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08-02-10 Town Council Packets(3) ttachment B URA Deci Making EMIR& rocess Phase I Phase II Phase III Phase IV May 17- Determine if TOSV July 7- Approve the creation September 6- Approve Plan November 1- Approve Plan will pursue creating a URA. of an Authority $26,168,168 for this phase/ $11,045 for this phase/ $12,052 for this phase $3,064 for this phase/ $41,285 for the project $52,330 for the project $15,116 for the project Phase 1 hase 2 Phase 3 Phase Prepare URA Plan for Geographic TIF Impact Report/ Area Consultant (May need to evaluates areas develop and makes agreement with Revise Plan based recommendation other jurisdictions on Council input on geographic on TIF) on September 7 scope and Submit Plan to Planning Consult with other Commission ke taxin districts Continue Pu I to approve with Plan o cil y g Powers of the (Notice required to owners, URA established Prepare ouncil Meeting to business owners, and Approved for the District and Conditions Study discuss TIF/Taxing Must provide legal tenants) -Must approve District be g 25 year clock ouncil determine Petition signed by Yes ouncil provid notice to School ithin 120 days of heari Ins for TIF Conduct 25 residents direction on Communication District and County bonding to take the next (November 1st) preliminary step of creating an received by Clerk geographic scope (September 6th) if TIF used Conditions Survey 10 days prior to and whether to use Impact Report uthority (May 17 Y s hearing eminent domain must be submitted April 19 Written notice to to County 30 days Determine if next steps property owners in prior to hearing on URA should be proposed area pursued within 30 days of Not Approved starting conditions Provide Notice to No /Sto Stop Process p Stop Process Study owners and 1 tenants for public ublic Hearin hearing 30 days URA Authority to create URA prior to hearing continues to exist (July 7) without TIF or an Consult with Y Taxing Entities powers of a URA and invite to which can be meeting on Sept. applied to a geographic area Stop Process 6th 1 Attachment C: Detailed URA Project Scope and Budget Phase Cumulative Task Start Finish Who Cost Cost Cost 1 Create Budget /Scope for Project 19 days? 3/2/2010 8:00 3/26/2010 17:00 PB $2,000 3 Budget approval for project 1 day? 4/19/2010 8:00 4/19/2010 8:00 Staff $0 2 Preliminary Condition Study /Prepare opinion letter on presence of blight 14 days 4/19/2010 8:00 5/7/2010 17:00 Leland $6,000 4 legal Review of Preliminary Conditions Study 6 days 4/19/2010 8:00 5/7/2010 17:00 PB $1,000 51 Meet with County /School on Process 10 days 4/19/2010 8:00 5/7/2010 17:00 PB $1,480 6 Council check point to determine if a petition should be initiated 1 day? 5/17/2010 8:00 5/17/2010 8:00 $0 Phase 1 '$12,052 $12,052 7 Petition signed by 25 Residents 28 days 5/17/2010 8:00 6/14/20100:00 PB $185 8 Clerk publishes a public Hearing 10 days prior to hearing 0 days 6/16/2010 0:00 6/16/2010 0:00 PB $185 9 Public Hearing 1 day? 7/5/2010 8:00 7/5/2010 17:00 PB $1,110 10 Governing Body adopts Resolution (blight) 1 day? 7/5/2010 8:00 7/5/2010 17:00 $0 11 Governing Body designates itself as the URA Selects Chair and Vice Chair 0 days? 7/5/2010 8:00 7/5/2010 8:00 PB $1,000 12 URA shall approve of staffing and Legal Counsel 0 days? 7/5/2010 8:00 7/5/2010 8:00 PB $0 13 URA approves of budget 0 days? 7/5/2010 8:00 7/5/2010 8:001 PB 1 $0 15 File Certificate for forming URA with Department of Loc Affa irs 1 day 7/7/2010 8:00 7/7/2010 17:00 PB 1 $185 Phase 2 $3,065 $15,117 16 GIS Work \Property Ownership Research 20 days 7/7/2010 8:00 8/3/2010 17:00 GIS $2,500 17 Perform economic analysis of TIF /Impact Report Complete 20 days 7/7/2010 8:00 8/3/2010 17:00 Leland $1,800 18 Consult with attorney on geographic boundaries 5 days 8/4/2010 8:00 8/10/2010 17:00 PB $1,110 19 Hold Council meeting to determine geographic boundaries 1 day? 8/16/2010 8:00 8/16/2010 17:00 PB $370 20 Complete final conditions study 15 days 7/6/2010 8:00 7/26/2010 17:00 Leland $2,000 Town provides written notice to property owners in area within 30 days of starting condition 21 study 6 days 7/6/2010 8:00 7/13/2010 17:00 PB $185 22 Prepare draft URA Plan 20 days 7/6/2010 8:00 8/2/2010 17:00 Leland $12,200 23 Legal Review of Plan 5 days 8/3/2010 8:00 8/9/2010 17:00 PB $1,480 24 Meet with Taxing Districts and provide them with draft URA Plan $0 25 Town Council Meeting to discuss TIF and Taxing Jurisdictions 1 day? 9/6/2010 8:00 9/6/2010 17:00 PB $1,110 Phase 3 $26,168 $41,285 26 Update and revise draft plan based on Council input 5 days 8/3/2010 8:00 8/9/2010 17:00 Leland $1,000 27 Complete final legal description of plan area 5 days 9/7/2010 8:00 9/13/2010 17:00 Leland $2,500 28 Plan must be submitted to Planning Commission 1 day 9/14/2010 8:00 9/14/2010 17:00 $0 29 Planning Commission Meeting 1 day 10/6/2010 8:00 10/6/2010 17:00 PB $1,110 30 Cooperation Agreements with other jurisdictions and discussions 4 days 9/14/2010 8:00 9/17/2010 17:00 PB $1,480 31 Proposed plan and impact report must be submitted 30 days prior to hearing 30 days 9/14/2010 8:00 10/25/201017:00 PB $185 32 Notice of public hearing must be published 30 days prior to hearing 30 days 9/14/2010 8:00 10/25/2010 17:00 pb $185 If TIF financing is used School Dist and County must be consulted /may need to meet with other 33 taxing entities 30 days? 9/15/2010 8:00 10/26/2010 17:00 PB $1,480 341 Public Hearing with Town Council 30 days after plan is completed and notice is given 1 day? 11/1/2010 8:00 11/1/2010 17:00 PB $1,665 351 Plan must be approved by TOSV within 120 days of hearing 120 days? 11/2/2010 8:00 4/18/201117:00 $0 Phase 4 $11,046 $52,331 Max Agreement with Leland Consulting Group $25,500 Estimated fees for Outside Counsel $17,505 Other Costs $2,500 $52,330.75 Total $45,505 Contingency (15 $6,826 Grand Total $52,331 $52,330.75