06-16-14 Town Council PacketsSNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING AGENDA JUNE 16, 2014 PLEASE NOTE THAT ALL TIMES ARE APPROXIMATE — ITEMS COULD START EARLIER OR LATER THAN THE STATED TIME CALL TO ORDER AT 4:00 P.M. Item No. 1: ROLL CALL Item No. 2: PUBLIC NON - AGENDA ITEMS (5- minute time limit) Item No. 3: COUNCIL UPDATES Item No. 4: 2014 MARKET BASED STUDY /COMPENSATION PLAN UPDATE AND BENEFITS COMPARISON (Time: 30 Minutes) ACTION REQUESTED OF COUNCIL: Presentation only no action by Council required - -Erik Marburger, ESM Consulting .........................Page 4 Item No. 5: 2014 FINANCIAL UPDATE (Time: 30 Minutes) ACTION REQUESTED OF COUNCIL: Receive and provide direction on proposed budget changes. -- Marianne Rakowski ............... ...........................Page 22 Item No. 6: ARCHITECTURAL DESIGN FIRM INTERVIEWS AND SELECTION FOR HOUSING RENOVATIONS (Time: 90 Minutes) ACTION REQUESTED OF COUNCIL: Council will interview architectural design firm applicants and select the design firm to create the renovations plans and designs for the Creekside affordable housing buildings - -Joe Coffey /Bob Kauffman ....... ...........................Page 35 Item No. 7: RECYCLING UPDATE (Time: 15 Minutes) ACTION REQUESTED OF COUNCIL: None - information only. - -Anne Martens ....................... ...........................Page 133 06- 16 -14tc Agenda Page 2 of 3 Item No. 8: SECOND READING — ORDINANCE NO. 1 SERIES OF 2014 — EXTENSION OF MARIJUANA MORATORIUM (Time: 10 Minutes) ACTION REQUESTED OF TOWN COUNCIL: Approve, modify or deny Ordinance No. 1, Series of 2014. - -John Dresser ...................... ...........................Page 137 Item No. 9: MANAGER'S REPORT (Time: 10 minutes) - -Gary Suiter ........................ ...........................Page 142 Item No. 10: AGENDA FOR NEXT TOWN COUNCIL MEETING: • June 18, 2014 — Special Meeting • June 25, 2014 — Work Session • July 7, 2014 — Regular Meeting .................................... ............................... Page 163 Item No. 11: APPROVAL OF MEETING MINUTES FOR: • April 21, 2014- Regular Meeting • May 19, 2014- Regular Meeting .................................... ............................... Page 167 Item No. 12: COUNCIL COMMENTS /COMMITTEE REPORTS /CALENDARS: • June • July • August ......... ............................... ...........................Page 181 Item No. 13: EXECUTIVE SESSION Town Council will now meet in Executive Session pursuant to C.R.S. 24 -6- 402(4) and Snowmass Village Municipal Code Section 2- 45(c), to specifically discuss three items: a) Determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, instructing negotiators pursuant to C.R.S. 24- 6- 402(4)(e) and Snowmass Village Municipal Code Section 2- 45(c)(5); and b) Conferences with an attorney for the purposes of receiving legal advice on specific legal questions pursuant to C.R.S. 24-6 - 402(4)(c) and Snowmass Village Municipal Code Section 2- 45(()(2); c) Personnel matters, except if the employee who is the subject of the session has requested an open meeting, pursuant to C.R.S. 06- 16 -14tc Agenda Page 3 of 3 24- 6- 402(4)(f)(1) and Snowmass Village Municipal Code Section 2- 45(c)(6); Provided, there is an affirmative vote of two - thirds of the quorum present at this meeting to hold an Executive Session and for the purposes of considering items (a) (b) and (c) above. Provided further, that no adoption of any proposed policy, position, resolution, regulation, or formal action shall occur at this Executive Session. Item No. 14: ADJOURNMENT NOTE: Total time estimated for meetinq: Approx 3.5 hours (excluding items 1 -3 and 9 —14) ALL ITEMS AND TIMES ARE TENTATIVE AND SUBJECT TO CHANGE WITHOUT FURTHER NOTICE. PLEASE CALL THE OFFICE OF THE TOWN CLERK AT 923 -3777 ON THE DAY OF THE MEETING FOR ANY AGENDA CHANGES. AGENDA ITEM SUMMARY TOWN OF SNOWMASS VILLAGE Meeting Date: June 16, 2014 Agenda Item: 2014 Market Based Study /Compensation Plan Update and Benefits Comparison Presented By: Eric Marburger, ESM Consulting Services, Inc. Core Issues: Eric Marburger of ESM Consulting Services will be at this meeting to provide an overview of the Compensation and Benefit Report, there is no action requested of the Council. Description: During the 2013/2014 budget process, staff noted that a Compensation /Benefit study had not been conducted since 2007. Council recommended that a study be conducted and completed prior to the annual performance merit awards in July. The plan is administered by the Town Manager, and, as presented, has no significant budgetary impact. If it did have budget impacts, those issues would be part of any budget updates or budget process for Council consideration. Financial Impact: N/A Council Options: No action required. Staff Listen to the overview of the study and ask questions. Recommendation: 06- 16 -14TC Packet 4 ESM Consufting Ic , Inc. Human Resource, Compensation and Training Services for the Pubhc andPriyate Sectors 2014 Market Update I Benefits Comparison II XII-Er,, rIT i I Eric S. Marburger, SPHR, IPMA -CP, MBA PO Box 3505, Centennial, CO 80161 www.esmeonsulting.net 303.995.4405 303.730.9870 (fax) 4 eriegesmconsulting net 06 -16 -14 TC Packet 5 Town of Snowmass Village 2014 Market Study and Benefits Review • , r, The Town of Snowmass Village has had a consistent pay structure with four separate pay scales based on standard occupational groupings (Labor/Trades, Professional /Management, Public Safety, Support Staff). The last complete review of the pay structures was completed in 2007. Since 2007, the Town has made periodic updates to the structures based on inflation and the Town's ability to fund pay increases for its employees. In July 2013, the Town implemented a three percent adjustment to the four Town pay scales. The Town asked ESM Consulting Services to review the Town's pay structures based on the most recent market data and to recommend any changes to the pay structure or to individual positions. Additionally, the Town asked ESM Consulting to examine the Town's benefit plans and assess how competitive the benefit plans are relative to market. ESM Consulting Services is a small, human resources and compensation consulting firm located in Centennial, Colorado. ESM Consulting specializes in the public sector and health care. ESM Consulting conducted the 2007 review for the Town and has been involved on smaller compensation and classification projects for the Town over the years. Eric Marburger and Barbara Phillips were the consultants assigned to this project. Key Findings The Town's adjustments that have been made over the past few years have maintained a competitive pay structure. There is no need for wholesale adjustments to the pay structures at this time. The Town's benefits plans provide an above average benefit to employees in terms of the health insurance plan design and employee out of pocket costs. The Town has a lower than average contribution to the employee's retirement plan(s). Based on the market survey, changes to job duties, and internal equity issues, there are a few changes to specific positions that are being recommended. The Town's Market The Town has sought to compare itself with other resort areas in Colorado. This is a common practice that allows the Town to compete with other ski communities and other municipalities that have similar challenges with housing, employees that may commute longer than normal distances and with organizations whose economies are built on similar variables. For most Town positions the market for 2014 includes: 06 -16 -14 TC Packet 6 Town of Snowmass Village 2014 Market Study and Benefits Review Aspen Avon Breckenridge Crested Butte Dillon Durango Estes Park Frisco Mt. Crested Butte Pagosa Springs Pitkin County Silverthorne Steamboat Springs Summit County Telluride Vail Winter Park These jurisdictions were specifically selected from participants in the annual wage survey conducted by the Colorado Municipal League (CML). For some Town positions that are relatively unique, the market definition was expanded to be more inclusive. This expansion included some private sector data and jurisdictions outside of the standard resort definition. Examples of positions for which this technique was used include specific positions within the Solid Waste and Housing as well as several positions within the Tourism Department. The Town also provided access to a valid industry survey that assisted in the matching of some Tourism positions. Because the Town uses a relatively small sampling of comparable organizations (resort type communities in Colorado) and because the Town provides services that are not that commonplace (Solid Waste, Tourism, Transit), some positions do not have large samples sizes of data to compare. In some cases, data is not used or we do not "put much stock" in the data gathered. This forces the Town to then examine the internal equity of positions. If a position has little or invalid market data, the Town must look at other factors in placing it in a grade. These factors frequently include reporting relationships, turnover in that position, a position being "hard to fill" or other data outside of the normal market considered in this review. Pure market data may not place every position in its ideal grade level and Town management should use its discretion about the grade level of some positions for which objective data may be limited. Lastly, ESM Consulting recently completed a comprehensive compensation and classification review for the Town of Estes Park. The Town of Estes Park had a very similar definition of their market and, when appropriate, data was directly extracted from this previous study. This technique was used for a handful of Town positions in order to incorporate some additional data to which the Town of Estes Park had access. r 06 -16 -14 TC Packet 7 Town of Snowmass Village 2024 Market Study and Benefits Review ESM Consulting was provided with all Town job descriptions. These job descriptions were reviewed and compared with the CIVIL job listings in their annual survey. After these preliminary matches were completed, ESM Consulting met with Town leadership to review their positions and to ensure that the preliminary matches were accurate and valid. In order to ensure that the Town's pay structures are competitive with the market, ESM Consulting compares the actual wages being paid in the market with the midpoints of the Town's pay scales. The midpoint of the Town's pay ranges are designed to be very close to the market average. The result of this means that Town employees who are new to their job or who have less experience are below midpoint/market average and employees with more experience and seniority tend to be above midpoint/market average. Eighty six positions were matched with some type of market data. ESM Consulting carefully scrubs this data to ensure that jobs are being matched appropriately and that proper weight is given to certain Town jobs. It is also common practice to "blend" two jobs together — this is done when a Town position may wear "two hats" and the result is a more accurate reflection of the Town's position duties and its value in the market. Lastly, the Town's average wages paid to current employees were compared against the market averages and the Town's pay grade midpoints. The results of this review are shown in the four charts below. 06 -16 -14 TC Packet 8 Town of Snowmass Village 2014 Market Study and Benefits Review Review of Each Pay Scale Data The data above shows the following information for the Labor (L) Pay Scale: • The Town's midpoint (blue line) is slightly above the market average for similar positions (red line). This simply means that the pay scale is competitive with the market and that no structural adjustments are needed at this time. It also means that the Town's previous adjustments to the pay scale have been prudent and has allowed the Town to remain in a competitive position. This represents an ideal situation. • The Town's average wage (green line) is slightly below both the market and the Town's midpoint for lower graded positions but it is slightly higher for more highly compensated positions. This indicates that the Town is retaining more highly paid staff and allowing their wages to grow, but that there may be more turnover at the lower levels, where staff is hired toward the minimum of the pay range. This is not uncommon. 06 -16 -14 TC Packet 9 Town of Snowmass Village 2014 Market Study and Benefits Review The data above shows the following information for the Professional (P) Scale: • The Town's midpoint (blue line) is slightly above the market average for similar positions (red line) at the lower end, but then dips below market for higher level positions. In essence, this pay scale becomes less competitive for higher level positions. In reviewing the data around this issue, some organizations in the market have a higher rate of pay for high level professionals, managers and Directors. While no immediate recommendations are being made since the gap is relatively small, it is something to be mindful of and to track over the years. If the disparity becomes too large, it could place the Town at a competitive disadvantage in hiring for these key positions. • While the midpoints may not be quite as competitive, the Town's actual wages (green line) have kept pace with market. Because of the longevity of several members of the Town's management team, they have had an opportunity for their wages to approach the top of the pay scale. 06 -16 -14 TC Packet 10 Town of Snowmass Village 2014 Market Study and Benefits Review The data above shows the following information for the Public Safety (PS) Scale': • Once again, the Town's midpoints are slightly above the market averages, but the gap is not overly large. • Like the Professional Pay Scale, the green line trending up at the higher end reflects long term staff whose wages have been able to approach the top of the pay scale. The Public Safety Pay Scale is built with a small number of positions so it is subject to more volatility than the other pay scales. One small change in market has the power to shift the red line dramatically. Changing just one Town employee's salaries can also shift the green line significantly. 06 -16 -14 TC Packet 11 Town of Snowmass Village 2014 Market Study and Benefits Review The data above shows the following information for the Support Staff (S) Scale: • For this pay scale, the Town midpoints are slightly above market. Again, this reflects the three percent adjustment that was implemented in July 2013. • While the starting salaries appear to be adequate in attracting employees to the Town, the current wages of some staff are well below market. It would be reasonable to provide an adjustment for any employees in this position who have been with the Town for multiple years. This should be considered along with the ability to attract capable talent in these positions. Since the Town has the ability to hire above the minimum, it already possesses the tool needed to remedy this should hiring ever become problematic. • There are a variety of Administrative job titles in different departments which makes them very difficult to compare and to match with market. We have found that that many internal equity concerns can be alleviated by simplifying the number of administrative titles and making the job descriptions much more broad and generalized, The Town may wish to review these positions in detail and to develop two to three broad job descriptions that can be used in multiple departments, rather than the very specific descriptions and titles in use now. 06 -16 -14 TC Packet 12 Town of Snowmass Village 2014 Market Study and Benefits Review The levels of work currently described in the job descriptions appear to be at three different levels. A relatively entry level Administrative Clerk, a mid -level Administrative Assistant that provides a variety of support to a group or department and a higher level Executive Assistant that provides advanced support to an executive or department. While additional, more detailed data would need to be collected, consolidating these job titles and descriptions would simplify the classification process and eliminate much of the internal equity concerns and comparisons that currently exist. While not listed on the Professional /Management pay scale, the two positions that report directly to the Board have market data available. For the Town Attorney position the available data lists a market average of $137,360. For the Town Manager position, the data lists a market average of$147,960. Town Manager positions tend to have some additional benefits not available to other employees of the jurisdictions. The more common benefits include additional contributions toward retirement, housing allowances, car allowances, severance packages and more contributions towards health and welfare benefits. It is normal for some positions to change based on market factors, internal equity and job demands unique to a certain position. Positions may need to be adjusted to a higher or lower pay grade based on these variables. Also, with four pay scales, it is not uncommon to have a position evolve so that it should be placed in a different pay scale altogether. Some items that we want to bring to the Town's attention include: ® The Snowmass Tourism Director position is not a position typically found in municipal governments. Some private sector market data suggests that this position should be at a grade higher than P13. The Travel and Destination Foundation Survey which we reviewed does identify Public Sector data and suggests the same thing. However, internal equity concerns may make this very difficult to do. There are a couple of options: Create a grade P14 level into which this position could be placed; or, increase the earning potential of this position by adding additional incentives based on performance; In reviewing other Tourism positions, the market data does not suggest that other positions need to be adjusted. ® The Accountant position has evolved into a professional level position and should be moved from the Support Staff (S) Scale to the Professional /Manager (P) Scale and be listed in grade P4. 06 -16 -14 TC Packet 13 Town of Snowmass Village 2014 Market Study and Benefits Review Benefits Health Insurance Full time and most part -time Town employees are eligible for a variety of Health and Welfare benefits. Key points: The Town currently pays 100% of the premiums for full time employees. The average percentage being paid for employees in the marketplace is 94% with a range of 84% to 100 %. Two other jurisdictions pay 100% for employees (Steamboat Springs and Pitkin County). • For dependent coverage, the Town pays 83% of the premium costs. This compares to an average of 85% in the comparator organizations. Where the Town's plan is generous is in the low deductibles and out of pocket maximums. The chart below shows those details: C)rgamzat�onllnd�uidual Maximum Deductible ale, Out of Poc& Snowmass Villa e..a_ $250$500 Market Avera e $1,833$3,583 The Town's overall premiums are slightly higher than market, but, the Town's funding mechanism simply pays for actual claims incurred. Actual claims, over time, can be controlled to some degree by plan design, employee education and wellness programs aimed at reducing overall health care costs. The Town's overall health insurance costs are higher than those experienced by the comparator organizations. It should also be noted that all of the comparator organizations are in the public sector which, as a rule, tends to subsidize its employee's health insurance costs to a higher degree than the private sector. A recent outside survey showed the public sector with an average health insurance cost of 12.4% of payroll which was, by far, the highest sector listed. Within health care, there are numerous variables at play. The fact that Eagle, Garfield and Pitkin Counties were recently listed as the highest health care costs in the County is beyond the Town's contro13. Additional, the impact of the Affordable Care Act will 2 The data used in this chart is from "pre -June 2014 ". The Town has recent increased the deductibles and Out of ocket maximums effective June 2014 MSN Money, February 14, 2014 06 -16 -14 TC Packet 14 Town of Snowmass Village 2014 Market Study and Benefits Review require that the Town make many plan design changes to not face any excise tax penalties and to maintain an adequate plan design for its employees Dental Insurance Dental Insurance is normally the second largest health and welfare benefit expense. That being said, it is generally less that 10% of the health insurance costs. Key points include: • The Town pays 100% of the premiums for employees and 83% for dependent dental coverage. This is higher than the market average of 70% and 62% respectively. • The plan design for the Town's dental plan is a standard PPO model that is by far the most popular plan design. Vacation and other Paid Time Off To compare vacation time, we compared the accrual rates for new employees, those with 5 years and those with 10 years. Years of T °own of Snowmasgoo Market 1 80 hours 92 hours 5 120 hours 126 hours 10 160 hours 156 hours Max 280 hours (only Carryover 160 hours two others reported) Town employees also accrue eight hours per month of sick leave. This is NOT paid out at termination. This accrual of 96 hours per year is exactly the average of the other organizations that have a separate sick leave bank. The Town provides employees with a combination of holidays, personal days and floating holidays. These days add up to 12 per employee per year. In comparison, for those organizations that provide separate holidays, the average is 10. When viewed in total, the Town's leave plans fall right within market. While the vacation plan is slightly under other organizations, the extra two holidays offset this. The Town's maximum accrual limit of 160 hours is lower than most, but considered prudent. The lower maximum normally has two effects: it forces employees to actually use their vacation which is the reason such a benefit exists; and, it limits the financial liability of the Town as vacation must be paid out at termination so very large vacation banks can become very costly. 06 -16 -14 TC Packet 15 Town of Snowmass Village 2014 Market Study and Benefits Review Retirement The Town does not participate in Social Security. To offset this, the Town must provide a replacement for this investment in the employee's retirement savings. This is in the form of a seven percent Town contribution to all employees and a mandatory five percent employee contribution. For sworn police staff the contributions are both eight percent. To illustrate: For other employers that do not participate in Social Security, the employer contributions average between 10.3% and 10.8 %, depending on the employee group4. This places the Town 2 -3 % below the average of its market competitors who also do not participate in Social Security. For employers that are within the Town's identified market that participate in Social security, the average total employer contribution is approximately 12.9 %. This places the Town 5 -6% below what these employers are contributing to their employee's retirement. wTolnrn ����'t"own� � � .�Ma��c�a�or�yEmployee��� Market wl Social Cantr�bu�t�on ir�b ton f i _ . imlas n. Ccani Town Staff 7% 5% Contribution Sworn Police Staff 8% 8% For other employers that do not participate in Social Security, the employer contributions average between 10.3% and 10.8 %, depending on the employee group4. This places the Town 2 -3 % below the average of its market competitors who also do not participate in Social Security. For employers that are within the Town's identified market that participate in Social security, the average total employer contribution is approximately 12.9 %. This places the Town 5 -6% below what these employers are contributing to their employee's retirement. wTolnrn of� Market w /aSac�l Market wl Social Average Employer 7-8% 10.3-10.8% Approx. 12.9% Contribution Aspen, Avon, Durango, Crested Butte Pitkin Co., Summit Co., Breckenridge, Estes r Winter Park Park, Steamboat Springs As one more means of comparison, a recent survey conducted indicates that the average percentage of total retirement contributions by public agencies is 14.1 % of wages. This data includes many large organizations throughout Colorado. This result significantly exceeds the Town's market listed above. Summary Points The Town's pay scales have been well maintained since 2007. The midpoints of the pay scales are slightly above market which is a result of the 3% increase provided in July 2013. This is an ideal situation for the Town — rather than lagging the market and 4 Some employers contribute more to their management team and some more to Public Safety personnel. 06 -16 -14 TC Packet 16 Town of Snowmass Village 2014 Market Study and Benefits Review always "playing catch -up ", the Town is able to slightly lead the market. There is no immediate need to increase any of the Town's pay scales. Each pay scale chart shows that employees at the higher pay grades are above market and midpoint. This is to be expected as these employees typically have more seniority and have been promoted to these levels over time. Conversely, employees at the lower grades are below or very close to the market average for similar jobs. The Town's health insurance benefit is generous when compared to the market, primarily because of very low deductibles and out of pocket maximums. The overall costs of the plan could be reduced by increasing these limits. These limits are very low in the current world of High Deductible Health Plans and Health Spending Accounts. Employees would probably have higher costs as a result of any changes. It would take consulting and planning with the Town's benefits broker to determine the potential savings to the plan and costs to the employees. The percentages that employees pay are slightly above, but in line with market. Conversely, the Town's retirement contributions are below market. The Town does make up for not being part of social security, but just barely. The 6% that would otherwise be going to Social Security is only enhanced by 1 -2 %. Data shows that employers typically fund between 9 and 13 % toward overall retirement for employees. It would be easy for us to suggest that the Town decrease its health insurance benefits and increase the retirement benefits to bring both benefits more in line with market. Those decisions must be carefully analyzed, the potential impact on employees determined and then very carefully communicated and executed. We look forward to presenting this information to the Town Board on June 16th and in answering any questions the Town may have. 06 -16 -14 TC Packet 17 L1 L2 L3 L4 L5 m m L8 L9 P.W. Solid Waste Laborer Custodian Lifeguard I Building Maint. Mechanic I Housekeeper Lifeguard II Facility Maintenance Worker I Trails Maint. Specialist I Housing Groundskeeper Bus Driver Trainee Bus Driver Maintenance Operator Snowshoveler Solid Waste Worker I Lead Bus Driver Maintenance Operator II Lead Snowshoveler Building Maint. Mechanic II Facility Maintenance Specialist Solid Waste Worker II Trails Maint Specialist II Maintenance Specialist/Mntn Oprtr II Lead Bldg. Maintenance Mech. Facility Maintenance Engineer I Transit Foreperson Mechanic I Mechanic II Facility Maintenance Engineer II $3,272 I I$ 3,763 I I$4,254 I I 30%$ 18.88 $24.54$ 3,665 ( I $4,214 I I$ 4,764 I ( 30% $21.14$ 27.48 $4,032 I I$ 4,637 I I$5,240 I I 30%$ 23.26 $30.23$ 4,435 Effective 7/1/13 $5,766 30%$ Revised 6/9/14 $33.26$ 53,219 $RANGE MINIMUM MIDPOINT MAXIMUM SPREAD$ 2,235 $2,570$ $2,906 30%$ 12.89 $16.76$ 26,821 ! $34,869$ 2,458 $2,827$ 3,195 30% $14.18$ 18.43 $? 29,498$ 38,345 $2,705$ 3,111 $3,516 300/.$ 15.60 $20.29$ 32,458 $42,196'$ 2,975 $3,421$ 3,867 30% $17.16 1 1$ 22.31 $3,272 I I$ 3,763 I I$4,254 I I 30%$ 18.88 $24.54$ 3,665 ( I $4,214 I I$ 4,764 I ( 30% $21.14$ 27.48 $4,032 I I$ 4,637 I I$5,240 I I 30%$ 23.26 $30.23$ 4,435 $5,099$ 5,766 30% $25.59$ 33.26 $53,219$ 69,190 $4,879$ 5,609 $1 6,343 30%$ 28.15 $36.59 06 -16 -14 TC Packet 18 TOWN OF SNOWMASS VILLAGE CLASSIFICATION SYSTEM - 2013 S1 Recreation Assistant Camp Counselor S2 Data Entry/Clerical /Recept. S3 Guest Services Representative Secretary to Town Clerk S4 Transportation Administrative Assistant Police Admin Ass't- Records Clerk (added 1/9/13) Group Sales Coordinator (added 1/24/12) S5 Police Records Specialist Public Works- Administrative Assistant (eff 10/9/12) Marketing Coordinator (added 10/9/12) Housing Secretary S6 I Ewn Clerk- Administrative Assistant rmit Technician mass Tourism Adminstrative Ass't S7 I I Payroll & Benefits Manager 06 -16 -14 TC Packet 19 Effective 7/1/13 Revised 6/9114 RANGE MINIMUM MIDPOINT MAXIMUM SPREAD 2,393 2,750 3,111 30% 13.81 17.95$ 28,715 $37,327 2,655 3,053 3,452 30% 15.32 19.92$ '31,863 $41,429' 2,947 3,390 3,831 30% 17.00 22.10$ 35,370; $45,970' 3,271 3,762 4,252 30% 18.87 24.53$ 39,253 $51,027 3,599 4,139 4,678 30% 20.76 26.99$ 43,183 $56,131 3,959 4,552 5,146 30% 22.84 29.69$ 47,504 $61,752 4,157 4,779 5,403 30% 23.98 31.17$ 49,884 $64,837 TOWN OF • CLASSIFICATION PAY GRADE POSITION TITLE PS2 ITraffic Control Officer Animal Control Officer I PS3 PS4 I(Animal Control Officer II Police Officer I PS5 PS6 I I Police Officer II PS7 I I Police Officer III PS8 I jPolice Sergeant Effective 7/1/13 Revised 6/9/14 RANGE MINIMUM MIDPOINT MAXIMUM SPREAD 06 -16 -14 TC Packet 20 3,005 3,455 3,905 30%$ 17.34 $22.53$ 36,059 ' $46,862 3,455 3,973 4,491 30%$ 19.93 $25.91$ 41,460 $53,892 3,973 4,569 5,164 30%$ 22.92 $29.79$ 47,676 $i 61,972 4,371 5,026 5,681 30%$ 25.22 $32.77$ 52,452 $68,172 4,808 5,528 6,250 30%$ 27.74 $36.06$ 57,697' $' 74,998 5,168 5,944 6,720 30%$ 29.82 $38.77$ 62,021 $<' 80,638 5,817 6,690 7,562 30%$ 33.56 $43.63$ 69,800 $90,750 06 -16 -14 TC Packet 20 TOWN OF SNOWMASS VILLAGE CLASSIFICATION SYSTEM - 2013 Effective 7/1/13 Revised 6/9/14 PAY RANGE GRADE POSITION TITLE MINIMUM MIDPOINT MAXIMUM SPREAD P4 Recreation Program Manager$ 3,830 $4,404$ 4,979 30% Recreation Center Manager $22.09$ 28.73 Accountant I Aquatics Manager $45,954-$ 59,748' P5 Building Inspector 1 $4,212$ 4,845 $5,476 30% Accountant II$ 24.30 $31.59 Guest Services Supervisor$ 50,542 $65,714 P6 Financial & Sales Tax Analyst$ 4,635 $5,329$ 6,024 30% Planner $26.74$ 34.75 Marketing Manager /Social Media Assistant Housing Director Group Sls Mgr - Social & Leisure Sales $55,615$ 72,2901 P7 I.T. Manager $4,909$ 5,767 $6,626 35% Transit Supervisor$ 28.32 $38.22 Parks & Trails Manager Public Relations Mgr- Marketing$ 58,903 $79,508 Events /Sponsorship Market -Mgr Senior Planner P8 Plans Examiner$ 5,206 $6,247$ 7,288 40% $30.03$ 42.05 $62,473$ 87,462' P9 National Sales Managers $5,727$ 6,726 $7,725 35% Town Clerk$ 33.04 $44.57 Assistant Finance Director Marketing Director Facility Maintenance Superintendent Fleet Superintendent Road Superintendent Solid Waste Superintendent Communications Director$ 68,720 $92,702 P10 Chief Building Official$ 6,156 $7,388$ 8,619 40% Parks, Recreation & Trails Director $35.51$ 49.73 $73;871$ 103,432 P11 Transportation Director $6,618$ 7,942 $9,265 40% Housing Director$ 38.18 $53.45$ 79,414 $111,182 P12 Group Sales Director$ 6,949 $8,339$ 9,728 40% $40.09$ 56.13 $83,384$ 116,741 P13 Public Works Director $7,296$ 8,756 $10,215 40% Community Development Director$ 42.09 $58.93 Finance Director Chief of Police$ 87,554 $122,579 P14 Snowmass Tourism Director$ 7,662 $9,194$ 10,726 40% $44.20$ 53.04 $61.88$ 91,940, $110,328$ 128,717' 06 -16 -14 TIC Packet 21 AGENDA ITEM SUMMARY TOWN OF SNOWMASS VILLAGE Meeting Date: June 16, 2014 Agenda Item: 2014 Financial Update Presented By: Gary Suiter, Town Manager Marianne Rakowski, Finance Director Core Issues: Review additional proposed revisions to various 2014 adopted budgets and provide direction to staff. The 2014 budget summaries also include the changes that Council approved in March 2014. Description: Attached to this Council memorandum are spreadsheets describing the proposed revisions to the 2014 adopted budget. Attached are the Budget Summaries for: • General Fund • RETT Fund • Road Fund • Excise Tax Fund • Marketing & Special Events Fund Also attached is a summary worksheet of the Suiter & Associates costs for the Town Manager duties. Financial Impact: General Fund - 2014 is revised to show: • Additional operating revenue of $90,337, mostly from Transfer In -RETT to offset additional operating expenses for Parks & Trails • Additional operating expenses of$134,998, of which $10,300 was previously approved by Council in March. The remaining$124,698 is mostly due to proposed expenditures for Parks and Trails. • One -time revenues of $344K, from the Popish annexation were previously approved in the March update. • One -time expenditures are budgeted to increase by$395,271, of which $312,921 was previously approved by Council in March. The remaining$82,350 includes the Electrical Charging Station, Environmental Initiatives, Entryway Planning and the Ice Age feasibility study. • The Funds Available reserve is currently projected at $4M at the end of 2014. 06 -16 -14 TC Packet 22 RETf Fund — 2014 is revised to show: • Additional revenue of$19,000, which was previously approved by Council in March for the Holy Cross easement. • Additional expenses of $177,304, of which$59,908 was previously approved by Council in March. The remaining $117,396 is mostly due to the Transfer out - General Fund for the proposed expenditures for Parks and Trails. • The Funds Available reserve is currently projected at$249K at the end of 2014, but is budgeted at only $50K for 2015 through 2018. Road Fund — 2014 is revised to show: • Additional expenses of$64,459, of which $39,459 was previously approved by Council in March. The remaining$25,000 is due to budgeting for engineering design services for the Owl Creek/Brush Creek Mini - Roundabout. • The Funds Available reserve is currently projected at $350K at the end of 2014, but is budgeted at$180K for 2015 through 2018. Excise Tax Fund — 2014 is revised to show: Additional revenue of $24,000, which is for the rental income from CC #5 that was not sold. Additional expenses of$12,391, which is for the homeowner assessments for operating and capital costs related to CC #5. Funds Available reserve is currently projected at $5.3M at the end of 2014. Marketing Fund — 2014 is revised to show: Additional expenses of$27,500, to be used for the Denver Museum of Nature and Science to display specimens in a satellite laboratory (at the IADC in Snowmass Village) and to be displayed in a manner that the public can observe the Museum's process of conservation, preparation and scientific study. Funds Available reserve is currently projected at $280K at the end of 2014. 06 -16 -14 TC Packet 23 06 -16 -14 TC Packet 24 Town Manager Contract Analysis — • This worksheet breaks out the 2013 contract costs and the 2014 contract costs. • The worksheet shows that the Towns 2014 budget for Town Manager payroll and benefits total$210,423. The Town has paid Suiter and Associates $79,121 for January through May 2014, which leaves a 2014 budget balance for June through December of$131,302. • If the Town is billed at the monthly contract amount of $17,250, plus the average monthly mileage amount of$409 for June through December, this will equate to $123,613. • Based on the above information, the Town Manager services contract will be within budget by$7,689. Of course, any overtime above the contract amount or additional mileage costs could reduce the $7,689 by those amounts. Council options: Review additional proposed revisions to various 2014 adopted budgets Staff is requesting a motion to approve, deny or modify the changes listed as revisions to the 2014 adopted budget. Staff Review and discuss the attached financial information and provide Recommendation: direction to staff on the June proposed revisions to the 2014 adopted budget. The approved changes will be formally adopted through the 2014 revised budget process in the fall. The Financial Advisory Board is meeting during the summer to discuss long -term funding options and reserve balances including contingencies for recommendations to the Town Council. 06 -16 -14 TC Packet 24 N 0 0 O o 8 O Lu � o 0 o o 0 N 0 0 w N n O O 6 Cli O O , , , , Q J Co 0 0 0 o S a a rn Q � d 3� O p•p � . , , , , Ld , . N � w a w w d m M A 0 O M LL'1 O m N i u O n IJi w w m$ ll� M c ¢ ¢ (Y 6 o i , N o O Mo ^S < Z a v Z H d W V O 2 2 m W a > V ¢ LL ¢ N m Q o In o no N O� In v ^^ N IL] M P w w lR w w y} w V} w w w w w w w w w w w w w w w w w w w w w w w w w w w oo o0 oo 0 oo S °o, °o. °o. °o. °o. to O o o °o o °, m °o, °o c °o, o o °m c O O N °o o'er' o 8 ° o ° no iI a g o c° o° Ili O O T rn O o o O N p m O O m O M cl o S ^ o V' ti i m w O O •D O r �; �! a O O O M V o O o O omo n o O m n '° o c o o a m Q M m CQn m v O M n O Q O O Q O n N M d. 7 N n N O rn Q Q.:... O� .... N p a I�wj N M O� •. N o O a w w w w w Yf w N} w w w w w w w w w w w w w w w w w w w M 0 o o O O O pp o po OO O 0 0 0 o 0 0 0 0 O O o O M N o 0 m, o o O� o O O O O O N 0 0 O o O Q IA .D O M .d o : n t� p: rn o 0 O O O 0 0 O m Lv w w o d o Ili .d O S O Q S m m o a N ' w w w N O 0; N O: M_ h O O M O O �_ o o o o W 0 0 �O O y N �? m Q Q 0 N Oi o m •o O n m o 0 ... 0 0 O. O N N O 1[7 � n O O Q O � '� N n oo� o o h O O �^.� •O m ti O O In v O rn N o � O O V n N m m d O N Q Q O N C v o Q v v Q m N K •� N In mmi a n � N w w w w w Iq w N} w w w w w w w w w w w w w w w w w w w w M O O O QO N 117 OJ w w w w w V, 1H : w w w w w w w m O O O N o ul ' 8 8 n m cI 0 0 0 o 0 0 0 0 0 0 O o N fh w w O O M O O ^ O O o o T O O o m N D m .n 0 0 m in o o Q a; o: 0 0 0 o o o O o m M O O O o o In N o a o o 0 0 o 0. V1 o Lo •o t; o o a 9 < rn m n �NM Lin o o N rn .o M 0 0 Q n N m rn o rn •° ° ° M N O � b v m Q .Q. it o o a 1 0 m M o rn ^ o o: o d rn N Q m M N w w w w O 0. 0. 8: N 0 0 O Lu � "> a M O w Q v J V) m > ¢ L a o t > Cli M , m , .., Itl .p , , , , Q J Co o n � d 3� cn . , , , , Ld , , , , o N � w a w w o o �- d m M A •D mn. z z N 0 M Zr m u O n IJi w w m $rc^i U M c ¢ ¢ (Y Z w¢ a H �, > O> 2 E- z IZ�a UI D K w V F- T fF- w w a 3 J, j Z w w O Z a Z H d W V O 2 2 m W a > V ¢ LL ¢ m O I w w w w w w w w w w w w w w w w w w w w w w w w w w w w w to O o o pw pW O S O O O O 0 0 0 O N O S m S S M o o oo a N iI Ili O O T ' n O M O o o ti O O N o S ^ o V' ti i m O O O M r N^ O O O ^ omo O Vo' O O °, d O (T O 1n In In .p < wl ICI O O� M m 0 0 Q O O Q 7 O io N f� o O� Q M O� I�wj N M O� •. N o O P OI w O V Oi v w w w w w /N :w IR w w w w w w w w w w w w w w w w w w w w w w O O O o o o o o O o O O o o o O r o o m m N O O m O O N RI oa o oo� o o ' m o oo N o In 8 o P Q g N ' d o o m o 0 o ' uml N m � n ry Q ri Ili 117 o d .oi 0 o o o c rn rn Q m Q m ° ti M oo Q Q ;; m m I: n � N N m m Q M W m N 117 OJ w w w w w V, 1H : w w w w w w w w w w w w w w w w w w w w w w o o a 1 0 m M o rn ^ o o: o d rn N Q m M N w w w w n) rn m M o y o o m N o Q 0 N mIli r o O ^m m a IyI I l 4Fr w w w w w w w LLl 0 0 In N ry � °m a o as c 1°.I n .on_ o r N Lu � "> a w Q v J V) m > ¢ L a o t > i w X c cc t w a a w w c w O Q J Co n � d 3� cn 5 - O Z Z a ¢ � w a w w N U- L LL o �- a w e J O ¢ o z z Z LU ::E z �~ mz z Zr m LL V s x w W O w w O W F- z IJi w w m$ n) rn m M o y o o m N o Q 0 N mIli r o O ^m m a IyI I l 4Fr w w w w w w w 06 -16 -14 TC Packet 25 ^ In W 0 0 M LLl 0 0 In N ry � °m a o as c 1°.I n .on_ o r N m � "> a w a w z L a o t z O 3 w E � w w w w w w w w w w w w w X c cc t w a a w w c w O O O v° 06 -16 -14 TC Packet 25 ^ In W 0 0 M 0 0 0 In N ry � °m a o as c 1°.I n .on_ o r N N , N o: .d ^ N In O In a; Cli o In m ¢ r� F p Z w z Q rn w w w w w w w w w w w w w w w h z Q Z Z.v Q w > W Z n Z w n K H m ¢ r� F p Z w z ¢ ¢ T LL > ¢ °- O T Z vI h v w a o w a n w Z~ a ¢ 11 pi'D w nw. vI Z y p Z p�'' w T w O o �- F Z W �wJm w Zoao2 swo o Kr z �~ Zr m LL V s x w W O w w P IJi U, O 2 Z W H K c ¢ ¢ (Y Z w¢ a H �, > O> 2 E- z IZ�a UI D K w V F- T fF- w w a 3 J, j Z w w O Z a Z H d W V O 2 2 m W a > V ¢ LL ¢ k j ) tw Co to / E K k I.- \ } \k k "T6ggK ( # } \ \ \dot \\ \ \j\ \ }/ f \ }j \\ \E ±Jfif 06-16 -14 TC Packet 2§ { \� BE \ \\ \ \ \ \// � ul -- \ ;f]/ )& ! &)!!ƒ)! 06-16 -14 TC Packet 2§ { \� BE \ \\ \ \ \ \// � S 8 S a S ' S S O M Ln M N IC1 Q O• O N O Ln to LU a0 N In O Co VWI N+ N o CL v 10 00 2 N N N d MC N I S 1 1 Off, � o Im CV) % In N Cli 1.4 tM +� 1st} N Ln N O O M O N m O � m C N '4 N v N d 4Fr N iir tlpr tl} ii}': iR i!} S n n' S S O O S � . 1 1' � N W 00 � po N N i� Vim' 10 US N O �C M d0 OR Iifi p� Qw. O N g Off. N iR N v v O N a iF} N 4A - Apr iFF in- iii Ov p Q Q O� O O OI O O O 0� O� 1 1 Co .. N m �Ot L� N iiF iq Ln II7 N O in Iq S 0 O^ CL LC) Ln CL I�f}A w N O N N N 000 v l I N O Nill 17n : � 0 x � v Q. N a a* '+R J iR i(} iR V} H ac C! S$g g S 8 8 ' N Q N C et ,�t O if} O iq Co a OW �' V O m ;IV) N � o C � I[1 -D N C a Ch ti O LL iiF . b� 0 r Z W w a 1 I S LL Co d 8 d g 0 10 �_ Z w m O S m m Ch In : h O S N O%; h 3 �) N% a0 .M-1 � s N �I N � N O w ) N v � m i!} H iPr is Oft ua v+ in S n -r 8 .l S M S S S in in 10 Ln 0% 0 ifs Oy 0 iR 00 Ul) } .10-1 fr N M C a. i- N - Co N Co M M N N N N iR " iq t iPr iR +R iR iR iR n p p S p S m Ch OR .ti O .�-+ C� O - O�' O� OM !t N W 1. IL1 M 1 1 Co O� N M O d In O Co m a .-1 N N M .-� .o m o m rl ti CO O .o O U CO P N ILA : m O U m N O� m N Q M 10 N v CO N QI VPr ,-�.. iPr Ch CO m N v ..., iii. M +R y iR ii} 4ft ii} ii} o lJ1 L 1 O Q : Ci O o Z W yNy L T 7 C LU N rn u W d y 0 p� > �1 dL Q O Z O :Z ix W 1yy L O Q L. C IE a a i C o W W p1� OI d1 .2 O 1 p G O W L = N O vv�� s' O D Q Z O= Cd. W� OC i CC T> N > W W d a A d V cc U1 ix d > C p� H N ix L Q a s f_O- G. t d U t N G 06 -16 -14 TC Packet 10 xi a u z' I$ a 27 <' " " 0 U 0 :3 0 0 o3 0 1 0 a m oo'j a _kD —.* 0 CD CD ro r, 8 0 CD ro ,if r-q 5 a) 0 Ci Ci Cli C� at . 0 M a) rn -1 0 Cn rn C31 00 r-q en r 0 � M e e rF — I- LO N m Ln .— rq 1-4 Ln -i to Ln ­q Ct 1-4 Ovi V} V} v). U� m m > p > p — C 0 N CL CL M m CL m 0 Q) 'Z,- � Q) _q ro C: — 0 OD E rd -0 W, Co QJ LL.! L =j m m " m M 0 40 CL W u -0 E E Ln 0 u a) 0 0 0 -0 CL a) X 0 cc 5 0 > a) 0 i= o — Ln ry C: 0 • MIMI, 2 2 bD 0 m O N rn E 0 -a 0 0 N N r_ E Qj 0 m _0 2 rj =5 'E -j)- 0 - sj�� CU 0 Cu ai > u > 0 bD Qj Qj U- < Aw; I to Ln Ln M S > CL m 0 a) M M M a) > Ca O QJ 0) bA biD -0 -0 -0 N4) 41 LL LL. LL 41 0) m 01 0) 0) m 0) 0) > M E CL CL 0 CL x W Q) a) a) C x ui 0 L 0 0 Qj Cr C-- Lu 0 0 0 0 -- N a) W � L L '70 bD r CU m = C m o 4,u T 4T 41 0 CU - i6 41 0 4) 41 0 vi 0 C C C 41 0 M CL V) m m m m W C13 oC W I-- 06-16-14 TC Packet 28 w J p J LL V) Q V) < J 3 J U) N (�Yn LL Q Q m z gx 0 Gl 6 L O a >r d L O H N L 7 Ol V- N 6 .Q Z Z O W Ix LU ox Z Z ¢ W X Q ix w 06 -16 -14 TC Packet 29 V 10 n N m It Oo 8 Oo M v 8 F °o F Co It 01 I 10 W 10 O% O LU U) 0 F Co uu)) v n N ao, ' O. O\ m V I a0 0 O O O NO CL M O oil a M I (� O N 0. Q �-� .GI m m Cli N I on m ao O a~c N C"q h' N v I > .-1 C Ot AA- AF� ut V N} I tf} 1 m v, O o I 0 0 0 o M v ; g" O o m v i I m v a OD I d' O O O i v N - O It t N 0% H h �p O I OD I N Iy V' h u) a0 wi v v Ch m " O 0 :c N Q m Go 10 Iff m M 10 v I .O-i N Q 00 C N N I 4ft r1 C I O p p I O � i 40} {f} 1 .�O O O I 1 m OD O - LO If) i m Cu 1 GD Ln tD O O i GO In 0. N et I .I d u) .D I .O+ O M F 1 11J �} 10 /n O GO GO ¢ m I L) e" O N Q Co O? IL N O a, 0% CIJ u ~ m N Q CL CL GL N} N N I {f} 11 d 4a 4Fl- 4' I I I I 1 Cli W In 1!1 .-I O� h O GD .r GO I Gp i O GO ui 1f1 V) y/} GD O O ~ Q n 1 m Q 0 O '.: 0 0% 00 10 d' .O of ol N 0 GON r1 ix 4Fk I 4A- oe d -ull {f} 1i} Z O W Ix LU ox Z Z ¢ W X Q ix w 06 -16 -14 TC Packet 29 V 10 n N m 'o 8 0 8 0\ M .D 8 F I F Co It V' J M a 10 W N m O% O m N O V Z N O O. O\ M V I 0 O Cn v m oil a 1 ¢ i a on ao n a~c h' n > Ot > ut u� N} I i m v, O o I 0 0 0 o M v ; g" O o m v i I m v a OD I .N-1 Q O I N y Lu f t N 0% H N W GD 7 M O\ GD N Iy M GD v AA v I I 4ft 4ft Vr I I O p p I O � i W .�O O O I m OD O - LO If) i m Cu 1 GD Ln tD O O i GO In O N et I .I d u) .D I .O+ F 1 Cu M to 00 11 N OD j W h N Q i e" h Co Cu v (n v ift 4Fkl Ok I I I I Z O W Ix LU ox Z Z ¢ W X Q ix w 06 -16 -14 TC Packet 29 V 10 n N m 'o M I 00 0\ M .D GO o I Co It V' J M a 10 W N m O% O m N O N a n ." W N O N V I � v I I V� Z O W Ix LU ox Z Z ¢ W X Q ix w 06 -16 -14 TC Packet 29 V 10 n N m E W � o V c gw CL a T d E c O V O O M I 00 0\ M J : 1 O 0 N V !fit 4} ICI ' z� I I I E W � o V c gw CL a T d E c O V O v n O w c v v cn N C 06 -16 -14 TC Packet 30 en i.n Ln in o i.n Rt I:t "t o er m C m M N cam» two .y Q) cc 4* r•1 0 N Vol- i/1 Vil in. iR i/T I^ in. @ m O O O. Q. CL d m m O et ct N � � � N N � L L t L m m Q: E E CL 0 0 N LL LL L O „ � Cu M > O OW Cu O h0 Im N N O a + M hA v z Qi ai Q: igo N I •� ai S_ O O C N v > O C i+ m O aA > O rn m U O > ^„ > 03 i s cc tw O CU O = w N C i CL +' t Q Qd C i CL U C. > > C d' >Z W a i �' 7 W I LM Cr e-I i N Cu N & \ N y 0 +O+ N N 3 C t0 4+ C _� m '' 3 r_ 7i 4+ C N m U O O v a.+ O COW O O O 4+ O I- X F- Q4 F- x CL 3 W I Co W Q 06 -16 -14 TC Packet 30 W C9 Q J A3 >- Z Q LL C 3 ~ N O W W N V d LL X D Q W m Z 0 M O N v Q Z 0,.,.'.. N w Q 0 w O O O O O ' 0 o O rn o 0 0 o O 0 0 o O O o 0 0 0 rn rn rn rn m M 0 0 0 0 0 0 0 0 0 0 0 0 O O Cq 0 0 0 O O O 0. 0 0 0 o O o o M OR M M Q � 0 0 0 0 0 0 0 0 0 O O p 0 0 v f- 0 y{} 4F, 1i} iA o0 , 1F} 1A � M o yWy LLI OD U) 00 O 1H 1FT 1Fi 1FT 14 00 1R b4 1i} .O Vi 14 O V, W m U) W v .-� 0 10 0\ 10 in 00 O " O O O N O. m ON O �O .D \O .D N iR �} iPr � to 1R' ; \0 °d' .o M N H N CL 1f} 1fi a 1iT +� rn 0 0 0 0 0 0 0 0 0 0 0 0 0 o o rn O VI rn rn M 0 0 0 0 0 0 O o 0 0 0 0 0 0 M 0 0 0 0 0 0 0 0 0 0 0 0 0 M M M M Q 10 0 0 0 0 0 0 0 0 0 0 16 0 0 y gygt gN y i( O L r Q f-- � W IT O\ H} ii} 1f} W 1Pr O H} 1F} 1F} OI 1A 1R W W 00 00 P, N °• h O P to n N n r 00 to Cli o V 10 ID 10 N $r NO O O D� N 4. O D� Q� a w N In a a L6 pg N iA S V N o! oc Q aL a° tt 4 Z 1Fi 44 0\ 0 0 0 0 0 0 0 0 0 O O O O O O o O o 0 0 0 0 0 0 0 0 0 0 0 rn 0 m rn Q M 0 0 0 0 0 0 0 0 0 0 0 0 0 W M Q M M W 0 0 0 0 0 0 0 0 0 0 0 0 0 W M ti O fC 4,% kA, 44 1A 14- 00 1R H} W} � 1A K} M G\ 10 0 a, C\ O 01 W O M .D Qp M N M M NO N W N p N 7 CL CL LO 1� Ok fn ot o. in n m 1 4 R 1Fr CL 1fr 1f} 0 rn O O O O O O 0 0 0 0 0 O O In 114 4 rn to rn 0\ Q M 0 0 0 0 0 0 0 0 0 O O O M Q M M w N 0 0 0 0 0 0 0 0 O O N 0 0 W N VI in N U} if} 1f} -6q- iFT O K} A& 1A N 1H 1/} V N N -T V; 0 C a O� O� p g .o 00 in p N M tN N O tto in a Iri � in a n L -64 iR U} 1A M O N v Q Z 0,.,.'.. N w Q 0 w O O O O O ' 0 o O O O O O O o 0 o o o o O o rn Ch rn N V: O o 0 0 o o o M O o m Cq 0 0 0 O O O 0. 0 0 0 o O o o M OR m 0 0 0 0 10 O 0 0 Cq m O v � A.9. 44 .4 Q+ °14 ° 0 o 0 °o p, .*, 0' 14 � 0 y{} 4F, 1i} iA o0 , 1F} 1A � M o yWy o 0 Z N1 ¢ 0 0 M � m v ti � in 00 Z 0Pr Q it 00 in 00 OZ � N 1A .ti 10 .fn . fn \D y} v �O .D \O .D iH iR �} iPr G 7F. O O N U� ; t} M N H N tt O\ 0 0 0 0 0 0 O O O O O O O O o O\ O VI O\ IT C M 0 0 0 0 0 0 0 0 0 0 0 0 0 M M M y gygt gN y i( O L O 0 0 0 0 0 0 0 0 0 0 C� O O O\ W T O� d, d O In H} 44 N} 44 1FT M 1fi .64 K} in 1i? -6? IC> O CL � a N to .ti y .p D N N m O O �j 7 � .1 O d N o V W w W m 4- a s F a e. a Z o o > W M N Ca m Cl) O M M �Q IC') H} In a L6 L6 pg N 1fr S V N o! oc Q aL a° tt 1fr Z 1Fi 1i� w X O o O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 W N 0 0 0 0 0 0 0 0 0 0 01 0 0 0 N N N 0 0 0 0 0 0 0 0 0 O O1I p 0 0 M W M M t _M In i/T 1R K} k4 1A O 14 1H 1f} Iii 1A 1R + D O O 10 .D .O .�i M p ID p N 7 D O � a, m Lo ti C CL D� D\ In 114 4 to d In LO ifi 1f"? 10+ M O N v Q Z 0,.,.'.. N w Q 0 w O O O O O ' 0 o O rn Ch rn N V: O o 0 0 o o o M O o m M M m 0 0 0 0 10 O 0 0 O O O 0 y{} 4F, 1i} iA o0 , 1F} 1A � M 0 °O M O O O O In (Ni O N O O n 10 � tn - 10 N 2 I°n .0 i!i � Ict in .M.. n ( to .fn . fn y} v H} iH iR G 7F. O O N M N H N d o v� O 6 t O = U) o O VI C y gygt gN y i( O L L O n j E a E O o o s o o> fCf.L.� O. V w V Q > w CL W d d Ix v {U. qE C O O �j 7 � Q o V W w W m 4- a s F a e. a Z o o > W M m i= e d c o 0 o tO O o OLI N �Q L W ! Q W o 0 a 0 o W d o y 2 jy pg N S V N o! oc Q aL a° tt Z i d O w X 0. V D! W F- F- W Q T i W 06 -16 -14 TC Packet 31 06 -16 -14 TC Packet 32 RT !_ o N N � o 4T m M O S H = N N L L N a O cm G cm G 0 O rl e�i v O O L W L LJ. N Qj a °J WIT * > Ix im u O 48, IN CCU_ 2 - O Cu u N -tn V1, 4^ An V V)- A^ 06 -16 -14 TC Packet 32 RT !_ N N � 4T O S a L L N a N cm G cm G 0 O O O L W L LJ. N Qj _ L7 °J WIT * > im u O 48, IN CCU_ 06 -16 -14 TC Packet 32 RT !_ N N � S S a L L N cm G cm G 0 O O O L W L LJ. N Qj _ L7 °J WIT * a u O 48, IN 2 - Cu u ai tv I C Qj z Co CW 3 a Q x s. CL i OC Q W ALL Qj OC vL W N sue_+ N y N Gi N o a o o a N o x F 0-1 W 06 -16 -14 TC Packet 32 0 LL ICE > W N W Q LUH V Z V N N Q W 0 ,¢ 2 j 3 Z Co 0 r LLJ Id Ix Q C 06-16-14 TC Packet 33 CM m o 0 C11 m Cli 0 M O O 0: 10 4Fi O o M Lo O M O Ifi ' M Lo 0000 00 Z n In ,� 0O r- 00 Z Lo W ti � W i ti M Ln Ln Iq C tlI Q� 00 In ^ LO ~ N 00 m n LO N 0 M vi 0 O 40} ,F*' I Kr a +Fr py�l ltJ = +Fr o 4). W 0) � d i P +r M O O O 00 0% iy M a .o M �w o c 0 m o ¢ ^� 00 C n OR ¢ O N TU M 00 m Pi : 10 ^ O N N I 00 CL a\ ti:.: W m N a N O> N v � (� W rn HN >' n N C\ n w pp>�� rn 4L +Fr � K W d pp m D W a �3 N c � 4$ v W o O O:: n °v m W o m rn V W m 10 Lc� IQ 10 n 4Fr L m LO Ch p m M 00 � Ln m M CL N O AF O : 0o O O 00 Lo m n OCR, 00 F W O\ ON F W 0\ iFi � w 00 N N if} if-} m N \0 •N• LL Wm O O M r;.. 10 W O m a0 00 4Fi V w' m .O lf) vi LO 00 10 ,y N 00 LA m h Ln N W 00 � O In 0° N M Cr\ OD ON M 00 - 0 00 in M 00 N Q N O Co N 6 -t in OD a iq d � + CL t 4!} 4Fr 06-16-14 TC Packet 33 10 o o° o v m o oo v m v 0 V 10 4Fi O o Lo V O Ifi ' 0000 .MO 0. N V; 00 2 Lo 0000 00 Z n In ,� 0O O Z 0 LO 0 AFr 0 u �; 10 � n ;0�. Ln 4q, a Ln In N N vi a 40} ,F*' I Kr a +Fr py�l ltJ = o W 0) � d i P +r o;....-.. iy a p V o c 0 m o ¢ m W 2u n OR ¢ m Oi In o oc OA I 00 ON LO W OC O m N a N O> N v � (� W rn HN >' n N C\ n w pp>�� rn 4L W K W d D W a �3 N c � 4$v W V W 'Q ? a U- 4Fr ID Onp 00 O : 0o O O 00 Lo m n OCR, F W O: M O 00 ti ON F W N O\ O N � w 00 N N N N \0 •N• LL et .Mi 4Fr LLn Co 4Fi V w' +Fr m H} v iFr 4Fr 06-16-14 TC Packet 33 o �� m m o m 0 00 0000 .MO 0. N V; 00 2 0000 00 V- 0O M C — h � LO n ti M (\� to 0 u �; 10 � n ;0�. 00 O u m Co N vi 4Fr � I +fi GXX py�l ltJ = o W 0) � d i P W iy a V o c 0 ¢ Z W 2u ¢ � ae N oc I C O .0 M m a > W Z Z 0 O W > ¢ C c7 Z Z H n w pp>�� rn 4L K W d D W a �3 N c � Ix W V W 'Q ? a U- 06-16-14 TC Packet 33 v 0 c v M bDN b r= C 06 -16 -14 TC Packet 34 R-L!_: ° C C ro O Ln U) = co G r- 'tA 00 00 0 _ N cv M .N 2 m v v ci v > 03 0: 03 Ne v tw O _ N C C i w C i Y to v CL yltJ" O > v a > G W t/% w: O O L. v x e9 41 et Q CL d O t? O a N w > N CL H N i m v m L w � v +0+ N C E w cn O -W ti0 ++ p a) 4' E -0 O N O N L f0 K. pA O �= i V L X .0 V L O .N Cu L CL N F a. Cu Cu v1 Q. G GCC Q = m C gy J' 0 0 L o �{ {� 0 0 y_ tw aj c 0- aj > M w X O L W Qj O Co 1 J O L r.Q? O tnr � 4- O Ln J 00 LI1 c 00 a; 0) iJ} ✓ — G Q ^fix. N 06 -16 -14 TC Packet 34 R-L!_: ro O co G 'tA _ it M 2 m v v ci > 03 03 v tw _ C C i w C i p� v CL yltJ" v > 4! CL v a Cu G W t/% p v x e9 41 et kW d O t? w N N w > N _ H N i N H v a3+ L w � v +0+ N C E w -W ti0 ++ p w p GOJ ~ a. X ~ Cu H N F a. v1 X U 06 -16 -14 TC Packet 34 AGENDA ITEM SUMMARY TOWN OF SNOWMASS VILLAGE Meeting Date: June 16, 2014 Agenda Item: ARCHITECTURAL DESIGN FIRM INTERVIEWS AND SELECTION FOR HOUSING RENOVATIONS (Time: 90 minutes) Council will interview two architectural design firm applicants and select the design firm to create the renovation plans and designs for the Creekside affordable housing buildings. Presented By: Joe Coffey, Housing Director & Bob Kaufmann, Kaufmann Construction Core Issues: Council will interview two architectural design firm teams today (Z Group & Charles Cunniffe Architects) and select a firm to begin the renovation designs and plans for the Creekside affordable housing buildings. Description: On March 17, 2014 Council directed staff to issue a Request for Qualifications /Proposals (RFQ /P) for the architectural renovation design of the Creekside buildings. Council also directed staff to bring a short list of qualified applicants for Council interviews. The RFQ /P process was very successful with five local architectural firms submitting proposals for this work. The three other design firms who submitted proposals were Theodore K. Guy Associates, Stryker Brown Architects and Poss Architecture. All the firms were interviewed and the two teams selected for the Council interviews today have the renovation and design experience that more closely matched our RFQ /P for the Town of Snowmass Village affordable housing renovations. Z Group will do their presentation first and then Cunniffe Architects will follow. Both design firms have been requested to discuss conceptual designs and energy efficiency ideas with the Council today. The firms have been told there will be a Q & A period with the Council after their presentations. During the staff interview process we explained how the renovation work is a 50/50 project with 50% going into creating an ageless mountain design and 50% dedicated to making the buildings as energy efficient and sustainable as possible. Another primary goal of the new renovation design is to greatly reduce the future upkeep and maintenance expenses on these buildings. Attached to this memo are the PowerPoint presentations both firms will present to Council. Financial Impact: During the 2014 budget process, the Financial Advisory Board (FAB) began discussions regarding financial sustainability and financial options for all Town funds. This continuing discussion is on their agenda for this summer. The FAB will recommend, based on the availability of funding sources, the best approach to fund these renovations. With the selection of a design firm today we can begin to establish preliminary renovations estimates for the 2015 budget. 06 -16 -14 TC Packet 35 06 -16 -14 TC Packet 36 Once the construction begins the design firms charge a percentage fee based on the total cost of construction. The design fees proposed by the two firms are as follows. Z Group is proposing a not to exceed 7% fee for the first buildings total cost of construction and then 5.50% for the remaining four buildings. Charles Cunniffe Architects is proposing a flat 5.50% fee based on the total cost of construction. Both design firms will review their fee schedule with the Council during the interview presentation. Council Options: ® Council has the option of selecting a firm today to begin the renovation designs. ® Council could request additional information from both firms to make a decision at a future meeting. Staff Staff believes both of these firms can create an excellent renovation Recommendation: design for the Town's affordable housing buildings. The Housing Director has had a considerable amount of experience working with Scott Smith of Cunniffe architects on several Snowmass Village affordable housing projects and this experience has been very positive. Staff is hoping to move ahead on the renovations and Council should note that staff feels we can work well with either firm Council may select today. Attachments: ® Z Group PowerPoint and design information for Housing Renovations. ® Cunniffe Architects PowerPoint and design information for Housing Renovations. 06 -16 -14 TC Packet 36 06 -16 -14 TC Packet 37 C O Co O Q O n C Z) O O E 3 O c Cn 0 fl a ■ i W V no A N 'i1 bw d 73 O ^l6m .� W � O tV CD oa �a 2 W L V W V C V L 4) _ Wl .— GO W .� a, (D � o m � 0 _ nl 1 _W C D 0 7C) -' _ 4) o C3 06 -16 -14 TC Packet 38 i it C W i cn C D cn C U Q 0 n .C/) 0 E 3 0 Cn �a UI C� U N E 0 W U Q D CL N _0 Q W 0 0 atl o¢ a� s Rib; { as .I$ d KKR <k"Ei > ¢ $.apE��S��m y8� -� %b �oKK y6$ Fm==V �-aa512 FN. 2Ep8_� romc�E gggg < a g� $°E" s 8 'Fin M v. ao5o x°13 2z x U�UC Eu <m��s >' I a a a¢aa� dus <dd�i2 mu�i ci �i_ U�3 i3 3m �.ix°�wdd2 Sri- °Sc�ddc�2ddo w a and �� d��c�f 5� e_' g zm a S �aaa ° mggg8 f a6�� yg�3�8 HIMA-fl E Pga m �3 gg p S-g x$-§-amSm � Q gp >q r ya a '1 °.� E -4�-p U 3€ $c�i at 12 ME o"tNi+�m�'e"�" � oil oa owl sfi '3 Eta w § §1EE T oa»aNON . a 105. y gm m ¢ZazwU iYo ° yifi �n° xdc� -in iia��Er =¢> a° W N d d 22d d Bf�Ti¢ < aw 21 d = w m� HUH � E� m�� !?,° ¢�O�-9� E�; Eii a g$9�gi8 a ��8 ao�-c p, ¢° Sgg> .$�fr 81 €E$5$8 IMP! €d WHO C C m �Y E a � A Ca a$ w IM ffi $'_gy8�c ci3$w 3g s33 i g ��SS -�Y gg E� �a s ��i a�m�qiX Pog gg �� Ug m5g ?T- v �8g,$0r�g UU�Va°�mz gz z' A�°£g^ U�c�s Si odd ¢ � m > -12A 8 33 U � z� s iEOa� �� .s CL 06- 16 -14TC Packet 39 4 cn N 4 —,, W O a— Q O n V! .N CJi E O cn S ° � � o 06 -16 -14 TC Packet 40 cn O Q O n C) N Z) O 2 O E 3 O c a� 06 -16 -14 TC Packet 41 cf) C cn U N O n Q- 0 CD 0 O O Q O n U) C .C/) D O Cn w O E O C Cn R 0 a 06 -16 -14 TC Packet 42 crn 4— E Q. Q cn cn n Ob L U L Co N N N L U 0 0- 0 L c Z) 0 Cn 0 E 3 0 c CO 9 9 Y a 06 -16 -14 TC Packet 43 U) O Q O n C .Cf) Z) O Cn Cn O E 3 O c Cn 0 06 -16 -14 TC Packet 44 O Q O ^^L II. V/ _N TO 1 Cn E 3 O c Cn F a 06 -16 -14 TC Packet 45 cn O Q O n C O O E 3 O c Cn 0 06 -16 -14 TC Packet 46 06 -16 -14 TC Packet 47 cn O Q O n C .N O 2 O E O c- U) NO- ,24-U.. 06 -16 -14 TC Packet 48 O Q O n C D O Cn O E O C cn 4 06 -16 -14 TC Packet 49 Crn O Q O L n C O Cn N E 3 O C- Cn 06 -16 -14 TC Packet 50 O O C D- C/) Q cn O Q 0 n C D O Co O E 3 O c Co 06 -16 -14 TC Packet 51 vi O Q 0 n 0) C O O E 3 O C Cn ti a a a 06 -16 -14 TC Packet 52 Q) cry O U O 4J O U) O Q O n C _N D O O E 3 O C Cn Q r a a 06 -16 -14 TC Packet 53 cn 0 Q 0 n 0) C .N D 0 cn cn CO C 3 0 C Cn U T R 06 -16 -14 TC Packet 54 O O cn I cn O Q O n C O Cn O E O C cn MINI" rti l 06 -16 -14 TC Packet 55 cn 0 Q 0 n 0) C .C/) TO 1 N E 3 0 c Cn 06 -16 -14 TC Packet 56 0 Q 0 n U) C _V) 0 cn cn E 3 0 c 9 i. 06 -16 -14 TC Packet 57 cfn 0 Q 0 n C D 0 N CU C 3 0 c a 0 06 -16 -14 TC Packet 58 I? U O O E O F- O O Q O n O Cn O E O C v� 4 06 -16 -14 TC Packet 59 06 -16 -14 TC Packet 60 U O L O O f— O O Q O n .N O E 3 O C- Cn 9 .0 D O 06 -16 -14 TC Packet 61 cn O Q O n C O O E 3 O c 9 MCI" AT I A D i 06 -16 -14 TC Packet 62 cn O Q O r C O Cn W O E 3 O C Cn Q a 06 -16 -14 TC Packet 63 cn 0 Q 0 n C .Cf) D 0 Cn Cn 0 C 3 0 C C!) 06 -16 -14 TC Packet 64 cn O 70 C O U Cn O 0- O n 0) C .Cf) D TO 1 Cn 2E O 0 t 1 O i 06 -16 -14 TC Packet 65 C Q) Q cn Q -i— C C cn O O a_ U) C O O E 3 Cl) v ) Y ■ 1 i w 06 -16 -14 TC Packet 65 C Q) Q cn Q -i— C C cn O O a_ U) C O O E 3 Cl) v ) Y ■ 06 -16 -14 TC Packet 66 C cn Q C C cn O Q- 0 n C _N O Cn O E 3 O C Cn X1:1 rr 471 r� 06 -16 -14 TC Packet 67 C N U -C O I-- :F- 0 0 O � O N (D U C � O U) Q E 0 �4- 0 o} x 7C) 3 a) C � N N E c E d L O CL L 0. H L 0 3 N � � � O � > 4 OTC) II 0-0 } O Q N U N O } U - �} E O o 4 o O -� 03E N O � U N � '= N — � Q L O N �4- 0 O U C O Q II C c 0 0 a� -o C -+- m U C O U O Q N U C Q O U G 0 c/) Q O .O Cn E 0 Cn I9 a a co a� (D N O)O N > O U to C a)0 O to O O — C Co C N } +- Q 3 ° -0 m } o' — 3 aCn E m �o O 0) ON c 'L3 — O D {– N l 4— X co -� i O N N 4 N O O O U -C O - U U) U O O N o O U . . 06 -16 -14 TC Packet 67 C N U -C O I-- :F- 0 0 O � O N (D U C � O U) Q E 0 �4- 0 o} x 7C) 3 a) C � N N E c E d L O CL L 0. H L 0 3 N � � � O � > 4 OTC) II 0-0 } O Q N U N O } U - �} E O o 4 o O -� 03E N O � U N � '= N — � Q L O N �4- 0 O U C O Q II C c 0 0 a� -o C -+- m U C O U O Q N U C Q O U G 0 c/) Q O .O Cn E 0 Cn I9 a a L O C W v H i O O U C O � m U r O O ' i .0 Q O C C 4- -C: O O p LL E N 70 w O = w aD > � w - . .� _�_ O O O Q � w O T U m N O J U U U o v a o U /gi/nn W m W V Qi � U U u z 06 -16 -14 TC Packet 68 C O m II Q o a_ .D O E 3 O C Cn Mt. Cl 4 0 i i �I J H O o U O � m C� 06 -16 -14 TC Packet 69 C- 0 L m Cn O 0 n 0 E 0 C cn MCI" isfflf. C- O E W ,0 O •'- U 4- 75 i y � U � Q � � � � O U > V O O �- 0 W O •W LL Q. Cn Cn O Cn w Cn ,� � O � 0 0 w U 06 -16 -14 TC Packet 69 C- 0 L m Cn O 0 n 0 E 0 C cn MCI" isfflf. v 1. C ° Q W M4 0 h O L� cn C O C � _O U � O O O C: O � U E O O Q C Q O _0 +- o mom N a)a�E0 0 Q � O � O 0 a�o C o��� 0 0 0 CD 0 i 0 NUu o • 0 N 75 U c N • 06 -16 -14 TC Packet 70 • • to C cn C C1� O U) Q 0 _N 0 Cn 0 E O Cn cry C O Q O W — _C 0)0--- C '- w C O U -- O O _N > N � - C � O a 0) E 00 � � o- U o EU� -C w C Q O m o 'z< 0 z O m Cn w _'' o U- U)c)a- X • 06 -16 -14 TC Packet 70 • • to C cn C C1� O U) Q 0 _N 0 Cn 0 E O Cn 0 C/) 4- a) U) (D a 'o E 4- C: 0 0 -- > QmW 4-- Q�U O (1) C+;)- O C) r (D Li- —i LU LU Cf) (D +- Cn oa Cn Nowle -C: a) 2! CD E a� -Q -C 4- 0 0 30� -C 0> Cn -C 0 cn C: (D o T +2 S E - Cn 0 C) 0 0 x LU JENUMMU 06-16-14 TC Packet 71 0, 1 6X C- Q) V) C- Q) Cf) -5 C/) 0 DL O 1 n 0) C: Cn :D 0 Cn 0 E 0 cn Cn DL "F Cn 0 < -FD 0 N > > Co 0 N C- Cn O (D 0 +- O 0 QE c: (D 14-- C u Cn Q�c Cn C (D 0 cf) -CO E 0 E 0 (D Cn _(D 0 0 O -8 0 -(D Ile 0 L- -E a) Q- 06 4- x UJ _O — n" 0 C- Q) V) C- Q) Cf) -5 C/) 0 DL O 1 n 0) C: Cn :D 0 Cn 0 E 0 cn Cn DL "F Cn -FD 0 N > O 0 N E O (D 0 QE c: 0 14-- C u Cn C- Q) V) C- Q) Cf) -5 C/) 0 DL O 1 n 0) C: Cn :D 0 Cn 0 E 0 cn N a.. Q . . . cn Fn 0) Q u) >- .� u nom W �•'1 -- -� DL O o .() O x 0 >- O -I— Ln Q Q O O C: -C N 70 0 N Q E O O -+- C-C _ O O 4 O — U E U) E N U V O i p cn n-. 4— N . . . . . cn Fn 0) .� u 7C) _ _� U) -� DL O o .() x 0 >- O -I— Ln O C: -C Z O O -+- C-C _ 0 O _x m �� U) E . . 06 -16 -14 TC Packet 72 . . cn C cn C Q o _N O E 3 O Cn 9 o i cn 0) .� u 7C) _ _� U) -� DL O o .() x 0 >- -I— Ln 0 Z O O -+- C-C _ C/) �+' O��cn =Q U V O O O 06 -16 -14 TC Packet 72 . . cn C cn C Q o _N O E 3 O Cn 9 o i 06 -16 -14 TC Packet 73 Cn O Q O ^^L O Z Cn E 3 O C- Cn s � A R n 06 -16 -14 TC Packet 74 cn O Q O n C _N Z) O 2 U) U) O E 3 O c mCl 06 -16 -14 TC Packet 75 cn O Q O n 0) O 2 O E 3 O c F a 4 06 -16 -14 TC Packet 76 cn 0 Q C cn cn C� C 3 C CJ� 0 06 -16 -14 TC Packet 77 N 0 Q O ^^L n VJ �N 0 N N E 3 0 c Cn I C q b 06 -16 -14 TC Packet 78 ui O Q O n O Cn U) O E 3 O c '01 N Cq A a 06 -16 -14 TC Packet 79 cn O Q O n D O 2 0 2E O C V ) � o a 06 -16 -14 TC Packet 80 cn 0 Q 0 n TO 1 E 3 0 c U) 06 -16 -14 TC Packet 81 cn O D- o ^^L II) VJ O 7- U) Cn O E 3 O c R n 06 -16 -14 TC Packet 82 U) 0 Q 0 L n D 0 2 E 3 0 c- �i 06 -16 -14 TC Packet 83 cn O Q O n D TO 1 E 3 O c Cn 9 O d 06 -16 -14 TC Packet 84 cn O Q O n U) C D O 2 cn cn E 0 C Cn a � o e 06 -16 -14 TC Packet 85 cn C O O U O 1 +- U O O ^L n C1) O 0- O 0- C .N D TO 1 (n E 3 O C Cn o 06 -16 -14 TC Packet 86 O z cn cn O D- o n C D O 2 Cn Cn a E O C cn �a 06 -16 -14 TC Packet 87 cry C- a) E Q Q cn cn n Ob U C- Cn m .Cn Ise O N I O O Q O n O O E O C cn a 0 06 -16 -14 TC Packet 88 Q) U 0 Q 0 ^L n _U) D 0 2 2E 0 rC V ) f D e 06 -16 -14 TC Packet 89 U) Q) 0 cn U n vi O Q O n C .N D O cn cn E O C Cn NO 06 -16 -14 TC Packet 90 L cn m V O D- o n L� �C/) D TO V / N E 3 O /c- C i 4 V pa N P J£ -kY cr ,yl 1, v �2�3T Ya £o- vL 06 -16 -14 TC Packet 90 L cn m V O D- o n L� �C/) D TO V / N E 3 O /c- C i 4 V 06 -16 -14 TC Packet 91 0 z 0 QL 0 L n TO 1 Cn 2E 0 'c- V ) 06 -16 -14 TC Packet 92 cn O Q O n 0) C .N D O 2 Cn Cn a E O C cn i� 9 i Y d 06 -16 -14 TC Packet 93 cn O Q O L ]n V/ .Cf) TO 1 Cn Cn u E 3 O V J �j 06 -16 -14 TC Packet 94 cn O Q O n 0) C O O E 3 O C u � o e 06 -16 -14 TC Packet 95 cf) O Q O n 0) C .C/) 0 cry cn E 3 O C Uo �a 06 -16 -14 TC Packet 96 0 cn O Q O n 0) .N D O 2 C/) E 3 O C- Cn � a 06 -16 -14 TC Packet 97 Q) cn O Q. O n C _N O O E O C cn MCI,- e 06 -16 -14 TC Packet 98 cn O Q O n C _C/) D O Cn O E O C cry v IN� o 06 -16 -14 TC Packet 99 U) 0 Q 0 n C .Cf) 0 cn cn E 3 0 C Co 9 y L_ Y 10 Aid .dW 'VAN F Fee Information 11PIM t a c c s Z -Group has provided Architectural /Engineering services for many types of projects, under many types of compensation arrangements. Therefore, we are able to remain flexible in negotiating a mutually acceptable contractual fee arrangement. The traditional methods of compensation for A/E services include: FIXED FEE, PERCENTAGE OF CONSTRUCTION COST, or HOURLY. Each of these methods has some advantages and some disadvantages for both the owner and the A/E firm. For this project we propose that our fee would be on an Hourly Basis not -to- exceed Seven Percent (7 %) of the Construction Cost. If, at the completion of the Schematic Design Phase, there is a desire to convert to a Fixed Fee, we are willing and able to do that. Fee description as shown in Blue above is to be revised as shown in Red Below: For this project we propose that our fee would be on an Hourly Basis not -to- exceed Seven Percent (7 %) of the Construction Cost for the first Building of each Building Group, and Five & one half Percent (5 -1/2 %) of each subsequent Building within that Building Group. (Example: for Creekside, the Fee would be Hourly not -to- exceed 7% for the Cost of 115 of the Creekside Complex and 5 -1/2% for the other 4/5's). HOURLY RATE SCHEDULE: 2014 Senior Principal$165.00 /hour Principal $145.00 /hour Associate$125.00 /hour Senior Architect $110.00 /hour Project Manager$100.00 /hour Project Architect $95.00 /hour Senior Designer$95.00 /hour Architect $90.00 /hour Designer l$85.00 /hour Designer 11 $80.00 /hour Designer Ill$75.00 /hour Drafter $65.00 /hour Z- GROUP ARCHITECTS 06 -16 -14 TC Packet 100 06 -16 -14 TC Packet 101 L/) Z O F- Q O Z W ry 'Z v J O Z (W V V) V) CQ >L 0 z V) H 0 >z O O Z Q J J N W 0 Q N J Q W W U V) D Co w w w X v� q�w <U UQ 4:E N N �O RN (D CC) % )IN C(D C �emE.$\ /$'7 - ƒ_ %% /00000�&C3 0 -$? /aE2oE E § /® c— O U :F= U 0  o E E,/ a 2 -0 z ƒ £ » § \ °�% ƒ22�(D CD \ o�7Q_ \ /� \�\� ƒ2 /)a) ƒod =0 a_9o57EE 01 —(D 0= EaE22g° /&© 7± 0 o g 3 2 7( < »%j \C0� /� 0X77/ E °om c® .®0 =2»20 E /E£.£77 \2E\q /±= 2_ .ob£E - E@c 02 3/�� %7±& »E° *f77 J /����2��2oCa o f / ƒ } �'\ / o 2 f 0 / � / <# -C OL T-0 — C -0 Ir- 2 D2 U /<* o,- 0yo@OOE3o / / 2 \ / \� f / @ o G 0 % s [ 0/o0 '$2 k§/ _ o G.E m _ 0 / E .2 2/G? 4 o -0 5; 09 ®0�& 2 0° J@ O O \ / � LU a— o .E c/ 0 2/ 00 C 2 - -0(D_C £2&0 // *Z; 2» /$a§: ®0 -2fa o @ E 2 a k $0 0 0 / t 0 - - �$ / /f /'j / / \ >0 2 ±oE2 -g e fE 2 G o =: 2 m �� ®o o U<a) %:2E-0 E& E f/ O o 0£ y 06-]6 -]4 TG Packet 102 E /fkE 2 E 2 � m -- * ) §�/ / k� °2 o - ®O E >f / - 2 a e \0 cagE 0 / f ƒ [ k / ® f G // ~»� < 3: $MCC . � z 0 � Q _u U- � � � � � z � V) 0:� W � � W � � Q W � � � �. . Q @ 40 §R .7 o : ƒ & 2 » Sc 22 /0 k \0 k/ --j < E / ) 2%•§/ C0 //< o e 5 32® % o G \�0 eo e�« u�0 /7 � / \� -f- 0 0 <0 \k /¢a / /-C LO D f §D < /0§ %§2 / a e 0 u s e_ (D CC) % )IN C(D C �emE.$\ /$'7 - ƒ_ %% /00000�&C3 0 -$? /aE2oE E § /® c— O U :F= U 0  o E E,/ a 2 -0 z ƒ £ » § \ °�% ƒ22�(D CD \ o�7Q_ \ /� \�\� ƒ2 /)a) ƒod =0 a_9o57EE 01 —(D 0= EaE22g° /&© 7± 0 o g 3 2 7( < »%j \C0� /� 0X77/ E °om c® .®0 =2»20 E /E£.£77 \2E\q /±= 2_ .ob£E - E@c 02 3/�� %7±& »E° *f77 J /����2��2oCa o f / ƒ } �'\ / o 2 f 0 / � / <# -C OL T-0 — C -0 Ir- 2 D2 U /<* o,- 0yo@OOE3o / / 2 \ / \� f / @ o G 0 % s [ 0/o0 '$2 k§/ _ o G.E m _ 0 / E .2 2/G? 4 o -0 5; 09 ®0�& 2 0° J@ O O \ / � LU a— o .E c/ 0 2/ 00 C 2 - -0(D_C £2&0 // *Z; 2» /$a§: ®0 -2fa o @ E 2 a k $0 0 0 / t 0 - - �$ / /f /'j / / \ >0 2 ±oE2 -g e fE 2 G o =: 2 m �� ®o o U<a) %:2E-0 E& E f/ O o 0£ y 06-]6 -]4 TG Packet 102 E /fkE 2 E 2 � m -- * ) §�/ / k� °2 o - ®O E >f / - 2 a e \0 cagE 0 / f ƒ [ k / ® f G // ~»� < 3: $MCC . � z 0 � Q _u U- � � � � � z � V) 0:� W � � W � � Q W � � � �. . Q @ 40 §R Z W CL Q V Z Q N Y ui U w w CL N ry a w W r Y g x J w Q Qr) J u Q V a ~ W Z u w Z 0 w 0 w w F. w a V) Q 1.2 W LL LL_ Z 2 OF yU J� iv UK 06 -16 -14 TC Packet 103 Z O 0 Z w g U w 2 H 06 -16 -14 TC Packet 104 cn cn Q O Z cn H N Q J J_ W W V 2 2 7 V 1�- N NO V Wff J MEto UQ W U z w ry w Q— x w Z_ O r) Z Z O O Z w N 4N X �O N 06 -16 -14 TC Packet 105 W J J W 0 Z N D O z D 0 J O ) L ) i i W LL LL _ Z 2 Uf n J Ui <J_ L Q H i S::D V '_^ Z V) I O W J Co Q n rV 0 H H Q H N 4 �O 00 Z w CL a Z 0 J Co W H 06 -16 -14 TC Packet 106 z w V) a w U w Z H z O t Z W d Q w N O 2 m J U LL J O Z w a a z w CL Ln a V z 0 F- 0 LL O U W a z Q cc C7 O W LL LL_ Z Z VIN - yU W� ME<U V< W U z LU ry W ^ L.L x W CL U z j� V J Q U ry w z z 0 U U Co ZD n H N 40 046 06 -16 -14 TC Packet 107 W LL it 2 2 v� NV 1� U< 'VII W -j W ,v JJ v / W J W d t N H X 4O 040 06 -16 -14 TC Packet 108 ry W �- O U ry w Q � JO ry Zn Q W _ W F- Q � O n F--- w U w w Q 2 F- 7' OF- zQ:� -O wn zw �O O =' _V) w= _ F- F- LL-N Oa -73 WO oN wLL =O F- F- >J_ LXLJ F-- z �O OU W 2 2 OF N NO J Co mm IMM UQ W F- z O U V) V) Q O z V) y X 4 �o qto yL. M N 0 N V N V ._, OL _ pA N G! O ++ Q •- _ O 4-1 •� bOiA > s V = CL N O L bo 3•°� O O N 'j � -0 O N w ca a O '^ O vOi O .a O ._ O 4-0 i O L to t > O CA 06- 16 -14TC Packet 109 W Z _OO11 Ut- qU 9� IN m =5 UQ -J W 0 W ry Q O a Q V) w J W I d N (42 N 4z w t ,, E, u CC LL f} ui ui f iI f� i�g E i W z W 06 -16 -14 TC Packet 110 Z O H a Z (D V) w 0 V) Z O Z O Z UU LJA V _Z (n p N W N w a C O -� Q 0 " a1 J C CC gj o O O M Q. U +-; O Z -1-- -0 w on C m ao w O v , v w C = w c m Q O O 0 M m < ,tio 00 O Ln C E o aaii v v o m m C v Q Cu Qj U Z ro O Q a c in M > C) a~i w n s lD J ro '= Co o: < r Z U � oU O L Q) O O C .� — 6 3 V a1 � 3 3 u � o U Q (0 O aJ L Q i Q m .� W tt 2 2 7y U 1- NU J� Co Rim vi Cn () U O ICL 0 LU I- Q /ry V LU z W L O 4:E ,,,�O 044 ld 13 if 06-16-14 TC Packet 111 LU LL LL t Z z UV Jt 'VIV 06-16-14 TC Packet 111 lip 'VIV vi 44" VI-N i t 7!44, 06-16-14 TC Packet 111 V) Z 0 LU -j LU U-i 12 V) �z ui LU Z V) x Li-i 4:E 'O R A Z to lip V) Z 0 LU -j LU U-i 12 V) �z ui LU Z V) x Li-i 4:E 'O R A Z to OP w F- 0 z Q a U N O LL V) J H W W V) E LL W 0: a Z N J J a z W F- 0 a O O LL O D W J Z 06 -16 -14 TC Packet 112 J Ul N O O Z L„ 0 LLJ N J a 0 0 ~ Z F- a Z W j Q O m N U �<D W N d' w Z LL J a N d z w Z O = o H � O O~ Q CC J W J _Q U Q I— R w F- < a U O Z o: O W U Z a Z w H z Q O J N W 0 V w QW Z Z w V Z i 0 U E a L fu (O fp 3 c �Q) Y Q) Y � c � U U c c � c6 f0 � y c r 0� a1 .a 0 'L v a v c Q) �3 -0 0 a� V, U �p c — fD — � 3 c c E u L 0 :2 c 0 u a, m N X o t OJ U o u -C U D E •v 3 0 E vii aco w Y -a 0 0 0 0 v 4° u L c v u u O a� E u • U Cu 'O F-- @ W 4 _LL Z UIN- NV onW 1C mm U< Z O J f'-- m N\ n J ry W Q /O N a �a in Z 0 ►-: Z 0 LU 0 Z 06-16-14 TC Packet 113 Z 0 LLJ -j 0 LO V) LU Z 0 LU -i LU M UV MC3 5 Cu mm mm O-C E4 n ZD n uj loll 0 I 4 40 z z O Q W J W h N W ►- (' / z O Q w J W H D O N W LL LL 2 2 OF MCIyU W <V czia r 1� fr—^ v / n W r 1-0 L 06 -16 -14 TC Packet z 0 F- a W J W N W G� z 0 a W J W 0 z 06 -16 -14 TC Packet 115 i U n a u n 3 u 3 3 U 6 � i0 3 Q n 1 Cn _ J u o I— u n LU U Z O U s 06 -16 -14 TC Packet 116 A Z 2 �y y� w� U4 0 n Z O Q W J W IIA 002 y X 4to� 0 06 -16 -14 TC Packet 117 W 2 2 U� WW Elm U< U n V) Z O Q W w H H X �O Rim 06 -16 -14 TC Packet 118 0 ZD Z O W J W W LL LL_ Z Z U iN- NV J� U< N H 0% 0146 06 -16 -14 TC Packet 119 I n Z O W J W w LL LL z z �N VF NV S6 V< N 6. N �O RH 06 -16 -14 TC Packet 120 n n n 2 U 1�- NU NoW 26 U< V) z O ry W Q �/ J z O U w n Q U V) n z Q J c1 N 4 N �O 0y 06 -16 -14 TC Packet 121 W LL Z Z V 1�- yW NO ez mmao UQ Z O F- ry W v / Z O U w Q U V) n Z Q J N N �O 046 4.00 CD (D .0 C M to E 2 .E IL 0 Ar ell a ZMA C a: z + 'C 06-16-14 TC Packet 122 4.* &0 'D = C Sp C; S-s CL ,2 N Cr sai p etc W it z z IT yU [Elm dU z 0 V) z z LU Q LU n 0 i ui z LU �3 044 z H 01 6 C O Oy O 'O N G C N — 0 8 LL T m Q L r r' m c Li (f) mm fD y � c C m C 0 CL E T a O m Jill W 07 m — � Ill m 5 3 si 4 f � . x o a a � - - -- - - - - -'— -- ' _ 1. 06 -16 -14 TC Packet 123 f %�+F :r Z O Q J ZD V) Z (Z ui Q ui IL 0 ui W LL_ Z VU J,W 4 t U� N N a 43$z AN r- _. ow- , ,. r C O Oy O 'O N G C N — 0 8 LL T m Q L r r' m c Li (f) mm fD y � c C m C 0 CL E T a O m Jill W 07 m — � Ill m 5 3 si 4 f � . x o a a � - - -- - - - - -'— -- ' _ 1. 06 -16 -14 TC Packet 123 f %�+F :r Z O Q J ZD V) Z (Z ui Q ui IL 0 ui W LL_ Z VU J,W 4 t U� N N a 43 $z AN Fd y��aQ Q) L 4J tv QJ a W V - � s s w Y�4 0 H E di w N G w = CD s v=i Im In n 0 R T�z q 06 -16 -14 TC Packet 124 n S r n I 7� t 0 M Cu I i u E s, CD 2 CL W _t Z 2 No MROF NV J oa 0 W Q w LU U Z Q O LL- w CL CD Z 0 J m iA in a 3 0 �N c 0 ca ~s- ,s ta Pik d v Uf h 2 y ~s- 06 -16 -14 TC Packet 127 N cV d c> V) 0 0 U) 0 06 -16 -14 TC Packet 128 W LL LL Z Z MW OF yU Ut V) Z 0 rill, Q W 'Q �/ ) Z 0 U ry Q J 0 V) N Q �3 +zz R iA i R N O m 0 C d N O1 O Q N w tw " " ru 3 O C Ln 06 -16 -14 TC Packet 129 c J O Q _ L L O o O J O t� tCu to C Cu O CC c v to a1, v O M Gi+� 61 C rII 4J r0 E L1 X O m LL L E c to O C N Y 0 N QJ O LS lC L a 4• tn _ w = �_ E w aJ o 42 O C J = = w o a) N O 4-1 0 C 0 •> O m 'O c� C m u N L Q C L Gi = O Q Q a) 4— O > Lm Ln o "> u F- � – o 3 O aJ w Q- J (n 0 E O 12 3 m t o v F- v z _ � O .� vi a) 0 0 (u > (O = '3 a, cw O v v •� N >. 3 u -a rUa E U f0 C' v O Cu n. L U n. c m – t a L t r0 C• i C) •Fu L 0 E 'E m O N Q v •E � V +"+ 4- _ N ru m N N E N o rU o g 3 c> N Y .° " E v -p -O ° = L 0 O to > E o o 4' U "CS a) _a r0 r-L tip L1 O v 4J Cr " aO C 41 O OJ L O 'n N rho in O o N L1 rp bD O O V L N "� H ' "CS .E s Q E n o -0 U N O1 O Q N w tw " " ru 3 O C Ln 06 -16 -14 TC Packet 129 c J O Q _ L m D N o O J O t� tCu Cu O CC _ C- U LU L to o O v O M E iZ C. U +� O z v N t -p w to co ao = u c t m LL ao a ± c LA- o0 w c to O C N Y 0 N QJ O LS lC L Ln W 4L+ tn _ w = Ln N Q m O Q " � w aJ o 42 O C J = = w m m a) N w N cc: 4-1 0 C 0 LO 4O Qj m 'O +� F- m u m f° Co v f° a Q) u z m O M = O Q Q > C 3 = j n m > – Ln o "> u F- � – o 3 O aJ w Q- J L 0 E O V Cu > 3 m t o v F- v z _ � O .� vi a) U w L W Q) Q m (O = '3 O C o O v U a1 ai 3 — c 3 N M Cu 3 u z O_ O C/1 a U f0 C' v O Cu n. L U n. c m – t a L t N O J L a W LL w Z 2 VF NV No W ME z¢ Z W L O U Z O I— U F-- Z Z 0 IN Q �3 40 o 0 QG I. e 591. C7w�� o F. N w. w a.: O W .; 00 r z _ ai o m � V a F w YJ Z � U N IL W U ?� w 06 -16 -14 TC Packet 130 w 4 LL 2 Z ME v� J� Co c=ia z W I— O U V) LU z O V) LU J E W z J W L iA 0 ON ro , U) 0 aj 2 0 CM (a -T) 'a a) 72 Cu 4) U) C) L� a) 75 4) O. 4) CL 0 M C: a) C a) Lo 811) 0) E 19 CL (a a) 0 0 =3 4) a) 0 -0 CA Y 8 a 16 U) > IOD 4) w 2 a) U) M CL Cu CD M 4) .0 .2 o a) c .8 Ei w = ro C: C: 0 LL Cc: (D 0 4) W l r- o C Co r_ a) W'o > '§ ro 00 0 a� C 4) C o E O 2 ci 0 -0 Ca M •0 0 0 0 Cli a) _0 Co a) Cu Zn 4 E cu 2 rm- vq� 0 0 (a 0 C: (a Co C 'a a- E2 a) m .? 0 E 16 (D (n m 8 E .0 :3 Co m n G U) An (n 16 M CO 'o 0 Vi 8 E En C •o .9 4 Co 00- 0 0 Co Co -,z r- r- 0 E -�5 CL .- m 0 m =; (n U) .1 Lo 75 Q) C m 0 0 '0 a) -2 a) 0 M E 0" w C 0 0) '0 :3 (D m Cr 0 E 'Do E m 4) 5 a) CL CL U) 0 (D ID -6 :3 4) 8 E C�u t a) e.> 0. o C c= Cn m 0) Co (a �R CU t 8 C: tr- - w 0 C CD m C: 'a U) Co 0 0 0 M '�5 0 �o Lo 2 0 0 E a) 0 0 o E 'a 0 o C, o 0 -a w 'i 2 f 0)4) �: 0 Ob c ro c aroi (D Z5 Co — — a) x 'D r- Co -t- C 0 ob Cn — - 0) it C 9) 1 e M.- to -0 0 C: Co :3 - Ca > 0 0) - LO Cc CD I-- Cli 0 U) C: *_a 0- it =1 0 o r- t C: a) :!:� m 0 o (D 0 3: (D - 4) (a U) U) M Co M tr '6 0 CL U) a) 4) Co t5 C: - :51; = 0 U) m 2 ui w 0 0.- 0 Ca > a) 4Q)- ..L 8 8 0 r- 0) 0 0 >1 U) — 0 Q) a) (0 0) '6 05.9 Cc: -,5 *;! 0 - 0 U) 0 Im E -0 -Fu 'n c: C" - Co 0 '0 - 0- o V5 CL 0 a) 0- = 0) M (a Co CD m C E o'2 3: o 15 2-z co w (,n 0 c >,t 0 U) w 2) Co -6 § '6 M (n Co .2 0-- E 16 4) 0 m w o a o m E ' .-,o a .-- -- o E = rz C 0 En 4) OZ C - 8 D):6 -6 Ca 4) -0 a) fo - 0 '§ r- - 0 0 - r Co (D Co 0 (D m CO CD > 4) 0 w — �9 0 oy Q .0 0 4) :Z3 E Q. 0 > 0-0 Co (D 0 0 qr 0 CO 00 r,-< 'o (D CL OW 4 0 �Co 'om "0 -0 -0 E c Co . 0 4-- 'D 0 or-) 0 .6 " *r- 6 0 0 a) 0 m a) C: a) 0 or) 4) 4) 0 (D U) *;-- 4) C-: > CL o oo W.0 0) M 2- CO >m 30: o 0 'a 04 U) 0 w Cu >, 0 0 0 o o _2 •0 3: .0-6 --D 'D — 0 a) W Zn -0 r (n en 0 4) r- 0 0 0 o o C 0 to r Co V) "a 15 m o t 0 a- m m Q) 0 a) cr-6 W =0' .0 16 0 E m - m 0 la) -0 0 .0 .0 - 0- C-4 r- a) a.-- ).E- 0 ;< o o 0 0 0 a) 1 .00) SO 0a) 0 0 0 o 0 0 0 o w o 0 0 O'D a) 0 M o E C - 0 0 0 w 0 0,0 0 o 0 o 0070 U) 0 >, F- .0- m t a 0 0 Ca M.9 0 0 -0) E =; m 0 = = 5-amao-a oLmmao-amo a>, E- 0 2 0 0)-,z 0 S 8 " 0 . � 4? o o .2. 4) 0. r- 0 a) 4) a) a) 4) �6 4) 4) CL 4) 0 a) a) 4) o 0, O.C: 0 0) 4) CO 0) *- �0. (L) Co .0 z o m -6 C*4 Co w (o r- E u) C� , r,5 .4 -4, -4 U) 0 0 Co 0 (-) — . . . — IL LO CO C Cl) W 0 .0 r N M V to 06-16-14 TC Packet 131 w it z z NN =M U-C I A s V) w W H W 0 ry n 06 -16 -14 TC Packet 132 W Z Z OF NO 1 umx Mmx UQ R W U U w N H 41O 00 Meeting Date: June 16, 2014 Agenda Item: Recycling Update Presented By: Anne Martens, Public Works Director Core Issues: Provide a staff update regarding the recent changes to the recycling system within the Town of Snowmass Village Description: Pitkin County implemented the single stream recycling program in -April of 2014. Therefore, the Town of Snowmass Village is following suit. This means that attached list of materials can be either collected at the curbside or in the drop-off sites comingled. The county also expanded the list of materials that are being accepted. Actions that have taken place are to get the word out within the community are: Updated signage at the drop-off sites Grass roots banner and crawl Newspaper advertising Email Blasts Website has been updated Meeting with HOA's & Tourism meetings Future billing inserts Social media outreach (using #Reducethemass) Outreach continues into the summer and includes a grassroots tv program tracking waste from your home to the landfill, and event-specific outreach. Financial Impact: A rate study will be conducted this summer in conjunction with equipment analysis. Council Options: No action required Staff Recommendation: 06-16-14 TC Packet 133 0 0 w 5d� ❑ ❑i v5� q � A t r t Cd Cd U n .r.t a 06 -16 -14 TC Packet Cd Mm a� 00 w� rm ED= 135 E bp Cti �O a a �rq Za yR � U V U -04 �a a� a a M i J C bU N M -a 3 bb w o a� s A CIOe� a �- LU ^d cla a c� u o ® d V T 1 E ix O a LO r 4-J rA LLI O Z Cie p s� 04 1 C N a o 0 —b,O V v � .W W G7 o o O �ci Qi � Cti a� C b  b as c 0 o .0 45 GI PI X  o U v 04 n V t L I a o rn GO 0 w ~ ae r iL ' �' > rLi I 0 Ch 1 O b4 •�1j. 0 G. 30 >, UA a VAN O p C7 Q LU N NO V 5 V U H o bA$ Q v e C214 O S pe O .a CL RI ~bA �i 4) 5 M C �-, .. w d. 0 w C�+ Y ri H rn a a 06 -16 -14 TC Packet 136 N M -a 3 bb w o a� s A a �- LU ^d cla a c� u o ® d V T 1 1 0 O A LO r a W O O Z Cie p s� 04 O C N a o 0 .r p' V � o W G7 o �ci Qi � Cti as 0 n 45 GI PI X ` o U cn 04 ® t i I 06 -16 -14 TC Packet 136 M 3 bb a� a �- LU ^d cla a .a u o a .Q as 0 O A LO r a W O O Z Cie p s� .G O C N a o U .r p' w G7 o �ci o LU 09 0 45 04 > rn GO W r iL ' �' > rLi 4d 0 C� O b4 •�1j. 0 G. >, a VAN O p C7 �d, U N M +• 5 06 -16 -14 TC Packet 136 TOWN COUNCIL COMMUNIQUE Meeting Date: June 16, 2014 Agenda Item: Extension of Marijuana Moratorium — First Reading of Ordinance No. 1, Series of 2014 Presented By: John Dresser Background On November 6, 2012, Colorado voters passed Amendment 64 to the State Constitution which provides that persons 21 years of age and older may legally possess and consume one ounce or less of marijuana without a medical need, and for retail marijuana sales to be taxed and licensed similar to alcohol sales. TOSV adopted Ordinance No. 9, Series of 2014 enacting a temporary moratorium on all MJ facilities on September 23, 2013 which is set to expire July 1, 2014. Prior to the expiration of the temporary MJ moratorium on July 1, 2014, TOSV must enact an Ordinance adopting regulations for licensing of retail marijuana establishments, permanently opt out of Amendment 64 and prohibit retail marijuana establishments, OR extend the moratorium to allow TOSV time to review, study and analyze the impacts of MJ legalization and formulate regulations accordingly. Subsequent to the enactment of the current MJ moratorium, Council sought input and feedback from the MGSSE Board regarding the advisability of allowing MJ establishments within TOSV and the impacts on MGSSE's efforts with regard to family branding of the resort. Council passed the Ordinance at first reading upon a vote of 4 -1. General Info: Amendment 64 to the State Constitution. Colorado Retail Marijuana Code C.R.S. 12- 43.4 -101 et.seq. Colorado Dept. Of Revenue, Marijuana Enforcement Division's Permanent Rules Related to the Colorado Retail 06 -16 -14 TC Packet 137 06 -16 -14 TC Packet 138 Marijuana Code (adopted September 9, 2013) Council Options: Should TOSV extend the current moratorium to allow time to review the implications of Amendment 64 and various municipal retail marijuana regulations and their effects within the State in order to develop a regulatory scheme for TOSV? OR should TOSV completely prohibit marijuana establishments in TOSV? OR should TOSV begin developing a regulatory scheme, including taxation for future implementation? Staff Recommendation: Staff recommends that Town Council extend the moratorium prohibiting retail marijuana establishments in TOSV to March 15, 2017 in order to analyze and determine a course forward with input from the community. The date of March 15, 2017 is suggested as a time frame for knowing just how the federal government under a new administration will proceed with individual state's legalizing MJ. As most know, possession of MJ under federal law is still illegal and non - prosecution of possession exists only because the sitting executive has ordered the US Attorney General to cease enforcement of possession of MJ violations. Such order may be rescinded at anytime by said executive or successor. Such time frame will also allow TOSV to understand how the various taxation scenarios for MJ around the Colorado work and get an idea of the revenue produced. It will also allow TOSV to completely understand the federal government position on enforcement, legalization and potential effects to federal grants to municipalities that are not compliant with grant agreements due to legalization of MJ. In the event Council desires to enact a regulatory scheme or otherwise take action regarding MJ sooner than March 15, 2017, nothing in the Ordinance precludes such action. 06 -16 -14 TC Packet 138 1 TOWN OF SNOWMASS VILLAGE 2 TOWN COUNCIL 3 4 ORDINANCE NO. 1 5 SERIES OF 2014 6 7 8 AN ORDINANCE EXTENDING THE TEMPORARY MORATORIUM 9 REGARDING THE ESTABLISHMENT OF ANY NEW MEDICAL MARIJUANA 10 FACILITY OR RETAIL MARIJUANA ESTABLISHMENTS IN THE TOWN OF 11 SNOWMASS VILLAGE 12 13 WHEREAS, on November 6, 2012, Colorado voters passed Amendment 14 64 to the State Constitution which provides that persons 21 years of age and 15 older may legally possess and consume one ounce or less of marijuana without a 16 medical need, and for retail marijuana sales to be taxed and licensed similar to 17 alcohol sales; and 18 19 WHEREAS, although Medical Marijuana ( "MMJ ") and Retail Marijuana 20 ( "RMJ ") are already permitted and regulated in the State of Colorado, no MMJ or 21 RMJ facilities currently exist in the Town of Snowmass Village; and 22 23 WHEREAS, possession or use of either MMJ or RMJ, as categorized by 24 the State of Colorado, remains illegal under federal law; and 25 26 WHEREAS, Amendment 64 to the State Constitution does not change 27 existing federal law; and 28 29 WHEREAS, the Colorado Department of Revenue through its newly 30 created Marijuana Enforcement Division has recently issued new regulations for 31 marijuana sales and use in Colorado; and 32 33 WHEREAS, Amendment 64 provides that local jurisdictions can prohibit or 34 regulate RMJ at the local level. 35 36 WHEREAS, a temporary moratorium provides the time necessary to: 37 analyze and assess the new State marijuana regulations as may be applicable to 38 the Town of Snowmass Village; analyze and determine potential tax implications; 39 allow resolution of any legal challenges to Amendment 64 and /or the State of 40 Colorado regulatory scheme; allow the Town Council, Town Staff and the citizens 41 of Snowmass Village to consider and develop local regulations pertaining to retail 42 marijuana zoning, cultivation, distribution, sale and /or consumption; and /or 43 consider opting -out of Amendment 64 and prohibit Retail Marijuana 44 establishments in the Town of Snowmass Village. 45 46 WHEREAS, for the foregoing reasons as well as the July 1, 2014 06 -16 -14 TC Packet 139 47 expiration of the Town of Snowmass Village temporary moratorium on MMJ and 48 RMJ facilities enacted September 23, 2013, the Town Council finds it is 49 necessary for the immediate preservation of health, safety, peace and welfare to 50 adopt this Ordinance extending the temporary moratorium to March 15, 2017. 51 52 NOW, THEREFORE, BE IT ORDAINED, by the Town Council of the Town of 53 Snowmass Village as follows: 54 55 1. There is hereby imposed a temporary moratorium, prohibiting the 56 establishment of any medical marijuana facility or any retail marijuana 57 establishment in the Town of Snowmass Village and said temporary 58 moratorium is hereby deemed consistent with the intent of, and 59 pursuant to the opt -out provisions of Amendment 64. 60 61 2. The temporary moratorium shall be effective upon the adoption of this 62 Ordinance and shall expire without further action on March 15, 2017. 63 64 3. The temporary moratorium may be terminated or extended by the 65 Town Council in its discretion upon good cause by adoption of an 66 Ordinance. 67 68 4. The Town Clerk is directed to publish this Ordinance as soon as 69 possible and in accordance with the provisions of the Town Charter. 70 71 5. If any provision of this Ordinance or application hereof to any person or 72 circumstance is held invalid, the invalidity shall not affect any other 73 provision or application of this Ordinance which can be given effect 74 without the invalid provision or application, and, to this end, the 75 provisions of this Ordinance are severable. 76 77 78 INTRODUCED, READ, APPROVED AND ADOPTED, by the Town 79 Council of the Town of Snowmass Village on First Reading on May 19, 2014 80 upon a motion by Council Member Kucker, the second of Council Member Butler, 81 and upon a vote of four (4) in favor and one (1) opposed. Council Member Haber 82 opposed. 83 84 INTRODUCED, READ, APPROVED AND ADOPTED, by the Town 85 Council of the Town of Snowmass Village on Second Reading on June 16, 2014 86 upon a motion by Council Member , the second of Council 87 Member , and upon a vote of in favor and 88 opposed. 89 90 91 TOWN OF SNOWMASS VILLAGE 92 06 -16 -14 TC Packet 140 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 ATTEST: Rhonda B. Coxon, Town Clerk APPROVED AS TO FORM: John C. Dresser, Jr., Town Attorney 06 -16 -14 TC Packet 141 Bill Boineau, Mayor TO: SNOWMASS VILLAGE TOWN COUNCIL • f IF • T,T. .• MEETING DATE: June 16, 2014 Tourism Director Search Our recruiter, Tom Mulholland, has completed his recruitment efforts and submitted a list of about 20 candidates to consider. The Tourism Subcommittee has been tasked with narrowing the list to about 10, at which point we will begin telephone or Skype interviews with the top candidates. From there, we will narrow the list to the top 4 -5 to bring in for face -to -face interviews. We plan on doing a meet - and - greet, so as to provide an opportunity for the Council and the Tourism Board an opportunity to meet the finalists and provide feedback. We hope to have interviews by the end of the month. Art's Retirement As you know, Art Smythe has submitted his resignation, effective July 1St. I would like to publicly acknowledge Art's contributions to this community and the legacy of professionalism and stability he leaves behind. We wish him the best as he moves on to the next chapter of his life. *Strategic Planning Session Barb Peckler sent out a "Doodle" aiming for a date in July. So far, it looks like Wednesday, July 16th is the best date .Please let me know if this works for you and staff will make arrangements accordingly. CML I plan on attending the CML conference on Thursday the 19th, to make sure Snowmass is represented at the Annual Business Meeting, and the CAST meeting. I will be back to work on Friday. Meadow Ranch Bus Stop Relocation The Transportation Department is moving forward with the design work for the relocation of the downhill, East bound, Meadow Ranch bus stop. It is proposed to be located across from the existing Fairway Three bus stop and shelter. The Meadow Ranch HOA has been talking to the department for some time on the relocation of the downhill bus stop out of the driveway of building 340 (C -24) to the location west of building 300 (C -16) and below the Meadow Ranch Drive access road. David Peckler, Transportation Director, will be meeting with the HOA on June 18, 2014 to review the project with the board and gain 06 -16 -14 TC Packet 142 Manager's Report Page 2 approval of an easement for the pullout. This project was budgeted for in the One Time Capital fund. Update on USA Pro Challenge It has been confirmed that the Monday, August 18th start time will be 2 :10pm (as opposed to the same start time as last year, which was 1:05 p.m.). This change was discussed at the BOCC meeting on May 27th. The reason for this time change is a big marketing opportunity; the race will be televised live on the East Coast in their evening hours or "prime time ". Operationally, this changes the road impact time from approximately 1 pm to 5pm (last year they were noon to 4pm). We, along with the local organizing committee and the incident management team, are working with all of our partners to minimize the impacts to the Town. So far, we have hosted two neighborhood meetings, and staff is meeting with the Snowmass Homeowners Association later this week. Mailers and neighbor notices will follow shortly. In addition, we have a Council meeting scheduled for August 18th, so we might consider changing the date of that meeting. Snowmass Big Mountain Enduro The Town of Snowmass Village is excited to welcome the Big Mountain Enduro series June 21 -22, 2014. During the event, approximately 300 bikers will ride a combination of lift- accessed terrain on the Snowmass Ski Area, and surrounding trails in the Village. Please be advised that Snowmass Village trails we be used for the event, and restrictions will apply. We recommend alternative routes as to minimize conflict and promote public safety. Trail Restrictions June 21, 2014 * Please note that all times are estimates, and course marshals will let users know when the trails are safe. Village Bound: 9 a.m. — 12 p.m. Rim Trail North and South: 9 a.m. — 2 p.m. Trail Restrictions June 22, 2014 * Please note that all times are estimates, and course marshals will let users know when the trails are safe. Powerline: 10 a.m. - 2 p.m. Starks: 10 a.m. — 2 p.m. Upper and Lower Connector: 9 a.m. — 1 p.m. Ditch Trail and Sleighride Trails: 9 a.m. — 1 p.m. Nature Trail: 9 a.m. — 1 p.m. Also, please note that cyclists will be crossing Divide Rd. and Two Creeks Rd. during the race. Motorists are advised to drive cautiously and respect course marshals who will be controlling traffic. No road closures are planned. 06 -16 -14 TC Packet 143 Manager's Report Page 3 Event Notices Per Sec. 16A- 5- 260(b)(4)a. of LUDC, staff proposes to approve the attached Administrative Temporary Use Permits. Unless an objection is raised, the Community Development Director will issue the approval document in the next few days. The permit contains additional information on these activities, including findings of consistency with the Town's codes, and notes that the temporary use provisions were applied pursuant to Town Council Resolution #4 -2011. Attachments • Blazing Adventures, LLC — ATUP Blazing Adventures, LLC conducting rafting and touring operations from a portion of Lot 1 and limited use of Lot 2 April 28th to October 15th, 2014 http:/ /www.tosv.com /index.aspx ?nid =130 • Big Mountain Enduro — TUP Big Mountain Enduro to access Snowmass Mountain and Snowmass Trails June 20th to June 22 "d, 2014 http : / /www.tosv.com /index.aspx ?nid =130 • Harley Owner's Group (a.k.a. HOG) — TUP 2014 Harley Owners Group Rally to take place at various locations within Snowmass Village June 26th to June 29th, 2014 hftp://www.tosv.com/index.aspx?nid=l 30 • Wanderlust Concert — TUP Wanderlust Concert to be held on the Fanny Hill July 5th, 2014 5:30 p.m. to 10:00 p.m. Packet information will be uploaded to the website on June 12th, 2014 http : / /www.tosv.com /index.aspx ?nid =130 • Wanderlust Festival — TUP Wanderlust Festival to be held at the Base Village lawn and other locations within Snowmass Village July 3rd to July 6th, 2014 Packet information will be uploaded to the website on June 12th, 2014 http://www.tosv.com/index.aspx?nid=l 30 *Response Requested 6.10.14 06 -16 -14 TC Packet 144 Blazing Adventures, LLC (BA), also known as Blazing Jeep, LLC, Paddles, Colorado Riff Raft, is hereby granted renewal of an Annual Temporary Use Permit for a short- term use that includes the following activities: TOWN PARKING LOT OF • LOT 2 APRIL 28 to OCTOBER 1 Applicant has complied with the procedures as specified in Section 16A- 5- 260(b)(4)a of the Town of Snowmass Village Municipal Code ( "Municipal Code "). This administrative approval is for the period stated above and it is subject to the Conditions, Site Map and Operations Plan attached hereto. Town of Snowmass Village Community Development Department Julie Ann Woods, AICP /ASLA Community Development Director cc: Town Council via Town Manager Town Attorney Police Department Public Works Department Transportation Department Road Department Solid Waste and Recycle Department Snowmass - Wildcat Fire Protection District Animal Control 06 -16 -14 TC Packet 145 CONDITIONS OF PERMIT ISSUANCE BLAZING ADVENTURES, LLC APRIL 28 to OCTOBER 15, 2014 A. CONTACTS, LOCATION and HOURS OF OPERATION 1. The contact information for the leaseholder, Blazing Adventures, LLC is: ® John Henschel P.O. Box 5552 Snowmass Village, CO 81615 (970) 923 -4544 The leased "Permit Area" is shown as Attachment 1 -Site Map. 2. Hours of operation shall be from 7:00 AM to approximately 7:00 PM, seven (7) days a week from April 28 to October 15, 2014 in accordance with the Blazing Adventures Application /Operating Plan, included as Attachment 2. B. AUTHORIZATION 1. Use of Town property is subject to the execution of a lease agreement for the period of this annual temporary use permit. A copy of the current signed Lease Agreement is on file in the Town Community Development Department. 2. Applicant may utilize one hundred forty -five feet (145') at the west end of Parking Lot 1 as shown on the Site Map- Attachment 1. Sawhorses, pavement markings and signs shall be erected to denote the permit area within Lot 1. The approved Site Map delineates sixteen (16) parking spaces that will accommodate approximately nine (9) Bluebird "school buses" and cutaway vans along with equipment storage/ staging. Rafts, raft trailers and bike trailers shall be parked at the far west end of the lot across from the buses and adjacent to the maintenance shed. Any storage vehicles shall remain permanently parked at the extreme west end of the permitted lease area. 3. No parking of vehicles, rafts or trailers shall be permitted in Parking Lot 2. The only activity permitted in Lot No. 2 shall be the washing of vehicles and equipment at the far west end of the parking lot. 4. Use of any privately owned property, including the parking of vehicles and location of any equipment or materials within said property, is not authorized without the express written approval of the landowner. A copy of such approval shall be forwarded to the Town Community Development Department. C. GENERAL 1. Applicant is responsible for full and complete compliance with all applicable Federal, State and Local laws and regulations in the production and management of this seasonal temporary use. 06 -16 -14 TC Packet 146 2. Applicant shall adequately supervise all aspects of this temporary use to ensure conformance with the terms and conditions of the renewal of this ATUP. 3. Applicant shall promptly notify the Town Community Development Dept. (923 -5524) of proposed additions, modifications or amendments to the approved Operations Plan. Any such changes should not be in conflict with the findings and review standards relative to the renewal of this Annual Temporary Use Permit. 4. Applicant shall coordinate with the Town and any property owners regarding the scheduling of this seasonal operation, set up, take down and any required maintenance and /or repair. 5. The operation /use shall not generate debris, excessive noises, traffic or congestion that will adversely affect the surrounding lodging operations, residential units and /or businesses. 6. No striping, painting and /or penetrations of the asphalt or other surfaces within any of the subject properties may occur without the express authority of the landowner(s) and Town Manager. 7. No electrical or other utility connections may be made to existing facilities, nor shall construction activities occur without obtaining necessary permits or approval from Town Building within the Community Development Department (923- 5524). 8. In the event the Town receives any complaint arising from Applicant's operation, the Town shall immediately forward such complaint to Applicant for resolution. Failure by Applicant to resolve a significant majority of any such complaints in a timely manner shall be cause for the Town to modify, terminate or refuse to renew this annual temporary use permit. C. POLICE, FIRE and ANIMAL SERVICES DEPARTMENTS 1. All requirements of the Town Police Chief (923 -5330) and Snowmass - Wildcat Fire Protection District Chief (923 -2212) or designees, whether imposed prior to or during this temporary use, must be satisfied and shall be considered conditions of this permit. 2. Town Police Department is not responsible for site security. 3. All requirements of Town Animal Services (923- 5330), whether imposed prior to or during this annual temporary use, must be satisfied and shall be considered conditions of this permit. 4. Outdoor temporary use sites must be kept free from the accumulation of refuse edible by wildlife. Refuse must be collected from the permit area at the close of each day's activities and shall be deposited in Wildlife Resistant Refuse Containers* or Enclosures, or be removed to an appropriate disposal site. * Wildlife Resistant Refuse Container means a fully enclosed metal container with a metal lid. The lid must have a latching mechanism that prevents access to the contents by wildlife. Wildlife Resistant Refuse Containers must be approved by the Chief of Police and the Director of Public Works. 5. No person shall knowingly leave or store any refuse, food product, pet food, grain or salt in a manner that would constitute a lure, attraction or enticement of wildlife. Failure to comply with these provisions may result in Penalty Assessments pursuant to Municipal Code Section 7 -161. 06 -16 -14 TC Packet 147 D. OPERATIONS 1. All operations shall be conducted in a professional manner. Noise levels shall be kept to a minimum, trash and debris shall be picked up daily and the permit area shall be maintained in a neat and orderly fashion. 2. Minor vehicle maintenance, boat repair and carpentry tasks may take place on -site, but these activities shall be kept to a minimum. 3. Boat rowing frames may be stacked and stored outside in a neat and orderly fashion adjacent to the rafts and trailers. All incidental rafting equipment, supplies or other material shall be stored inside and out of public view. 4. Storage of equipment within the maintenance shed and "storage vehicles" shall be secured and concealed to the greatest extent possible. No equipment or materials are permitted to be stored under any vehicles. 5. A clear and unobstructed pathway shall be maintained at all times between Lower Carriage Way and the stairway leading to the bridge to the Creekside Apartments. 6. Applicant shall assist the Town in making parking space available for special events or holidays (Memorial Day, Fourth of July, Labor Day) by temporarily moving operations to the Town Park (Rodeo) Lot, other Town lots or authorized private property during those busy periods. Relocation shall only be used to relieve overflow conditions with the approval of, or as required by, the Town Transportation Department (923- 2543). 7. All 4 -wheel drive Jeep Tour vehicles and any other support vehicles may be parked off -site at the Two Creeks Parking Area if authorized by the Aspen Skiing Company (ASC) or at another location mutually agreed upon by the Town and Blazing Adventures. Applicant shall provide the Town with written authorization from ASC or other owner(s) that allows temporary use of the property for remote parking and/or storage and that might require additional Conditions by the Town. 8. At the conclusion of the rafting season, the permit area shall be restored to its prior condition and suitable for ski season use. Any damaged Town property shall be repaired or replaced to the satisfaction of the Town Manager or designee, within fourteen (14) days after October 15, 2014, unless other arrangements are made. D. INSURANCE AND LIABILTY 1. Applicant shall provide written verification, prior to commencing operations, that at all times during the term of this permit the Applicant and operator maintain in full force and effect a comprehensive public liability insurance policy. The amount of insurance and extent of coverage shall be established by the Town Manager or landowner(s), whichever requirement is greater. If at any time during the term of this permit Applicant and /or operator's insurance coverage lapses, is canceled or suspended, Applicant shall immediately cease operations. Operations shall not begin again until acceptable insurance has been re- instituted. A current copy of Proof of Insurance shall be submitted to Town Community Development Department. 2. Applicant agrees to indemnify and hold the Town harmless from all cost, loss, damage, expenses (including attorney and expert fees) and claim of liability of any and every kind 06 -16 -14 TC Packet 148 (collectively "Claims ") which may arise as a direct result of activities in which Applicant is engaged or over which Applicant has control with respect to the use of the above described property pursuant to this permit. The foregoing shall obligate Applicant to defend any claims, suits or other proceedings naming the Town as a defendant on any claim which may arise as a result of the use of the above described property pursuant to this permit or the activities authorized under this permit. Indemnification Agreement is on -file at Town Community Development Department. 3. Attorney Fees. In the event litigation is necessary to enforce the rights of the Town under this Agreement, the Town shall be entitled to reimbursements of its reasonable attorney fees and costs of suit, actually incurred in the litigation, as part of its judgment or award. 4. Violation of any term or condition of this permit by Applicant, its agents or employees shall subject the permittee to the penalties set forth in Section 1 -72 of the Municipal Code. In addition, where probable cause exists to suspect that a violation of any term or condition of a temporary use permit will pose a threat to public health, safety or welfare, the Chief of Police is hereby authorized to revoke a temporary use permit and to require that any activity authorized thereby cease and desist immediately. Attachments: 1 -Site Map 2- Application /Operating Plan 06 -16 -14 TC Packet 149 Ae Xw.4,q/ e- SHOWMASSA- Big Mountain Enduro, Applicant, is hereby granted an Administrative Temporary Use Permit for a Special Event to be to begin FRIDAY, JUNE 20 and continue through SUNDAY, JUNE 22 in SNOWMASS MOUNTAIN AND SNOWMASS TRAILS as the following activity: Applicant has complied with the procedures as specified in Section 16A-5-260 of the Town of Snowmass Village Municipal Code. This administrative approval is for the period stated above and it is subject to the Conditions, Operations Plan and Site Maps attached hereto. Town of Snowmass Village Community Development Department Julie Ann Woods, AICP/ASLA Community Development Director CC: Town Council via Town Manager Town Attorney Town Clerk Police Department Snowmass-Wildcat Fire Protection District Public Works Department Transportation Department Road Department Solid Waste and Recycle Department Group Sales Snowmass Tourism Parks, Recreation, and Trails Department 06-16-14 TC Packet 150 CONDITIONS OF TEMPORARY USE PERMIT ISSUANCE BIG MOUNTAIN ENDURO JUNE 20-22, 2014 A. Contacts, Location and Hours of Operation 1. Overall responsibility for the 2 -day mountain bike event, which is to take place over six (6) stages (3 stages per day) is Big Mountain Enduro and Aspen Skiing Company. Primary contact persons for this festival are: o Brandon Ontiveros Big Mountain Enduro Office: (303) 551 -4813 o Buck Erickson Aspen Skiing Company Office: (970) 923 -1220 For a complete list of contact persons and their responsibilities refer to the Operations Plan- Communication Plan (see Attachment 1, Operations Plan). 2. The 2014 Big Mountain Enduro will take place on Snowmass Mountain and Snowmass Mountain Trails, and US Forest Service Property (see Exhibit A-Event Site Map). Hours of operation, including set -up and take -down are: Wednesday, June 19 beginning at 7:00 AM — Event Set -up Friday, June 20. • 3:00 PM — 7:00 PM — Practice on Snowmass Express Pro DH for Stage 6 • 9:00 AM - 7:00 PM — Packet/Number Plate Pickup and Registration • 7.00 PM — Mandatory Rider's Meeting Saturday, June 21: • Stage 1 (Espresso) • Stage 2 (Rim Trail South) • Stage 3 (Rim Trail North) Sunday, June 22: • Stage 4 (Nature Trail; 9:00 AM Start) • Stage 5 (Sie Uber D) • Stage 6 (Snowmass Express Pro DH) Monday, June 23 beginning at 9:00 AM — Event Dismantle A complete schedule is shown within Attachment 1 — Operations Plan 3. Trails and Right -of -Ways that will be impacted by this event include: • Espresso • Elk Camp Work Road • Cross Mountain • Trestle • Thornton Work Road • Village Bound • Dawdler Work Road Big Mountain Enduro 2014 — Temporary Use Permit 06 -16 -14 TC Packet 151 Page 2 of 7 • Highway 82 • Fanny Hill • Rim Trail North • Rim Trial South • Sinclair Road • Government Trail West • Connector Trail • Campground Work Road • Lower Connector • Ditch Trail • Divide Road • Vapor Trail • Valhalla • Powerline Trail • Starks Trail • Two Creeks Road Attendance for the 2 -day event is capped at three - hundred (300) participants. B. Authorization 1. The use of any privately owned property, including the location of any vehicles, equipment or materials within said property, is not authorized without the express written approval of the landowner. A copy of said approval(s) shall be forwarded to the Town Planning Department prior to the commencement of this event. 2. No penetrations of concrete or other surfaces within the subject properties shall occur without the express authority of the landowner(s) and Town Manager or designee. 3. No electrical or other utility connections may be made to existing facilities nor shall construction activities occur, without obtaining necessary permits or approval from the Town Building Department (923 - 5524). 4. All vehicles shall park only in the authorized public parking. No trucks, vans, trailers or other vehicles can be authorized to park, load or unload within any fire lanes or lanes that would impede Authorized Emergency Vehicle access. Loading and unloading for this event shall take place ONLY in the designated areas. Any individual, group or organization that fails to properly supervise and ensure that vehicles park only in authorized areas may be restricted from future use of the facility or permit area. C. General Conditions 1. Applicant is responsible for full and complete compliance with all applicable Federal, State and Local laws and regulations in the production and management of this special event series. Concerning smoking in public places, refer to Town Ordinance No. 07 -19. 2. Applicant shall adequately supervise all aspects of each race, including participant accountability and trail usage, to ensure conformance with the terms and conditions of this permit. Big Mountain Enduro 2014 — Temporary Use Permit 06 -16 -14 TC Packet 152 Page 3 of 7 3. Applicant shall coordinate with the property owners and Town regarding scheduling of events, set -up, take -down and any required maintenance and /or repair. All affected areas shall be restored to their pre -event condition promptly after this 2 -day event, in accordance with the proposed schedule detailed in Attachment 1 — Application /Operations Plan. Any damaged sprinklers, landscaping, or other material shall be repaired or replaced at the event organizer and /or Applicant's expense, to the satisfaction of the land or property owner, within fourteen (14) days of the event unless other arrangements are made. 4. Applicant shall promptly notify the Town Planning Department (923 -5524) of any additions, modifications or amendments to this permit or proposed use of the subject property. Any such changes shall not be in conflict with the findings and review standards relative to this permit and are not permitted without written approval of the landowner(s) and Town Manager or designees. 5. Applicant shall exercise prompt due diligence in the event that any complaints are received that are directly or indirectly related to this event. The Town Manager or designee may authorize changes to mitigate these impacts, provided they are not in conflict with the findings and review standards relative to this administrative temporary use permit. 6. The event and event set -up and breakdown procedures shall not generate debris, intrusive light, excessive noise, traffic or congestion, and it shall not unreasonably affect neighboring residences or surrounding property. D. Police and Fire Departments 1. All requirements of the Town Police Chief (923 -5330) and Snowmass - Wildcat Fire Protection District Chief (923 -2212) or designees, whether imposed prior to or during this event, must be satisfied and shall be considered conditions of this permit. 2. The Town is not responsible for providing security or traffic control during this 2 -day event; Applicant must make appropriate private security arrangements and coordinate with the Town Police Chief. 3. No chairs, tables, benches, platforms, booths, tents, canopies, vehicles, equipment or other material of any kind shall be permitted within established fire lanes (24' -0" minimum width and 13' -6" minimum height clearance) without express authorization of the Snowmass - Wildcat Fire Chief or designee, who must approve all structure locations prior to the commencement of any event. 4. No on- street parking is allowed for this event. Big Mountain Enduro 2014 — Temporary Use Permit 06 -16 -14 TC Packet 153 Page 4 of 7 5. All permits subject to approval from the Fire Chief must be obtained for any temporary structures prior to the event. The site venue and existing facilities should be checked to ensure there are adequate exits and all other life /safety requirements are addressed. E. Animal Services 1. This event meets criteria for requirement of a Special Events Wildlife Plan. Applicant shall complete a Wildlife Protection Plan, pursuant to the requirements of the Town of Snowmass Village Police and Animal Services (923 - 5330). 2. Applicant is responsible for providing and /or ensuring the availability of appropriate refuse containers and for enforcing Conditions of Section F (Animal Services) of this Temporary Use Permit within the camping site. 3. All requirements of the Town Animal Services Department (923 - 5330), whether imposed prior to or during this festival, must be satisfied and shall be considered conditions of the permit. 4. Outdoor Special Event sites shall be kept free from the accumulation of refuse edible by wildlife. Refuse must be collected from the grounds at the close of each day's activities and shall be deposited in Wildlife Resistant Containers or Enclosures, or be removed to an appropriate disposal site. 5. No person shall knowingly leave or store any refuse, food product, pet food, grain or salt in a manner that would constitute a lure, attraction or enticement of wildlife. Failure to comply with these provisions may result in Penalty Assessments pursuant to Municipal Code Section 7 -161. F. Parking and Transportation 1. No special shuttle services has been arranged for this event. Snowmass Shuttles will operate on their normal summer schedules for free throughout the Town. RFTA bus services will also be operating on their normal summer schedules during the event. 2. Public parking is available in the numbered lots, which may be subject to permitting, excluding lots 1 and 2 due to Blazing Adventures' Temporary Use Permit; Staging operations. 3. Location of any temporary directional signage and electronic variable message signs shall be coordinated and approved by Town Police (923 -5330) and Town Road Department (923- 5110). If needed, Police and Road Departments need to be contacted well in advance of the event. 4. Event egress and public transit shall be coordinated by the Applicant with Event Staff, Security, Town Police, TOSV Transportation and RFTA prior to event and shall be evaluated subsequent to the conclusion of the event. Big Mountain Enduro 2014 — Temporary Use Permit 06 -16 -14 TC Packet 154 Page 5 of 7 G. Security, Medical and Emergency Services 1. An emergency evacuation plan shall be coordinated with the Snowmass Mountain Rangers, the Snowmass - Wildcat Fire Protection District (923- 2212), and the Snowmass Police Department (923 -5330) prior to the event. 2. Emergency Medical Services shall be summoned by dialing 911 or by direct contact from the Snowmass Mountain Rangers and Pitkin County Dispatch. H. Public Health and Safety 1. Applicant shall ensure that adequate restroom and /or portable toilets are to be provided and maintained for the 2 -day event. The number of toilets required should meet or exceed the Colorado Department of Health's recommendation. 2. Clear travel paths are to be provided and maintained around and through the venue at all times. 3. Solid waste /recycling collection and removal shall be coordinated with the Town Solid Waste and Recycle Department (923 -5110) or with an appropriate private company. Applicant is responsible for ensuring the appropriate disposal of solid waste due to this event. 4. All cables, wires, equipment and material is to be covered, concealed, secured and /or located in such a manner that event participants are not placed at risk and the general public's health, safety or welfare is not adversely affected. 5. Any lighting and sound amplification are to be directed and focused so that it does not adversely affect surrounding residences, condominiums or businesses. I. Vendors, Liquor Control and Alcohol Mitigation 1. No alcohol permit has been issued for this event. Applicant shall not be authorized to provide any alcohol to the participants and /or spectators of this event. J. Insurance and Liability 1. At all times during the term of this permit the Applicant shall maintain in full force and effect a comprehensive public liability insurance policy. The amount of insurance and extent of coverage shall be established by the property owners whose land is being used for the events. If at any time during the term of this permit the Applicant's insurance coverage lapses, is canceled or suspended, this permit shall automatically terminate and the Applicant shall cease operations hereunder. Big Mountain Enduro 2014 —Temporary Use Permit 06 -16 -14 TC Packet 155 Page 6 of 7 2. Applicant agrees to indemnify and hold the Town harmless from all cost, loss, damage, expenses (including attorney and expert fees) and claim of liability of any and every kind (collectively "Claims ") that may arise as a direct result of activities that the Applicant is engaged or over which the Applicant has control with respect to the use of the above described property pursuant to this permit. The foregoing shall obligate the Applicant to defend any claims, suits or other proceedings naming the Town as a defendant on any claim that may arise as a result of the use of the above described property pursuant to this permit or the activities authorized under this permit. 3. Attorney Fees. In the event litigation is necessary to enforce the rights of the Town under this Agreement, the Town shall be entitled to reimbursements of its reasonable attorney fees and costs of suit, actually incurred in the litigation, as part of its judgment or award. 4. Violation of any term or condition of this permit by the Applicant, its agents or employees shall subject the permittee to the penalties set forth in Section 1 -72 of the Municipal Code. In addition, where probable cause exists to suspect that a violation of any term or condition of a temporary use permit will pose a threat to public health, safety or welfare, the Chief of Police is hereby authorized to revoke this temporary use permit and to require that any activity authorized thereby cease and desist immediately. Attachments: 1- Operations Plan and Event Schedule 2 -Event Summary Big Mountain Enduro 2014 — Temporary Use Permit 06 -16 -14 TC Packet 156 Page 7 of 7 X � Xw. q/ ( SNOWMASS;Mye ADMINISTRATIVE TEMPORARY USE PERMIT/SHORT TERM EVENTS IF F Harley Owner's Group (a.k.a. "HOG"), Applicant, is hereby granted an Administrative Temporary Use Permit for a Special Event to be to begin THURSDAY, JUNE 26 and continue through SUNDAY, JUNE 29, 2014 to take place at various locations, including: LOTS 8 & 9, WILDWOOD HOTEL FIRE LANE, TOWN PARK, RODEO LOT, and BASE VILLAGE PLAZA as the following activity: 2014 HARLEY OWNER'S GROUP ® RALLY JUNE 26-29v 2014 Applicant has complied with the procedures as specified in Section 16A-5-260 of the Town of Snowmass Village Municipal Code. This administrative approval is for the period stated above and it is subject to the Conditions, Operations Plan and Site Maps attached hereto. Town of Snowmass Village Community Development Department Julie Ann Woods, AICP/ASLA Community Development Director CC: Town Council via Town Manager Town Attorney Town Clerk Police Department Snowmass-Wildcat Fire Protection District Public Works Department Transportation Department Road Department Solid Waste and Recycle Department Group Sales Snowmass Tourism Parks, Recreation, and Trails Department 06-16-14 TC Packet 157 CONDITIONS O TEMPORARY ISSUANCE HOG RALLY JUNE 26-29, 2014 A. Contacts, Location and Hours of Operation 1. Overall responsibility for the 4 -day motorcycle exhibition event is Harley Owner's Group, in cooperation with Snowmass Tourism. Primary contact persons for this festival are: o Fuzzy Jaramilo fusby @hotmail.com Phone: (720) 289 -2567 o Deanna Thompson Harley Owner's Group Phone: (720) 641 -8161 For a complete list of contact persons and their responsibilities refer to the Operations Plan- Communication Plan (see Attachment 1, Operations Plan). 2. The 2014 HOG Rally is an exhibition gathering of an estimated 500 -600 Harley Davidson Motorcycles, which will include unguided rides throughout the area, and a motorcycle show that is open to the public, located in the Base Village Plaza. The event will also include structured "off- bike" and "on- bike" games played by participants. The event will utilize the Rodeo Lot for staging operations of the games. (see Exhibit A -Rodeo Site Map and Exhibit B -Games Descriptions). Riders will arrive into Snowmass Village throughout the day on Thursday, June 26, and will depart Sunday, June 29, 2014. A complete schedule is shown within Attachment 1 — Operations Plan 3. Parking for the event will utilize Lots 8 & 9 and the Fire Lane at the Wildwood hotel to showcase and park motorcycles. Attendance for the 4 -day event is estimated to be 900 -1200 participants with 500 -600 motorcycles. B. Authorization 1. The use of any privately owned property, including the location of any vehicles, equipment or materials within said property, is not authorized without the express written approval of the landowner. A copy of said approval(s) shall be forwarded to the Town Planning Department prior to the commencement of this event. 2. Town or its designee (Police, Fire and /or Building Departments) can inspect the venue areas before, during or after event to confirm that all conditions of this permit are being met. 3. No penetrations of concrete or other surfaces within the subject properties shall occur without the express authority of the landowner(s) and Town Manager or designee. HOG Rally 2014 — Temporary Use Permit Page 2 of 6 06 -16 -14 TC Packet 158 4. No electrical or other utility connections may be made to existing facilities nor shall construction activities occur, without obtaining necessary permits or approval from the Town Building Department (923- 5524). 5. All vehicles shall park only in the authorized public parking. No trucks, vans, trailers or other vehicles can be authorized to park, load or unload within any fire lanes or lanes that would impede Authorized Emergency Vehicle access. Loading and unloading for this event shall take place ONLY in the designated areas. Any individual, group or organization that fails to properly supervise and ensure that vehicles park only in authorized areas may be restricted from future use of the facility or permit area. C. General Conditions 1. Applicant is responsible for full and complete compliance with all applicable Federal, State and Local laws and regulations in the production and management of this special event series. Concerning smoking in public places, refer to Town Ordinance No. 07 -19. NO SMOKING IS ALLOWED IN PUBLIC AREAS DURING THIS EVENT. 2. Applicant shall adequately supervise all aspects of each event and all "on- bike" and "off- bike" games, including participant safety and usage of parking lots, to ensure conformance with the terms and conditions of this permit. No "on- bike" games are allowed to take place on Public Right -of -Ways. 3. Applicant shall coordinate with the property owners and Town regarding scheduling of events, set -up, take -down and any required maintenance and /or repair. All affected areas shall be restored to their pre -event condition promptly after this 4 -day event, in accordance with the proposed schedule detailed in Attachment 1 — Application /Operations Plan. Any damaged sprinklers, landscaping, or other material shall be repaired or replaced at the event organizer and /or Applicant's expense, to the satisfaction of the land or property owner, within fourteen (14) days of the event unless other arrangements are made. 4. Applicant shall promptly notify the Town Planning Department (923 -5524) of any additions, modifications or amendments to this permit or proposed use of the subject property. Any such changes shall not be in conflict with the findings and review standards relative to this permit and are not permitted without written approval of the landowner(s) and Town Manager or designees. 5. Applicant shall exercise prompt due diligence in the event that any complaints are received that are directly or indirectly related to this event. The Town Manager or designee may authorize changes to mitigate these impacts, provided they are not in conflict with the findings and review standards relative to this administrative temporary use permit. 6. The event and event set -up and breakdown procedures shall not generate debris, intrusive light, excessive noise, traffic or congestion, and it shall not unreasonably affect neighboring residences or surrounding property. D. Police and Fire Departments 1. All requirements of the Town Police Chief (923 -5330) and Snowmass - Wildcat Fire Protection District Chief (923 -2212) or designees, whether imposed prior to or during HOG Rally 2014 — Temporary Use Permit 06 -16 -14 TC Packet 159 Page 3 of 6 this event, must be satisfied and shall be considered conditions of this permit. 2. The Town is not responsible for providing security or traffic control during this 4-day event; Applicant must make appropriate private security arrangements and coordinate with the Town Police Chief. 3. No chairs, tables, benches, platforms, booths, tents, canopies, vehicles, equipment or other material of any kind shall be permitted within established fire lanes (24'-0" minimum width and 13'-6" minimum height clearance) without express authorization of the Snowmass-Wildcat Fire Chief or designee, who must approve all structure and parking locations prior to the commencement of any event. 4. No on-street parking is allowed for this event. 5. All permits subject to approval from the Fire Chief must be obtained for any temporary structures prior to the event. The site venue and existing facilities should be checked to ensure there are adequate exits and all other life/safety requirements are addressed. E. Animal Services 1. Applicant is responsible for providing and/or ensuring the availability of appropriate refuse containers and for enforcing Conditions of Section F (Animal Services) of this Temporary Use Permit within the camping site. 2. All requirements of the Town Animal Services Department (923-5330), whether imposed prior to or during this festival, must be satisfied and shall be considered conditions of the permit. 3. Outdoor Special Event sites shall be kept free from the accumulation of refuse edible by wildlife. Refuse must be collected from the grounds at the close of each day's activities and shall be deposited in Wildlife Resistant Containers or Enclosures, or be removed to an appropriate disposal site. 4. No person shall knowingly leave or store any refuse, food product, pet food, grain or salt in a manner that would constitute a lure, attraction or enticement of wildlife. Failure to comply with these provisions may result in Penalty Assessments pursuant to Municipal Code Section 7-161. F. Parking and Transportation 1. No special shuttle services has been arranged for this event. Snowmass Shuttles will operate on their normal summer schedules for free throughout the Town. RFTA bus services will also be operating on their normal summer schedules during the event. 2. Parking shall be reserved for this event. Participants shall park motorcycles ONLY in Lots 8 and 9 or within the fire lane outside of the Wildwood Hotel. Applicant is responsible for obtaining written authorization from the Snowmass-Wildcat Fire Protection District and the Town of Snowmass Village to park in designated areas. All temporary pavement markings for parking purposes shall be removed after the conclusion of the event. 3. Usage of Fire Lanes. Applicant shall not utilize any fire lanes for parking of HOG Rally 2014 — Temporary Use Permit 06-16-14 TC Packet 160 Page 4 of 6 motorcycles, or any other vehicles without express written consent and a parking plan agreed upon by the Snowmass - Wildcat Fire Protection District (923 -2212) and the TOSV Police Department (923 - 5330). If necessary, any parking within a designated fire lane shall be staffed by a parking marshal at times when motorcycles are present, which shall be facilitated at the Applicant's Expense. Failure to properly comply and coordinate with the Fire Department and Police Department shall result in revocation of parking privileges within the designated fire lane. 4. No parking is allowed in locations that will obstruct egress from buildings or escape pathways. 5. Location of any temporary directional signage and electronic variable message signs shall be coordinated and approved by Town Police (923 -5330) and Town Road Department (923- 5110). If needed, Police and Road Departments need to be contacted well in advance of the event. 6. Event egress and public transit shall be coordinated by the Applicant with Event Staff, Security, Town Police, TOSV Transportation and RFTA prior to event and shall be evaluated subsequent to the conclusion of the event. G. Security, Medical and Emergency Services 1. Applicant shall facilitate and be held responsible for all safety aspects of "on- bike" and "off- bike" games played by participants. 2. Emergency Medical Services shall be summoned by dialing 911. H. Public Health and Safety 1. Applicant shall ensure that adequate restroom and /or portable toilets are to be provided and maintained for the 4 -day event wherever necessary. The number of toilets required should meet or exceed the Colorado Department of Health's recommendation. 2. Clear travel paths are to be provided and maintained around and through all venues at all times. 3. Solid waste /recycling collection and removal shall be coordinated with the Town Solid Waste and Recycle Department (923 -5110) or with an appropriate private company. Applicant is responsible for ensuring the appropriate disposal of solid waste due to this event. 4. All cables, wires, equipment and material is to be covered, concealed, secured and /or located in such a manner that event participants are not placed at risk and the general public's health, safety or welfare is not adversely affected. 5. Any lighting and sound amplification are to be directed and focused so that it does not adversely affect surrounding residences, condominiums or businesses. HOG Rally 2014 - Temporary Use Permit 06 -16 -14 TC Packet 161 Page 5 of 6 I. Vendors, Liquor Control and Alcohol Mitigation 1. No alcohol permit has been issued for this event. Applicant shall not be authorized to provide any alcohol to the participants and/or spectators of this event. J. Insurance and Liability 1. At all times during the term of this permit the Applicant shall maintain in full force and effect a comprehensive public liability insurance policy. The amount of insurance and extent of coverage shall be established by the property owners whose land is being used for the events. If at any time during the term of this permit the Applicant's insurance coverage lapses, is canceled or suspended, this permit shall automatically terminate and the Applicant shall cease operations hereunder. 2. Applicant agrees to indemnify and hold the Town harmless from all cost, loss, damage, expenses (including attorney and expert fees) and claim of liability of any and every kind (collectively "Claims ") that may arise as a direct result of activities that the Applicant is engaged or over which the Applicant has control with respect to the use of the above described property pursuant to this permit. The foregoing shall obligate the Applicant to defend any claims, suits or other proceedings naming the Town as a defendant on any claim that may arise as a result of the use of the above described property pursuant to this permit or the activities authorized under this permit. 3. Attorney Fees. In the event litigation is necessary to enforce the rights of the Town under this Agreement, the Town shall be entitled to reimbursements of its reasonable attorney fees and costs of suit, actually incurred in the litigation, as part of its judgment or award. 4. Violation of any term or condition of this permit by the Applicant, its agents or employees shall subject the permittee to the penalties set forth in Section 1 -72 of the Municipal Code. In addition, where probable cause exists to suspect that a violation of any term or condition of a temporary use permit will pose a threat to public health, safety or welfare, the Chief of Police is hereby authorized to revoke this temporary use permit and to require that any activity authorized thereby cease and desist immediately. Attachments: 1- Operations Plan and Event Schedule Exhibits: A -Rodeo Site Map B -Games Descriptions C- Signage and Parking Plan HOG Rally 2014 — Temporary Use Permit 06 -16 -14 TC Packet 162 Page 6 of 6 SNOWMASS VILLAGE TOWN COUNCIL SPECIAL MEETING AGENDA JUNE 18, 2014 CALL TO ORDER AT 4:00 P.M. Item No. 1: ROLL CALL Item No. 2: APPROVAL OF MINUTES OF MAY 29 2014 . ............................... ...........................Page 2 Item No. 3: JOINT MEETING WITH THE PLANNING COMMISSION — BASE VILLAGE PRE - SKETCH PLAN (Time: 120 Minutes) (Note: Meeting format will be round table discussions the first half and reporting back during the second half of the meeting) ............................. .............................No Packet Information Item No. 4: ADJOURNMENT (VOTE: Total time estimated for meeting: Approx 2 hours ALL ITEMS AND TIMES ARE TENTATIVE AND SUBJECT TO CHANGE WITHOUT FURTHER NOTICE. PLEASE CALL THE OFFICE OF THE TOWN CLERK AT 923 -3777 ON THE DAY OF THE MEETING FOR ANY AGENDA CHANGES. 06 -16 -14 TC Packet 163 SNOWMASS VILLAGE TOWN COUNCIL WORK SESSION AGENDA JUNE 25, 2014 CALL TO ORDER AT 4:00 P.M. Item No. 1: ROLL CALL Item No. 2: FIRE CLEARING MITIGATION /DEFENSIABLE SPACE (Time: 60 Minutes) ACTION REQUESTED OF COUNCIL: Listen to presentation and provide feedback. - -John Mele Item No. 3: ADJOURNMENT NOTE: Total time estimated for meeting: Approx hours (excluding items 1- 3 and 9 -12) ALL ITEMS AND TIMES ARE TENTATIVE AND SUBJECT TO CHANGE WITHOUT FURTHER NOTICE. PLEASE CALL THE OFFICE OF THE TOWN CLERK AT 923 -3777 ON THE DAY OF THE MEETING FOR ANY AGENDA CHANGES. 06 -16 -14 TC Packet 164 2nd Draft SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING AGENDA JULY 07, 2014 j 61 is I q0m M RIK i 0 9492 &9%m CALL TO ORDER AT 4:00 P.M. Item No. 1: ROLL CALL Item No. 2: PUBLIC NON - AGENDA ITEMS (5- minute time limit) Item No. 3: COUNCIL UPDATES Item No. 4: ROUNDABOUT DESIGN (Time: 20 Minutes) ACTION REQUESTED OF COUNCIL: Presentation only no action needed from Council. - -Anne Martens Item No. 5: UPDATE ON ENTRYWAY PLANNING PROCESS (Time:60 Minutes) ACTION REQUESTED OF COUNCIL: Listen to presentation and provide feedback. -Julie Ann Woods ........................ ...........................Page �� • . • • ' YHOM (Time: 15 Minutes) ACTION REQUESTED OF COUNCIL: Listen to options and determine which action to accept. - -John Dresser Item No. 7: NEXT GENERATION DISCUSSION (Time: 30 Minutes) ACTION REQUESTED OF COUNCIL: Listen to presentation Item No. 8: EVIRONMENTAL ADVISORY BOARD UPDATE (Time: 20 Minutes) ACTION REQUESTED OF COUNCIL: Listen to presentation -- Lindsey Palardy Board Chair Item No. 9: MANAGER'S REPORT 06 -16 -14 TC Packet 165 07-07-14tc Agenda Page 2 of 2 (Time: 10 minutes) --Gary Suiter .......................... ...........................Page Item No. 10: AGENDA FOR NEXT TOWN COUNCIL MEETING: 0 .................................................................. Page Item No. 11: APPROVAL OF MEETING MINUTES FOR: ................................................................... Page Item No. 12: COUNCIL COMMENTS/COMMITTEE REPORTS /CALENDARS: ................................................................... Page Item No. 13: ADJOURNMENT NOTE: Total time estimated for meeting: Approx hours (excluding items 11- 3 and 9 —12) ALL ITEMS AND TIMES ARE TENTATIVE AND SUBJECT TO CHANGE WITHOUT FURTHER NOTICE. PLEASE CALL THE OFFICE OF THE TOWN CLERK AT 923-3777 ON THE DAY OF THE MEETING FOR ANY AGENDA CHANGES. 06-16-14 TC Packet 166 1 SNOWMASS VILLAGE TOWN COUNCIL 2 REGULAR MEETING MINUTES 3 APRIL 21, 2014 4 5 Mayor Boineau called to order the Regular Meeting of the Snowmass Town Council on 6 Monday, April 21, 2014 at 4:02 p.m. 7 8 9 Item No. 1 ROLL CALL 10 COUNCIL MEMBERS Bill Boineau, Markey Butler, Jason Haber, Fred Kucker, and PRESENT: Chris Jacobson. 11 COUNCIL MEMBERS All council members were present. ABSENT: 12 13 STAFF PRESENT: Rhonda B. Coxon, Town Clerk, Gary Suiter; Town Manager; John Dresser, Town Attorney; Kelly Vaughn, Communications Director; Anne Martens, Public Works Director; David Peckler, Transit Director 14 PUBLIC PRESENT: Guy Courtney, Gary Roseneau, Arnie Mordkin,Jill Beathard, Tom Goode, John Rigney, Tom Cardamonne, Bob Purvis, and other member of the Public interested in today's Agenda items. 15 16 17 Item No. 2 EXECUTIVE SESSION 18 19 At 4:04 p.m. 20 21 Bill Boineau made the motion to enter closed session, Fred Kucker seconded the 22 motion. The motion was approved by a vote of 5 in favor to 0 opposed. 23 24 Voting Aye: Bill Boineau, Markey Butler, Jason Haber, Fred Kucker, and Chris 25 Jacobson. 26 27 Voting Nay: None. 28 29 Town Council will now meet in Executive Session pursuant to C.R.S. 24 -6- 30 402(4) and Snowmass Village Municipal Code Section 2- 45(c), to 31 specifically discuss three items: 32 06 -16 -14 TC Packet 167 04- 21 -14tc Minutes Page 2 of 8 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 At 4:59 p.m. a) Determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, instructing negotiators pursuant to C.R.S. 24- 6- 402(4)(e) and Snowmass Village Municipal Code Section 2- 45(c)(5); and b) Conferences with an attorney for the purposes of receiving legal advice on specific legal questions pursuant to C.R.S. 24- 6- 402(4)(c) and Snowmass Village Municipal Code Section 2- 45(c)(2); c) Personnel matters, except if the employee who is the subject of the session has requested an open meeting, pursuant to C.R.S. 24-6 - 402(4)(f)(1) and Snowmass Village Municipal Code Section 2- 45(c)(6); Provided, there is an affirmative vote of two - thirds of the quorum present at this meeting to hold an Executive Session and for the purposes of considering items (a) (b) and (c) above. Provided further, that no adoption of any proposed policy, position, resolution, regulation, or formal action shall occur at this Executive Session. 54 Bill Boineau made the motion to approve reconvening to the Regular Meeting of the 55 Snowmass Village Town Council on Monday, April 21, 2014. Fred Kucker seconded the 56 motion. The motion was approved by a vote of 5 in favor to 0 opposed. 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 Voting Aye: Bill Boineau, Markey Butler, Jason Haber, Fred Kucker, and Chris Jacobson. Voting Nay: None. Item No. 3 PUBLIC NON - AGENDA ITEMS Guy Courtney previous Manager of Krabloonik want an update of the issues at Krabloonik and Mayor Boineau stated there will be no discussion regarding Krabloonik until after the court case has been settled. Item No. 4 COUNCIL UPDATES Council Member Butler spoke to the new Bowling Alley and how wonderful it is and such a great amenity in Snowmass Village and she encourages everyone to go and visit. 06 -16 -14 TC Packet 168 04- 21 -14tc Minutes Page 3 of 8 74 Mayor Boineau commended all the Town of Snowmass Village staff on a very good 75 season and thanked everyone for making it so. 76 77 Council Member Jacobson attended a CORE retreat that was four hour with a great 78 Board. Discussion around the future of CORE and should they be regional. He 79 commend them for a well -run meeting. 80 81 Item No. 5 CONTINUATION OF PUBLIC HEARING - FANNY HILL CABINS MINOR 82 PUD AMENDMENT - AN AMENDMENTS TO ELIMINATE CONDITION NO. 1 OF 83 ORDINANCE NO. 23 SERIES OF 2004 84 85 Mayor Boineau opened the Public Hearing at 5:09 p.m. and Senior Planner 86 Wahlstrom accepted the withdrawal of the application for the Fanny Hills Cabins Minor 87 PUD amendment. Don Schuster was available to answer questions and he explained 88 why it was being withdrawn. At this time Mayor Boineau closed the Public Hearing. 89 90 Item No. 6 RESOLUTION NO. 24, SERIES OF 2014 - APPOINTING MEMBERS TO 91 VARIOUS TOWN BOARDS 92 93 Town Clerk Coxon stated there are vacancies on various Town Boards and two people 94 have submitted applications. Tom Goode has submitted an application for Planning 95 Commission and the Boards of Appeals and Examiners. Stephanie Nixon has 96 submitted an application for the Snowmass Arts Advisory Board. She noted both are 97 available in the audience to answer any questions of Council. 98 99 Jason Haber made the motion to approve Resolution No. 24, Series of 2014 appointing loo two new members to various town boards. Markey Butler seconded the motion. The 1o1 motion was approved by a vote of 5 in favor to 0 opposed. 102 103 Voting Aye: Bill Boineau, Markey Butler, Jason Haber, Fred Kucker, and Chris 104 Jacobson. 105 106 Voting Nay: None. 107 Item No. 7 PRESENTATION WATER i i SNOWMASS WATER t: AND SANITATION AND SGM i New Regulations for Brush Creek log This item will be discussed at the May 19, 2014 meeting. 110 111 Item No. 8 PRESENTATION FROM SNOWMASS DISCOVERY INC. 06 -16 -14 TC Packet 169 04- 21 -14tc Minutes Page 4 of 8 112 113 Council Member Haber recused himself as he is on the Board of the Snowmass 114 Discovery Center. Tom Cardamone is asking for $25,000 to move ahead with Andy 115 Amway from Amaze Design for the feasibility study. He noted that there is a three part 116 process, one is working with Board, one working with the stakeholders to get a 117 permanent vision and third the feasibility study for the capitol, construction, trails, 118 interpretive opportunities and programing. This will be the "how" of this discovery 119 project. 120 121 Town Manager Suiter will check with Finance Director to see where the money may 122 come from the un- appropriated General Fund or possibly the Holy Cross Enhancement 123 Fund. Council Member Butler stated we need a solid operating plan and some capitol 124 number, she would like to see the true vision and a full presentation after the study is 125 completed. 126 127 Markey Butler made the motion to approve the$25,000 being requested by Snowmass 128 Discovery. Fred Kucker seconded the motion. The motion was approved by a vote of 4 129 in favor to 0 opposed. 130 131 Voting Aye: Bill Boineau, Markey Butler, Fred Kucker, and Chris Jacobson. 132 133 Voting Nay: None. 134 Item No. 9 SNOWMASS VILLAGE COMMUNITY FUND Appoint new Board Members to the Snowmass Village Community Fund • Rhonda Bazil • John Henschel • Drew Detrick 135 Town Manager Suiter noted that the Snowmass Village Community Fund have two out 136 of the three current members 137 138 Markey Butler made the motion to approve the three new members of Rhonda Bazil, 139 John Henschel and Drew Detrick. Fred Kucker seconded the motion. The motion was 14o approved by a vote of 5 in favor to 0 opposed. 141 142 Voting Aye: Bill Boineau, Markey Butler, Jason Haber, Fred Kucker, and Chris 143 Jacobson. 144 145 Voting Nay: None. 06 -16 -14 TC Packet 170 04- 21 -14tc Minutes Page 5 of 8 146 Markey Butler made the motion to approve the consent of the amendment to the 147 removing the Town Council requirement to approving the new Board Members in the 148 By -Laws. Fred Kucker seconded the motion. The motion was approved by a vote of 5 149 in favor to 0 opposed. 150 151 Voting Aye: Bill Boineau, Markey Butler, Jason Haber, Fred Kucker, and Chris 152 Jacobson. 153 154 Voting Nay: None. 155 Item No. 10 2014 ROAD IMPROVEMENTS UPDATE 156 157 Public Works Director Martens stated that staff has evaluated this year's 158 recommendation for the annual road improvements project. She noted that during the 159 2014 budget process a budget of $375,000 was allocated for improvements. The 160 projects are 1) Brush Creek Road (Wood Road to the Village Mall) 2) Lot 11 (installation 161 of concrete pan and asphalt overlay) 3) Fall Lane (installation of concrete pan and 162 asphalt overlay) and 4) Sinclair Road (Brush Creek Road to TBD). 163 164 Item No. 11 RESOLUTION NO. 21, SERIES OF 2014 - A RESOLUTION AMENDING 165 THE ELECTED OFFICIALS TRANSPORTATION COMMITTEE 166 INTERGOVERNMENTAL AGREEMENT REGARDING THE COMPREHENSIVE 167 VALLEY TRANSPORTATION PLAN 168 169 Transportation Director David Peckler is requesting Council's approval of Resolution No. 17o 21, Series of 2014 to approve an amendment to a 1993 intergovernmental agreement 171 regarding the Comprehensive Valley Transportation Plan. This amendment allows the 172 members of the Elected Officials Transit Committee (Aspen City Council, Snowmass 173 Village Town Council, and Pitkin County Board of County Commissioners) to give final 174 budget approval for EOTC expenditures and projects at a joint meeting of the parties 175 without the subsequent approval of a resolution by each party. Arnie Mordkin a resident 176 of Snowmass Village and previous Town Council Member spoke to caution when 177 approving this amendment. The amendment should have a unanimous of three so there 178 is always majority of Council. 179 18o Jason Haber made the motion to approve Resolution No. 21, Series of 2014 amending 181 the EOTC IGA Markey Butler seconded the motion. 182 183 Voting Aye: None. 184 185 Voting Nay: None. 06 -16 -14 TC Packet 171 04- 21 -14tc Minutes Page 6 of 8 186 Fred Kucker made the motion to approve as amended within paragraph 4 of the IGA by 187 deleting in the second sentence "present" after governing body. Jason Haber seconded 188 the motion. The motion was approved by a vote of 5 in favor to 0 opposed. 189 190 Voting Aye: Bill Boineau, Markey Butler, Jason Haber, Fred Kucker, and Chris 191 Jacobson. 192 193 Voting Nay: None. 194 Item No. 12 EXECUTIVE SEARCH DISCUSSION 195 196 Mayor Boineau noted that after convening in Executive Session the decision was made 197 to recommencing the Executive Search by reaching out to the current applicants and 198 open to new applicants. Majority of the Council not in favor opening the search, but 199 making a motion to extend Gary's contract to March 31, 2015. Council Member Butler 200 spoke to the goal for this Town to move forward when you restart a search process after 201 one that has been as challenging as this has will not bring quality of applicant to the 202 table. Not in the best interest of the Town to start the search process. Council Member 203 Jacobson the minority of the Council has provided rational and reasonable approach to 204 compromise to no avail. The majority has not been willing to move forward, he feels the 205 search has not been completed because we do not have a full time Town Manager. He 206 thinks the majority feels comfortable with Gary Suiter instead of moving forward. He 207 spoke to the recall and that his colleagues have not called him and tried to work 208 anything out. 209 210 Council Member Haber sees no risk in going out and getting more applications could 211 not hurt. Mayor Boineau stated that with an election coming up would it be beneficial to 212 start process again his professional opinion was not at this time, with three new 213 department heads he feels uncomfortable with someone new in the Town Manager 214 position. 215 216 Again Council Member Jacobson brought up the compensation and the hours worked 217 comparing to Russ Forrest. 218 219 Gary Roseneau a long time resident of Snowmass Village stated the Council is missing 220 the whole point here and it is constant conflict and no one in the community wants that 221 in this Town. He spoke to the past and his company and not we in this little town we are 222 not like the US Government. 223 224 Arnold Mordkin a long time resident of Snowmass Village and former Council Member 225 spoke that is was his opinion the Executive Session was not appropriate for this 226 item. Shame on you and he suggest to you the Community is tired of hearing about the 227 money. Do not take a vote on expending Town money without putting it on the agenda. 06 -16 -14 TC Packet 172 04- 21 -14tc Minutes Page 7 of 8 228 229 Chris Jacobson made the motion to approve restarting the Executive Search for a New 23o Town Manager. Jason Haber seconded the motion. The Motion failed by a vote of 2 in 231 favor to 3 opposed. 232 233 Voting Aye: Jason Haber, and Chris Jacobson. 234 235 Voting Nay: Bill Boineau, Markey Butler, and Fred Kucker. 236 Item No. 13 MANAGER'S REPORT 237 238 Town Manager Gary Suiter discussed the following items: 239 240 1) Tourism Director Search Update 241 2) Strategic Planning Session 242 3) Community Picnic 243 4) Entryway Planning 244 5) EOTC Dates 245 6) Update on New Developments in Transportation & Communications 246 247 Item No. 14 AGENDA FOR NEXT TOWN COUNCIL MEETING • May 5, 2014 • May 19, 2017 • June 2, 2014 • Discuss revisions to agenda format 248 At this time Council review the next three Town Council draft agendas. 249 250 Item No. 15 APPROVAL OF MEETING MINUTES FOR * March 17, 2014 - Regular Meeting 251 Town Clerk Coxon noted a change in line 56 in the spelling of Rodeo, and Council 252 Member Jacobson noted on line 47 sending should be spending. 253 254 Fred Kucker made the motion to approve as amended the minutes for the Regular 255 Meeting of March 17, 2014. Markey Butler seconded the motion. The motion was 256 approved by a vote of 5 in favor to 0 opposed. 257 258 Voting Aye: Bill Boineau, Markey Butler, Jason Haber, Fred Kucker, and Chris 259 Jacobson. 260 261 Voting Nay: None. 06 -16 -14 TC Packet 173 262 263 264 265 266 267 268 269 270 271 272 273 274 275 276 277 278 279 280 281 282 283 284 285 286 287 288 289 290 291 292 04- 21 -14tc Minutes Page 8 of 8 Item No. 16 COUNCIL COMMENTS /COMMITTEE REPORTS /CALENDARS Council Member Butler spoke to the steering committee she is on for the Pitkin County Services it is finishing up and will be brought before Council with the impact that affect Snowmass Village. Mayor Boineau asked that Town Manager Suite speak to Related Colorado about the parking in front of Base Village for the Clark's Express, there is a lot usage by non - Clarks guests. Council Member Jacobson spoke to the contact and some open ended issues and he would like to have an update on the Energy Efficiency study. Item No. 17 ADJOURNMENT At 7:20 p.m. Fred Kucker made the motion to adjourn the Regular Meeting of the Snowmass Village Town Council on Monday, April 21, 2014. Bill Boineau seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Bill Boineau, Markey Butler, Jason Haber, Fred Kucker, and Chris Jacobson. Voting Nay: None. Submitted By, Rhonda B. Coxon, CMC Town Clerk 06 -16 -14 TC Packet 174 1 SNOWMASS VILLAGE TOWN COUNCIL 2 REGULAR MEETING MINUTES 3 MAY 19, 2014 4 5 Mayor Boineau called to order the Regular Meeting of the Snowmass Town Council on 6 Monday, May 19th, 2014 at 4:00 p.m. 7 0 10 11 Item No. 1 ROLL CALL COUNCIL MEMBERS PRESENT: Chris Jacobson, Fred Kucker, Jason Haber, Markey Butler, and Bill Boineau. COUNCIL MEMBERS ABSENT: All council members were present. STAFF PRESENT: Gary Suiter, Town Manager, John Dresser, Town Attorney; Kelly Vaughn, Communications Director; David Peckler, Transportation Director, Julie Ann Woods, Com Dev. Director, Anne Martens, Public Works Director, Jim Wahlstrom, Senior Planner, Barb Peckler, Admin. Asst. .. Hunt Walker, Scott Condon, Chris Nolen, Marty Ames 12 Item No. 2 PUBLIC NON - AGENDA ITEMS 13 14 Item No. 3 COUNCIL UPDATES 15 Council Member Butler asked for a directive to staff to create analysis of consultant 16 compensation and management to permanent Town Manager costs. In the effort of 17 transparency this would help with clarity for the community to better understand the current 18 contract. After discussion the directive was approved to move forward. 19 Reminder Town Clean -up day is May 30th, 2014 20 21 Council Member Butler would like to thank the staff for the improvements to the Faraway 22 dumpster as it has been greatly appreciated by the neighborhood residents. 23 24 Mayor Boineau noted he received an email request for a possible memorial bench to 25 honor Judge Lippman. Interim Town Manager Gary Suiter explained he has already 26 researched possible options and at this time there is no written Town policy for memorial 27 benches. Research showed other municipalities have chosen not doing them for multiple 28 reasons. With council approval he would entertain other ideas to honor the Judge such as a 29 tree, or plaque. Council Member Butler is also working with the Judges daughter to look at all 30 options. 31 32 Mayor Boineau would like the Town to look at constructing more parking at Town Hall and 33 asked for Council input. Council Member Haber stated that SGM has already done estimates in 34 the past for additional parking at Town Hall. Town staff could pull up the original plans and 35 update the costs and bring back to Council with the results. 36 06 -16 -14 TC Packet 175 05 -19 -14 TC Minutes Page 2 of 6 37 Mayor Boineau addressed the issue of Richard Goodwin's email to the Council concerning the 38 taxation to residents within the Base Village Metro District asking if there is anything the 39 council can do. A discussion followed concerning how much to expend the Town's 40 resources. To answer one of Mr. Goodwin's direct questions was when the Town knew of the 41 taxing to residents and that was in October of 2004 when the plan was brought to 42 Council. Council Member Jacobson suggested that this is something that could be brought up 43 with future developments. 44 45 Council Member Jacobson recognized Mr. Goodwin's continued interest in looking at ways to 46 make Snowmass Village a leader in a Green Village instead of being one of the heaviest carbon 47 users. Council Member Haber agrees and would like the two issues of Carbon Usage and MID 48 Structure addressed at the meeting with the developer on Wednesday evening. 49 50 Council Member Jacobson provided feedback he has received from the community. A majority 51 of the comments relate to the nature of the current Interim Town Managers contract. With the 52 current status as a consultant they are concerned the Town is not moving forward in finding 53 permanent leadership for the Town. 54 55 Item No. 4 UPDATE ON ENTRYWAY PLANNING PROCESS 56 57 Julie Ann Woods, Community Development Director was requesting a date for Council to 58 address the Entry Way Project. Provided in the packet was a draft Snowmass Entry Way 59 Project proposed schedule. Date was set for July 7th during the regular Council Meeting. 60 61 Item No. 5 PITKIN COUNTY SENIOR SERVICES UPDATE 62 63 Chris Nolen, Executive Service Corps and Marty Ames, Pitkin County Senior Services provided 64 Council with a background and update on the County wide Senior Strategic Plan. The power 65 point presentation covered their goals and objectives, where the gaps are and the current and 66 next steps. They pointed out this is an area that all of Pitkin County needs to be aware of 67 because it will require all communities to work together to help them reach their goals for the 68 aging adults. At this time they are just asking Council to be aware of the problems aging adults 69 face and take them into consideration with future developments in such areas as transportation, 70 housing or access to medical care. 71 72 Item No. 6 PRESENTATION ON WATER CONSERVATION BY SNOWMASS WATER AND 73 SANITATION AND SGM 74 75 Kit Hamby and Christy, Snowmass Water and Sanitation and Angie from SMG provided a 76 presentation on the new regulations for Brush Creek and the current Water Conservation 77 plan. A summary was provided on Regulation 31 and 85, an update on the health of Brush 78 Creek and an overview of the new water efficiency plan. Colorado was one of 4 states without a 79 Watershed Plan. The governor has now passed a Watershed Plan which will take effect starting 80 in July. New state regulations may be different and could affect the current local 81 regulations. Currently Brush Creek does not meet the State standards for aquatic health so the 82 Sanitation Department has established a detailed monitoring process to try to determine what is 83 causing the changes. Kit reminded the council that the Water and Sanitation Department does 84 not regulate storm drains or discharge, this is handled by the Town. He offered that the town 06 -16 -14 TC Packet 176 05 -19 -14 TC Minutes Page 3 of 6 85 could create a program that covers all aspects of public water. 86 Kit Hamby gave an update on the Water Efficiency plan and so far it has been well received by 87 EAB and the state. They have 60 days to complete the plan. He stated that even if they don't 88 receive all the funding they will continue to implement the 30 steps to reduce water usage within 89 the Village. Lastly they reported on the status of the process of upgrading all meters within the 90 Village. They have started with the Commercial properties and will continue with the residential 91 until all have been converted over to the new meters. With the new metering the Water District 92 will have a more accurate usage on a daily or hourly basis and customers will be able to log in 93 and see their personal usage. 94 95 Council Member Butler brought up the subject of what were the plans to replace the aging 96 infrastructure. Hamby explained it was a long process and they will be doing work each year on 97 the facilities with the help from the recent Mil Levy that was just passed. 98 99 Council Member Haber would like to thank Hamby for going above and beyond with the water 100 conservation plan that is currently being implemented. 101 Item No. 7 FIRST READING - ORDINANCE NO. 1 SERIES OF 2014 - EXTENSION OF 102 MARIJUANA MORATORIUM 103 104 Town Attorney John Dresser presented the Ordinance for extending the moratorium and an 105 explanation on how and why the continuation date was determined. 106 107 Fred Kucker made the motion to approve Extension of marijuana Moratorium 108 Ordinance No. 1, Series of 2014. Markey Butler seconded the motion. The motion was 109 approved by a vote of 4 in favor to 1 opposed. 110 111 Voting Aye: Chris Jacobson, Fred Kucker, Markey Butler, and Bill Boineau. 112 113 Voting Nay: Jason Haber. 114 Discussion Council Member Haber believes the town is being overly conservative pointing out 115 that neighboring communities have found the possible risks with Federal 116 funding acceptable. He would like to see the Town be more proactive instead of continuing to 117 perpetuate the ban. 118 119 Item No. 8 FUNDING REQUEST FOR THE MAROON BELLS 50TH ANNIVERSARY 120 BIRTHDAY PARTY 121 122 Chris Lane was not in attendance and Interim Town Manager Gary Suiter presented the request 123 for funding. After a short discussion the council approved$2,500 towards the Maroon Bells 124 50th Anniversary Birthday Party. 125 126 Jason Haber made the motion to approve \$2,500.00 for the Maroon Bells 50th Anniversary 127 Birthday Party. Chris Jacobson seconded the motion. The motion was approved by a vote of 5 128 in favor to 0 opposed. 129 130 Voting Aye: Chris Jacobson, Fred Kucker, Jason Haber, Markey Butler, and Bill Boineau. 06 -16 -14 TC Packet 177 05 -19 -14 TC Minutes Page 4 of 6 131 132 Voting Nay: None. 133 Item No. 9 MANAGER'S REPORT 134 135 Items discussed on the Town Manager's Report 136 ® Reminder Town Clean -up Day is on May 30th 137 ® Welcome Nick Kertz as the new Facilities Maintenance Superintendent 138 ® Update meetings on the Pro Challenge are May 22, June 12 and July 18 all at 4pm 139 ® Notice to Council of the closure to the Tom Blake trailhead parking lot from April 25 to 140 June 21 st. This was decided on due to the extreme sensitive nature of the calving 141 areas. 142 ® The Tourism Director search is being done by Executive Search by Sterling and they 143 hope to have a list of finalists in the next few weeks. 144 ® EOTC update on the IGA options and Council needs to have their final decision before 145 the meeting on June 5th. Council agreed to have the Town Attorney layout what the 146 three options are and the Council will take a vote at the June 2nd Meeting. 147 ® Reminder of the Public meeting with Town Council, Planning Commission and 148 Snowmass Acquisitions Tuesday, May 20th, starting at 6:00pm. Town Attorney John 149 Dresser gave an overview of what all the meeting will encompass. Second of the public 150 meetings will be May 29th starting at 4:00pm. 151 ® Interim Town Manager Gary Suiter will not be in Town next week and would like Council 152 approval to appoint John Dresser as the acting Town Manager in his absence. Council 153 unanimously approved the request. 154 ® Event notices in packet no questions 155 156 Item No. 10 AGENDA FOR NEXT TOWN COUNCIL MEETING 157 • May 201h, 2014 - Special Meeting 158 ® May 291h, 2014 - Special Meeting 159 ® June 2nd, 2014 - Regular Meeting 160 ® June 16th, 2014 - Regular Meeting 161 162 At this time Council reviewed the next four meeting agendas. Council Members Butler and 163 Kucker will not be at the June 2nd meeting. 164 165 Staff noted that two items need to be added to the June 2nd Meeting- Next Generation 166 Commission presentation and the Second Reading of Ordinance No. 1, 2014. 167 168 Item No. 11 APPROVAL OF MINUTES FOR APRIL 7 2014 169 170 Fred Kucker made the motion to approve Minutes for April 7, 2014 with the correction removing 171 John Dresser as present. The motion was approved by a vote of 5 in favor to 0 opposed. 172 Voting Aye: Bill Boineau, Markey Butler, Jason Haber, Fred Kucker, and Chris Jacobson. 173 174 Voting Nay: None. 175 Item No. 12 COUNCIL COMMENTS /COMMITTEE REPORTS /CALENDARS 176 06 -16 -14 TC Packet 178 05 -19 -14 TC Minutes Page 5 of 6 177 178 Council Member Haber has asked that a doodle poll be sent out to council to schedule a time 179 for the Strategic planning meeting. Wildfire presentation by John Mele has been moved to the 180 June 25th work session. Council Member Butler will not be able to attend that work session. 181 182 Jason Haber made the first motion to exercise the termination clause in the Interim Town 183 Manager consulting contract. Chris Jacobson seconded the motion. The Motion failed by a vote 184 of 2 in favor to 3 opposed. 185 186 Voting Aye: Chris Jacobson, and Jason Haber. 187 188 Voting Nay: Fred Kucker, Markey Butler, and Bill Boineau. 189 190 Open for discussion. A reoccurring discussion about the history of the Executive Search 191 process continued between the Council Members. 192 193 Before the vote on the first motion was made Council Member Haber made a second motion to 194 approve tabling the first motion to exercise the termination clause in the Interim Town Managers 195 Contract until the end of the Executive Session. Chris Jacobson seconded the motion. The 196 motion failed by a vote of 2 in favor to 3 opposed. 197 198 Voting Aye: Chris Jacobson, and Jason Haber. 199 200 Voting Nay: Fred Kucker, Markey Butler, and Bill Boineau. 201 202 Item No. 13 EXECUTIVE SESSION At 7:38pm 203 204 Markey Butler made the motion to enter closed session, Jason Haber seconded the motion. 205 The motion was approved by a vote of 5 in favor to 0 opposed. 206 207 Voting Aye: Chris Jacobson, Fred Kucker, Jason Haber, Markey Butler, and Bill Boineau. 208 209 Voting Nay: None. 210 Town Council will now meet in Executive Session pursuant to C.R.S. 24 -6- 402(4) and 211 Snowmass Village Municipal Code Section 2- 45(c), to specifically discuss three items: 212 213 a) Determining positions relative to matters that may be subject to 214 negotiations, developing strategy for negotiations, instructing 215 negotiators pursuant to C.R.S. 24- 6- 402(4)(e) and Snowmass Village 216 Municipal Code Section 2- 45(c)(5); and 217 218 b) Conferences with an attorney for the purposes of receiving legal advice 219 on specific legal questions pursuant to C.R.S. 24- 6- 402(4)(c) and 220 Snowmass Village Municipal Code Section 2- 45(c)(2); 06 -16 -14 TC Packet 179 05 -19 -14 TC Minutes Page 6 of 6 221 222 c) Personnel matters, except if the employee who is the subject of the 223 session has requested an open meeting, pursuant to C.R.S. 24 -6- 224 402(4)(f)(1) and Snowmass Village Municipal Code Section 2- 45(c)(6); 225 Provided, there is an affirmative vote of two - thirds of the quorum present 226 at this meeting to hold an Executive Session and for the purposes of 227 considering items (a) (b) and (c) above. Provided further, that no adoption 228 of any proposed policy, position, resolution, regulation, or formal action 229 shall occur at this Executive Session. 230 231 At 9:25pm 232 Markey Butler made the motion to approve reconvening to the Regular Meeting of the 233 Snowmass Village Town Council on Monday, May 19th, 2014. Jason Haber seconded 234 the motion. The motion was approved by a vote of 5 in favor to 0 opposed. 235 236 Voting Aye: Bill Boineau, Markey Butler, Jason Haber, Fred Kucker, and Chris 237 Jacobson. 238 Voting Nay: None. 239 Item No. 14 ADJOURNMENT At 9:27pm Fred Kucker made the motion to adjourn the Regular Meeting of the Snowmass Village Town Council on Monday, May 19th, 2014. Chris Jacobson seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Bill Boineau, Markey Butler, Jason Haber, Fred Kucker, and Chris Jacobson. Voting Nay: None. 240 Submitted By, 241 242 243 244 Barb Peckler, Admin. Asst. 06 -16 -14 TC Packet 180 2014 29 30 06 -16 -14 TC Packet 181 Sun D 13 C 27 06 -16 -14 TC Packet AM 7 Town Council Meeting 4.00 m. 14 21 Town Council Meeting 4:00 m. 28 29 30 4t. Snowmass Western Heritage Rodeo 182 Sat 5 12 19 Deaf Camp Picnic , iI Sun Mon Tue Wed Thu Fri 1 2014 Sat 2 31 06 -16 -14 TC Packet 183