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02-16-16 Town Council MinutesSNOWMASS VILLAGE TOWN COUNCIL FIEGULAR MEETING I\,4INUTES FEBFIUARY 16, 2016 '1. 4:00 P.lV1. CALL TO ORDER AND FOLL CALL Mayor Butler called to order the Regular L4eeting of the Snowmass Village Town Council on Tuesday, February 16, 20'16 at 4:02 p.m. A complele live recording of this meeting can be found at www.tosv.com under Town Council Meetings. This will be archived indefinitely allowing you to view at any time COUNCIL MEI,IBERS PRESENT: COUNCIL MEMBERS ABSENT: STAFF PRESENT Clint Kinney, Town Manager; John Dresser, Town Attomey; Rhonda B. Coxon, Town Clerk; Travis Elliott, Assistant to the Town lvlanager; Kim Trujillo, Sales Tax Analyst; lV!arianne Rakowski, Finance Director; Rose Abello, Tourism Director; Fred Brodsky, Group Sales Director; Chase Anderson, Planner. PUBLIC PRESENT 2, PROCLAI\,4ATIONS AND PRESENTATIONS There were none l\.4arkey Butler, Bob Sirkus, Bill lvladsen, and Alyssa Shenk. Tom Goode. Pat Keefer, Jill Beathard, Madeleine Osberger, Bruce Smith, Rick Gritfin, David Rachofsky, Joyce Shenk and other members of the public interested in today's Agenda ilems. 3. PUBLIC COMI,4ENT This section is set aside for the Town Council to LISTEN to comment by the public regarding items that do not otherwise appear on this agenda. Generally, the Town Council will not discuss the issue and will not take an official action under this seclion of the agenda. Emzy Veazy lll spoke to the Snowmass Village mall facade and lixing this may bring more guests if this looks better. He also again brought up a 200 person theatre and having an Entertainment District to take advantage ol the 65 percent of our guest that drive here lrom Denver. He would like lo meet with lhe Mayor in the near future. 02-16-16 TC Min utes Page 2 of 6 Pat Keefer owner of capitol Peak and a member of the capitol peak Homeowner Association spoke to the Base Village Agreements and read a statement into the record that had to do with the 52 points within the 1o agreements that will directly affect the Base village homeowners. They asked that the council open these agreements back in front of the Town council and the public. The letter was submitted for the record. Bruce smith an owner of capitol Peak and on the Board of capitol peak Homeowners Association also spoke to the promise of an Aqua center provided by the sales agents of Base village. He read a quote from the sales agreement. He alsospoke to all ihe taxes that have been paid and they will never have the promised Aqua center and he also explained some of the tax structure. smith's letter will also be entered into the record for today's meeting. 4. CONSENT AGENDA These are items where all conditions or requirements have been agreed to or mel prior to the time they come before the council for final action. A single Public Hearing will be opened for all items on the consent Agenda. These items will be approved by a single motion of the council. The Mayor will ask if there is anyone present who has objection lo such procedure as to cerlain items. Members of the council may also ask that an item be removed from the consent section and fully discussed. All items not removed from the consent section will then be approved. A member of the Council may vote no on specific items without asking that they be removed from the consent section for full discussion. Any item that is removed lrom the consent agenda will be placed on the regular agenda. A. DRAFT AGENDAS AND WORK SESSION TOPICS B. APPROVALOF MINUTES 1) August 03, 2015 - Regular Meeting 2) August 10, 2015 - Special Meeting 3) August 24,2015 - Special Meeting 4) January 19, 2016 - Regular Meeting 5) February 1, 2016 - Regular Meeting c. RESOLUTTONS NO. 4,5,6,7,8, 9, 10, 11, 12, 13, 14, AND I6,SER|ESOF 2016 - RESOLUTIONS OF APPRECIATION TO VARIOUS BOARD MEMBERS OF THE TOWN OF SNOWMASS VILLAGE Reso 4 - John Borthwick, Marketing, Group Sales and Special Events Reso 5 - Mary Beth Blake, Snowmass Arls Advisory Board Reso 6 - Page Shuck, Snowmass Arts Advisory Board Reso 7 - Mel Blumenthal, part Time Residents Advisory Board Reso 8 - Muriel Eulich, part Time Residents Advisory Eioard Reso 9 - John S. Michelman, part Time Residents Advisory Board Reso 10 - Rick Griffin, Cilizens Grant Review Board Reso '1 1 - Susan Cross, Citizens Grant Review Board 02-16-16 TC Min utes Page 3 of 6 Reso 12 - David Rachofsky, Planning Commission Fleso 13 - Donna Aiken, Planning Commission Reso 14 - Stev( Santomo, Marketing, Group Sales and Special Events Reso 16 - Bob Furvis, Marketing Group Sales and Special Events Board --Rhonda B. Co{on, Town ClerU Mayor Butler Markey Butler made the motion to approve all those items listed on today,s consent agenda. Bill Madsen seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Goode was absent. Voting Aye: Markey Butler, Bob Sirkus, Bill Madsen, and Alyssa Shenk. Voting Nay: None. Mayor Butler named each of those receiving a Resolution of Appreciation for their participation on various Boards and Commissions and invited those who were present in front and presented them with their Resolutions. 5. PUBLIC HEARINGS QUA SI-JUDICIAL HEARINGS Public Hearings are the formal opporlunity lor the Town council to LlsrEN to the public regarding the issue at hand. For land use hearings the Council is required to act in a quasi-judicial capacity. When acting as a quasi-.judicial body, the Council is acting in much the same capacity as a ludge would act in a court of law. Under these circumstances, the judicial or quasi-judicial must limit its consideration to matters which are placed into evidence and are part of the public record. The council must base their decision on the law and the evidence presented at the hearing. None at this time. 6. POL|CY/LEGISLATI VE PUBLIC HEARINGS No Hearings Scheduled 7. ADMINISTRATIV E REPORTS A. Update f rom the Snowmass Arts Advisory Board --Chase Anderson, planner chase Anderson, Planner and liaison to the snowmass Arts Advisory Board provided aquick history of the snowmass Arts Advisory Board and a powerpoint pr"."ri"iion which included what money has been raised and spent on Art in snowmass. After the presentation the members of the snowmass Arts Advisory Board introducedthemselves and why they are interested in serving on this Board. 02-16-'16 TC l\4inutes Page 4 of 6 B. Semi Annual Tourism Update -Rose Abello, Tourism Director C. OFDINANCE NO, 3, SEBIES OF 2016 - AN OFIDINANCE AMENDING ARTICLE II _ FUND MANAGEMENT AND AIVIENDING ABTICLE IV _ SALES TAX OF CHAPTER 4 _ REVENUE AND FINANCE OF THE SNOWMASS VILLAGE MUNICIPAL CODE AND CREATING ARTICLE VII _ LODGING TAX IN CHAPTEF 4 - REVENUE AND FINANCE OF THE SNOWI\4ASS VILLAGE MUNICIPAL CODE --lvlarianne Rakowski, Finance Director; Kim Trujillo, Finance and Sales Tax Analyst; Clint Kinney, Town l\itanager; John Dresser, Town Attorney John Dresser, Town Attorney, [.4arianne Rakowski, Finance Director and Kim Trujillo, Finance and Sales Tax Analysis were present at the meeting to answer any questions of Council. Dresser explained why the ordinance was necessary and it was not changing the code just amending the language to be easier to read and hopefully eliminate some of the phone calls to the Tax Analyst. Council Member Si*us asked questions in regards to some of the language within the Ordinance and the Town Attorney responded. Alyssa Shenk made the motion to approve first reading of Ordinance No. 03, Series of 2016 - amending Article !l Fund [,'lanagement and Amending Article lV Sales Tax of Chapter 4. Bob Sirkus seconded the motion. The motion was approved by a vote o, 4 in lavor to 0 opposed. Council lvlember Goode was absenl. Pursuant to the town of Snowmass Village Municipal code section 2-320 (8) the lvlarketing Group Sales and Special Events Board is to make quarterly reports lo Town Council showing the performance of the approved Business Plan. Rose Abello, Tourism Director; Fred Brodsky, Group Sales Director and Virginia McNellis, Director of lvlarketing were present for the Snowmass Tourism Update. Abello stated that her PowerPoint is just a portion of the presentation in today's packet materials. She reviewed occupancy for winter and summer and the umbrella campaign "Snowmass after dark" program. She also announced the new l\rarketing Team Lou Hammond Associates and they are now working on an Advertising Agency. Brodsky spoke to staying the course with core markets, expansion to direct fly markets and summer focused tour operator initiative. He mentioned the challenge with 32 lodges and only 2 actual meeting spaces. Abello then reviewed the changes in Guest Services with the remodel at Town Park Station and the Discovery Center. She then reviewed the Special Events podion and pointed out that the surveys from last year stated that people wanted more events in the Mall not at Town Park. Brodsky reviewed the new event scheduled lor June. 02-16-16 TC lvlinutes Page 5 of 6 Voting Aye: Markey Butler, Bob Sirkus, Bill lvladsen, and Alyssa Shenk Voting Nay: None UNCIL REPORTS AND A A) REPOFTS/UPDATES 1 . RESOLUTION NO. 18, SERIES OF 2016 _ APPOINTING NEW BOARD MEMBERS TO THE MAHKETING, GROUP SALES AND SPECIAL EVENTS BOARD - NAMES OF NEW BOARD I\,,IEMBERS -BhONdA B. COXON. TOWN Clerk John Dresser, Town Attorney explained the voting process for the Town Council for the Food and Beverage seat, Lodging seat and the At-Large seat. Ballots were distributed and Rhonda Coxon, Town Clerk collected them from the Town Council to tally and announce. Frisl Ballot was for Food & Beverage and Lodging and the appointees were Mary Harris for Lodging and Dave Dugan for Food & Beverage. Howard Gross a three At-Large term, then Reed Lewis for a three year Allarge and then L4ichael Sura for the two year At-Large term. Bob Sirkus made the motion to approve Resolution No. '18, Series of 2016 appointing new members to lhe i.,1arketing, Group Sales and Special Events Board. Bill N.4adsen seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Voting Aye: lvlarkey Butler, Bob Sirkus, Bill l,,ladsen, and Alyssa Shenk Voting Nay: None. Council Member Sirkus will be attending a RAWPI meeting to discuss lhe mussel issue within Ruedi Reservoir. lvlayor Butler attended the RTFA meeting and she noted there are a lot of issue facing this board at this time and a consultant has been hired to determine the short and long term goals of RFTA. Council Member l\4adsen will be attending a Nordic Council meeting this week, and thought lhey did a great job on the Steeple Chase this past weekend. 9. ADJOURNIVlENT Al6:17 p.m. Bill l\.4adsen made the motion to adjourn the Regular Meeting of the Snowmass Village Town Council on Monday, February 16, 2016. Alyssa Shenk seconded the motion. The 02-16-16 TC M inutes Page 6 of 6 motion was approved by a vote of 4 in favor to 0 opposed. Council Member Goode was absent. Voting Aye: Markey Butler, Bob Sirkus, Bill Madsen, and Alyssa Shenk. Voting Nay: None. This sel of minutes was approved by the Snowmass Village Town Council at their Regular Meeting on Monday, June 20, 201 6. Sub By, Bhonda B. Coxon, CMC Town Clerk