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05-02-16 Town Council MinutesSNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES May 2,2016 1.4:00 P.lt4. CALL TO ORDER AND ROLL CALL Mayor Butler called to order the Regular Meeting of the Snowmass Village Town Council on Monday, May 2nd, 2016 at 4:03 p.m. A complete live recording and/or audio of this meeting can be found at www.tosv.com under Town Council Meetings. This will be archived indefinitely allowing you to view at any time. COUNCIL MEMBERS PRESENT: Markey Butler, Bill Madsen, Alyssa Shenk and Tom Goode. COUNCIL MEMBERS ABSENT: Bob Sirkus STAFF PRESENT:Clint Kinney, Town Manager; John Dresser, Town Attorney; Anne Martens, Public Works Director; David Peckler, Transportation Director and Joe Coffey, Housing Director PUBLIC PRESENT: Joe Enzer, Kim Dubois, John and Hannah Sehnal 2. PROCLAMATIONS AND PRESENTATIONS None 3. PUBLIC COTUMENT This section is set aside for the Town Council to LISTEN to comments by the public regarding items that do not otherwise appear on this agenda. Generally, the Town Council will not discuss the issue and will not take an official action under this section of the agenda. Joe Enzer and Kim Dubois from Roaring Fork leadership program came before Council to increase the awareness of Habitat for Humanity and the benefits they provide. Enzer pointed out that currently a large percentage of the County landfill trash comes from demolition and construction trash f rom the County. Habitat for Humanity has a program that will pick up this trash directly from the construction sites and reuse as much as possible to reduce the amount taken to the landfill. Council Member Goode pointed out that the program is very beneficial but there are times where the wait for someone to come and get the trash is quite long, so it may not always work for the conlractor. Enzer stated they are working on the scheduling issues and hopes the community can work on diverting the construction waste and move towards a zero waste community. Council can help by spreading the word and shopping when possible at the Habitat Stores. 1)November 2,2015 - Regular Meeting 2)November 9, 2015 - Special Meeting 3)April 18, 2016 - Regular Meeting C. RESOLUTION NO. 22, SERIES OF 2016 - APPOINTING NEW MEMBERS TO FILL VACANCIES ON THE SNOWMASS ARTS ADVISORY BOARD -MICHAEL MIRACLE -Barb Peckler, Administrative Assistant Alyssa shenk made the motion to approve those items listed under the consent agenda for today's meeting and Tom Goode seconded the motion. The motion was appr&ed by a vote of 4 in favor 1o 0 opposed. Council Member Sirkus was absent Voting Aye: Markey Butler, Bill Madsen, Alyssa Shenk, and Tom Goode. Voting Nay: None. 5. PUBL IC HEARING S QUASI.JUDIC IAL HEARINGS Public Hearings are the formal opportunity for the Town council to LISTEN to the public regarding the issue at hand. For land use hearings the council is required to act in a quasi-judicial capacity. when acting as a quasi-judicial body, the council is acting in much the same capacity as a judge would act in a courl of iaw. under these circumstances, the judicial or quasi-judicial must limit its consideration to matters which are placed into evidence and are part of the public record. The council must base their decision on the raw and the evidence presented at the hearing. No Hearings Scheduled 6. POLICY/LEGI LATIVE PU No Hearings Scheduled BLIC HEARINGS 05-02-16 TC Minutes Page 2 of 5 4. CONSENT AGENDA These are items where all conditions or requirements have been agreed to or met prior to the time they come before the council for final action. A single Public Hearing will be opened for all items on the consent Agenda. These items will be approved by a single motion of the council. The Mayor will ask if there is anyone present who has ob.lection to such procedure as to cedain items. Members of the council may also ask that an item be removed from the consent section and fully discussed. All items not removed from the consent section will then be approved. A member of the Council may vote no on specific items without asking that they be removed from the consent section for full discussion. Any item that is removed from the consent agenda will be placed on the regular agenda. A. DRAFT AGENDAS AND WORK SESSION TOPICS Council agreed to remove the May 9th work session B. APPROVAL OF MINUTES 05-02-16 TC Minutes Page 3 of 5 7, ADI\,4IN ISTBATIVE REPORTS A, SECOND READING _ ORDINANCE NO. 5 SERIES OF 2016 - AN ORDINANCE AMENDING THE 2016 BUDGET FOR THE GENERAL FUND AND THE EXCISE TAX FUND FOR THE TOWN OF SNOWMASS VILLAGE Clint Kinney, Town Manager; Joe Coffey, Housing Director; Marianne Rakowski, Finance Director Voting Nay: None Clint Kinney, Town Manager reviewed Ordinance No. 5, Series of 2016 and pointed out that the last two lines of the Agenda ltem Summary were cut off. What was missing from the packet is lhe Employee Survey that would affect the General Fund-One Time for $'10,000. EveMhing else was the same as the First Fleading but if Council would like to add the additional $10,000 they would have to amend the Ordinance to have it included in the second reading. Tom Goode made the motion to approve the original Second Reading of Ordinance No. 5, Series of 2016, lhis was a roll call vote. Alyssa Shenk seconded the motion. The motion was carried by a vote of 4 in favor to 0 opposed. Council lv]ember Sjrkus was absenl. Voting Aye: l\4arkey Butler, Bill Madsen, Alyssa Shenk, Tom Goode Tom Goode made the motion to amend the Second Reading of Ordinance No. 5, Series of 2O16 to include the additional 910,000 for lhe Employee Survey and adjust the General Fund-One Time balance by $10,000. Thjs was a roll call vote Bill [,4adsen seconded the motion. The motion was carried by a vote of 4 in favor to O opposed. Council Member Sirkus was absent. Voting Aye: Markey Butler, Ball lvladsen, Alyssa Shenk, Tom Goode Voting Nay: None B. CCP Review Anne Martens. Public Works Director presented the drafl Community Connectivity plan outlining the two modifications that have been made since last time it was broughtbefore Council. The steering committee recommended additional goals for the !lanwhich were;. Goal 8: Evaluale projects to ensure that costs are appropriate for the benefitsderived and that projects will deliver valu" cormensuraie to ine capitatinvestmenl.. To include the estimated cost for the Owl CreeuBrush Creek Road intersection 05-02-16 TC [,4inutes Page 4 of 5 l\.4artens asked Council for comments on the draft and if they approved of the plan should staff should move forward with a Resolution to present at the next council meeting for final approval. Continued was a lengthy discussion between counciland statf on several elements of the draft proposal. Mayor Butler is not in any rush to approve the linal plan. At this time the Planning Commission is updating the Town's Comprehensive Plan and feels it is important for the Planning Commission to first review the CCP and make sure it aligns with the goals for the Community. Mayor Buller would like to have advice f rom the Planning Commission after their review before moving forward with final approval. Council l\ilember Goode doesn't see the harm in moving forward wilh the process but has no problem with giving the CCP to the Planning Commission to make sure it does follow the new Comp Plan goals. GrassRoots live feed just went down so there is no live broadcast for lhe remainder of the meeting. Granicus audio is still on just no live video. The estimated cost for all the projects outlined in the CCP is roughly $7,000,000, Council inquired how this expense would be covered. Anne [.4artens responded that at lhis time there are no financial impacts and there is $75,000 already allocated in the 20'16 budget to implement some of the recommendations f rom the CCP plan. Council lvlembers expressed concem over specific recommendations such as the roundabout at Owl Creek and Brush Creek, the safely of where the School Bus drop off points are and the use of the flashing Amber lights at crosswalks. Anne l,4artens emphasized that the CCP plan was created lo have a guiding document to follow to help improve the safety and connectivity for the Communily. May 11rh, 2016 is the next scheduled Planning Commission Meeting and council agreed lhat they would like the CCP plan added to their agenda. Council willtake no action at this time and will wait for comments from the Planning Commission once they have had time to review the current CCP plan and make sure it aligns with the Town Comp Plan. C. Review Progress on Town Council Goal Statement Before Council starts with the review of the Council Goals Clint Kinney, Town Manager asked Council for approval to submit the letter to CFLHD. On behalf of lhe Town of Snowmass Village the letter supporls applying for the Federal Lands Access program Grant to improve the Brush Creek lntercept Lot for g'1 ,900,000, Council memberJ read the letter and were in unanimous approvalto send it out. Cljnt Kinney, Town Manager said it was one year ago at the Council Retreat that these goals were sel and it is now time to review them to make sure they still reflect what the Council wants. Kinney will now take a few minutes to walk thru them and asks Council to make any suggestions or changes to the current goals as they see needed. Kinney went over each goal explaining what the Town is curren y doing to accomplish each goal. Council Member Goode commented that he would like to se! more input andinvolvement from the Town boards on current town projects. Example is SAAB involved 05-02-16 TC Min utes Page 5 of 5 with looking at potential art for the new roundabouts? At this time the Council does not feel they need to adjust the current Goals set at the last Council Retreat 8, TOWN COUNCIL REPORTS AND ACTIONS A) REPORTS/UPDATES Mayor Butler went over the list of topics for Work Sessions or other meeting's and asked if there were any updates on the electronic message boards or the leal/yard waste collection polices for this fall. Council member Goode reminded everyone of lhe town Clean-up day coming up on May 20th. Council Member Shenk pointed out that the kids K-6th will be out of school that day and could there possibly be a way forthem to get involved with the Clean-up day. Council member Madsen pointed out that there is still a slrong smell coming from below the Viceroy and in the Creek. Town Manager, Clinl Kinney is waiting for a call back from Snowmass Water and Sanitation for the status on this problem. He acknowledged that there is a problem and it does need to be fixed. .AD RNMENT At 5:49 p.m. Tom Goode made the motion to adjourn the Regular Meeting of the Snowmass Village Town Council on Monday, May 2nd, 2016 and Bill Madsen seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Sirkus was absent. Voting Aye: Markey Butler, Bill Madsen, Alyssa Shenk, and Tom Goode. Voting Nay: None. This set of minutes was approved by the Snowmass Village Town council at their Regular Meeting on Monday, May 16'n 2016. Submitted By, .B ) Barbara Peckler Administrative Asst.