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11-02-15 Town Council MinutesSNOWMASS VILLAGE TOWN COUNCIL REGULAR I\,,lEETING I\,4I NUTES NOVEMBEH 2. 2015 CALL T D P. N,1 l\,1ayor Butler called to order the Regular Meeting of the Snowmass Village Town Council on Monday, November 2, 20'15 at 3:00 p.m. A complete live recording of this meeting can be found at www.tosv.com under Town Council l\ileetings. This will be archived indeflnitely allowing you to view at any time. At this time Rhonda B. Coxon, Town Clerk administered an oath lo new Council Member Tom Goode. Markey Butler, Bob Sirkus, Bill Madsen, Alyssa Shenk, and Tom Goode. COUNCIL MEI\,4BERS ABSENT: All council members were present CIint Kinney, Town Manager, John Dresser, Town Attorney, Julie Ann Woods, Community Development Director, Anne Martens, Public Works Director, Rhonda B. Coxon, Town Clerk. PUBLIC PRESENT Sally Sparhawk, Jill Beanhard, lvladeleine Osberger, and other members of the public interested in today's Agenda ilems. 2. PROCLAMATIONS AND PRESENTATIONS A. Resiliency and Sustainability Plan Update & Reusable Bag Policy Conversation -Travis Elliott, Assistant to the Town Manager - Anne l\.4artens, Public Works Director Mona NeMon and Sally Sparhawk, Environmenlal Advisory Board Members along with slaff Anne N,lartens, Public Works Director, and Travis Elliott, Assistant to the Town Manager presented an update lrom the 2009 sustainability plan and reviewed the goals that have been reached to date. They then reviewed the next steps with Town Council. Item No. '1 ROLL CALL COUNCIL I\iIEMBERS PRESENT: STAFF PRESENT: 3. PUBLIC COMMENT This section is set aside for the Town Council to LISTEN to comment by the public regarding items thal do not othen/vise appear on this agenda. Generally, the Town Council will not discuss the issue and will not take an otlicial action under this section of the agenda. None at this time 1 1-02-16 TC Minutes Page 2 of 6 ln 2008, more than 50 Snowmass Village and Roaring Fork communily members participated in a series of workshops to identity and prioritize environmental initiatives for the Town. The resulting document became known as the Town's Sustainability plan, which consists of 10 categories, 21 category goals, and 92 implementation concepts. This plan was ultimately adopted by the Town Council in 2OOg. Since the adoption of the plan, the Town has faced numerous internal and external challenges, yet this document and its underlying environmental values continue to shape Town policy and action. To summarize the progress we've made as a community, the Town's Environmental Advisory Board has prepared a comprehensive update to the 2009 Sustainability Plan. This document provides a summary of each goal and the next steps the Town should take towards our environmental goals. ln summary, the EAB has found that the Town is meeting or actively pursuing approximately 80o/. of the goals established in 2009. These successful actions represent a lot of hard work and commendable progress towards our community's environmental sustainability and resiliency. The goals that have been left unaddressed since 2009 are because they have lacked lhe resources necessary to be implemenled. ln addition to rating the past perlormance of the Town, this documenl also proposes eight ditferent next steps the Town should take. Updating the Town's carbon emission inventory, increasing the Town's CORE dues (memo attached), and moving forward wilh the Town's snowmelt energy efficiency improvement projecl are among these next steps listed in the document. lf the Council would like to pursue any ol these actions, Town staff and the EAB can work together to create detailed proposals for the Council to review and consider at a future meeting. The complete performance dashboard, status reports, and the recommended next steps are also included in the complete 2015 Sustainability Plan Update. 4. CONSENT AGENDA These are items where all conditions or requirements have been agreed to or met prior to the time they come before the Council for final action. A Single Public Hearing will be opened ,or all items on the Consent Agenda. These items will be approved by a single motion of the Council. The Mayor will ask if there is anyone present who has objection to such procedure as lo cerlain items. i,Iembers of the Council may also ask that an ilem be removed from the consent section and tully discussed. All items not removed from the consent section willthen be approved. A member of the Council may vote no on specific items without asking that they be 11-02-16 TC Minutes Page 3 of 6 removed from the consent section for full discussion. Any item that is removed trom the consent agenda will be placed on the regular agenda. A, DRAFT AGENDAS AND WORK SESSION TOPICS This item was not in today's packet. Consent agenda did not require a motion or vote P QUASI.JUDICIAL HEA Public Hearings are the formal opportunity for lhe Town Council to LISTEN to lhe public regarding the issue at hand. For land use hearings the Council is required to act in a quasi-judicial capacity. When acling as a quasi-judicial body, the Council is actjng in much lhe same capacity as a judge would act in a court of law. Under these circumstances, the judicial or quasi-judicial must limlt its consideration to matters which are places into evidence and are partofthepublic record. The Council mustbasetheir decision on the law and the evidence presented at the hearing. None at this time. /LEGISLATIVE PUBLI HEARI A, SECOND READING _ ORDINANCE NO, 08, SERIES OF 2015 - AI\,4ENDING THE 2015 BUDGET . AN ORDINANCE AI\,4ENDING THE 2015 BUDGET FOR ALL FUNDS FOF THE TOWN OF SNOWMASS VILLAGE --Marianne Flakowski, Finance Director Bob Sirkus made the motion to approve by roll call vote for second reading ol Ordinance No. 08, Series of 2015 which is an amendment to the 2O'15 Budget. Alyssa Shenk seconded the motion. The motion was approved by a vote of 5 in favor to O opposed. Voting Aye: Markey Butler, Bob Sirkus, Bill Madsen, Alyssa Shenk, and Tom Goode. Voting Nay: None. B. SECOND READING ORDINANCE NO. 7, SERIES OF 2015 - AN ORDINANCE TO UPDATE CHAPTER 18 OF THE TOWN OF SNOWiitASS VTLLAGE MUNICIPAL CODE WITH A NEW FEE SCHEDULE FOR BUILOING PEHMITS -Mark Kittle, ChieI Buitding Official Mark Kittle, Building Official provided background for this Ordinance and explained the last.update to_building permil fees was 2OO3 and noled that build-out will require additional.staff and the costs lo operate the department effectively will naturally increase. Kittle slated this adjustmenl is necessary and justifiablsdue to the additional 11-02-16 TC Minutes Page 4 of 6 workload. Town Council would suggest that the inspections afler hours be changed to $'175.00 and line 17 through 19 within the Ordinance language change. Alyssa Shenk made the motion to approve with a roll call vote as amended Ordinance No. 07, Series of 2015 updating Chapter 18 with new fee schedule Ior Building Permits. Tom Goode seconded the motion. The motion was approved by a vote of 5 in lavor to O opposed. Voting Aye: l\4arkey Butler, Bob Sirkus, Bill Madsen, Alyssa Shenk, and Tom Goode. Voting Nay: None. C. PUBLIC HEARING - TO RECEIVE PUBLIC CON,4I\,4ENT TO BEVIEW THE ROAD MILL LEVY PROJECTS FOR THE YEAF OF 2016 -Anne N,lartens, Public Works Director Anne iilartens, Public Works Director noted that this is a Public Hearing per the Municipal Code to receive public comment on the project list for the proposed 2016 Road improvement project list. lvlayor Butler opened lhe Public Hearing at this lime. Martens continued by listing the 2016 Road Fund project which are '1) Snowmass Club Circle 2) St Andrews Court 3) Wood Road (Bridge Lane to Pine Lane). There being no comments f rom the Public Mayor Buller closed the Public Hearing at this time. Council took a break at this time D. PUBLIC HEARING - AND RESOLUTION NO. 31, SERIES OF 2015- A BESOLUTION SUMARIZING EXPENDITURES AND HEVENUES FOF THE TOWN OF SNOWMASS VILLAGE AND ADOPTING FOH THE CALENDAR YEAR BEGINING ON THE FIBST DAY OF JANUARY, 2016 AND ENDING ON THE LAST DAY OF DECEMBER, 2016 AND APPROPBIATTNG SUt\ilS OF IVONEY TO THE VARIOUS FUND FOB THE 2016 BUDGET *Marianne Rakowski, Finance Director Al 4:50 p.m. Mayor Butler opened the Public Hearing for the 2016 Budget. Clint Kinney, Town l\ranager began the discussion by noting that at the October '19, 20'15, Council requested additional time to complete the review of the Town's budgets. The original PowerPoint of the Budgel is included in today's packet. Kinney noted that there are two changes since the budget was last presented. He noted that 98,000 was added lor the Snowmass Arts Advisory Board to conduct a creative strategic plan and $200,000 was added to the General Funds available due to health insurance claims coming under in the maximum liability budgeted Ior. lvlayor Buller is very concerned with the high percentage of the benefit package, which includes health insurance and retiremenl benefits. She would like to know what other communities are doing and noted we the Town cannot continue to pay these high 1 1-02-16 TC Minutes Page 5 oI 6 7. ADNIINIST FATIVE REPORTS premiums and we to also need lo consider the upcoming Cadillac tax sooner than later. The next item the Council wanted to discuss the Clp projects to help the Council better understand what is being proposed. The next item for clarification for lhe Town Council was the subsidy of the Recreation Center and the increase for full time year around statf versus current part time employees. The Council would like to see lhe employee satisfaction survey results before approving the gSO,OOO addjlionallunds for full time employees. Council provided direction to the staff to hire an outside firm to produce an employee survey and allocate 910,000 forthis survey. Noactionwill be taken on lhis Besolution at this time and discussion will be continued to the Special Meeting on Monday, November 09, 2015 at 4:OO p.m. None at this time 8. TOWN COUNCIL REPORTS AND ACTIONS b) Conferences with an attorney lor lhe purposes of receiving legal advice on specific legal questions pursuant to C.R.5.24-6-4O2(4)(c) and Snowmass Village Municipal Code Section 2-45(c)(2); A) Reports/Updates B) EXECUTIVE SESSION Town Council will now meet in Executive Session pursuant to C.R.S.24-6-402(4\ and Snowmass Village [Iunicipal Code Section 2-4S(c), to specifically discuss three items; a) Determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, instructing negotiators pursuant to C.R.S. 24-6-402(4)(e) and Snowmass Vittage lvlunicipat Code Section 2- 45(cX5); and c) Personnel matters, except if the employee who is lhe subject of the session has requested an open meeting, pursuant to C.R.S. 2a-6-ao2(4Xf)(l) and Snowmass Village Municipal Code Section 2-45(c)(6); Provided, there is an atfirmative vole of two-lhirds of the quorum present at this meeting to hold an Executive Session and for the purposes of considering items (a) (b) and (c) above. Provided lurther, that no adoption of any proposed policy, position, resolution, regulation, or formal action sh;ll occur atthis Executive Session. lvlarkey Butler made the molion to enter closed session. Bob Sirkus seconded themotion. The motion was approved by a vole of S in favor to O opposed. 11-02-16 TC Minutes Page 6 of 6 Voting Aye: Markey Butler, Bob Sirkus, Bill Madsen, Alyssa Shenk, and Tom Goode Voting Nay: None. At 9r13 p.m. Bob Sirkus made the motion to approve reconvening to the Regular Meeting of the Snowmass Village Town Council on Monday, November 2,2015. Alyssa Shenk seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Markey Butler, Bob Sirkus, Bill Madsen, Alyssa Shenk, and Tom Goode. Voting Nay: None. 9. ADJOURNMENT At 9:14 p.m. Tom Goode made the motion to adjourn the Regular Meeting of the Snowmass Village Town Council on Monday, November 2,2015. Bob Sirkus seconded the motion. The motion was approved by a vote ol 5 in favor to 0 opposed. Voting Aye: Markey Butler, Bob Sirkus, Bill Madsen, Alyssa Shenk, and Tom Goode. Voting Nay: None. This set of meeting minutes was approved by the Snowmass Village Town Council on Monday, May 2,2016. Su By, honda B. Coxon, CMC Town Clerk