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12-02-13 Town Council MinutesSNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES DECEMBER 2, 2013 CALL TO ORDER AT 400 P.M. Mayor Boineau called to order the Regular Meeting of Snowmass Village Town Council Meeting on Monday, December 2, 2013 at 4:01 p.m. Item No. 1 ROLL CALL COUNCIL MEMBERS PRESENT: Bill Boineau, Markey Butler, and Chris Jacobson. COUNCIL MEMBERS ABSENT: Jason Haber, and Fred Kucker. STAFF PRESENT: Gary Suiter, Town Manager;, Rhonda B. Coxon, Town Clerk;, John Dresser, Town Attorney;, David Peckler, Transit Director; Dave Joyner, Fleet Supervisor; Kelly Vaughn, Communications Director, Sloan Campi, Planner, John Baker, Road Supervisor; Mark Kittle, Chief Building Inspector; Terri Everest, Assistant Housing Director; Joe Coffey, Housing Director; Rick Low, Lead Maintenance, Housing; Ward Howdle, Solid Waste and Recycle PUBLIC PRESENT: Madeleine Osberger, Jill Beathard, Aaron Adelman and other members of the public interested in today's Agenda items. YEARS OF SERVICE) At this time Mayor Boineau acknowledged those staff members that have been employed with the Town of Snowmass Village for 5 and 10 years of service. 5 years of Service Fully vested in the TOSV ICMA Retirement Plan • Jen Muraske - Finance Department • Suzanne Sifuentes - Finance Department • Doug Goldfluss - Finance Department • Jennifer Olson - Facilities Maintenance • Rick Low - Housing Department • Gregory Fitzpatrick - Transportation • Thomas "Rocky" Rockwell- Police Department 12- 02 -13tc Minutes Page 2 of 6 10 years of Service $325.00 Certificate for cash Terri Everest - Housing Department Warren Howdle - Sanitation Department - PW Mark Kittle - Building Department James Kosmicki - Police Department There were no Public Non Agenda Items for discussion. Council Member Butler spoke to the Hospice Loving Tree and it will be at the Viceroy Hotel on Wednesday, December 4, 2013. Mayor Boineau commented on the excellent turn out for the John Bemis Community Potluck dinner, he would like an budgetary discussion placed on an agenda in the future. i FFICIALS TRANSPORTATION COMMITTEE'S 2013 REVISED AND 2014 PROPOSED Transportation Director David Peckler stated that staff is requesting Council's approval of Resolution No. 32, Series of 2013 to appropriate funds for the projects in the Proposed 2014 Elected Officials Transportation Committee budget for the Pitkin County 1/2 Cent Sales and Use Tax. Markey Butler made the motion to approve Resolution No. 32, Series of 2013 approving the EOTC budget. Chris Jacobson seconded the motion. The motion was approved by a vote of 3 in favor to 0 opposed. Council Member Haber and Kucker were absent. Voting Aye: Bill Boineau, Markey Butler, and Chris Jacobson. Voting Nay: None. Council consensus was for Mayor Boineau and Council Member Butler to attend the EOTC retreat representing Snowmass Village. 12- 02 -13tc Minutes Page 3 of 6 Planner Sloan Campi stated that the applicant Sprint Spectrum, LP represented by Aaron Adelman, SMJ International LLC in Wixom, Michigan has filed a Special Review application seeking approval to construct an upgrade to the Antenna system at the Westin Hotel location. Pursuant to Section Three, Conditions 2 and 3 of Town Council Resolution No. 23, Series of 2001, "no modifications to or relocation of either the antenna installed on the roof will permitted without further Town Council approval. Chris Jacobson made the motion to approve Resolution No. 30, Series of 2013 allowing Sprint Antenna Upgrade. Markey Butler seconded the motion. The motion was approved by a vote of 3 in favor to 0 opposed. Council Members Haber and Kucker were absent. Voting Aye: Bill Boineau, Markey Butler, and Chris Jacobson. Voting Nay: None. X. l Planner Sloan Campi stated that the purpose of this discussion is to approve first reading of an ordinance that approves the amendments of the Comprehensive Plan with the recommendations provided by the Planning Commission that were reviewed by the Council and Planning Commission on July 1, 2013. After discussion the Council requested some Work Session time to discuss Chapter 10. At this time the Council does not feel prepared to accept all the recommendations of the Planning Commission until further discussion by the Council. The Council agreed to continue this item to a future agenda. j=FAj,ZjNLQffjjjjLL"j1 g F4 u-, u-1, UF 1! Na TOWN COUNCIL FOR THE MONTHS OF JANUARY 2014 THROUGH DECEMBER 2014 Town Clerk Rhonda Coxon stated that each year at this time the Council will set the dates for their Regular Meetings for the next year which will be 2014. Coxon has provided two sample resolutions for Council consideration. One resolution provides dates with holidays and showing meeting on Tuesdays and one month in September holding the regular meetings on the second and fourth Monday's versus the first and third Monday's the other Resolution provides meeting dates being change to the second and fourth Monday for most of the months. Chris Jacobson made the motion to approve the first version of Resolution No. 31, Series of 2013 establishing the 2014 Council meeting dates. Markey Butler seconded the motion. The motion was approved by a vote of 3 in favor to 0 opposed. Council Member Haber and Kucker were absent. 12- 02 -13tc Minutes Page 4 of 6 Voting Aye: Bill Boineau, Markey Butler, and Chris Jacobson. Voting Nay: None. Items discuss in the Town Manager's Report included: 1) Trails Master Plan - discussion 2) Ice Rink Status 3) Snowmass Discovery Update - discussion 4) Event Notice - ATUP for the Christmas Tree Lot Item No. 10 AGENDA FOR NEXT TOWN COUNCIL MEETING * December 16, 2013 - Regular Meeting * January 6, 2013 - Regular Meeting After discussion a Joint Meeting of Council with the Planning Commission was added to the agenda for December 16, 2013. . • • October 7, 2013 - Regular Meeting • October 9, 2013- Special Meeting Chris Jacobson made the motion to approve the minutes for the Regular Meeting of the Snowmass Village Town Council for October 7, 2013. Markey Butler seconded the motion. The motion was approved by a vote of 3 in favor to 0 opposed. Council Member Haber and Kucker were absent. Voting Aye: Bill Boineau, Markey Butler, and Chris Jacobson. Voting Nay: None. Markey Butler made the motion to approve the minutes for the Special Meeting of the Snowmass Village Town Council on October 9, 2013. Chris Jacobson seconded the motion. The motion was approved by a vote of 3 in favor to 0 opposed. Council Member Haber and Kucker were absent. Voting Aye: Bill Boineau, Markey Butler, and Chris Jacobson. Voting Nay: None. Item No. 12 COUNCIL COMMENTS /COMMITTEE REPORTS /CALENDARS 12- 02 -13tc Minutes Page 5 of 6 There were no Council comments. This item was added to the Agenda: EXECUTIVE SESSION Bill Boineau made the motion to enter closed session Markey Butler seconded the motion. The motion was approved by a vote of 3 in favor to 0 opposed. Council Member Haber and Kucker were absent. Voting Aye: Bill Boineau, Markey Butler, and Chris Jacobson. Voting Nay: None Town Council will now meet in Executive Session pursuant to C.R.S. 24 -6- 402(4) and Snowmass Village Municipal Code Section 2- 45(c), to specifically discuss three items: a) Determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, instructing negotiators pursuant to C.R.S. 24- 6- 402(4)(e) and Snowmass Village Municipal Code Section 2- 45(c)(5); and b) Conferences with an attorney for the purposes of receiving legal advice on specific legal questions pursuant to C.R.S. 24-6 - 402(4)(c) and Snowmass Village Municipal Code Section 2- 45(()(2); c) Personnel matters, except if the employee who is the subject of the session has requested an open meeting, pursuant to C.R.S. 24-6 - 402(4)(f)(1) and Snowmass Village Municipal Code Section 2- 45(c)(6); Provided, there is an affirmative vote of two - thirds of the quorum present at this meeting to hold an Executive Session and for the purposes of considering items (a) (b) and (c) above. Provided further, that no adoption of any proposed policy, position, resolution, regulation, or formal action shall occur at this Executive Session. At 6:59 p.m. Bill Boineau made the motion to approve reconvening to the Regular Meeting of the Snowmass Village Town Council on Monday, December 2, 2013. Markey Butler seconded the motion. The motion was approved by a vote of 3 in favor to 0 opposed. Council Member Haber and Kucker were absent. 12- 02 -13tc Minutes Page 6 of 6 Voting Aye: Bill Boineau, Markey Butler, and Chris Jacobson. Voting Nay: None. Item No. 13 ADJOURNMENT UNDO PTO Chris Jacobson made the motion to adjourn the Regular Meeting of the Snowmass Village Town Council on Monday, December 2, 2013. Markey Butler seconded the motion. The motion was approved by a vote of 3 in favor to 0 opposed. Council Member Haber and Kucker were absent. Voting Aye: Bill Boineau, Markey Butler, and Chris Jacobson. Voting Nay: None. This set of minutes was approved at the Regular Meeting of the Snowmass Village Town Council on Monday, January 6, 2014. S i ed By, Rhonda B. Coxon, CMC Town Clerk