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04-05-10 Town Council Minutes SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES APRIL 5, 2010 CALL TO ORDER AT 500 P.M. Mayor Pro Tern Wilkinson called to order the Regular Meeting of the Snowmass Town Council on Monday, April 5, 2010 at 5:00 p.m. Item No. 1 ROLL CALL COUNCIL MEMBERS PRESENT: John Wilkinson, Reed Lewis, and Markey Butler. COUNCIL MEMBERS ABSENT: Mayor Bill Boineau and Arnold Mordkin. STAFF PRESENT: Russ Forrest, Town Manager; John Dresser, Town Attorney; Hunt Walker, Public Works Director; Chris Conrad, Planning Director; Jim Wahlstrom, Senior Planner; David Peckler, Transit Manager; Rhonda B. Coxon, Town Clerk PUBLIC PRESENT: Madeleine Osberger, Mel Blumenthal, and other members of the public interested in items on today's agenda Item No. 2 PUBLIC NON AGENDA ITEMS There were no Public Non Agenda Items Item No. 3 COUNCIL UPDATES Council Member Butler stated the Disabled American Vets experienced all types of weather while in Snowmass Village, and they have signed to come back for the next three years. She also thanked everyone involved in the Taste in Snowmass. Council Member Lewis reminded everyone there is a Merchants Meeting on Tuesday morning April 6, 2010 from 9:00 to 10:00 a.m. The Tourism Department will be reviewing the Summer Marketing Plan. Item No. 4 TOWN OF SNOWMASS VILLAGE WITH THE PITKIN COUNTY BOARD OF COUNTY COMMISSIONERS JOINT MEETING George Newman, Patti Clapper, and Rachel Richards were in attendance. Town Manager Russ Forrest provided an economic update and George Newman provided the same for the County. In addition, the issues that were discussed between 04- 05 -10tc Minutes Page 2of6 the two entities included, Base Village update, Comprehensive Plan, discussion regarding an IGA, Snowmass Mountain Summer Operations, expired building permits and open space projects with Dale Will from the County Open Space Trails Committee. Council Member Wilkinson inquired if the County would consider web streaming so Council would be able to view the County meetings at their convenience. The response from the County indicated budget restraints would not allow this at the current time. There was a brief discussion on road maintenance and road repair. The Boards also discussed the current process of electing Pitkin County Commissioners. Town Council took a break at this time. Item No. 5 RESOLUTION NO. 17 SERIES OF 2010 MARKETING GROUP SALES SPECIAL EVENTS BOARD APPOINTMENT Town Clerk Rhonda Coxon stated that Stacy Forster resigned from the food and beverage industry position on the Marketing, Group Sales and Special Event Board. After advertising we received an application from Barbara Bakios Wickes expressing interest to be appointed to this Board. Town Council interviewed Ms. Wickes and then took a vote. Markey Butler made the motion to approve Resolution No. 17, Series of 2010 appointing Barbara Bakios Wickes as new member on the Marketing, Group Sales and Special Events Board. Wickes will take over the term of Stacy Forster which will expire on January 1, 2012. Reed Lewis seconded the motion. The motion was approved by a vote of 3 in favor to 0 opposed. Mayor Boineau and Council Member Mordkin were absent. Voting Aye: John Wilkinson, Reed Lewis, and Markey Butler. Voting Nay: None. Item No. 6 RESOLUTION NO.18 SERIES OF 2010- THE TOWN COUNCIL OF THE TOWN OF SNOWMASS VILLAGE COLORADO APPROVING A SUPPLEMENTAL 2010 BUDGET FOR THE PITKIN COUNTY 1 /2 CENT TRANSIT SALES AND USE TAX Transit Manager David Peckler spoke to this resolution and reminded Council this is the revised EOTC budget that will support continuing the no -fare bus service between Snowmass Village, Aspen and Woody Creek for the remainder of 2010. The service is shown as budgeted through April 15, 2013. Reed Lewis made the motion to approve Resolution No. 18, Series of 2010 approving the supplemental 2010 budget for the Pitkin County 1/2 cent transit sales and use tax. Markey Butler seconded the motion. The motion was approved by a vote of 3 in favor to 04- 05 -10tc Minutes Page 3 of 6 0 opposed. Mayor Boineau and Council Member Mordkin were absent. Voting Aye: John Wilkinson, Reed Lewis, and Markey Butler. Voting Nay: None. Item No. 7 DISCUSSION OF HOMEOWNER'S REQUEST FOR THE TOWN TO PURCHASE CLUB VILLAS UNIT #1210 Housing Director Joe Coffey explained that Linda Gerdenich has submitted a request for Council to consider the purchase of her deed restricted Country Club Villas Unit #1210. The high cost of the assessments is the primary reason why Ms. Gerdenich is requesting the Town buy this unit. The current assessments are $2,140.74 per quarter of $713.58 per month. The assessment does not include the heat or hot water, but does include cable and internet access. He noted that monthly assessments of this amount are very expensive for employees living in a deed restricted unit. Coffey supplied three options for Council: 1) deny the request for the Town to purchase this unit and keep the unit in the housing inventory 2) purchase this unit and remove the deed restriction and sell this unit as a free market condominium or 3) wait until the application deadline ends and if there is no interest from employees to purchase this unit the town could then purchase the unit. Markey Butler made the motion to approve the process to sell this unit free market at no more than the maximum resale price, and remove the deed restriction upon closing. Reed Lewis seconded the motion. The motion was approved by a vote of 3 in favor to 0 opposed. Mayor Boineau and Council Member Mordkin were absent. Voting Aye: John Wilkinson, Reed Lewis, and Markey Butler. Voting Nay: None. Town Attorney John Dresser stated that would we should recover the amount that was used out of the Floor Area Excise tax first by sale of these units. Item No. 8 FIRST READING ORDINANCE NO. 8 SERIES OF 2010 FAB RESPONSIBILITIES Reed Lewis made the motion to approve First reading of Ordinance No. 8 Series of 2010 approving the Financial Advisory Board amendment of duties and responsibilities. Markey Butler seconded the motion. The motion was approved by a vote of 3 in favor to 0 opposed. Mayor Boineau and Council Member Mordkin were absent. Voting Aye: John Wilkinson, Reed Lewis, and Markey Butler. 04- 05 -10tc Minutes Page 4 of 6 Voting Nay: None. Item No. 9 PUBLIC HEARING AND RESOLUTION NO. 15 SERIES OF 2010 RODEO PLACE MINOR SUBDIVISION AMENDMENT Planning Director Chris Conrad stated the Applicant is requesting approval to amend the Rodeo Subdivision plat, specifically involving Lots 1, 4 and "Open Space A" and to amend Town Council Resolution No. 39, Series of 2006 (Resolution 39 which approved and specified development parameters for the Rodeo Place Subdivision. The Applicant has proposed the development of two (2) duplex units within Lot 1. The Rodeo Place subdivision plat and Resolution 39 need to be amended as they currently designate Lot 1 as a "Triplex Lot The application originally involved re- platting Lot 4 to include a portion of "Open Space A" by extending the parcel boundary into a ditch easement (part of "Open Space A running through the subdivision. This was intended to increase the lot size from 3,323 square feet to 5,051 square feet and permit the construction of a two (2) bedroom single family residence. Staff was directed during the March 15 Town Council meeting to amend the resolution to not authorize re- platting of Lot 4 at this time. The Applicant requested that approval be given to permit Lot 4 to be used for the placement of a single family residence. The Town Council determined that the change of use should not be authorized and that Lot 4 should remain as approved in 2006 to be "utilized as a neighborhood park/tot lot or other approved use." He asked that Council refer to a red -line of Resolution No. 15 that has been enclosed as Attachment 1. The final Resolution No. 15 as amended for adoption is enclosed as Attachment 2. Mayor Pro Tem Wilkinson opened the Public Hearing at this time to receive comments from the Public, there being none he closed the Public Hearing at this time. Reed Lewis made the motion to approve Resolution No. 15, Series of 2010, Rodeo Place Minor Subdivision amendment. John Wilkinson seconded the motion. The motion was approved by a vote of 3 in favor to 0 opposed. Mayor Boineau and Council Member Mordkin were absent. Voting Aye: John Wilkinson, Reed Lewis, and Markey Butler. Voting Nay: None. Item No. 10 MANAGER'S REPORT Town Manager Russ Forrest stated that the Snowmelt Road project will begin April 13. Council Member Lewis reminded staff to have proper signage for those businesses that are still open during this off season and during the road closure. He noted that there will be a meeting to follow -up on the Observatory discussion to review the proposed business plan. He also wanted Council to be aware that a 04- 05 -10tc Minutes Page 5 of 6 request has been made from Related West Pac to release the remaining Performance Bonds and letter of credit. The Town has fifteen days to respond, and staff feels there are still many outstanding issues to be identified. Item No. 11 AGENDA FOR NEXT TOWN COUNCIL MEETING Russ Forrest noted that there is a General Improvement District Meeting that will begin on Monday, April 19, 2010 at 5:00 p.m. Town Clerk Coxon noted that an additional Resolution appointing an Ex Officio for the Marketing, Group Sales and Special Events Board will be added to the agenda for April 19, 2010. Council consensus was to move Item No. 4: Process for Sister Cities to the May 3, 2010 agenda and to leave everything else as is. Item No. 12 APPROVAL OF MEETING MINUTES FOR: FEBRUARY 1, 2010 FEBRUARY 22, 2010 MARCH 1, 2010 Reed Lewis made the motion to approve as amended the Minutes of February 1, February 22 and March 1, 2010. Markey Butler seconded the motion. The motion was approved by a vote of 3 in favor to 0 opposed. Mayor Boineau and Council Member Mordkin were absent. Voting Aye: John Wilkinson, Reed Lewis, and Markey Butler. Voting Nay: None. Item No. 13 COUNCIL COMMENTS /COMMITTEE REPORTS /CALENDARS Town Council discussed the traffic flow to and from Base Village and the mall after the opening of the Transit Center in the Base Village. Mayor Pro Tern Wilkinson asked that staff look into repairing the various areas of fence that is down along Brush Creek road. Mayor Pro Tern Wilkinson noted that he feels that it would be beneficial to meet with the City of Aspen Council on an annual basis. Item No. 14 ADJOURNMENT At 7:16 p.m. John Wilkinson made the motion to adjourn the Regular Meeting of the Snowmass Village Town Council on Monday, April 5, 2010. Reed Lewis seconded the motion. The 04- 05 -10tc Minutes Page 6 of 6 motion was approved by a vote of 3 in favor to 0 opposed. Mayor Boineau and Council Member Mordkin were absent. Voting Aye: John Wilkinson, Reed Lewis, and Markey Butler. Voting Nay: None. This set of Minutes was approve at the Regular Meeting of the Snowmass Village Town Council on Monday May 3, 2010. Sub 'tted By, Rhonda B. Coxon, Town Clerk