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09-07-10 Town Council Minutes SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES SEPTEMBER 7, 2010 CALL TO ORDER AT 500 P.M. Mayor Boineau called to order the Regular Meeting of the Snowmass Village Town Council on Tuesday, September 7, 2010 at 5:01 p.m. Item No. 1 ROLL CALL COUNCIL MEMBERS PRESENT: Arnold Mordkin, John Wilkinson, Reed Lewis, Markey Butler, and Mayor Bill Boineau. COUNCIL MEMBERS ABSENT: All council members were present. STAFF PRESENT: Russ Forrest, Town Manager; John Dresser, Town Attorney; Hunt Walker, Public Works Director; Chris Conrad, Planning Director; Rhonda B. Coxon, Town Clerk PUBLIC PRESENT: Sally Sparhawk, Jenny Smith, Bob Purvis, John Quigley, Robert Sinko, Don Schuster and other members of the public interested in items on today's agenda. Item No. 2 PUBLIC NON AGENDA ITEMS There were no Public Non Agenda items. Item No. 3 COUNCIL UPDATES 1/2 and 1/2 Race Council Member Butler thanked the organizers of the 1/2 and 1/2 race for raising money for Hospice of the Valley. Town Hall Art Piece Council Member Lewis noted that the there will be a dedication of the Town Hall Art Piece on September 20, 2010 at 4:30 p.m. Labor Day Festival Mayor Boineau stated the Labor Day Festival was this past weekend and he thanked all Town staff that helped make this a successful event. C.A.S.T Council Member Wilkinson noted that he attended the C.A.S.T meeting. A topic of discussion was rentals and sales tax. C.A.S.T. will have a follow -up with a meeting on September 16 to train staff in municipalities on collection of rental unit sales taxes. 09-07-1 OTC Minutes Page 2 of 5 Next Two Weekends Council Member Butler stated that this coming weekend is OktoberFest and the next weekend is the Balloon and Wine Festival. Item No. 4 RESOLUTION NO. 36 SERIES OF 2010 IN OPPOSITION OF STATEWIDE BALLOT ISSUE AMENDMENT 60 Town Attorney John Dresser noted that this Resolution was prepared by the direction of Town Council due to the financial implications of Proposition 101 and Amendment 60 and 61. This is the first of three Resolutions that will come before Council opposing these statewide ballot issues. Mayor Boineau noted that he received a letter from the Part Time Residents Advisory Board asking that the third "Whereas" in the Resolution be deleted. This would be lines 21 -26. After discussion by the Council the motion was made. John Wilkinson made the motion to approve Resolution No. 26, Series of 2010 opposing the Statewide Ballot Question regarding proposed Amendment 60. Arnold Mordkin seconded the motion. Arnold Mordkin made the motion to amend Resolution No. 26, Series of 2010 by adding a semicolon on line 24 after the word services then adding the word "and" then deleting everything after that on line 24, 25 and 26. Reed Lewis seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Arnold Mordkin, John Wilkinson, Reed Lewis, Markey Butler, and Mayor Bill Boineau. Voting Nay: None. Bob Purvis, resident of Snowmass Village, stated for the record that he feels the entire third "Whereas" of Resolution No. 36, Series of 2010 should be deleted. Item No. 5 JOINT MEETING WITH MARKETING GROUP SALES AND SPECIAL EVENTS BOARD Marketing Director Susan Hamley noted that the Council requested a meeting with the MSEGS Board before the budget meetings. The purpose of this meeting is to facilitate a discussion between the two bodies. Hamley noted the areas she will be covering by providing an overview of 2010 Summer Marketing Events, 2010/2011 Winter Marketing, Group Sales update and approach to 2011 Summer Events. Hamley reviewed in detail each slide with numerous amount of information in regards to statistics. Council Member Lewis asked that the quote "Fridays start on Thursday in Snowmass" be changed to "weekends start on Thursdays in Snowmass." He believes the prior is very confusing. Hamley went on and spoke about the Marketing Forum 09 -07 -1 OTC Minutes Page 3 of 5 which is comprised of the Aspen Chamber Resort Association, Stay Aspen Snowmass and Snowmass Tourism that work in collaboration. Council Member Reed Lewis inquired if the Board was content with the Stay Aspen Snowmass reservation staff and provided a personal scenario he did not feel comfortable with and asked for feedback from the Board. Hamley spoke to the one thing that is "different" in Snowmass but in 43 years no one has figured out what is the one thing that we have that is different to get the Front Range and find our "niche." Fred Kucker and Council Member Butler are in favor of a "Family Adventure Camp" and asked that the Marketing Department look into this possibility. Council Member Lewis asked what happened to the past ideas that have been presented and why we have not pursued them. The Council asked the Board how the past weekend "Labor Day Festival" was compared to the previous years. Lodging noted they were down, but pulled some better numbers late. Jenny Smith from the Marketing Board noted that she feels losing the Labor Day Festival would be the "nail in the coffin for summer." Council noted they are not pushing the Labor Day Festival out of Snowmass. Council took a break at this time. Item No. 6 DISCUSSION BASE VILLAGE CONSTRUCTION MANAGEMENT PLAN (CMP) AMENDMENTS. Planning Director Chris Conrad stated the purpose of this meeting is to review the application, pursuant to Municipal Code Section 16A -5 -250, Administrative modifications, for the proposed 2010 Base Village CMP amendments. He noted the action requested of Council would be to provide comments and recommendations to the Planning Director for consideration prior to finalizing the "Draft" Record of Decision (ROD). This ROD has elements include the use of Lot 7, emergency access, Building 8 facade and pedestrian access to Base Village from the Viceroy Hotel. Destination Snowmass Services, Inc. in its capacity as Receiver pursuant to Court Order issued in Hypo Real Estate Capital Corporation v. Base Village Owner, LLC represented by Jim DeFrancia is the applicant. T. Michael Manchester and Mike Tandy presented a PowerPoint Presentation of the site plan for the Building 8 facade and the landscaping for Building 7. Representing the Snowmass Wildcat Fire District John Mele requested that the gate across Building 8 be a remote access, not a lock as they tend to freeze in the winter. Council reported they are looking forward to the future application that will discuss in greater detail the electric carts. Item No. 7 PUBLIC HEARING AND SECOND READING OF ORDINANCE NO. 13 SERIES OF 2010 -ROOF SHINGLES IN SNOWMASS VILLAGE 09-07-1 OTC Minutes Page 4 of 5 At 8:44 p.m. Mayor Boineau opened the Public Hearing for Public Comment Arnold Mordkin made the motion to approve second reading Ordinance No. 13, Series of 2010 regarding roof shingles. Markey Butler seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Arnold Mordkin, John Wilkinson, Reed Lewis, Markey Butler, and Mayor Bill Boineau. Voting Nay: None. Representing the ASC, Don Schuster asked consideration from Council to allow the effective date of this ordinance be sometime in the middle of next summer. He does not feel this gives larger condominium complexes time to go out to bid and have the work completed by October 1, 2010. After discussion by Council it was agreed to allow more time. Representing the Snowmass Wildcat Fire District John Mele had no issues with the extension of the date. Arnold Mordkin made the motion to amend second reading of Ordinance No. 13, Series of 2010 and a roll call vote was conducted by the Clerk. Reed Lewis seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Arnold Mordkin, John Wilkinson, Reed Lewis, Markey Butler, and Mayor Bill Boineau. Voting Nay: None. At 8:45 p.m. There being no Public Comment at this time Mayor Boineau closed the Public Hearing. Item No. 8 MANAGER'S REPORT Receivership Meetings The Town Manager noted that the Base Village Receivership meetings were well attended and he felt the community appreciated the open dialogue. Budget Meeting Town Manager Russ Forrest inquired about October 7, 2010, for the Budget Meeting, Council agreed to this date. This will begin at 8:30 p.m. ending before or by 3:30 p.m. Item No. 9 APPROVAL OF MEETING MINUTES FOR AUGUST 2 2010 Markey Butler made the motion to approve the Regular Minutes of the Snowmass Village Town Council for Monday, August 2, 2010. Mayor Bill Boineau seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. 09-07-1 OTC Minutes Page 5 of 5 Voting Aye: Mayor Bill Boineau, John Wilkinson, Reed Lewis, Arnold Mordkin, and Markey Butler. Voting Nay: None. Item No .10 AGENDA FOR NEXT TOWN COUNCIL MEETING Art Dedication Town Manager Russ Forrest reminded Council and the Public that prior to the September 20, 2010 meeting there will be a dedication of the "Transparency" art piece at Town Hall. There will be a reception in the lobby or outside weather permitting. Item No. 11 COUNCIL COMMENTS /COMMITTEE REPORTS /CALENDARS Council Member Wilkinson spoke to a tighter monitoring of employees living in employee housing. Item No. 12 ADJOURNMENT At 7:56 p.m. Arnold Mordkin made the motion to adjourn the Regular Meeting of the Snowmass Village Town Council on Tuesday, September 7, 2010. Markey Butler seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Mayor Bill Boineau, John Wilkinson, Reed Lewis, Arnold Mordkin, and Markey Butler. Voting Nay: None. This set of Minutes was approved at a Regular Meeting of the Snowmass Village Town Council on Monday, October 4, 2010. Submitted By, Rhonda B CMC Town Clerk