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01-20-15 Town Council MinutesSNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES JANUARY 20, 2015 Mayor Butler called to order the Regular Meeting of the Snowmass Village Town Council on Monday, January 20th, 2015 at 4:00 p.m. A complete live recording of this meeting can be found at www.tosv.com under Town Council Meetings. This will be archived indefinitely allowing you to view at any time. COUNCIL MEMBERS Markey Butler, Bill Madsen, Bob Sirkus, and Alyssa Shenk. PRESENT: COUNCIL MEMBERS Chris Jacobson. ABSENT: STAFF PRESENT: Clint Kinney, Town Manager; John Dresser, Town Attorney; Kelly Vaughn, Communication Director; Anne Martens, Public Works Director; Rose Abello, Tourism Director; Jim Wahlstrom, Senior Planner; Clint Kinney, Town Manager; Beth Albert, Marketing Director, Fred Brodsky, Group Sales Director; Dave Elkan, Events and Sponsorship Manager; Rhonda B. Coxon, Town Clerk, PUBLIC PRESENT: Gary Roseneau, Dean Derosier, Patty Smith, Michelle Bates, Jeff Head, Mel Blumenthal, Steve Alldredge, Jeff Tippett, Bob Purvis, Jill Bearthard, Riley Tippet, John L. Quigley, Steve Santomo, Hugh Templeman, Gert VanMorsel, and other members of the public interested in today's Agenda items. Julie Ann Woods introduced Chase Anderson a new employee of the Community Development Department and he provided a brief history of himself. RESOLUTIONS A. ' RESOLUTIONS OF APPRECIATION FOR VARIOUS BOARD MEMBERS THAT i ON • ;.tom! Resolution 7 Michelle Bates - Snowmass Arts Advisory Board 01- 20 -15tc Minutes Page 2of7 Resolution 8 Kelly Brockett - Snowmass Arts Advisory Board Resolution 9 Kirstie Littell - Snowmass Arts Advisory Board Resolution 10 Lynda Palevsky - Citizens Grant Review Board Resolution 11 Hugh Templeman - Marketing, Group Sales and Special Events Board Resolution 13 Phil McKeague - Liquor Licensing Authority At this time Mayor Butler acknowledge the following people for their service, the first is Michelle Bates on the Snowmass Arts Advisory Board, Kelly Brockett, Snowmass Arts Advisory Board and Hugh Templeman on the Marketing, Group Sales and Special Events Board. Butler also mentioned those who were not able to make the meeting today. Markey Butler made the motion to approve Resolutions 7 through 13. Bill Madsen seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Jacobson was absent Voting Aye: Markey Butler, Bob Sirkus, Bill Madsen, and Alyssa Shenk Voting Nay: None. 3. PUBLIC COMMENT This section is set aside for the Town Council to LISTEN to comment by the public regarding items that do not otherwise appear on this agenda. Generally, the Town Council will not discuss the issue and will not take an official action under this section of the agenda. Jeff Tippett resident of Snowmass Village and former Mayor has been on the Trails Committee four decades and he asked the Council help with contacting the US Forrest Service to repair the bridge at the west of the Ditch Trail. Dean Derosier a resident of Snowmass Village and member of the Board for the Fairway Three Homeowners Association spoke to the condition of the Owl Creek trail behind the Fairway Three Town homes. The Homeowners Association removed trees and no work has been done by the Town Trails Staff to date. He noted the Homeowners Association has also spent money to have corrected easements recorded according to the plat and the land boundaries. Jeff Head a resident of Snowmass Village and part owner of the Conoco invited the Town Council to a site visit to the Conoco to see and witness the impacts of the round about that is being proposed for this area. The Council will be having a Work Session on this item in the near future and they will visit the Conoco individually for the site visit. 01- 20 -15tc Minutes Page 3 of 7 Mel Blumenthal a Part Time Resident of Snowmass Village provided information for the Council as to why he feels that the Town Council Work Sessions should be filmed by Grassroots TV and Web Streamed on Granicus. Riley Tippet with Fairway Three Townhomes spoke to the trail issue and also thanked the Marketing Group Sales and Special Event Board for the increase in the summer business. 4. CONSENT AGENDA These are items where all conditions or requirements have been agreed to or met prior to the time they come before the Council for final action. A Single Public Hearing will be opened for all items on the Consent Agenda. These items will be approved by a single motion of the Council. The Mayor will ask if there is anyone present who has objection to such procedure as to certain items. Members of the Council may also ask that an item be removed from the consent section and fully discussed. All items not removed from the consent section will then be approved. A member of the Council may vote no on specific items without asking that they be removed from the consent section for full discussion. Any item that is removed from the consent agenda will be placed on the regular agenda. A. RESOLUTION NO. 13, SERIES OF 2015 - APPOINTING A NEW MEMBER TO THE BOARDS OF APPEALS AND EXAMINERS - PATRICK KEELTY B. APPROVAL OF MEETING MINUTES FOR • December 8, 2014 - Special Meeting • December 15, 2014 - Regular Meeting C. REVIEW DRAFT AGENDAS FOR • February 2, 2015 - Regular Meeting • February 9, 2015 - Work Session • February 17, 2015- Regular Meeting • March 2, 2015 - Regular Meeting D. REVIEW OF CALENDARS January February March Alyssa Shenk made the motion to approve all the items listed on Today's Consent Agenda. Bob Sirkus seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Jacobson was absent. Voting Aye: Markey Butler, Bob Sirkus, Bill Madsen and Alyssa Shenk 01- 20 -15tc Minutes Page 4of7 Voting Nay: None. 5. PUBLIC HEARINGS QUASI- JUDICIAL HEARINGS Public Hearings are the formal opportunity for the Town Council to LISTEN to the public regarding the issue at hand. For land use hearings the Council is required to act in a quasi - judicial capacity. When acting as a quasi - judicial body, the Council is acting in much the same capacity as a judge would act in a court of law. Under these circumstances, the judicial or quasi - judicial must limit its consideration to matters which are places into evidence and are part of the public record. The Council must base their decision on the law and the evidence presented at the hearing. No Hearings Scheduled 6. POLICY /LEGISLATIVE PUBLIC HEARINGS No Hearings Scheduled A TOURISM BUSINESS i Possible Adoption of the Tourism Business Plar, Rose Abello Snowmass Village Tourism Director provided a PowerPoint Presentation she reviewed "Our Reality ", she then reviewed the year of 2014, then she reviewed the Marketing Business Plan and provided the 2015 summer event schedule. The Business Plan included the 2015 Goals which are listed below: 1) Effectively position Snowmass as a leading resort with a world -class value proposition Maintain (in winter) and improve (in summer) competitive set ranking 2) Increase annual total demand for overnight visitation, especially in summer season Increase total room nights +5% in winter (SMV grew 5.5% 2014/2013 Comp set grew 4.1% 2014/2013 and +15% in summer (CMV grew 31 % in 2014/2013; comp set grew 5.4% 201 4/201 3 3)Support and promote the retail, F &B, and service sectors Increase marketing fund tax revenue +3% winter (SMV grew 2.7% 13/14 over 12/13 and +10% summer (SMV grew 14.39% 2014 over 2013) 4) Increase market share in key lifestyle and passion segments Reinforce winter brand position; refine summer brand position Expand digital presence with more email marketing, enhanced site and content Abello touched on a new voucher program to be used for Tour Operators in the summer. They will have access to booking events such as fly fishing, rafting and other events offered within the Valley so the Tour Operators can be paid their commission. She also stated that Tourism will be participating on the Airport Task Force and in the Base Village Process. 01- 20 -15tc Minutes Page 5 of 7 Tourism shared the addition of three new and "big" events added to this summer's schedule 1) Heritage Fire and Grand Cochon during Food and Wine, 2) Colorado Scottish Festival and Rocky Mountain Highland Games August 1 n 2 and then 3) Mudderella the all- female version of Tough Mudder August 22, 2015. Group Sales Director Fred Brodsky reviewed all the events on the schedule for this upcoming summer and answered questions of Council. Council Member Shenk asked if we have incorporated activities for kids when parents are here to run a race or attending an event within Snowmass. Brodsky and Abello stated this is a great idea and they will consider this for the summer events. Bob Sirkus made the motion to approve the Business Plan as presented by the Tourism Department from the Marketing Group Sales and Special Events Board. Bil Madsen seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Jacobson was absent. Voting Aye: Markey Butler, Bill Madsen, Bob Sirkus, and Alyssa Shenk. Voting Nay: None. At this time Council took a break. PROCESS B. INFORMATION SESSION AND PRESENTATION BY STAFF OF THE PIft, Woods, --Julie Ann • Development Director Julie Ann Woods Community Development Director presented a PowerPoint Presentation on the PUD processing format and she noted this is pretty much breaking down the code language into a staff report. She noted there is approximately twenty five slides. The definition of a PUD is a Planned Unit Development and the purpose is to allow creativity, variations, choice, preserve natural features, efficient land use, public input and to increase community value. The Community Development Department will determine if a Major or Minor PUD by criteria listed in the code. There are three steps listed in the PUD process, Sketch PUD plan review, Preliminary PUD plan review, Final PUD plan review. She noted the applicant cannot move from one review to the next without fulfilling the requirements of the first review. A Minor PUD is not required to go through Sketch Plan review. Woods reviewed all the restrictions for the PUD, Build out and Unit Equivalency which includes build out at lesser or greater than sixty five percent of the maximum number of future lots /unit and commercial /other space identified for that subdivision. For a greater build out more that 65% may be approved if the PUD achieves one of more of the Community purposes described in Community Purposes for PODS. Woods listed those items that may be considered for a variation, maximum allowable height, minimum open space requirement, maximum allowable floor area, minimum are of lots 01- 20 -15tc Minutes Page 6 of 7 and setbacks for buildings. Mitigation are those improvements required to satisfy the development standards in the code and are not to be confused with Community Purposes for variances. Woods stated that at this time a Joint Meeting with the Town Council and the Planning Commission is scheduled on February 2, 2015 for the Base Village application and at this meeting the applicant will make a presentation then it will go on to the Planning Commission for review, then back to Council with the Planning Commission recommendations from their review. A. REPORTS /UPDATES /COUNCIL COMMENTS The Little Red Schoolhouse was awarded a grant from the Town and they were to given the option to reimbursement of the mold issue or use on programing. Everything has been taken care of regarding the mold issue. At this time Council had a lengthily discussion regarding a goal setting meeting and work sessions. Council consensus was to book a Council retreat on February 5, 2015 from twelve thirty to 5:00 p.m. in the Town Council Chambers. They will also set the ground rules for the Work Sessions and whether or not the Work Sessions should be televised and ground rules of the future Work Sessions. Council Member Butler attended a RFTA meeting and has some information to pass on to staff and possibly a presentation from RFTA. This is the entire changes to the Brush Creek Trail in regards to RFTA. Reminder that there is an EOTC meeting scheduled for February 19, 2015 at 4:00 p.m. being hosted by Aspen. Council Member Shenk will be attending the NWCCOG meeting in Frisco and Mayor Butler will be attending the CAST meeting. • • 11 Markey Butler made the motion to enter closed session Bob Sirkus seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Jacobson was absent. Voting Aye:.Markey Butler, Bill Madsen, Bob Sirkus, and Alyssa Shenk. 01- 20 -15tc Minutes Page 7 of 7 Voting Nay: None. - At 8:10 p.m. Bob Sirkus made a motion to reconvene to the Regular Meeting of the Snowmass Village Town Council, seconded by Bill Madsen. The motion to adjourn was approved by vote of 4 in favor 0 opposed. Council Member Jacobson was absent. Voting Aye: Markey Butler, Bil Madsen, Bob Sirkus, and Alyssa Shenk. Voting Nay: None. 9. ADJOURNMENT Bob Sirkus made a motion to adjourn the Regular Meeting of the Snowmass Village Town Council, seconded by Bill Madsen. The motion to adjourn was approved by vote of 4 in favor 0 opposed. Council Member Jacobson was absent. Voting Aye: Markey Butler, Bill Madsen, Bob Sirkus, and Alyssa Shenk. Voting Nay: None. This set of Minutes was approved by the Snowmass Village Town Council at their Regular Meeting on Monday, February 2, 2015. Su itted By, Rhonda B. Coxon, CMC Town Clerk