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08-16-10 Town Council Minutes SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES AUGUST 16, 2010 CALL TO ORDER AT 5:00 P.M. Mayor Boineau called to order the Regular Meeting of the Snowmass Village Town Council on Monday, August 16, 2010 at 5:04 p.m. Item No. 1 ROLL CALL COUNCIL MEMBERS PRESENT: Mayor Bill Boineau, Reed Lewis, and Arnold Mordkin. Markey Butler arrived at 5:14 p.m. COUNCIL MEMBERS ABSENT: John Wilkinson. STAFF PRESENT: Russ Forrest, Town Manager; John Dresser, Town Attorney; Hunt Walker, Public Works Director; Chris Conrad, Planning Director; Marianne Rakowski, Finance Director, Rhonda B. Coxon, Town Clerk, Lesley Compagnone, Community Relations PUBLIC PRESENT: George Bletsas, Estelle Bletsas, Mel Blumenthal, Victor Rauch, Monroe Summers, Bob Sirkus, Dales Rands, Paul Fee, Tim Belinski, Jim Paulsa and other members of the public interested in items on today's agenda. Item No. 2 PUBLIC NON AGENDA ITEMS Victor Rauch President of the Part Time Residents Advisory Board submitted a letter for the record stating road areas that need to be striped for the safety of the public. Item No. 3 COUNCIL UPDATES Community Picnic Council Member Reed Lewis thanked Town Clerk Rhonda Coxon for her work on the Community Picnic and presented her with a gift basket. He also noted that the donation bucket that was on the food table disappeared and he asked that it be returned to the Police Department. Mayor Boineau thanked everyone who helped with the Community Picnic that was held on August 13, 2010. 08 -16 -1 OTC Minutes Page 2 of 7 Item No. 4 DISCUSSION RESULTS OF CARBON FOOTPRINT DATA ANALYSIS PROJECT Community Relations Director Lesley Compagnone noted that when TOSV's Sustainability Plan was adopted in 2009, one of the Town's goals was to complete a comprehensive Carbon Footprint Analysis to provide baseline data of carbon emissions within the Town limits. She noted that this baseline would provide a starting point in which to develop policies and procedures aimed at reducing our carbon footprint. Climate Mitigation Services (CMS) was commissioned by TOSV to conduct this comprehensive community -wide energy and greenhouse gas inventory for 2009. The report is included in today's packet summarizes the results in tables and charts. She noted that in discussion with Rick Heede from CMS it was decided to adopt the inventory protocol and boundary definition used in the Aspen inventories of 2004 and 2007 to foster comparison of emissions in both jurisdictions. Council Member Butler arrived at 5:14 p.m. Rick Heede with Climate Mitigation Services presented TOSV's Carbon Footprint Data Analysis to the Town Council. Council Consensus was to send the information presented today to the Part Time Residents Advisory Board and the Environmental Advisory Committee to put together a brochure or checklist for homeowners in Snowmass Village to help reduce our carbon footprint. Victor Rauch noted the PTRAB would be happy to help with educating homeowners. Item No. 5 RESOLUTION NO. 27, SERIES OF 2010 -RESOLUTION APPROVING THE BALLOT QUESTIONS FOR TRANSPORTATION Town Manager Russ Forrest noted that at this time we will discuss Item No. 5 through Item No. 9 which is Resolution No. 27 through 31, Series of 2010. Forrest stated that in light of the request from Pitkin County to partner with them in the purchase of the Droste property, staff has provided additional resolutions 30 and 31.The Town Manager and Finance Director reviewed the scenarios of potential ballot language and President of the Financial Advisory Board (FAB), Fred Kucker explained in detail the FAB's recommendations. County Commissioner's George Newman and Jack Hatfield, with Dale Will the Director of the Open Space and Trails Board, and Tom Oken Pitkin County Finance Director were available to provide information and answer questions regarding the purchase of the Droste property. Estell Bletsas a part time resident in Snowmass Village spoke against spending money on purchasing the Droste open space. 08-16-1 OTC Minutes Page 3 of 7 Monroe Summer, lease holder of the Cozy Point and the Cozy Point South properties spoke to the definite advantage and convenience this property would make the equestrian population of Pitkin County. Arnold Mordkin made the motion to approve direction to staff to reject all the Resolutions and bring forward two new resolutions. Reed Lewis seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Wilkinson was absent. Voting Aye: Mayor Bill Boineau, Reed Lewis, Arnold Mordkin, and Markey Butler. Voting Nay: None. Town Attorney John Dresser reviewed the direction provided by Council before Council took a break. Council reconfirmed two resolutions one fixed mill levy at .29 with the escalator in the year 6 and 7 and the other would be a resolution representing .81 mills to produce $200,000 a year through 5 years and $500,000 in year 6 and 7. Item No. 6 RESOLUTION NO. 28 SERIES OF 2010 RESOLUTION APPROVING THE BALLOT QUESTION FOR PARKS AND RECREATION Discussed above under Item No. 5 Item No. 7 RESOLUTION NO. 29 SERIES OF 2010 RESOLUTION APPROVING THE BALLOT QUESTION FOR MILL LEVY INCREASE AND BONDING AUTHORITY TO PURCHASE DROSTE PROPERTY Discussed above under Item No. 5 Item No. 8 RESOLUTION NO. 30 SERIES OF 2010 RESOLUTION APPROVING THE BALLOT QUESTION FOR DROSTE PROPERTY TAX INCREASE 5 YEAR OPTION Discussed above under Item No. 5 Item No 9 RESOLUTION NO. 31 SERIES OF 2010 RESOLUTION APPROVING THE BALLOT QUESTION FOR TRANSPORTATION MILL LEVY 5 YEAR OPTION Discussed above under Item No. 5 Item No. 10 WINTER PARKING PLAN FOR 2011 Transportation Director David Peckler stated that each year the Transportation Department and the Police Department meet with Aspen Skiing Company and Destination Snowmass Services staff to review the proposed parking plan for the upcoming winter. The entities discussed the status of parking Lot C and Base Village Parking Garage. Peckler noted the agreement is included in today's packet and it covers: 08-16-1 OTC Minutes Page 4 of 7 The goals of the parking agreement relative to the Comprehensive Plan and Ordinance #9 of 1994 (the approval of the ski area expansion onto Burnt Mountain); The distribution of parking within the community and the cap on day use parking of 2,425 spaces (Core Area 1,375, Two Creeks 400 and Town Park 650); Descriptions of the various permits and their respective prices; The regulation of what permit types are allowed in a specific parking lot; The duration of the parking enforcement in the Numbered Lots; and The designation of the management and maintenance responsibilities of the Town, the Aspen Skiing Company (ASC) and Destination Snowmass Services (DSS) in the operation of the parking system. He noted that Council should establish the pricing and guidelines for the parking program for the coming winter and direct staff on the following issues: Determine the amount and distribution of the parking, Determine the permit prices, Determine the duration of enforcement of permit parking in the numbered lots and Confirm the maintenance responsibilities defined in the agreement. After discussion, Council would like to continue with status quo from last year on the permit prices for this year and directed staff to look at more one hour or ninety minute parking in lower lot five. Susan Cross, representing the Aspen Ski Company, will provide this information to the Ski Company for approval. Council also directed Chief Smythe to talk to the lodges and have them monitor guest parking. Item No. 11 FIRST READING OF ORDINANCE NO. 13 SERIES OF 2010 -ROOF SHINGLES IN SNOWMASS VILLAGE Chief Building Inspector Mark Kittle stated that at the December 7th, 2009 Town Council meeting, Council directed staff to bring forward an ordinance banning the use of wood shakes and shingles used for roof coverings within the limits of the Town of Snowmass Village. He noted this is first reading of that ordinance. Arnold Mordkin made the motion to approve first reading of Ordinance No. 13, Series of 2010 banning wood shakes and shingles for roofs in Snowmass Village. Markey Butler seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Voting Aye: Mayor Bill Boineau, Reed Lewis, Arnold Mordkin, and Markey Butler. Voting Nay: None. Item No. 12 ASPEN SCHOOL DISTRICT REQUEST FOR OWL CREEK ROAD ONE LANE CLOSURE 08-16-1 OTC Minutes Page 5 of 7 Representing the Aspen School District Michael O'Connor from Resort Opportunities Investments reviewed with Council the reasoning behind requesting a one lane road closure on Owl Creek Road in September. The letter is included in the Council packet. After discussion with the applicant the Council provided approval for this one lane closure with conditions attached. Item No. 13 MANAGER'S REPORT Town Manager Russ Forrest reminded everyone of the meetings tomorrow August 17, 2010 for the Base Village Receivership, one at 9:00 a.m. and one 5:30 in the Highlands Park Conference room in the Capitol Peak building. These are public meetings. Town Manager Russ Forrest also noted that there will be a facade for Building 8. Item No. 14 APPROVAL OF MEETING MINUTES FOR July 19, 2010 Markey Butler made the motion to approve the Regular Meeting Minutes for the Snowmass Village Town Council for Monday, July 19, 2010. Reed Lewis seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Wilkinson was absent. Voting Aye: Mayor Bill Boineau, Reed Lewis, Arnold Mordkin, and Markey Butler. Voting Nay: None. Item No. 15 AGENDA FOR NEXT TOWN COUNCIL MEETING Town Manager Russ Forrest noted that the Marketing, Group Sales and Special Events Board will be on this agenda to recap summer. Item No. 16 COUNCIL COMMENTS /COMMITTEE REPORTS /CALENDARS Council Member Lewis stated disappointment in the Consultant for the Carbon Footprint Date Project. At 8:37 p.m. This item was not listed on today's agenda. Mayor Bill Boineau made the motion to enter into closed session August 16, 2010. Arnold Mordkin seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Wilkinson was absent. 08- 16 -10TC Minutes Page 6 of 7 Voting Aye: Mayor Bill Boineau, Reed Lewis, Arnold Mordkin, and Markey Butler. Voting Nay: None. EXECUTIVE SESSION Town Council will now meet in Executive Session pursuant to C.R.S. 24 -6- 402(4) and Snowmass Village Municipal Code Section 2- 45(c), to specifically discuss two items: a) Determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, instructing negotiators pursuant to C.R.S. 24- 6- 402(4)(e) and Snowmass Village Municipal Code Section 2- 45(c)(5); and b) Conferences with an attorney for the purposes of receiving legal advice on specific legal questions pursuant to C.R.S. 24-6 402(4)(c) and Snowmass Village Municipal Code Section 2- 45(()(2); Provided, there is an affirmative vote of two thirds of the quorum present at this meeting to hold an Executive Session and for the sole purpose of considering items (a) and (b) above. Provided further, that no adoption of any proposed policy, position At 8:55 p.m. Mayor Bill Boineau made the motion to approve reconvening to the Regular Meeting of the Snowmass Village Town Council on August 16, 2010. Arnold Mordkin seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Wilkinson was absent. Voting Aye: Mayor Bill Boineau, Reed Lewis, Arnold Mordkin, and Markey Butler. Voting Nay: None. Item No. 17 ADJOURNMENT At 8:56 p.m. Reed Lewis made the motion to approve continuing the Regular Meeting of the Snowmass Village Town Council to Monday, August 23, 2010 at 8:00 a.m. Arnold Mordkin seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Wilkinson was absent. 08 -16 -1 OTC Minutes Page 7 of 7 Voting Aye: Mayor Bill Boineau, Reed Lewis, Arnold Mordkin, and Markey Butler. Voting Nay: None. This set of minutes was approved by the Snowmass Village Town Council at their Regular Meeting on September 20, 2010. Submitted By, Rhonda B. Coxon, CMC Town Clerk