify and hold the Town harmless from all cost, loss, damage, expenses (including attorney and expert fees) and claim of liability of any and every kind (collectively “Claims”) that may arise as a direct result of activities that the Applicant is engaged or over which the Applicant has control with respect to the use of the above described property pursuant to this permit. The foregoing shall obligate the Applicant to defend any claims, suits or other proceedings naming the Town as a defendant on any claim that may arise as a result of the use of the above described property pursuant to this permit or the activities authorized under this permit. 3. Attorney Fees. In the event litigation is necessary to enforce the rights of the Town under this Agreement, the Town shall be entitled to reimbursements of its reasonable attorney fees and costs of suit, actually incurred in the litigation, as part of its judgment or award. 4. Violation of any term or condition of this permit by the Applicant, its agents or employees shall subject the permittee to the penalties set forth in Section 1-72 of the Municipal Code. In addition, where probable cause exists to suspect that a violation of any term or condition of a temporary use permit will pose a threat to public health, safety or welfare, the Chief of Police is hereby authorized to revoke this temporary use permit and to require that any activity authorized thereby cease and desist immediately. Attachments: 1-Operations Plan and Event Schedule 2-Event Summary