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05-03-10 Town Council Minutes SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES MONDAY MAY 3, 2010 CALL TO ORDER AT 5:00 P.M. Mayor Boineau called to order the Regular Meeting of the Snowmass Village Town Council on Monday, May 3, 2010 at 5:02 p.m. Item No. 1 ROLL CALL COUNCIL MEMBERS PRESENT: Mayor Bill Boineau, John Wilkinson, Arnold Mordkin, and Markey Butler. COUNCIL MEMBERS ABSENT: Council Member Reed Lewis was absent. STAFF PRESENT: Russ Forrest, Town Manager; John Dresser, Town Attorney; Hunt Walker, Public Works Director; Joe Coffey, Housing Director; Lesley Compagnone, Community Relations Director; Rhonda B. Coxon, Town Clerk PUBLIC PRESENT: Madeleine Osberger, Fred Kucker, Anita Manchester, George Huggins, Katherine Dart and other members of the public interested in items on today's agenda Item No. 2 PUBLIC NON AGENDA ITEMS There were no Public -Non Agenda Items Item No. 3 COUNCIL UPDATES Recreation Center Council Member Wilkinson thanked Alpine Bank for subsidizing the Recreation Center on a Friday night for people to play basketball. Town Clean Up Day Mayor Boineau noted that the 29th Annual Town Clean Up Day is May 21, 2010 and he invited everyone to participate. Item No. 4 RESOLUTION NO. 23 SERIES OF 2010 ROARING FORK CONSERVANCY 05- 03 -10tc Minutes Page 2 of 6 Markey Butler made the motion to approve Resolution No. 23, Series of 2010 for the Roaring Fork Conservancy. John Wilkinson seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Voting Aye: Mayor Bill Boineau, John Wilkinson, Arnold Mordkin, and Markey Butler. Voting Nay: None. Item No. 5 TOSV MOUNTAIN VIEW COMMUNITY SOLAR CONCEPT PLAN Town Manager Russ Forrest and Community Relations Director Lesley Compagnone on behalf of the Environmental Advisory Board (EAC) provided background and stated that the Town Council is being asked, in their role as a property owner, whether the concept of a solar farm located adjacent to the Mountain View Housing project should be considered further and be allowed to go through the development review process. Forrest noted that last year the Town Council approved the Environmental Sustainability Plan. The first goal of the plan is Energy conservation and Climate Protection. With that goal in mind, Town staff and the EAC set out to find actions /solutions around this goal. The EAC has been working with Clean Energy Collective and Paul Spencer for many months on the possibility of a Solar Array /Farm here in TOSV. The upfront, cash cost to the Town is zero. What the Town will have to pay up front is in land, and that is where the logistics, negotiations and specifics will need to be addressed. Paul Spencer will provide a presentation on exactly how the Collective works; the benefits to the Town, its residents and the environment. Benefits: This is an innovative public /private partnership through a Collective that is a leader in sustainable energy. The Collective provides an avenue for TOSV to pursue renewable energy without utilizing public dollars. Energy created by the array goes "back into the grid essentially providing energy for Town -owned buildings and residents in Town limits. This is a responsible thing to do for the environment. Disadvantages: Visual Impact residents and guests will be able to see the array from the mountain, the Numbered Lots and maybe the Mall. To obtain maximum performance, the array will need to be physically there for approximately 40 years. After the presentation and questions, Council consensus was to move forward by having the Financial Advisory Board look and the project first and determine this use is 05- 03 -10tc Minutes Page 3 of 6 feasible for Town owned land. Concurrently, the Town Attorney will review the legal documents. Council will review and discuss at a future meeting. It was Council consensus that a decision would not be made in time for the proposed timeline of August of this year for installation. Council advised it would have to wait until next year. Item No. 6 SISTER CITIES PROCESS Community Relations Director Lesley Compagnone stated that last year the Town Council requested staff conduct research on the process to become a member of Sister Cities International and the steps needed to acquire our own "City She presented a history of Sister Cities International and explained to Council what the relationship is. After a lengthy discussion, Council consensus was to put together a community committee and not use staff time. Council Member Butler and Council Member Wilkinson will facilitate the community committee. Council will then discuss at a future meeting. Town Council took a break at this time. Item No. 7 RESOLUTION NO. 24 SERIES OF 2010 -FAB CAPITAL PROJECTS RECOMMENDATION Town Manager Russ Forrest noted that at the March 15, 2010 Council meeting, Fred Kucker, Chairperson of the FAB requested that the attached the recommendations dated July 27, 2009 be endorsed and approved through a resolution. Council requested that a sub committee be formed to review the recommendations on future capital projects that the FAB presented to Council on August 3, 2009. The sub committee consisted of Mayor Bill Boineau, Council Member Markey Butler, Town Manager Russ Forrest, and FAB members Rick Griffin and David Rachofsky. The committee responded to each of the 16 recommendations as directed Council. Council consensus was to incorporate the recommendations and the responses to the from the committee as an attachment to Resolution No. 24, Series of 20210 and use as "Best Management Practices" for all future capital projects. Markey Butler made the motion to approve Resolution 24, 2010 FAB Recommendations. John Wilkinson seconded the motion. Arnold Mordkin made the motion to approve amending Resolution No. 24, Series 2010 to include the recommendations and the committees responses to those recommendations as an attachment to this resolution. John Wilkinson seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Voting Aye: Arnold Mordkin, John Wilkinson, Markey Butler, and Mayor Bill Boineau. Voting Nay: None. 05- 03 -10tc Minutes Page 4 of 6 Item No. 8 RODEO PLACE LOT 23 DISCUSSION OF OWNER'S OPTIONS Town Manager Russ Forrest stated the Council no longer needs to discuss this item. There is an application that has been turned in to the housing department to purchase this Rodeo Place home. Item No. 9 MANAGER'S REPORT Pitkin County Public Safety Council Town Manager Russ Forrest reminded Council that the Pitkin County Public Safety Council will be providing a presentation regarding the November 2010 Proposition 101 (Vehicle Registration fees and taxes) and Amendments 60 and 61 (Amendments to TABOR). He encouraged attendance, Wednesday May 5, at the Viceroy Hotel beginning at 8 :30 a.m. CML Conference Town Manager Russ Forrest noted that the 89th Annual CML conference will be in Breckenridge and the early registration ends on May 21, 2010. Item No. 10 AGENDA FOR NEXT TOWN COUNCIL MEETING May 17, 2010 Financial Update Town Manager noted the Financial Update will now be part of the Manager's Report for the May 17, 2010 meeting and there will be another more substantial financial update in July. Additions to Agenda Town Attorney John Dresser noted there will be two additional ordinances added to the May 17th agenda, one for the extension of the Moratorium and one for an Ordinance Review. The second readings will be conducted on June 7, 2010. Item No. 11 APPROVAL OF MEETING MINUTES FOR *April 5, 2010 Council Member Wilkinson asked that the time and actual closing of the Public Hearing for Item Number 9 be stated in the minutes. There were no further changes to the minutes for April 5, 2010. Markey Butler made the motion to approve the minutes for the Regular Meeting of the Snowmass Village Town Council of April 5, 2010. John Wilkinson seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Voting Aye: Arnold Mordkin, John Wilkinson, Markey Butler, and Mayor Bill Boineau. Voting Nay: None. 05- 03 -10tc Minutes Page 5 of 6 Item No. 12 COUNCIL COMMENTS /COMMITTEE REPORTS /CALENDARS Council Member Wilkinson inquired about the Town of Snowmass Village Real Estate Transfer Tax budget, and Town Manager Russ Forrest explained better than anticipated but we still being very conservative. At 7:16 p.m. Mayor Bill Boineau announced at this time the Town Council will now meet in Executive Session pursuant to C.R.S. 24 -6- 402(4) and Snowmass Village Municipal Code Section 2- 45(c), to specifically discuss two items: a) Determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, instructing negotiators pursuant to C.R.S. 24- 6- 402(4)(e) and Snowmass Village Municipal Code Section 2- 45(c)(5); and b) Conferences with an attorney for the purposes of receiving legal advice on specific legal questions pursuant to C.R.S. 24- 6- 402(4)(c) and Snowmass Village Municipal Code Section 2- 45(c)(2); Provided, there is an affirmative vote of two thirds of the quorum present at this meeting to hold an Executive Session and for the sole purpose of considering items (a) and (b) above. Provided further, that no adoption of any proposed policy, position, resolution, regulation, or formal action shall occur at this Executive Session. John Wilkinson made the motion to enter closed session Markey Butler seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Voting Aye: Mayor Bill Boineau, John Wilkinson, Arnold Mordkin, and Markey Butler. Voting Nay: None. At 7:48 p.m. Arnold Mordkin made the motion to approve reconvening back to the Regular Meeting of the Snowmass Village Town Council on Monday, May 3, 2010. Mayor Bill Boineau seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Voting Aye: Mayor Bill Boineau, John Wilkinson, Arnold Mordkin, and Markey Butler. Voting Nay: None. Item No. 13 ADJOURNMENT 05- 03 -10tc Minutes Page 6 of 6 At 7:49 p.m. John Wilkinson made the motion to adjourn the Regular Meeting of the Snowmass Village Town Council on Monday May 3, 2010 Mayor Bill Boineau seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Voting Aye: Mayor Bill Boineau, John Wilkinson, Arnold Mordkin, and Markey Butler. Voting Nay: None. This set of Minutes was approve at the Regular Meeting of the Snowmass Village Town Council on Monday, May 17, 2010. S By, Rhonda B. Coxon, CMC Town Clerk