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04-18-16 Town Council MinutesSNOWIV1ASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES APRTL 18,2016 1 . 4:00 P.M. CALL TO ORDER AND ROLL CALL Mayor Butler called to order the Regular Meeling of the Snowmass Village Town Council on l\4onday, April 18, 2016 at 4:01 p.m. A complete live recording of this meeting can be found at www.tosv.com under Town Council l\.4eelings. This will be archived indefinitely allowing you to view at any time. COUNCIL MEI,4BERS PRESENT: COUNCIL I\,4EMBERS ABSENT: Markey Butler, Bill i,4adsen, Alyssa Shenk, and Tom Goode. Bob Sirkus STAFF PRESENT Clint Kinney, Town Manager; John Dresser, Town Altorney; Julie Ann Woods, Community Development Director; Anne Martens, Public Works Director; Travis Elliott, Assistant to the Town Manager; and Rhonda B. Coxon, Town Clerk PUBLIC PRESENT Susan Marolt, Dusty Diaz, Bob Glah, Jill Beathard, Madeleine Osberger and other members of the public interested in today's Agenda items. 2.PBOCLAI\,,IATIONS AND PRESENTATIONS None at this time Mayor Butler stated the Council did receive a letter from pat Keefer Homeowner and Board Member at Capitol Peak and noted it will be a part of the record for today,s meeting. 3. PUBLIC CON4MENT This section is set aside for the Town Councitto LISTEN to comments by the public regarding items lhat do not otherwise appear on this agenda. Generally, the Town Council will not discuss the issue and will not take an official action under lhis section of the agenda. (5-Minute Time Limit) None at lhis time. 04-18-16 TC Minutes Page 2 ol 7 4. CONSENT AGENDA These are items where all conditions or requirements have been agreed to or met prior to the lime they come before the Council for final action. A Single Public Hearing will be opened for all items on the Consent Agenda. These items will be approved by a single motion ot the Council. The Mayor will ask if there is anyone present who has objection to such procedure as to certain items. Members of the Council may also ask that an item be removed from the consent section and fully discussed. All items not removed from the consent section will then be approved. A member of the Council may vote no on specific items without asking that lhey be removed from the consent section for full discussion. Any item that is removed from the consent agenda will be placed on the regular agenda. A. DHAFT AGENDAS AND WORK SESSION TOPICS B. APPROVAL OF MINUTES 1) October 5, 2015 - Regular Meeting Minutes 2) October 19, 2015 - Regular Meeting Minutes 3) April 11, 2016 - Special Meeting Minutes Alyssa Shenk made the motion to approve those items listed on today's consent agenda. Tom Goode seconded the molion. The motion was approved by a vote of 4 in favor to 0 opposed. Council l\,4ember Sirkus was absent. Voting Aye: [.4arkey Butler, Tom Goode, Bill Madsen, and Alyssa Shenk Voting Nay: None. At this time the John Dresser the Town Attomey stated that the Town Council is required by the Municipal Code to voie to allow Council Member to miss two or three consecutive regular meetings. Tom Goode made the motion lo approve the absence of Bob Sirkus and Alyssa Shenk for upcoming meetings in May, June and July. Bill Madsen seconded the motion. The motion was approved by a vote of 4 in lavor to 0 opposed. Council Member Sirkus was absent. Voting Aye: Markey Butler, Bill Madsen, Alyssa Shenk, and Tom Goode Voting Nay: None. 5, PUBLIC HEARINGS OUASI-JUDICIAL HEARIN GS Public Hearings are the formal opportunity for the Town Council to LISTEN to the public regarding the issue at hand. For land use hearings the Council is required to act in a quasi-judicial capacity. When acting as a quasi-iudicial body, the Council is acting in much lhe same capacity as a judge would act in a court of law. Under these circumstances, the judicial or quasi-judicial must limit its consideration to matters which 04-18-16 TC Minutes Page 3 of 7 are placed into evidence and are part oI the public record. The Council must base their decision on the law and the evidence presented at the hearing. None at this time. 7. ADMINISTRATIVE BEPOBTS A. FIRST READING _ ORDINANCE NO. 5 SERIES OF 2016 _ AN ORDINANCE AIVENDING THE 2016 BUDGET FOB THE GENERAL FUND AND THE EXCISE TAX FUND FOH THE TOWN OF SNOWMASS VILLAGE: Clint Kinney, Town lvlanager -Joe Coffey, Housing Director -i4arianne Bakowski, Finance Director Clint Kinney, Town Manager explained this is the first reading of Ordinance No. S, Series of 2016 amending the 2016 budget and appropriating funds for expenditures. He noted lhat Country Club Townhome Unit #18 has come up for sale. As the Council is aware, these deed reshicted units are subjected to exceptionally high assessments because they are located in complexes with free market unils. These assessments have dramatically affected the affordability of lhe units. Due to this reason, previous Councils have direcled staff to purchase these units when they become available. The Town currently owns two other units in this complex, unit #18 would become the third unit. lf purchased, the town has the option of adding il to our employee housing rental pool or the town could sell it as a free market unit now or in the future. The fundamental reason lo purchase these units are to resell the units as free market units and to use the sales proceeds to develop new affordable replacement units. The additlonal expenditures to the 2016 adopted budget are lor the following items: . Purchase of Country CIub Unit #'18 S430,620.12. Closing costs - CC Unit #18 $ 2,000.00. HOA f eeymiscellaneous $ 7,379,88 TOTAL $ 440,000,00 $174,175.00 $265,825.00 6. POLICY/LEGISLATIVE PUBLIC HEARINGS No Hearings Scheduled Breakdown per Fund . General Fund-Housing Miligalion. Excise Tax Fund 04-18-16 TC lvlinutes Page 4 of 7 TOTAL $440,000.00 Bill lvladsen made the motion to approve first reading of Ordinance No. S, Series ot 2016, amending the 20'16 Budget. Tom Goode seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council lvlember Sirkus was absent. Voting Aye: Markey Butler, Bill N.4adsen, Alyssa Shenk, and Tom Goode. Voting Nay: None B. Aspen School District Funding Assistance -Aspen School District Bob Glah, Susan lilarolt and Kate Fuentes were present representing the Aspen public Education Fund making formal funding request for the Aspen School District. This topic is a continuation of the Aspen School District's request to secure alternative revenues from the Town of Snowmass Village, which was originally introduced at the Town CouncilWork Session on June 22, 20't5. Additional financial data was presenled to the Town Council by staff on February 8, 2016. A letter dated April 1 1, 2016, lhe Aspen School District, Aspen Public Education Fund, and Funding for Excellence made a formal request to the Town council for funding assistance in the amount of $500,000, annually, for five years. The Town Council is being asked to decide how to fund this 9500,000 per year, sales tax, property tax or general fund. Town Council directed staff to work on language with the Aspen School District Attorney's to develop a ballot question for the November 2016 election. C. Community Connectivity Plan (CCP) Presentation from Consultant --Anne L4artens, Public Works Director Anne Martens, Public Works Department introduced Charlie Alexander from Fehr and Peers who provided a,PowerPoint presentation Iorthe Town Council. Alexander began with the Vision of the CCP and then introduced seven goals and stated that when these goals are completed then the Town will have reached its vision. Vision Snowmass Village will create a year-round, safe, complete and well connected transportation network of walkways, bikeways, lrails and public transportation forresidents, visitors and the workforce to utilize. The compiete transportation network willpromote.a walkable community and improve access to key destinaiions by making suresafe and convenient connections can be made between virlous nodes and 04-18-16 TC Minutes Page 5 of 7 destinations. The network will be used to increase year-round mobility for pedestrians, contributing to a high quality of Iile for residents and great visitor experience. He then provided the seven goals; 1) People of all ages and fitness levels feel safe utilizing walkways, bikeways, and trails that connect residential areas to key destinations including Town park Station, the Recreation Center, Snowmass Center, Base Village, ihe lvlall, transit stops or stations, and other destinations. 2) Walkways, bikeways and trails will provide for year-round travel. 3) Crossings of Town roadways that are safe and comfortable, including Brush Creek Road, Owl Creek Road and Highline Road. 4) A transit system that is convenient for accessing primary Town destinations and that is intuitive to both residents and visilors. 5) That the Base Village and Village l\4all be connected via infrastructure that is convenient and intuitive and that contributes posilively to a great vjsitor experience and economic vitality. 6) A parking system that contributes to the Town's economic vitality in a way that is convenient and inluitive while respecting the natural environment and promoting alternative f orms of transportation. 7) Adequate investment in infrastructure is made to construct and maintain a walkway, bikeway, and trail system. At this time Alexander explained the phases for Transit, phase 1 being maps, kiosks and way finding and spoke to "Snowmass Circulator" as a rebranding for Route 4 and Route 8. Phase 2 would include GPS technology on buses and a higher frequency service for the 82 to Snowmass RFTA. The next discussion was on Sky Cab/Gondola two recommended technologies would be a walkway (non-mechanized or mechanized) Gondola in the existing alignment. Noling that further studies ol feasibility, cost, conceptual designs and community support. The next connectivity discussion was on Parking and the suggestion is ADA spaces as redevelopment occurs closer to the ski slope, way finding signage, an intelligent transportation system for real time parking information, and again further study to address supply/occupancy. The last recommendations dealt with Traffic calming and to consider speed humps on Snowmass CIub Circle and Clubhouse Drive, and climbing shoulders fo; bicyclists on Brush Creek Road and Owl Creek Road. Clint Kinney, Town Manager reminded Town Council that these are just options tromthe Consultant and Town Council can adopt whatever lhey want and it can be changedat any time. He noted there will be another presentation first meeting in May andadoption by a Flesolution the second meeting in May. This is one ofihe Town Councilsgoals that were identified last year. D. Fleview Draft Work Cljmate Employee Survey --Travis Elliott, Assistanl to the Town Manager 04-18-16 TC Minutes Page 6 of 7 Clint Kinney, Town Manager and Travis Elliott, Assistant to the Town Manager siated that during the 20'16 Budgel Review process, Town Council directed staff to collect insight and opinions from Town employees lhrough a confidential work climate survey. lvlayor Butler asked why an outside service did not put lhe survey questions together and conduct ihe survey. Kinney noted that no monieswere allocated during the budget process. After discussion, Town Council directed statf lo have an outside human resources firm conduct the survey and also conceptually approved approximately $5,000 to make this happen. The Council asked Ior some language changes to some of the queslions and a possible numerical numbering syslem for the answers. Staff will research the cost and bring back to Town Council with another draft survey with an emphasis on human resources in regards to benefits. Council Member Goode attended the BFTA meeting for Mayor Butler and also attended the C.O.R.E meeting. He provided a brief update. Council l\.4ember lvladsen inquired if Councilwould be in agreement to send a letter in support ol the BLM's efforts to curb and regulate methane gas leakage to Secretary Sally Jewell. U.S. Departmenl of lnterior. Bill Madsen made the motion to approve directing staff to send a letter of support to US Department of lnterior to support BLM in regulating methane gas leakage. Alyssa Shenk seconded the motion. The motion was approved by a vote of 4 in Iavor to 0 opposed. Council Member Sirkus was absent. Voting Aye: Markey Butler, Bill Madsen, Alyssa Shenk, and Tom Goode Voting Nay: None. 9. ADJOUBNMENT At 7:37 p.m. Alyssa Shenk made the motion to adjourn the Regular Meeting of the Snowmass Village Town Council on Monday, April 18, 20.16. Bill Madsen ;econded themotion. The motion was approved by a vote of 4 in favor to O opposed. Council lvlember Sirkus was absent. Voting Aye: Markey Bufler, Bill Madsen, Alyssa Shenk, and Tom Goode Voting Nay: None. 8, TOWN COUNCIL REPORTS AND ACTIONS A) REPORTS/UPDATES 04-18-16 TC M inutes PageT ol 7 This set of minutes was approved by the Snowmass Village Town Council at their Regular Meeting on Monday, May 2,2016. By, nda B. Coxon, CMC Town Clerk