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10-19-15 Town Council MinutesSNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING IUINUTES ocToBER 19,2015 1 4:0O P N/ CAI I TO DER AND R OLL CALI Mayor Butler called to order the Regular Meeting of the Snowmass Village Town Council on Monday, October 19,2015 at 4:01 p.m. A complete live recording of this meeting can be found at www.tosv.com under Town Council tt/eetings. This will be archived indefinitely allowing you to view at any time COUNCIL MEMBERS PRESENT: lVarkey Butler, Bob Sirkus, Bill Madsen, and Alyssa Shenk. COUNCIL MEMBERS ABSENT: All Members were present STAFF PRESENT Clint Kinney, Town Manager; John Dresser, Town Attorney; Julie Ann Woods, Community Development Director; Anne Maftens, Public Works Director; Andy Worline, Parks, Recreation and Trails Director; Rose Abello, Tourism Director; Beth Albert, Marketing Director; Fred Brodsky, Group Sales Manager; Rhonda B. Coxon, Town Clerk; Travis Elliott, Assistant to the Town Manager. PUBLIC PRESENT:Tom Goode, David Phillip, Mike Kaplan, Steve Sewell, David Corbin, Auden Schindler, David Perry and other members of the public interested in today's Agenda items. 2. PROCLAMATIONS AND PRESENTATIONS A. ASPEN SKIING COMPANY SEASONAL UPDATE: 1) Mike Kaplan, President/CEo - lntroductory Remarks 2) David Perry, Vice PresidenVCOO -Business Overview 3) Steve Sewell, GM Snowmass lt/ountain - Snowmass Ops/Summer Mike Kaplan, PresidenVCEO of the Aspen Skiing Company along with David Perry, Vice PresidenUCOO, Steve Sewell, GM Snowmass Mountain, Auden Schindler, VP of 10-19-15 TC Min utes Page 2 of 6 Sustainability were present to provide their semiannual report for the Town Council. ltem that were discussed include US dollar lndex, temperature CO2 Records, strong summer gondola business, looking forward for the summer, bike park build out, summer construction, Gwyn's Remodel, Alpine Springs construction schedule, update on ASC sustainability programs, ASE Air Service, Airport Master Plan, occupancy numbers, new web site, branding and the Rejuvenate: Mind Body and Spirit campaign. The Aspen Skiing Company did provide a PowerPoint presentation for the Council. 3. PUBLIC COMMENTS None at this time. 4. CONSENT AGENDA These are items where all conditions or requirements have been agreed to or met prior to the time they come before the Council ior final action. A Single Public Hearing will be opened for all items on the Consent Agenda. These items will be approved by a single motion of the Council. The Mayor will ask if there is anyone present who has objection to such procedure as to cerlain items. Members of the Council may also ask that an item be removed from the consent section and lully discussed. All items not removed from the consent section will then be approved. A member of the Council may vote no on specific items without asking that they be removed from the consent section for full discussion. Any item that is removed from the consent agenda will be placed on the regular agenda. B. FIRST BEADING - ORDINANCE NO. OB, SERIES OF 2015 - AMENDING THE 2015 BUDGET - AN ORDINANCE AMENDING THE 2015 BUDGET FOR ALL FUNDS FOR THE TOWN OF SNOWMASS VILLAGE --Marianne Rakowski, Finance Director This item was pulled from the Consent Agenda for discussion by the Council. Mayor Butler stated she would like to discuss the budget Ordinance at the end of the meeting due to all the guests in the audience today. Clint Kinney, Town Manager reviewed the process for the revised 2015 Budget which is by Ordinance and that requires two readings and this is the first reading. The 2016 Budget can be approved by a Resolution which will follow on the next Regular meeling with the second reading of Ordinance No. 08, Series of 2015. Mayor Butler asked that more time be allotted for the 2016 Budget process due to new Council Members. Bob sirkus made the molion to approve First Reading of ordinance No. 08, series oi 2015 amending the 2015 Budget. Alyssa shenk seconded the motion. The motion was A. DRAFT AGENDAS AND WORK SESSION TOPICS 10-19-15 TC Minutes Page 3 of 6 approved by a vote of 4 in favor to 0 opposed Voting Aye: Markey Butler, Bob Sirkus, Bill Madsen, and Alyssa Shenk. Voting Nay: None. At this time Council Members identified for the statf some issues for discussion for lhe review of the 2016 proposed budget. After discussion the Council decided to start the November 9th Work Session at 3:00 p.m. and change it to a Special Meeting and the Regular Meeting on November 2nd at 3:00 p.m. to discuss the 2016 proposed budget C. DISCUSSION AND POSSIBLE ACTION TO SELECT MEMBERS OF THE KRABLOONIK BEST PRACTICES REVIEW COMMITTEE -Clint Kinney, Town Manager Bill Madsen made the motion to approve those items listed on today's consent agenda taking out Ordinance No. 8, Series of 2015 lor discussion. Alyssa Shenk seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Voting Aye: Markey Butler, Bob Sirkus, Bill Madsen, and Alyssa Shenk Voting Nay: None. 5. PUBLIC HEARINGS QUASI.JUDICIAL HEARINGS Public Hearings are the formal opportunity for the Town Council to LISTEN to the public regarding the issue at hand. For land use hearings the Council is required to act in a quasi-judicial capacity. When acting as a quasi-judicial body, the Council is acting in much the same capacity as a judge would act in a court of law. Under these circumstances, the judicial or quasi-judicial must limit its consideration to matters which are placed into evidence and are part of the public record. The Council must base their decision on the law and the evidence presented at the hearing. None at this time 6. POLICY/LEGIS LATIVE PUBLIC HEARINGS No Hearings Scheduled 3. PUBLIC COMMENT This section is set aside for the Town Council to LISTEN to comments by the public regarding items that do not otherwise appear on this agenda. Generally, the Town Council will not discuss the issue and will not take an off icial action under this section of the agenda. None at this time. 10- 1 9-15 TC Minutes Page 4 of 6 7. ADMINISTFIATIV E REPORTS A. CCP and POSTR Plan Update -- Anne Arlartens, Public Works Director -- Andy Worline, Director of Parks, Recreation and Trails Anne Martens, Public Works Director and Andy Worline, Parks Recreation and Trails Director stated the community connectivity Plan and the Parks open space Trails and Recreation plans had a successful project kick off meetings on October Sth and 6th. They noted that approximately 20 statf members, 28 steering commiltee members and 85 members of the public attended. They will continue reaching out to the public by way of pop up meetings, social media, online surveys and further stakeholder meetings. Public comment will continue through December lhen the consultants will work on summarizing the information gathered. B. TOURISM PBESENTATION AND CONSIDERATION OF 2016 BUSINESS PLAN --Rose Abello, Tourism Director Rose Abello, Tourism Director, Fred Brodsky, Group Sales Manager and Beth Albert, Marketing Director were in attendance and provided a PowerPoint presentation for today's discussion. Per the Snowmass Village Municipal Code the Marketing, Group Sakes and Special Events Board is to annually provide for approval by Town Council a business plan that included relevant performance standards. The Business plan is being presented to Council along with the 2016 Budget for discussion and approval. Abello provided information regarding, taxes, room nights, occupancy, summer and winter special events, groups sales and marketing core business opportunities, guest service initiatives and then budget discussions including some major budget shifts. Council reviewed the budget with the Tourism department then discussed and asked queslions. Bob Sirkus made the motion to approve the Business Plan for the Marketing, Group Sales and Special Evenls Board. Bill Madsen seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Voting Aye: Markey Butler, Bob Sirkus, Bill Madsen, and Alyssa Shenk. Voting Nay: None. Town Council took a break at this time. C. Citizens Grant Review Board Criteria Discussion --Rhonda B. Coxon, Town Clerk Rhonda B. Coxon, Town Clerk noted that at last year's budget discussion the Council asked that the Citizens Grant Review Board criteria be approved by the Town Council 10-19-15 TC Minutes Page 5 ol 6 before the Grant cycle begins. She stated thatthe history of the crants since its inception in '1988 is include in today's packet and the criteria that has been used tor the lasl few years is also included. Mayor Butler provided some historical information for the Council in regards to the Health and Human services and Cullural Arts and Flecreation and how we got to where we are today. Coxon explained the process of the entire Grant program and the process forthe Council. At this time the Councilfelt confident with the current criteria and would like to discuss an increase in the total amount distributed to non-prof its. D. How Did They Do Thal - Flecall Election -Rhonda B. Coxon, Town Clerk The Town Council at a previous meeting asked that when the Town of Snowmass Village statf perform actions above and beyond daily routine items and that they provide a staff report and bring to Council. This is called "How did they do that". Since this is the very first recall election within the Town of Snowmass Village Rhonda B. Coxon, Town Clerk provided information and a summary of the requirements in holding a Municipal Flecall Election. 8, TOWN COUNCIL REPORTS AND ACTIONS Council Member Shenk attend the RTFA meeting for the Mayor. They are going through their budget process. Council l,llember Madsen spoke to the EOTC meeting and the menlion of the,,Entrance to Aspen". Council Member Sirkus noted he will be attending the BAWAPI summit which includes the Water Shed Plan and Kit Hamby from Snowmass Water and Sanitation District will be in attendance. Town Council will now meel in Executive Session pursuant to C.H.S. 24-6-402(4) and Snowmass Village l\.4unicipal Code Section 2-45(c), to specifically discuss one item: a) Personnel matters, except if the employee who is the subject of the session has requesled an open meeling, pursuant to C.R.S.24-6-402(4)(f)(l) and Snowmass Village Municipal Code Seclion 2-45(cX6); Provided, there is an affirmative vote of two-thirds of the quorum present at lhis meeting to hold an Executive Session and for the sole purpose ol A. EXECUTIVE SESSION At 6:56 p.m. 10-19-15 TC Minutes Page 6 of 6 considering item (a) above. Provided further, that no adoption of any proposed policy, position, resolution, regulation, or formal action shall occur at this Executive Session. Markey Butler made the motion to enter closed session Bob Sirkus seconded the motion. The motion was approved by a vote of 4 in lavor to 0 opposed. Voting Aye: Markey Butler, Bob Sirkus, Bill Madsen, and Alyssa Shenk. Voting Nay: None. At 8:43 p.m. Bob Sirkus made the motion to approve reconvening to the Regular Meeting of the Snowmass Village Town Council on Monday, October 19, 2015. Alyssa Shenk seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed Voting Aye: Markey Butler, Bob Sirkus, Bill Madsen, and Alyssa Shenk. Voting Nay: None. 9. ADJOURNMENT At 8:44 p.m. Bob Sirkus made the motion to adjourn the Regular Meeting of the Snowmass Village Town Council on Monday, October 19, 2015. Bill Madsen seconded the motion. Voting Aye: None. Voting Nay: None. This set of minutes was approved by the Snowmass Village Town Council at their Regular Meeting on Monday, April 1 8, 20 16. Submitted B v, R da B. Coxon, CMC Town Clerk