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07-18-16 Town Council MinutesSNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES JULY 18,2016 1. 4OO P.M. CALL TO ORDER AND ROLL CALL Mayor Butler called to order the Regular Meeting of the Snowmass Village Town Council on Monday July 18th, 2016 at 4:00 p.m. A complete live recording and/or audio of this meeting can be found at www.tosv.com under Town Council Meetings. This will be archived indefinitely allowing you to view at any time. COUNCIL MEMBERS PRESENT: COUNCIL MEMBERS ABSENT: Alyssa Shenk STAFF PRESENT:Clint Kinney, Town Manager; John Dresser, Town Attorney; Anne Martens, Public Works Director; David Peckler, Transportation Director; Travis Elliott, Assistant to the Town Manager; Barbara Peckler, Admin Asst.; Andy Worline, Parks, Recreation and Trails Director; Jim Wahlstrom, Senior Planner. PUBLIC PRESENT: Pat Keefer 3. PUBLIC COMMENT This section is set aside for the Town Council to LISTEN to comments by the public regarding items that do not othenr,rise appear on this agenda Generally, the Town Council will not discuss the issue and will not take an official action under this section of the agenda. Pat Keefer, Condo owner in Base Village, presented the Council with a written and verbal statement. The purpose of her public comment was to encourage the town to keep the 10 agreements with Related unsigned because they are significantly injurious to the neighbors in Base village. This letter may be read in its entirety at rosV-com Town Council packets 07-18-16. 4. OONSENT AGENDA These are items where all conditions or requirements have been agreed to or met prior to the time they come before the council for final action. A single Public Hearing will be opened for all items on the consent Agenda. These items will be approved by a single molion of the council. The Mayor will ask if there is anyone present who has objection to such procedure as to certain items. Members of [/arkey Butler, Bob Sirkus, Bill Madsen, Thomas Goode 2. PROCLAMATIONS AND PRESENTATIONS None at this time 07-18-16 TC Minutes Page 2 of 6 the Council may also ask that an item be removed from the consent section and fully discussed. All items not removed from the consent section will then be approved. A member of the Council may vote no on specific items without asking that they be removed from the consent seclion for full discussion. Any item that is removed from the consent agenda will be placed on the regular agenda. Thomas Goode made the motion to approve those items listed under Consent Agenda as amended for today's meeting. Bob Sirkus seconded the motion. The motion was carried by a vote of 4 in favor to 0 opposed. Alyssa Shenk absent. Voting Aye: Markey Butler, Bob Sirkus, Bill Madsen, Thomas Goode Voting Nay: None A, DRAFT AGENDAS AND WOFIK SESSION TOPICS B. APPROVAL OF MINUTES 1) July 5, 201 6 - Regular Meeting Amend line 165 to read Snowmass could create its own entity to manage the funds, line 170 change defendant lo dependent, line 211 change to read SAAB and others are working on an ideas for the roundabout. C. Council Direction to Film and Record Work Sessions D. Lease Approval for Verizon Small Cell Site at Town Park Station Council had their concerns answered by staff and it was determined that no changes needed to be made to the current lease. 5. PUBLIC HEARINGS QUASI.JUDICIAL HEARINGS Public Hearings are the formal opportunity for the Town Council to LISTEN to the public regarding the issue at hand. For land use hearings the Council is required to act in a quasi-judicial capacity. When acting as a quasi-judicial body, the Council is acting in much the same capacity as a iudge would act in a court of law. Under these circumstances, the judicial or quasi-judicial must limit its consideration to matters which are placed into evidence and are part ol lhe public record. The Council must base their decision on the law and the evidence presented at the hearing. No Public Hearing Scheduled 6. POLICY/LEGISLATIVE PUBLIC HEARINGS No Hearing Scheduled 7. ADMINISTRATIVE REPORTS 07-18-16 TC Min utes Page 3 of 6 Anne Martens, Public works Director opened the discussion with council by providing some background information. Previous versions of Resolution No. 25 have been presented at the April 18th and the May 2nd, Town Council meetings, and by Council request the draft plan was also presented to the Planning commission to ensure the plan direction, policies and projects are consistent with the 2010 comprehensive plan. The d raft plan before council now includes all the recommendations and exceptions f rom the Planning commission. The Planning commission recommend with their A. POSTR Update Andy worline, Parks, Recreation and rrails Director was called to speak on the posrR planning update. worline pointed out that it is still in the very initial drafting stages and no formal action is required by council at this time. He feels this is a goodbpportunity for council to provide feedback to ensure the document accurately reflects the visions and ideas of rown council and the community. worline has broken down the Draft posrR plan and at this meeting he went over chapter 4 which covers "Envisioning the Future,,. council discussed the Goals and ob.iectives ouilined in this chapter and hid a few suggestions and questions for Worline.. Need to address the blind corners for safety for the bikers, hikers and horseback riders o Response worline- where possible they have separated the different trail users and are doing an ad campaign to educate users on proper trail etiquette. Safety is always the main concern on any trail.. Possibly bike rental shops could provide more information on rules and regulations of using the trails. Public comment was made that maybe there could be something like a ski pass that outlines the riders responsibility. suggestions were made for word changes on some of the objectives to improve the clarity. There was concern as to whether the plan was addressing and providing enough trails for the ADA users and the older citizens.o Response worline- The plan is based on Beginner to Advanced instead of young to old. Beginner trails usually will be accessible to the elderly and ADA as they will appry to many of the paved trairs. Reminder that ihe draft plan addresses all activities not just trails.. Should be thinking of Apps and move away from paper forms. Public works department is working on a schedule for patching the current trails, but be aware that some trails are out of the jurisdiction of the iown so until an agreement can be reached those trails will not be repaired. ' Would like to see in the plan a proposal lo protect the wildlife mitigation corridors B. CCP (Community Connectivity Plan) Adoption 07-18-16 TC M in utes Page 4 of 6 changes to adapt the CCP Plan Resolution No. 25. Staff concurs with the planning Commission on the adaption of Resolution 25, series of 2016. Lengthy discussion followed between staff and council over several concerns with the CCP draft plan. - Yellow flashing lights for the roundabout had been previously approved and will be installed this fall. Kinney, Town Manager explained the timeline of how the Town ended up with the flashing lights at the two intersections. He pointed out that staff was not ignoring the Planning Commission recommendations, but the flashing lights were previously Ok'd by council and were in the final construction design of the roundabout. Council member Madsen's recollection was that the Councils focus was for safety first and the recommended choice was for the flashing beacons at the roundabout and Town Park Station. This was the only improvement Council agreed upon. Council has now decided to hold off on the installation of the lights at Town Park until there is more information as to how well they work at the roundabout and if this is the direction the town wants to go in. Possibly working with the lighting to help improve Town Park crossing for now.,. Consider moving the bike lane to Highline/Owl Creek and off of Brush Creek Road Fudher discussion continued among the council members as to how they would like to move foruvard with this Resolution. some council Members feel that the Resolution for the CCP plan should be used in conjunction with the discussions on the new Comp plan and then after the comp plan is revised come back to council. At that time the council will review the ccP and either approve or deny it then. Mayor Butler believes that the purpose of sending the Resolution to the Planning Commission was so that the Planning commission could advise the council on the ccP plan against the existing comp plan as to whether or not the ccP and all of its recommendations dovetails into the existing comp plan. she was not seeing in the current Resolution where all the concerns were addressed. Martens, Public works Director explains that the planning commission did spend several meetings going over the ccp plan resolution and their recommendations were oullined in Line 14 of the Resolution. Bob sirkus made the motion to postpone any further discussion on the ccp Resolution until after the comp plan review. Thomas Goode seconded the motion. Further Discussion council Member Madsen, just to make sure I understand, we don't believe the ccp Resolution will be the guiding document for the comp plan review. Mayor Butler andcouncil Member Sirkus, that is correct it will be useful but it will noi be the main template and will have no preference in the review process. The motion was carried by a vote of 4 in favor to 0 opposed. Alyssa shenk absent Voting Aye: Markey Butler, Bob Sirkus, Thomas Goode. Bill Madsen David Peckler, Transponation Director wenl over the EOTC packet that was presented to the Council from John Krueger. The main topics of discussion for the upcoming meeting will revolve around two funding requests. Any questions or concerns council had concerning the packet information were addressed by Peckler. 07-18-16 TC M inutes Page 5 of 6 Voting Nay: None C. EOTC Meeting Preparation B. TOWN COUNCIL REPORTS AND ACTIONS A. REPORTS/UPDATES Council member Goode will be attending a CORE meeting this week and will report back at the next council meeting. Council member Sirkus attended a concert in the Rifle Ute Theater and was very impressed with the renovation of the building. The building can hold about 300 people and works well for holding conceds and shows. Mayor Butler attended the RFTA Board Strategic retreat and heard a presentation from Chris Acres, Colorado Department of Local Affairs State Demography Office. Builer felt his presentation would be beneficial for the entire council to hear so staff will look into trying to schedule Mr. Acres for a future meeting. Council member Madsen has heard comments about the roundabout from local citizens but believes that in the long run it will be great. 9. EXECUTIVE SESSION AT 6:05 P.M. Bob Sirkus made the motion to approve entering into a closed executive session. Thomas Goode seconded lhe motion. The motion was carried by a vote of 4 in favor to 0 opposed. Alyssa Shenk absent Voting Aye: Markey Butler, Bob Sirkus, Bill Madsen, Thomas Goode Voting Nay: None Town Council will meet in Executive Session pursuant to C.R.S. 24-6-402(4) and Snowmass Village Municipal Code Section 2-45(c), to specifically discuss one item a) Conferences with an attorney for the purposes of receiving legal advice on specific legal questions pursuant to C.R.S. 2a-6-a02@)(c) and Snowmass Village Municipal Code Section 2-a5G)Q); 07-18-16 TC Minutes Page 6 of 6 Provided, there is an affirmative vote of twothirds of the quorum present at this meeting to hold an Executive Session and for the sole purpose of considering item (a) above. Provided further, that no adoption of any proposed policy, position, resolution, regulation, or formal action shall occur at this Executive Session. At 7:23 P.M. Markey Butler made the motion to reconvene to the Regular Meeting, Bob Sirkus seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Alyssa Shenk absent Voting Aye: Markey Butler, Bob Sirkus, Tom Goode and Bill Madsen Voting Nay: None. 10. ADJ RNMENT At7:24 P.M. Thomas Goode made the motion to adjourn the Regular Meeting, Markey Butler seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Alyssa Shenk absent Voting Aye: Markey Butler, Bob Sirkus, Tom Goode and Bill Madsen Voting Nay: None. This set oI minutes was approved by the Snowmass Village Town Council at their Regular Meeting on Monday, August 1"1, 2016. Submitted By, Barbara Peckler Administrative Assistant